Technical Manual Flow Carifta Games 2017
Contents 1. WELCOME WORD FROM THE NF PRESIDENT ------------------------------------------------------------4 2. INTRODUCTION FROM THE LOC PRESIDENT -------------------------------------------------------------5 3. NACAC COUNCIL--------------------------------------------------------------------------------------------------6 4. LOCAL ORGANIZING COMMITTEE (LOC) -------------------------------------------------------------------7 5. ORGANIZATIONAL STRUCTURE-------------------------------------------------------------------------------8 6. DESIGNATIONS ---------------------------------------------------------------------------------------------------9 7. QUICK FACTS CURAÇAO -------------------------------------------------------------------------------------- 10 8. GENERAL INFORMATION ------------------------------------------------------------------------------------ 12 8.1 ARRIVAL AND DEPARTURE ----------------------------------------------------------------------- 12 8.2 AIRPORT----------------------------------------------------------------------------------------------- 12 8.3 ENTRY REQUIREMENT S---------------------------------------------------------------------------- 12 8.4 ONLINE ED-CARD ----------------------------------------------------------------------------------- 12 8.5 DEPARTURE TAX ------------------------------------------------------------------------------------ 12 8.6 CURRENCY -------------------------------------------------------------------------------------------- 12 8.7 COMMUNICATION- -------------------------------------------------------------------------------- 13 9. ACCOMMODATION-------------------------------------------------------------------------------------------- 14 9.1 ACCOMMODATION--------------------------------------------------------------------------------- 14 9.2 ACCOMMODATION LEVY ------------------------------------------------------------------------- 15 9.3 MEALS ------------------------------------------------------------------------------------------------- 15 9.4 ACCREDITATION REGISTRATION & AGE VERIFICATION ----------------------------------- 15 10. COMPETITION-------------------------------------------------------------------------------------------------- 17 10.1 RULES OF COMPETITION ----------------------------------------------------------------------- 17 10.2 COMPETITION VENUE AND DATES ----------------------------------------------------------- 17 10.3 WARM-UP AND TRAINING FACILITIES ------------------------------------------------------ 17 10.4 TEAM SIZE ------------------------------------------------------------------------------------------ 17 10.5 TEAM OFFICIALS QUOTA ----------------------------------------------------------------------- 17 10.6. DOPING CONTROL ------------------------------------------------------------------------------ 18 Technical Manual Flow Carifta Games 2017 2
10.7. INVITED COUNTRIES ---------------------------------------------------------------------------- 18 10.8 EVENTS----------------------------------------------------------------------------------------------- 19 10.9 NUMBER OF COMPETITORS PER EVENT --------------------------------------------------- 20 10.10 TECHNICAL MEETING -------------------------------------------------------------------------- 20 10.11 TECHNICAL INFORMATION CENTRE (TIC) ------------------------------------------------- 20 10.12 CONFIRMATION ENTRY SHEETS ------------------------------------------------------------- 20 10.13 START LISTS AND OFFICIAL RESULTS ------------------------------------------------------- 20 10.14 CALL ROOM INFORMATION ------------------------------------------------------------------ 20 10.15 COMPETITION NUMBERS --------------------------------------------------------------------- 21 10.16 REPORTING TIME TO CALL ROOM FOR EVENTS ----------------------------------------- 21 10.17 DEADLINES --------------------------------------------------------------------------------------- 22 11. PROTOCOL & CEREMONIES --------------------------------------------------------------------------------- 23 11.1 OPENING CEREMONY ---------------------------------------------------------------------------- 23 11.2 AWARDS CEREMONY----------------------------------------------------------------------------- 23 11.3 CARIFTA CONGRESS ---------------------------------------------------------------------------- 23 12. MEDIA -------------------------------------------------------------------------------------------------------------- 24 13. APPENDICES ----------------------------------------------------------------------------------------------------- 25 APPENDIX 1. TENTATIVE SCHEDULE OF EVENTS ------------------------------------------------------------- 25 APPENDIX 2. STADIUM MAP--------------------------------------------------------------------------------------- 29 APPENDIX 3. SPONSORS -------------------------------------------------------------------------------------------- 30 Technical Manual Flow Carifta Games 2017 3
