Shakopee Youth Baseball Association 2017 Year End Meeting 1
AGENDA 2016 17 Board Members 2017 18 Board Candidates Elections 2017 18 Coordinator Positions Team Info Field / Equipment Improvements Financial Report Survey Comments Open Discussion / Election Results 2
2017 SYBA BOARD PRESIDENT: Jeff Thuringer VICE PRESIDENT: Andy Bethel TREASURER: Allen Larson SECRETARY: Matt Smith IN HOUSE DIRECTOR: Dave Johnson IN HOUSE DIRECTOR: Open TRAVELING DIRECTOR: Eric Ho TRAVELING DIRECTOR: Paul VanMaanen Varsity Baseball Coach: Tom Schleper At Large: Brian Bollig At Large: Troy Breyer At Large: Jason Peace 3
Thank You! Board members whose terms expired Brian Bollig Troy Breyer Eric Ho Jason Peace Matt Smith Jeff Thuringer 4
2017/18 BOARD CANDIDATES Vice President Open Secretary Eric Ho Traveling Director Troy Breyer 2 In House Directors Dave Johnson Aaron Olson Equipment Coordinator Adam Colby 5
BOARD ELECTIONS All Board positions are for an elected 2 year term Vice President (Serve 1st year as VP and 2 nd year as President) Traveling and In House Directors (1 position each elected on an every other year rotation) If no one has applied for an open position, the Board will appoint someone 6
2017/8 COORDINATOR POSITIONS In House League Coordinators: TBD MM, RL, ML, VALLEY, SR. VALLEY Concession Stand Coordinator: TBD Team Equipment Coordinator: TBD Field Material Coordinator: TBD Field / Schedule Coordinator: Eric Ho Merchandise / Uniform Coordinator: TBD Umpire Coordinator: Paul Nelson/Kelly Rux Website Coordinator: TBD Tournament Media Coordinator: TBD Fundraising Coordinator: TBD 7
Thank You Concession Stand Coordinator Aimee Strege Shakopee Tournament Concessions Aimee Strege Hillary McCarvel Emily Brinkman Field Coordinator Teresa Shanks & Eric Ho Umpire Coordinator Paul Nelson & Kelly Rux 8
Registration Numbers REGISTRATIONS N 168 208 210 242 236 250 244 268 295 285 258 274 232 365 351 433 434 431 438 415 595 563 543 506 601 642 641 680 651 615 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Traveling In House Total 9
2017 TRAVEL TEAMS Tournament League Results 17 of 20 Travel Teams participated in a State Tournament TEAM RESULT 9 AA 3 rd Place Rochester Klampe Tournament, MBT State Participant 9 AAA MBT State Participant 10A 10AA 10AAA 2 nd Place Region 2 regular season 3 rd Place Apple Valley, Top 4 Consolation Bracket Gopher State, MBT State participant 2 nd Place Brooklyn Park, 2nd Place Region 2 Regular season 11A 2nd Place Apple Valley, 4th Place Shakopee, 4th Place MBT State, Top 8 Gopher State, 1st Place Region 1 regular season 11AA 1 st Place Chaska Classic, 2 nd Place Shakopee, 3 rd Place Mankato, made bracket in both MBT and Gopher State, 3 rd Place Region 2 regular season 10
2017 TRAVEL TEAMS Tournament League Results TEAM 11AAA 12AA Black 12AA Red 12AAA 13A 13AA 13AAA RESULT 3rd Place Chaska Classic, 2nd Place Brooklyn Park, MBT participant and 3 rd Place Gopher State 3rd Place Eden Prairie, 2 nd Edina, 2 nd Place Tier 2 MBL Playoff, MBT participant 1 st Place Shakopee, 2 nd Place Lakeville, 4 th Place Rochester, 2 nd Place Region 1 MBL Season, Participated in all 3 State Tournaments, 26 17 overall record 2 nd Place Apple Valley, 1 st Place Mankato, 4 th Place Gopher State, Tied 3 rd MSF State, MBT participant, 25 20 overall record 2 nd Place Apple Valley, 2 nd Place Region 2 regular season, MBT and Gopher State participant Runner up Consolation Championship St. Louis Park, Participated in MBT State Tournament Semi finalist Tier 2 MBL Play offs, 11 16 3 overall record 11
