Software for electronic scorekeeping of volleyball matches, developed and distributed by: Developed for the rules of USports 2017-18 As adopted by Ontario University Athletics for Men s & Women s Volleyball Competitions
Pre-Match Operations and Setup
Download e-scoresheet Open a browser and navigate to: /usport Click Download in the e-scoresheet Area
Installing e-scoresheet Go to the Download folder on your PC; right click on the setup file and Run as Administrator this will give necessary elevation to the installation to ensure proper operation and function in Windows OS.
Installing e-scoresheet & Adding License Once Installation is completed a license check box will appear. Please browse to the location on your PC (or USB) where the XML file has been extracted/saved from the.zip folder you received by email then click Next.
e-scoresheet technical requirements The program e-scoresheet runs on Windows based desktop or laptop. The minimum requirements for a scoring sessions are: Windows Operating System (Windows 7/8/10). This includes virtual PCs Intel i5 (Gen 5 min.) processor (or equivalent) or higher, RAM 4 GB or higher; Video Board 128MB with dual monitor (suggested); Flash Drive 128MB or higher Laser or Ink-jet printer External Monitor (optional) Wireless connection (optional) The flash drive is plugged-in throughout the match is necessary to back-up all the data entered; in case of PC failures, it will be easy to restore the scoring from the last point scored.
Using an external monitor The use of a second monitor can be beneficial to allow the R2 to quickly and easily review the scoresheet. In order to facilitate this you would just need to duplicate the Scorer s computer screen for the R2. This is not required, but can reduce the times you may have to turn the laptop around to the referees.
e-scoresheet is a constantly evolving tool: it is essential to check for updates The software will search for updates prior the setup of a new match if you are connected to the internet you can automatically download updates Downloading and installing the most current versions is not required and can be canceled. But, it is strongly recommended to connect the PC to the internet or download the most recent installation to USB before the first match of a week
Teams and rosters To use e-scoresheet requires the use of rosters that must be created prior to beginning the match. These rosters can be input and saved in advance, but you cannot manage the match without the official rosters for both teams. Scorers must print the roster verifications prior to the match and ask the coaches for each team to verify the players and their numbers; also to identify players that are not present or able to participate in the match. This will help confirm information and eliminate players on large rosters (think non-traveling and injured players) making the bench list only those players who could potentially enter the match. Scorers must print the roster verifications prior to the match and ask the coaches for each team to verify: 1) The players and their numbers 2) Identify all coaches (those who can be individually sanctioned) 3) Identify players that are not present or able to participate in the match If changes are made the Roster Verification must be reprinted and signed after corrections.
Adding teams and managing rosters Input all the team information and add players information *Remember to create an ID Code To create or modify teams before the match click Manage Teams Add, Remove or Open existing teams. Teams can also be imported or exported to share with other schools
Ready to start with a new match! Active competition Click to create a new match
1st step: complete the match notes preparation Some data are already entered and not modifiable Some data have to be entered manually You can set the logo from an image
Set-up a match with e-scoresheet e-scoresheet follows the set-up of the match step by step: this infomation can be input by the Scorer in a similar manner to the traditional methods After the players rosters have been entered before the match; the Scorer would only need to select the players who are present to participate in the match and check the jersey numbers are correct
2nd step: check the players lists verify the name and jersey numbers Select the players of the match and add them to the match list or enter new players not present in the database Click to check the players lists (Roster) and enter coaches and staff members manually
3rd step: Roster Verification Verify Player Names and Numbers Roster must be confirmed by the Coach and Captain
4th step: to set the starting info Set the Teams on the proper side and the First serve Line-ups have to be entered
Set-up a match with e-scoresheet After verifying the rosters e-scoresheet asks which team will serve first and the position on the teams on the court. Drag and drop the players onto their starting position and e-scoresheet will place them on the court, ready to start the match. The Libero is also designated easily. It is also advisable to assign an Alternate Captain.
5th step: enter the Line-ups Double click or drag & drop on the players to input the starting lineup, then designate the Libero Line-ups have to be entered
6th step: set the final procedures before the match start Serve can already be assigned Some buttons are blinking to advise about the next step to run Enter the liberos if they are playing (see next page) Finally, click here to start the set (see next page)
7th step: set the final procedures before the match start Select the player replaced by the libero, for both teams Set start time, first server and begin
Automatic Back Up option The Back Up option allows saving all the information recorded, point by point, so that the Scoresheet can immediately be restored in case of PC problems (freezing, loss of power, etc.) Before the match is started, the Automatic Back Up must be enabled
Starting the match and using e-scoresheet during play
Before you start: The Warning Boxes Before you get started it is important to become familiar with the pop-up boxes that you will encounter. If you do not enter the libero this box will appear When the libero rotates to the front row you will see this message This box appears to confirm the substitution When the libero is off the court and the server s service turn ends then this message appears allowing you the choice to enter the libero in Position 1 It is also important to know that software has on order of operations that messages and processes do occur: I. What must happen by rule (a libero must exit when rotating to the front row or Captain must be replaced II. What should happen by situation (a libero should replace a serving player after a service turn is completed). III. What can legally happen (a substitution can occur after a rally) **Note e-scoresheet does not notify you of non-legal actions it just simply does not allow the action to happen
Before you start: The Warning Boxes Before you get started it is important to become familiar with the pop-up boxes that you will encounter. If you do not have a captain on the floor you cannot proceed The program is setup with an 8 second delay between Assign Points. This prevents accidental double clicking. If you make a mistake or are catching up you may need to confirm points as seen above or if you accidentally double click you can prevent a potential scoring error When the Captain is replaced you will need to Designate Captain. If you need to designate an new floor captain the box will look like above It is also important to know that software has on order of operations that messages and processes do occur: I. What must happen by rule (a libero must exit when rotating to the front row or Captain must be replaced II. What should happen by situation (a libero should replace a serving player after a service turn is completed). III. What can legally happen (a substitution can occur after a rally) **Note e-scoresheet does not notify you of non-legal actions it just simply does not allow the action to happen
Start a match with e-scoresheet Now e-scoresheet is almost ready to start scoring the match. Select if the libero will enter the court the and e-scoresheet will show the possible replacements and then be ready to start scorekeeping.