1. WELCOME WORD FROM THE NF PRESIDENT My dear colleagues from the NACAC Family, It is an honor for me and my fellow NF Board Members of Curaçao, that we can start the countdown to the Flow Carifta Games, which will be held on 15, 16 & 17 April 2017. It was during our General Assembly of 2015 in St. Kitts, that you all agreed for our Curaçao Athletics Association to become the host of the 46th edition of the Games. Since then we have made a lot of progress with the preparations. During the last Flow Carifta Games (Grenada 2016) our LOC presented to you the latest developments at that time, which, as you may remember, already included a signed agreement with the official hotel (Hilton), as well as a written confirmation from our Government and the organizational structure with the different committees. Our NF founded a new foundation as the LOC, which is a best practice in our international world of sports. I am proud to inform you on behalf of our NF, that since the Grenada Games, which were very well organized, our preparations developed exponentially, resulting in different NACAC visits to Curaçao, different sponsor agreements, and although we had governmental elections, we still received unanimous support from our Cabinet. In the meantime all participating NACAC members should have already been contacted by our LOC, in order for the preparations and registration processes to take place according to plan and in a timely manner. We are looking forward to meeting you in April 2017, on our beautiful island of Curaçao. Willem Cordilia President Curacao Track & Field Federaton. Technical Manual Flow Carifta Games 2017 4
2. INTRODUCTION FROM THE LOC PRESIDENT For our Local Organizing Committee (LOC) it is an honor to host the 2017 Carifta Games in Curaçao. We thank NACAC and the Curaçao Athletic Association for the trust given to the foundation to organize these games. These games will only be a success with the support of the athletes, volunteers, sponsors, Government, the media and all the fans of the sport. We are proud to, next to Flow, also have our Government and different local companies as sponsors. It is already guaranteed that these games will be transmitted all around the world, not only promoting Athletics, but also our lovely island, Curaçao. Sports are one of the ways to have a healthier community, decreasing the cost of health and maybe even lowering taxes. Sports bring countries and people from different cultures together to compete in a positive way and at the same time offers potential cooperation in other sectors, such as commerce and technology. We are proud to be part of this whole project which is one of the biggest individual sport events in the Caribbean where more than 600 athletes will participate. On behalf of our LOC and the many volunteers, I wish to extend a warm welcome to all participating countries!... Bon Bini na Korsou! Igor Cijntje President LOC Technical Manual Flow Carifta Games 2017 5
3. NACAC COUNCIL Prof. Victor LOPEZ (PUR), President/Area Representative Ms. Stephanie HIGHTOWER (USA), Vice President Mr. Alain JEAN-PIERRE (HAI), Treasurer Mr. Michael A. SERRALTA (PUR), General Secretary: Mr. Alan BABOOLAL (TTO), Council Member Mrs. Geen CLARKE (CRC), Council Member Prof. Garth GAYLE (JAM), Council Member Ms. Catherine Jordan (BAR), Council Member Members Ex Officio: Mr. Lord Sebastian COE (GBR) IAAF President Mr. Alberto Juantorena (CUB) IAAF Vice-President Ms. Pauline DAVIS-THOMPSON (BAH) IAAF Council Member Ms. Abby HOFFMAN (CAN) IAAF Council Member Past Presidents: Mr. Amadeo I D FRANCIS (PUR) 1988-2007 Mr. Neville Mc COOK (JAM) 2007-2013 (RIP) International Delegates Prof. Garth GAYLE (JAM), Organizational Delegate Mr. Conrad Francis (GRN), Technical Delegate Dr. Adrian Lorde (BAR), Doping Delegate Technical Manual Flow Carifta Games 2017 6