2017 TRAVEL TEAMS Tournament League Results TEAM RESULT 14/15A 1 st Place Prior Lake, 3 rd Place Jordan, 2 nd Place Region 3 regular season, 3 rd Place Gopher State, MBT participant, 25 11 overall record 14AA 14AAA 15AA 15AAA 2 nd Place East Ridge Tournament, Tie 5 th MBT State Tournament, Top 8 Omaha SlumpBuster Tournament Bronze Bracket 2 nd Place STMA Tournament, 3 rd Place Forest Lake, Top 4 Burnsville, Top 8 Omaha SlumpBuster Tournament Gold Bracket, bracket play in both MBT and Gopher State, 23 18 1 overall record 4 th Wayzata Classic, MBT and Gopher State participant 3 rd Place Burnsville, 1 st Place Region 2 regular season VFW 1 st Place St. Louis Park, 1 st Sub District, 3 rd District tournament, 22 9 overall record Legion 1 2 nd Place Fargo Tournament, 11 9 overall record 12
What s new in 2017 9 yr old traveling (AAA & AA teams) Catcher s Gear totaling $4,960 Biff at Westminster Field #1 Mighty Mites year end tournament Rings for in house tournament 13
2017 IMPROVEMENTS Westminster Batting Cage and Screens $23,573 Chalk $812 Chalkers $680 Golf Cart maintenance $443 Other $113 14
2017 FIELD IMPROVEMENTS Tahpah West 14 18 yr old field Plans for 12 13 yr old field Plans for lots of other stuff $25,000 payment to City $10,000 annual commitment for next 5 years 15
Hosted Tournaments Hosted 2 Tournaments Shakopee $16,557 In House $ 1,079 HS program hosted 12A MYAS State Tournament 16
Umpire Fees Traveling $8,807 Shakopee Tournament $7,365 In House $3,085 (42 individuals) Legion/VFW $2,660 Total $21,917 17
Tournaments $26,540 in tournament registration fees 70 tournaments Rain outs 8 full or partial refunds were received 6 were used for another tourney or state tourney registration 18
Other Expenses Uniforms $35,490 Travel League Fees $8,950 City Fee $7,880 estimate Tryouts $4,919 Insurance $4,742 Baseballs $4,941 Background Checks $1,155 19
Donations Received Three Individuals + Company Matching $615 Shakopee Chevrolet $500 Made Dollars for Scholars $800 20
2017 FINANCIAL REPORT Cash Balance $89,000 as of 8/5/14 $115,155 as of 8/3/15 $130,604 as of 8/6/16 $101,143 as of 8/6/17 After city fee and Tahpah West payments are made and ump checks have cleared 21
In House Levels Survey Results 80 individual responses 93% of respondents thought volunteer coaches are doing a good job 90% of respondents thought the schedule was appropriate SYBA Fee A Great Value Retention Rate Looks Solid 22
In House Levels Survey Results Misc. Results Valley and Sr. Valley Community Games Well Received Interest for Minor League Too 23
Traveling Survey Results General: 132 Responses 95% thought the the board met or exceeded expectations in communication 87% thought Shakopee facilities compared well with other associations 55% thought our facilities were good or excellent compared to others Area SBYA continues to invest Covered dugouts a continued request Majority of Respondents Indicate SYBA Fee is of Good to Excellent Value 24
Traveling Survey Results Coaches 87.5% thought the coaches were organized and prepared for practices and games 99% thought the coaches had open lines of communication 82% thought the coaches demonstrated knowledge of baseball techniques and fundamentals, 52% were above expectations Coaches clinics and training opportunities might further improve this metric Possible area of development for the future board Coaches are fostering an environment of sportsmanship and integrity 25
Traveling Survey Results Offseason Training Feedback (STARTers) 26
Coach Schleper s comments/examples on player level and team success 27
OPEN DISCUSSION Suggestions to the Board for improving the Shakopee Youth Baseball Association Election Results 28
WWW.SHAKOPEEYOUTHBASEBALL.COM 29