Scoring with e-scoresheet The graphic layout of e-scoresheet is very intuitive: list of the players on court, players on bench; both captains and liberos are highlighted in different colors for easy identification Clicking the Start Set button, the official scoring starts at the specified time. You can manually enter the actual start time
Standard match procedure score, rotations, players on court are automatically displayed on the screen Mistakes can be corrected clicking on Undo button Replays and Mind Changes can be recorded Follow the match clicking on the related Assign Point button and
Scoring with e-scoresheet Libero tracking can be managed by e-scoresheet automatically: it suggests replacing the player who just served with libero according to the previous libero replacements (libero with middle-blocker), but it can also manage entering and exiting the libero manually should these replacements be necessary.
Substitutions procedure Drag & Drop player from the bench to the court, click on Substitution button or double-click on player in the list On Court or On Bench When using the button, select the player exiting and the player entering and confirm
Scoring with e-scoresheet The subtitutions can be easily recorded on e-scoresheet: they can be initiated by Drag & Drop of the player on the bench on the court; clicking on the Substitution button or clicking on the name of the player entering or exiting the court. An additional control message is displayed to verify the information and prevent mistakes
Scoring with e-scoresheet It is possible to correct any potential mistake by clicking the UNDO button Or to make specific manual changes
Sanction procedure Select the team, the player or staff member to be sanctioned and the relative sanction Click on Sanction button Confirm the sanction and return Back to Scout
Injury procedure Select the team, the player on the floor who is injured and needs to be replaced. Click on Injury button
Injury procedure Confirm the team, the player on the floor who is injured and needs to be replaced. Click Confirm Select the player replacing the injured player
Replay and Mind Change Select Mind Change or Replay and confirm the information below Click on Replay button
Tracking the scoresheet rallies It is possible to track all the rallies of the match
Scoring with e-scoresheet Any event recorded in the match (scoring, substitutions, sanctions, etc.) is reported in the History and Set Information sheets that can be displayed by clicking the button History. For any potential scoring question, this feature serves as the black box for e-scoresheet.
Managing Manual Changes If you incorrectly record a substitution you can use manual changes to insert it at the proper score with the proper players involved. Use the drop down lists which will show the roster numbers and score of the set as it progressed. The list will show the score of the team in question on the left of the scoring list.
Making Manual Changes If you accidentally forget to input a timeout (or award it at the wrong time), you can use manual changes to insert it at the proper score. Use the drop down list which will show the score of the set as it progressed. The list will show the team in question on the left of the scoring list.
Previewing Current Set If you need to view the current set s scoresheet you just need to click Set Preview and the scoresheet will pop-up for you to view.
Customizing the features and functions of e-scoresheet
Customizing the software functions Check the handbook for a detailed description of each function All these parameters can be modified at anytime
Customizing the software functions Your can enable the Flipboard scoreboard option to display on an external monitor or videoboard. Set the timeout information provided in the protocol You can enable many of the functions to shortcut keys to simplify your usage e-scoresheet has the ability to send information to wireless devices for referees to mount or hold
Customizing the software functions Data Project has introduced the LiteScore, an LED forward and rear facing display portable scoreboard that can be operated by an integrated interface with e-scoresheet or an manual controller. When connected to the LiteScore scoreboard by USB the scorekeeper can manage automatically not only the scoresheet and libero tracking sheet, but also an official visible scoreboard on the scorer s table.
Customizing the software functionalities Official and technical comments can be entered at anytime
Post-Match Requirements for Official Use
Post-Match Management When using e-scoresheet as the Official Scoresheet you must print the scoresheet and the Libero Control sheet for the referees to review and sign. You can print the scoresheet directly to a printer if it is available to you through a network or a cable. If a printer is not immediately available the scoresheet can be printed to PDF and transferred to a flashdrive (you should have one already for the automated back-up). Then you can take that drive to a PC that is connected to a printer (SID PC). The signed copies of the scoresheet should be kept for the official record additional printouts can be handed to coaches for their records. As mentioned above the scoresheet can be printed to PDF which allows you save to a flashdrive and email at a later time. Finally, Save and Exit the match to close the program. e-scoresheet will not allow you to exit the match without saving.