4. Local Organizing Committee (LOC) Igor Cijntje Remco Tevreden Fleurella Olaria Dwain van den Hout Virginia Evers Willem Cordilia Caimin Douglas Lisette Hu-A-Ng Maeyla Pandt Mandy Kauw Willem Cyntje Henk vd Huls, MD Nina Winklaar Curd Evertsz Nicole Warnier Marion Pieternella Gershwin Mutueel Shawn Isidora Alexander Makaya Segni Bernadina Evelyn Vivo Donnatela Janga President Vice President Secretary Treasurer Board Member Board Member, NF President Workgroupleader Competition Workgroupleader Athletics Family Workgroupleader Accommodations Workgroupleader Food & Beverage Workgroupleader Technology Workgroupleader Medical Committee Workgroupleader Marketing Workgroupleader Security Workgroupleader Transportation Workgroupleader Volunteers Facilities & Venue Infrastructure Workgroupleader Protocol & Ceremonies Workgroupleader Media Workgroupleader Ceremonies Workgroupleader Administration Workgroupleader International Volunteers Contact by email: administration@carifta2017.com athleticsfamily@carifta2017.com board@carifta2017.com facilities@carifta2017.com finance@carifta2017.com logistics@carifta2017.com media@carifta2017.com medicalsupport@carifta2017.com protocol@carifta2017.com technology@carifta2017.com volunteers@carifta2017.com Website: www.carifta2017.com Facebook: www.facebook.com/carifta2017 Instagram: www.instagram.com/cariftagames2017 Twitter: www.twitter.com/carifta2017 Technical Manual Flow Carifta Games 2017 7
5. Organizational structure Technical Manual Flow Carifta Games 2017 8
6. DESIGNATIONS Organizational Delegate Garth Gayle (Jamaica) Technical Delegate Conrad Francis (Grenada) Doping Control Delegate Dr. Adrian Lorde (Barbados) International Technical Officials John Paul Clarke Head Official (Cayman Islands) Esther Maynard (Barbados) Karl W. Williams (St. Vincent and the Grenadines) James Kelly (St. Kitts & Nevis) Patrick Mathurin (St. Lucia) International Area Starter Benny Rowe (Barbados) Jury of Appeal Allan Baboolal (Trinidad & Tobago) Geen Clarke (Costa Rica) Michael A. Serralta (Puerto Rico) Two from the Technical Meeting Technical Manual Flow Carifta Games 2017 9
7. QUICK FACTS CURAÇAO Curaçao is an island in the southern Caribbean Sea that forms a constituent country of the Kingdom of the Netherlands. Formerly the capital of the Netherlands Antilles prior to its dissolution in 2010, it has an estimated population of 150,000. The flag is a blue field with a horizontal yellow stripe slightly below the midline and two white, five-pointed stars in the canton. The blue symbolizes the sea and sky (the bottom and top blue sections, respectively) divided by a yellow stroke representing the bright sun which bathes the island. The two stars represent Curaçao and Klein Curaçao (small isle). The five points on each star symbolize the five continents from which Curaçao s people come. A map of Curaçao: http://eventscuraçao.com/curaçao-map Willemstad, the capital city of Curaçao, is home to the Curaçao synagogue, the oldest surviving synagogue in the Americas. The historic centre of the city consists of Punda and Otrobanda, which are separated by the St. Anna Bay, an inlet that leads into the large natural harbor. The city centre, with its unique architecture and harbor entry, has been designated a UNESCO World Heritage Site. The Queen Emma Bridge is a pontoon bridge across St. Anna Bay in Curaçao. It connects the Punda and Otrabanda quarters of the capital city, Willemstad. Locally, the bridge is known as Our Swinging Old Lady as it will swing to the Otrabanda side of Willemstad. On Monday April 17 th, 2017, the Séu or Harvest Parade will take place on Curaçao. It is the second largest parade of the island which transforms the streets of Otrobanda into a jubilant display of folkloric expression, where groups dance through the streets to celebrate the harvest. Papiamento is a Creole language containing elements of Spanish, Portuguese, Dutch, English and French, as well as Arawakan and African languages. It is spoken by about 330,000 people in Curaçao, Bonaire and Aruba, which were formerly known as the Netherlands Antilles. Spanish, English and Dutch are also widely spoken. Technical Manual Flow Carifta Games 2017 10
Curaçao is situated in the Standard Time Zone (- 04:00 UTC). Curaçao standard current outlets provide 110-130 Volt at 50Hz. The standard plug type is a twopin Type A power plug as used in the US. Some devices are designed to operate at both 110/220 Volt, but always check in advance. It is wise to bring a plug adaptor for other plug types, but they can also be bought on the island. Some hotels / apartments do have 220 Volt outlets. These outlets are easily identified, as they require the standard European type plug. Curaçao, as a part of the so-called Leeward Islands, is geographically located outside the hurricane belt. As on other islands, strong winds may pass, but rarely pose a threat. Of course, even though Curaçao is outside the hurricane belt, one can never 100% predict nature. There is some difference in precipitation throughout the year. February till June are the driest months, with sometimes no rain at all. Some rain may fall during January, July, August and September. October, November and December are the wettest months. Generally speaking showers are short, intense and offer a refreshing break from the sun heat. On the island people drive on the right hand side and traffic on crossings and roundabouts coming from the right, always have the right of way, unless otherwise stated on road signs. You need a valid driving license to drive a car on the island. One can safely drink water from the tap. The tap water in Curaçao is distilled from sea water and is of excellent taste. Technical Manual Flow Carifta Games 2017 11
8. GENERAL INFORMATION 8.1 ARRIVAL AND DEPARTURE Delegations are requested to plan their arrival in Curaçao for Thursday April 13 th, and their departure for Tuesday April 18 th, 2017. Be reminded that official CARIFTA Games accommodation will be provided only for those dates. Delegations arriving before April 13 th, and departing after April 18 th, 2017, are required to inform the Organizing Committee no later than 28 th March 2017, in order for the LOC to assist with pre and post Games accommodation. We urge delegations to book flights NOW. During the Easter holidays it can be difficult to obtain flights. 8.2 AIRPORT The airport of entry into Curaçao is the Hato International Airport. 8.3 ENTRY REQUIREMENT A valid passport (preferably with an expiration date of more than 6 months ahead) is required, as well as a valid return ticket. Athletes and officials from Haiti will be required a visa. 8.4 ONLINE ED-CARD All foreign visitors arriving in Curaçao are required to have a completed ED-card for immigration clearance. At the moment travelers can obtain the ED-card on board of the flights arriving in Curaçao. The Online ED-card can be completed in the comfort of your home before even embarking your flight to Curaçao. By introducing the Online ED-card, the amount of time spent in the immigration line will be considerably reduced. The Online ED-card will be in sync with the Border Management System of the Immigration Department in Curaçao. Find out more at www.edcardcuraçao.com 8.5 DEPARTURE TAX Airport tax upon departure from Curaçao is USD $ 40. Please check with your airline or travel agent if your airport tax is included in your ticket. If not, this can be paid (in USD) at the airport. 8.6 CURRENCY The currency used in Curaçao is the Netherlands Antilles Guilder. The United States Dollar is accepted by all businesses. Good Friday through Easter Monday (April 15 th -17 th ) are bank holidays. We advise teams not to walk with a lot of cash, but to make use of the ATM s which are available throughout the island. Both debit and credit cards are widely accepted in Curaçao. Banks will exchange Naf. 1.82 for US$ 1.00 cash. We advise that you exchange currency at banks, as better exchange rates may not be found elsewhere. The bank that will be open on Saturday from 10am to 2pm is Banco di Caribe at Sambil Shopping Mall (5 min drive from the Hilton Hotel and Clarion Hotel). Some craft and souvenir shops will be open on Sundays and Public Holidays when cruise ships are docked. There are ATM s at the airport and at the World Trade Center (WTC) which is within walking distance from the Hilton Hotel and the Clarion Hotel. Technical Manual Flow Carifta Games 2017 12
8.7 COMMUNICATION Curaçao s area code is 5999. It is advised that you check with the hotel front desk if you want to make international calls. Mobile services are available from the current local network providers UTS & Digicel. Free Wi-Fi will be available at the CARIFTA hotels Hilton, Clarion and Renaissance (for dignitaries and VIP s). Roaming is also a possibility. Please check this with your provider at home before travelling. Technical Manual Flow Carifta Games 2017 13
9. ACCOMMODATION 9.1 ACCOMMODATION Athletes and team officials will be accommodated in the following two hotels, which are within walking distance of each other: 1. Hilton Curaçao Hotel, John F. Kennedy Boulevard 2133, Willemstad, Curaçao www.hiltoncuraçaoresort.com 2. Clarion Hotel & Suites Curaçao, Piscadera Bay z/n, Willemstad, Curaçao www.clarionhotelcuraçao.com The NACAC Family, International Officials Meet Delegates, ITO, international Starter, ATO s and Governmental dignitaries will be accommodated at: 3. Renaissance Curaçao Resort & Casino, Baden Powellweg 1, Willemstad, Curaçao www.renaissancecuraçao.com Technical Manual Flow Carifta Games 2017 14