Printing scoresheet and reports Official Scoresheet, Libero Tracking sheet and Roster Verification All sheets can be printed at anytime
Print the e-scoresheet The scoresheet printout for USport Volleyball
Print the e-scoresheet The libero control sheet
Recommendations and Best Practices The following slides are taken from the comments made by Terry Lawton, a veteran Scorer in Southern California who has scored numerous university and international matches over her career. She has seen the evolution of the game and the roles of the Scorer and Assistant Scorer. These recommendations will help new e-scoresheet users understand not only their role as a Scorer, but also how that role is modified when using the software to score a match in comparison to a manual scoresheet.
Recommendations and Best Practices Digital Scoring Hints The Assistant Scorer is a crucial part of the officiating team and acts as a spotter They should write down the substitute numbers and feed them to the scorekeeper Remember that if they are the paper back up scorekeeper, they may fall behind while they are helping you It is possible to work alone but it is not recommended Scorers need to know manual scorekeeping procedures in case of a computer shut down or other problem Scorers should know the format of how the program is formatted: ie. A pop up box appears for a libero exchange for the serving team first and then the receiving team libero exchanges occur before allowing for substitutions You may have to deny the exchange first, if the substitution involves a player and libero If a captain is involved, it will pop up a box for managing the floor captain before allowing you to go on
Recommendations and Best Practices Scorekeepers must recognize quickly when they make an entry error and respond accordingly in the manual change section. Manual changes can be made only while the set is in progress, so sometimes you may not want to end the set until you make the corrections The Assistant can monitor the time and help you get ready for the next set Remember to correct the end and start times Use the undo function BUT WRITE DOWN the actions that you remove as it is very difficult to reconstruct the events of the set if you undo more than a few plays or actions Team rosters can be downloaded from the conference office or sports information office Rosters unless purged remain in the system, so check to make sure they are current. They can not be changed once you add them to the match easily New players can be added or removed to the team as you populate the match Arrive early. Rosters may have to be entered manually and that can take as much as 30 minutes Rosters can be printed for verification pre match and libero numbers obtained from the coach Paper Lineup forms are still needed for the coaches.
Recommendations and Best Practices Equipment needed for the match includes: a computer, printer and flash drive Bring extra flash drives for your personal use The match is official ONLY when the flash drive is in place The printer may be WiFi connected It is also possible that the printer is the one used by the statistic people Then save the scoresheet, libero control sheet and rosters as a PDF file on the flash drive and then print the forms Print at least 2 copies of each Save a copy of each document on you own personal flash drive Remember that the computer may be one of the older hand me down models with any number of issues (slowness, missing keys, etc.) Arrive early enough to check out the computer and equipment ***NOTE The program works only with Windows and best on a PC, but will work on a Mac chassis when running Windows in Bootcamp or a Virtual Machine Make sure you understand how a PC works Partially close the cover to protect it from stray balls before the match Bring your own computer as a back up but check about liability issues if it is damaged during play Download the program on your own computer
Recommendations and Best Practices The scorer actually has more control of the match with digital scoring. Our heads are up and we can look around to monitor the bench area anticipating events as they are happening The Assistant Scorer and Scoreboard operator fulfill their duties with greater oversight from the primary scorekeeper in a more efficient manner Check more frequently with the Assistant Scorer regarding number of substitutes and time outs Use the short cuts and set them up for your personal preference, for example: Left arrow for Team A point Right arrow for Team B point T for Team A timeout O for Team B timeout Enable the options as they help with managing information, especially: Captains leaving and returning to the court with an alternate captain provided by the coach pre match Confirm Box which takes additional seconds but prevents errors due to speed The Suggest New Lineups option may work for some scorekeepers but due diligence is required when the coach makes changes. It works well when the starting Lineup is consistent
Recommendations and Best Practices It is possible to have many things going on at once, but the computer program is pre-formatted to a specific form and order of events, for example: Libero exchanges on both side with new serving team first Additional or double substitutions on both sides Captain changes due to substitutions Points scored Time outs (which give you time to breathe) All of this follows a step-by-step process and these steps can not be hurried and there are no shortcuts In this example it might be is easy to forget to exchange the libero when you denied it at the beginning of the sequence (the importance of the Assistant Scorer) Practice as much as you can on the program during an actual game situation Tape the game of the week and score the match while watching Remember that it all goes smoothly and seems easy until it doesn t go smoothly and you are deeply in trouble. Do not panic. Stop the R2 and figure out what went wrong and how you can fix it. Take notes and undo the action or make the manual changes. It is even more crucial to fix the error immediately. On the paper scoresheet, it was possible to keep going and catch up. Digital scoring will not allow you the leisure of working at your own pace.
Contact us For any further information, please contact James V. Wilroy Managing Director Tel. (516) 423-9133 Internet: E-mail: usa@dataproject.com