9.2 ACCOMMODATION LEVY The accommodation levy is US$ 150.00 per team member according to team size quotas. Teams traveling with officials above the specified quota will be required to pay US$ 150.00 per day if they wish to be accommodated with their teams. Failing this, extra officials will have to find their own accommodation and transportation outside of the Carifta routes. The Local Organizing Committee will need to be notified by 28 th of March, 2017 in writing in order to ensure that any additional officials over the quota can be accommodated at the Games hotels. 9.3 MEALS Meals will be provided from dinner on April 13 th, 2017, to lunch on April 18 th, 2017. Breakfast will be at the hotel, lunch and dinner will be at the World Trade Center (WTC). The WTC is located between the hotels Hilton and Clarion. Meals outside this time frame will be at the team s own expenses. It is safe to eat in most restaurants located in Curaçao, as well as it is safe to drink the tap water. 9.4 ACCREDITATION REGISTRATION & AGE VERIFICATION There will be two (2) Accreditation Centres, one located at the Hilton Curaçao Hotel and the other one at Clarion Hotel & Suites Curaçao. The Accreditation Centre at the Hilton Hotel will be the only one used to produce last minute accreditation passes. Registration must be done online at a password protected page, which every National Federation will receive in a separate letter. No athletes can be accredited without their certified birth dates being presented (passport and/or birth certificate). Deadlines for registrations are as follows: Numerical Entries: 22 nd February, 2017 Final Entries: 22 nd March, 2017 Participating teams are requested to submit (upload) a passport size electronic photo of team members (athletes and team officials) along with their final entries in order to facilitate the accreditation process. The ages of all competitors will be verified at the Accreditation Centre. Passports or travel documents of all competitors must be presented upon arrival before the accreditation process can be completed. Heads of delegations must finalize payment of the levy in US currency in order to complete the accreditation process and receive their room keys. Please be informed that you also have the possibility to swipe when making the payment at both accreditation centres. Delegations will receive individual accreditation passes which must be worn for the duration of the Games. These cards will act as access passes to Games hotels, meals, transport, warm up area, competition arena and other facilities as indicated. The passes will also grant medical support on site and/ or at the hospital. Please note that charges for accommodation and meals of additional personnel must be paid at this time as well. Technical Manual Flow Carifta Games 2017 15
The loss or theft of an accreditation pass must be reported immediately to the Accreditation Centre at the Hilton Hotel. A replacement card will only be provided at a cost of US$ 10.00 after the LOC has approved the explanation offered by the Head of Delegation of the particular team involved. It is important that teams send the required information by the deadline dates to minimize wait at the Accreditation Centers. There will be a penalty fee of US$ 50.00 per delegation member for each late or incomplete registration after the 22 nd of March 2017. This fee is approved by the NACAC President. Technical Manual Flow Carifta Games 2017 16
10. COMPETITION 10.1 RULES OF COMPETITION The 46 th Carifta Games will be held in accordance with the rules and regulations of the International Association of Athletic Associations (IAAF). All technical matters will be resolved according to the IAAF rules. General matters not covered by these rules will be resolved by the Local Organizing Committee. 10.2 COMPETITION VENUE AND DATES The competition venue will be Ergilio Hato Stadium (also known as Sentro Deportivo Korsou (SDK)), Bonamweg 49 in Brievengat. This facility has an eight (8) lane Mondo track. Spike length must not exceed 9mm, except for the high jump and javelin throw where spike length must not exceed 12mm (IAAF rule 143.4). Competition dates are Saturday April 15 th, to Monday April 17 th, 2017. Note that a tentative schedule appears in this Manual. 10.3 WARM-UP AND TRAINING FACILITIES This information will be made available to delegations upon arrival. 10.4 TEAM SIZE BOYS UNDER 20 20 athletes - Born 1998 or later; GIRLS UNDER 20 20 athletes - Born 1998 or later; BOYS UNDER 18 20 athletes - Born 2000 or later; GIRLS UNDER 18 20 athletes - Born 2000 or later; Ages are as of December 31 st, 2017 A country is allowed four (4) additional athletes. These athletes may be applied to any one category or may be applied to more than one category provided that only four athletes are used. 10.5 TEAM OFFICIALS QUOTA A maximum number of 12 officials will be allowed as follows: 01 06 Competitors One official except for teams with male and female athletes; then two officials will be accepted, one must be female. 07 12 Competitors 2 Officials 13 18 Competitors 3 Officials 19 24 Competitors 4 Officials 24 30 Competitors 5 Officials 31 36 Competitors 6 Officials 37 42 Competitors 7 Officials 43 48 Competitors 8 Officials 49 54 Competitors 9 Officials Technical Manual Flow Carifta Games 2017 17
55 61 Competitors 10 Officials 62 68 Competitors 11 Officials 69-80 Competitors 12 Officials 10.6. DOPING CONTROL Tests for doping will be conducted throughout the competition in accordance with the IAAF Procedural Guidelines for Doping Control. The Doping Control area will be located on walking distance from the track. 10.7. INVITED COUNTRIES Participation is open to the following National Federations (NFs): Anguilla (AIA) Antigua & Barbuda (ANT) Aruba (ARU) Bahamas (BAH) Barbados (BAR) Belize (BIZ) Bermuda (BER) Bonaire British Virgin Islands (IVB) Cayman Islands (CAY) Dominica (DMA) Grenada (GRN) Guadeloupe (GPL) French Guyana / Cayenne (FGU) Guyana (GUY) Haiti (HAI) Jamaica (JAM) Martinique (MTQ) Montserrat (MNT) St. Kitts & Nevis (SKN) St. Lucia (LCA) St. Maarten (SXM) St. Vincent & The Grenadines (VIN) Suriname (SUR) Trinidad & Tobago (TRI) Turks & Caicos Islands (TKS) US Virgin Islands (ISV) Curaçao (CUW) - Host Technical Manual Flow Carifta Games 2017 18
10.8 EVENTS: BOYS UNDER 20: 100m, 200m, 400m, 800m, 1500m, 5000m; 110m Hurdles (0.99m), 400m Hurdles (0.914m); 4 x 100m, 4 x 400m; Shot Put (6.0kg), Discus (1.75kg), Javelin (800gr); High Jump, Long Jump, Triple Jump and Pole Vault; GIRLS UNDER 20: 100m, 200m, 400m, 800m, 1500m; 100m H, (0.84m); 400m H, (0.76m); 4 x 100m, 4 x 400m; Shot Put (4kg), Discus (1.0kg), Javelin (600gms); High Jump, Long Jump, Triple Jump; BOYS UNDER 18: 100m, 200m, 400m, 800m, 1500m, 3000m; 110m H, (0.914m); 400m H, (0.84m); 4 x 100m, 4 x 400m; Shot Put (5.0kg), Discus (1.5kg), Javelin (700gms); High Jump, Long Jump, Triple Jump; GIRLS UNDER 18: 100m, 200m, 400m, 800m, 1500m; 100mH (0.76m), 400mH (0.76m); 4 x 100m, 4 x 400m; Shot Put (3kg), Discus (1.0kg), Javelin (500gr); High Jump, Long Jump, Triple Jump OPEN EVENTS: Girls - 3000m, Heptathlon (2 consecutive days): Day 1-100m H (0.84m), High Jump, Shot Put (4kgs), 200m. Day 2 - Long Jump, Javelin (600g), 800m. Boys Octathlon- (2 consecutive days): Day 1-100m, Long Jump, Shot Put (6kgs), 400m. Day 2-110m H (99cm), High Jump, Javelin (800g), 1500m. Technical Manual Flow Carifta Games 2017 19
10.9 NUMBER OF COMPETITORS PER EVENT Each team is permitted two (2) competitors for individual events and one team per relay. If an event cannot be conducted due to insufficient participants, defined as having not less than five (5) competitors of three (3) different countries, the LOC shall immediately notify through fax or e-mail, those countries that had entered athletes for such an event or may consider the event an Exhibition. 10.10 TECHNICAL MEETING This will be held on Friday April 14 th, 2017, in the morning (time TBA) in the Willemstad Ballroom at the Hilton Hotel. Countries may be represented by two delegates. 10.11 TECHNICAL INFORMATION CENTRE (TIC) The Technical Information Centre will be located at the Ground Floor of the East Stand. The TIC shall serve as the link between the Organizing Committee and the various delegations. 10.12 CONFIRMATION ENTRY SHEETS Upon arrival each team will be provided with a set of Confirmation of Entry sheets, which must be confirmed and submitted to the TIC. Confirmation of entries for the first day of competition shall be submitted during the Technical Meeting. For the following days, ONLY the confirmation of omissions shall be submitted to the TIC by 6:00 p.m. on the day before the competition. 10.13 START LISTS AND OFFICIAL RESULTS Start Lists will be posted daily at the TIC and warm up area. A copy will be given to the Team Leader upon identification. Results will be posted once the events have been concluded. 10.14 CALL ROOM INFORMATION The 1st Call Room is situated on the east side of the warm up track, the 2nd Call Room will be at the south side of the warm up track. Information about the Call Rooms will be available at the technical meeting. Athletes reporting to the Call Room must have their identification and competition number provided by the organizing committee. Clothing must be the approved uniform of their National Federation. The following items are not allowed in the call room: I-pods, I-pads, MP3 Players, CD Players, Walkman, cameras, mobile phones, headsets, personal implements. These items will be collected and held at the Call Room. Athletes can collect their items from the Call Room after their event. Technical Manual Flow Carifta Games 2017 20
10.15 COMPETITION NUMBERS Numbers will be checked in the Call Room to ensure that they correspond with the athletes names. They shall be worn visibly on the front and back, except for those competing in the high jump and pole vault. Competitors in running events will be issued additional adhesive numbers, which shall be worn on the sides of their shorts. 10.16 REPORTING TIME TO CALL ROOM FOR EVENTS NO. EVENT LAST CALL ROOM 1 ENTER CALLROOM 2 ARRIVE AT THE EVENT SITE 1 Sprints 45 mins 35 mins 15 mins 2 Hurdles 50 mins 40 mins 20 mins 3 Middle and Long Distance 50 mins 40smins 15 mins 4 Relays 60 mins 50 mins 15 mins 5 High Jump 75 mins 65 mins 45 mins 6 Pole Vault 75 mins 65 mins 45 mins 7 Long and Triple Jumps 75 mins 65 mins 45 mins 8 Throws 75 mins 65 mins 45 mins Marshals will accompany athletes when they enter and leave the competition arena. There will be two calls for the athletes to report to Call Room 1, after which they will be accompanied to Call Room 2. Consequently the athletes will be marshaled to the competition arena. Under no circumstance will athletes be allowed to enter the competition arena if they fail to comply with the above-mentioned rules. Starting and successive heights for High Jump and Pole Vault High Jump Under 18 Girls: Start at 1.55m, increments of 5cm to 1.65m, increments of 3cm to 1.77m, thereafter 2cm High Jump Under 18 Boys: Start at 1.70m, increments of 5cm to 2.0m, increments of 3cm to 2.09m, thereafter 2cm High Jump Under 20 Girls: Start at 1.60m, increments of 5cm to 1.70m, increments of 3cm to 1.76m, thereafter 2cm High Jump Under 20 Boys: Start at 1.80m, increments of 5cm to 2.05m, increments of 3cm to 2.14m, thereafter 2cm Pole Vault Open: Start at 3.00m, increments of 10cm to 4.00m, thereafter 5cm. Technical Manual Flow Carifta Games 2017 21
10.17 DEADLINES 22 nd February, 2017 Numerical entries-confirmation of participation, on the approved form with approximate team size, including number of officials and number of VIPs must have reached the LOC. These may be sent by e-mail to: board@carifta2017.com 22 nd of March 2017 - the following must have reached the LOC: Final entries; Registration of athletes; Registration of officials/and over-quota officials; List of VVIPs, with full titles, for accreditation and their photos should be uploaded online at least one week before arrival; Travel schedule; Passport size photograph for each member of delegation with name, designation and country printed on back of photograph, or sent electronically. All registrations will take place online. Technical Manual Flow Carifta Games 2017 22
11. PROTOCOL & CEREMONIES 11.1 OPENING CEREMONY The Opening Ceremony of the 46 th FLOW CARIFTA GAMES is planned for Saturday April 15 th, 2017, at 3:00 pm (tentative). Transportation will be provided from the official hotels to the stadium. The LOC requests all delegations to participate in the Opening Ceremony. 11.2 AWARDS CEREMONY Awards Ceremonies will take place as outlined in the schedule of events. For the ceremony, all athletes must be fully dressed in the official uniform of their respective National Federation (NF). In accordance with IAAF Rules and Regulations, awards will be distributed in the following manner: Individual Events: o 1 st Place: Gold Medal o 2 nd Place: Silver Medal o 3 rd Place: Bronze Medal Relays: o 1 st Place: Gold Medal for every participating member of the team o 2 nd Place: Silver Medal for every participating member of the team o 3 rd Place: Bronze Medal for every participating member of the team The Austin Sealy Award: o For the most outstanding athlete for the 2017 FLOW Carifta Games 6.3 VVIP S You are all VIPs to us. However, delegations with accompanying Government Officials, Ministers or other VVIPs are required to notify the LOC with full details by February 15 th, 2016. This is to facilitate necessary protocol. Costs regarding travel, accommodation and meals should be borne by the Officials. 11.3 Carifta Congress The traditional Carifta Congress will take place on April 17 th, 2017, at 10:00 a.m. in the Willemstad Ballroom at the Hilton Hotel. After the Congress the LOC will offer all attendees a lunch. Technical Manual Flow Carifta Games 2017 23
12. MEDIA Media accreditation will take place via an online form at www.carifta2017.com/media. Completed applications must be received no later than midnight on March 15 th, 2017. Please ensure that applications from media houses in your country are stamped by your Federation. Hotel Veneto Holiday (www.holiday-beach.com) will be the headquarters for the Media Group. The LOC Media Committee will make sure that all representatives of the press are well taken care of. Apart from the Veneto Holiday there are two other locations where representatives of the Media can stay, being Hotel Trupial Inn (www.trupialinn.com) and the ISLA Accommodation. For more info contact us at media@carifta2017.com. Technical Manual Flow Carifta Games 2017 24
13. APPENDICES APPENDIX 1. TENTATIVE SCHEDULE OF EVENTS SATURDAY 15 APRIL - Day 1 Session 1 TIME TRACK EVENTS FIELD EVENTS 09:00 100m Hurdles Hepthathlon Girls (1) High jump U-18 Girls Final Javelin Under 20 boys Final Shot Put U-18 Girls Final 09:10 100m Boys Octathlon Boys (1) 09:20 100m Under 18 Girls prelims 09:35 100m Under 18 Boy Prelims 09:50 100m U20 Girls Prelims 10:05 100m U-20 Boys Prelims 10:20 400m U18 Girls semis 10:30 10:35 400m U18 Boys semis High Jump Heptathlon Girls (2) Long Jump Octathlon Boys (2) 10:50 400m U20 Girls Semis 11:00 400m U20 Boys Semis 11:10-11:20 MEDAL CEREMONY SATURDAY 15 APRIL- Day 1 SESSION 2 14:-50pm OPENING CEREMONY 16:00 100m U-18 Girls Semis Discuss U-20 Boys Finals 16:05 Triple Jump U-20 Girls Finals 16:10 100m U 18 Boys Semis 16:15 Shot Put Octathlon Boys (3) 16:20 100m U-20 Girls Semis 16:30 100m U-20 Boys Semis 16:35 High Jump U-20 Boys Final 16:40 MEDAL CEREMONY 16:50 1500m Under 18 Girls Finals 16:55 1500m Under 18 Boys Finals 17:00 1500m Under 20 Girls Finals 17:05 1500m Under 20 Boys Finals Long Jump Under 18 Boys finals Technical Manual Flow Carifta Games 2017 25
17:10 Shot Put Heptathlon Girls (3) 17:15 MEDAL CEREMONY Discuss under 20 GIrls 17:30 400m U-18 Girls Finals 17:35 400m U-18 Boys Finals 17:40 400m Under 20 Girls Finals 17:45 400m Under 20 Boys Finals 17:50 400m Octathlon Boys (4) 17:55 200m Heptathlon Girls (4) 18:05 MEDAL CEREMONY 18:20 100m U 18 Girls Finals 18:25 100m U 18 Boys Finals 18:30 100m U- 20 Girls Finals 18:35 100m U 20 Boys Finals 18:45 MEDAL CEREMONY SUNDAY 16 APRIL Day 2 Session 3 09:00 110 Hurdles Octathlon Boys(5) Long Jump Heptathlon Girls(5) 09:10 400m Hurdles U-18 Girls Semis Shot Put Girls Under 20 09:20 400m Hurdles U20 Girls Semis Discus U-18 Girls Final 09:30 400m Hurdles U-18 Boys Semis 09:45 400m Hurdles U- 20 Boys Semis 10:00 800m U-18 Girls Semis Long Jump U20 Boys Final 10:15 800m U-18 Boys Semis 10:30 800m-U-20 Girls Semis High Jump Octathlon Boys(6) 10:45 800m-U-20 Semis Javelin Heptathlon Girls(6) 11:00 200m-U 18 Girls Prelims 11:10 200m U 18 Boys Prelims 11:20 MEDAL PRESENTATION 11:30 200m-U20 Girls Prelims 11:40 200m-U20 Boys Prelims Technical Manual Flow Carifta Games 2017 26
SUNDAY 16 April Day 2 Session 4 15:00 4x100m U-18 Girls Semis High Jump U 18 Boys Finals 15:05 Long Jump U 18 Girls Finals 15:05 Javelin Octathlon Boys (7) 15:10 4x100m-U 18 Boys Semis 15:20 4x100m-U 20 Girls Semis 15:25 Shot Put U-18 Boys Finals 15:30 4x100m-U 20 Boys Semis 15:40 400m Hurdles U 18 Girls Finals 15:50 400m Hurdles U 20 Girls Finals Triple Jump U-18 Boys Final 16:00 400m-Hurdles U 18 Boys 16:05 Javelin U-18 Boys 16:10 400m-Hurdles U 20 Boys Pole Vault Open Boys Final 16:25 MEDAL PRESENTATION 16:35 200m U-18 Girls Semi Finals 16:42 200m U-18 Boys Semi Finals 16:50 200m U-20 Girls Semi Finals 16:58 200m U-20 Boys Semi Finals 17:06 800m Heptathlon Girls(7) 17:12 1500m Octathlon Boys(8) 17:20 MEDAL CEREMONY 17:30 3000m Girls Open Final 17:45 3000m Boys Open Finals 18:00 MEDAL CEREMONY 18:10 4x100m U-18 Girls Finals 18:15 4x100m U-18 Boys Finals 18:20 4x100 U-20 Girls 18:25 4x100 U-20 Girls 18:30 4x100 U-20 Boys 18:35 MEDAL PRESENTATION Technical Manual Flow Carifta Games 2017 27
MONDAY APRIL 17 DAY 3 SESSION 5 09:00 100m Hurdles U-18 Girls Semis Javelin U-18 Girls Final 9:15 High Jump U-20 Girls Final 9:20 Long Jump U-20 Girls Final 09:20 100m Hurdles U-20 Girls Semis 9:30 110 Hurdles U 18 Boys Semis 9:40 110 Hurdles U 20 Boys Semis 9:50 4x400 U-18 Girls Semis 10:00 4x400 U 18 Boys Semis 10:10 4x400 U 20 Girls Semis 10:20 4x400 U 20 Girls Semis 10:30 MEDAL CEREMONY MONDAY APRIL 17 DAY 3 SESSION 6 16:00 100m Hurdles U-18 Girls Finals Javelin U-20 Girls Finals 16:05 Triple Jump U-18 Girls Finals 16:10 100m Hurdles U-20 Girls Finals Shot Put under 20 Boys Finals 16:25 110 Hurdles U-18- Boys Finals 16:35 110 Hurdles U 20 Boys Finals 16:45 MEDAL CEREMONY HURDLE EVENTS 17:00 800m U-18 Girls Finals Triple Jump U-20 boys Final 17:10 800m U-18 Boys Finals Discus U- 18 Boys Final 17:20 800m U-20 Girls Finals 17:30 800m U 20 Boys Finals 17:40 MEDAL CEREMONY 17:50 200m U-18 Girls Final 17:55 200m U-19 Boys Finals 18:00 200m U- 20 Girls Final 18:05 200m U-20 Boys Finals 18:15 MEDAL CEREMONY 18:30 5000m 18:50 4x400m U-18 Girls 19:00 4x400m U-18 Boys 1910 4x400m U-20 Girls 19:20 4x440 m-u 20 Boys 19:30 MEDAL CEREMONY 19:40 CLOSING CEREMONIES Technical Manual Flow Carifta Games 2017 28
APPENDIX 2. STADIUM MAP Technical Manual Flow Carifta Games 2017 29
APPENDIX 3. SPONSORS Technical Manual Flow Carifta Games 2017 30
Technical Manual Flow Carifta Games 2017