A note of thanks Dear Bristol Motor Speedway Suiteholder: As we look toward the 2007 August race week at Bristol Motor Speedway, we want you to be prepared for the totally new and different racing surface at NASCAR's favorite facility. The first time you see the track in August, you will immediately notice that it is a different color, that it features a different design and once the cars and trucks have a chance to check it out, they are going to discover that it is wicked fast - in other words, "The World's Fastest Half Mile" is going to get even faster if our engineers are correct. We understand that there are opportunities to entertain your friends, clients and guests at other venues and we sincerely appreciate you choosing Bristol. This year's Sharpie 500 is a sell out, giving us a NASCAR Cup record of 51 straight sell outs. We are very thankful for our loyal fans and corporate partners. Now that we have completed the track rebuilding project, our Chairman Bruton Smith has plans to raze all the buildings in the infield and build a state of the art compound that will feature a new Wellmont hospital, a new media center, meeting rooms and improved concession and restroom facilities. The current plans even include a limited amount of unique hospitality areas for you to entertain your guests while the races are taking place. The timing on this project is still under discussion but we will keep you up to date when all the decisions are made. If we can ever be of assistance or if you have suggestions as to how our team can improve their service to you and your guests, just give one of us a call or email. We are looking forward to a great race week in August. Sincerely, Jeff Byrd Logan McCabe General Manager Vice President, Sales & Marketing 423-989-6999 423-989-6934 jeff@bristolmotorspeedway.com logan@bristolmotorspeedway.com
Luxury Suite Information August 22, 24, 25, 2007
Suite Opening Schedule Wednesday, August 22 Suite Level Opens at 10 a.m. Suite Holders with Early Access passes will be able to gain access to suite level at 9 a.m. for early set-up Friday, August 24 Suite Level opens at 9 a.m. Suite Holders with Early Access passes will be able to gain access to suite level at 8 a.m. for early set-up Saturday, August 25 Suite Level opens at 1 p.m. Suite Holders with Early Access passes will be able to gain access to suite level at 12 p.m. for early set-up
Suite Holder Access Times Suite holders will be able to access suites one hour before suite level officially opens on event days in order to set-up prior to their guests arriving. Suite holders will be issued two (2) Early Access passes for this purpose. All suite holders wishing to gain access to suite level prior to suite level opening must use Gate 14 and Elevator Tower 3 or Gate 7 and Elevator Tower 7 (depending on your suite location). No other gates or Elevators will be opened until suite level officially opens. Security will allow only people with Early Access passes to gain access prior to suite level opening. No other guests will be allowed to access the suites until suite level officially opens. PLEASE NOTE: Early Access Passes are not admission tickets. A valid suite ticket must also accompany the Early Access pass and must be scanned at Gate 14 or Gate 7 (depending on suite location). Once admitted through the gate, user must visit the suite registration tent before entering suite level. Only Elevator Towers 3 and 7 will be accessible during Early Access Times.
Suite Move-In Procedures The official suite move-in day is scheduled for Tuesday, March 20 from 9 a.m. 5:00 p.m. When you first arrive on BMS property, please go to the 1st floor of administrative offices (located in Bruton Smith office building on top of hill). Tell the receptionist that you are a suite holder and that you need to gain access to your suite. The receptionist will issue you a wristband and will call someone on suite level to assist you. You will not be able to gain access to your suite without an armband. If you are unloading items, you may go to the Service Entrance located at Gate 14 and pull under the concourse and pull up to the Tower closest to your suite. After you have unloaded your items, please park outside the gates. If you do not have items you are unloading, please park outside the gate and walk to your nearest tower. Suites 101-130 Elevator Tower 5 Suites 131-155 Elevator Tower 4 Access at Gate 14 Suites 156-165 Elevator Tower 3 Access at Gate 14 Suites 166-175 Elevator Tower 2 Access at Gate 14 Suites 176-189 Elevator Tower 1 Access at Gate 14 Suites 255-262 Elevator Tower 3 Access at Gate 14 Suites 263-270 Elevator Tower 2 Access at Gate 14 Suites 401-549 Elevator Tower 7
Suite Parking Each suite will receive one (1) reserved parking pass that will have a numbered spot. All other parking passes issued are in a reserved lot but will not have a numbered spot. Parking permits are not valid if used in Tour Buses or Limousines. Please remember that the selling or scalping of parking passes is strictly prohibited. If you are not planning on utilizing your parking passes, please return them to BMS. There will be no vehicular travel through the North Entrance to Bristol Motor Speedway. If you have Lot D parking passes, please enter through the Dragway entrance located off State Route 394. If you have Lot B parking passes, please enter through the South Entrance located on Hwy. 11E next to Peerless Woodworking. Note: Suite tickets cannot be used as parking permits. Please relay this information to all of your guests. Please be aware that all BMS parking areas will be held for one hour at the conclusion of each day s events.
Souvenir Programs Souvenir programs are $10 each and will be delivered to your suite on the day(s) you request. You will receive a die-cast car with each ordered program. Please return the souvenir program order form by Friday, August 17. The order form is in your folder. To ensure the best customer service, please pre-order your souvenir programs. Suiteholders have the excusive opportunity to customize your souvenir programs with your company name and/or logo printed on the front cover. All customized souvenir programs must be ordered and pre-paid by July 13. The prices for this service are as follows: Customized Souvenir Programs Quantity Ordered (per event weekend) Price per program 1-100 $15 101-250 $14 Over 250 $13 If you would like to purchase customized programs, please contact Kim Branson at 423-989-6938 or kim@bristolmotorspeedway.com for ordering instructions.
Other Pertinent Information Driver/VIP Appearances If you are planning a Driver/VIP Appearance in your suite on an event day, please complete the Driver Appearance Form located inside your folder. Everyone, including Nextel Cup and Busch series drivers, must have the correct credentials in order to gain access to suite level at anytime. By arranging your appearance in advance, you will eliminate the possibility of your group being stopped by suite security on event day. No Smoking Policy Smoking will not be allowed in any common areas of suite level including suite hallways, lobbies, elevators or restrooms. Guests should proceed to concourse levels to smoke. Suite Credentials Please remember that everyone (including infants and children) must have a suite ticket in order to access suite level. Please make sure all of your guests are aware of this policy prior to arriving at the speedway. All Hard Cards must have a BMS issued suite access sticker. Cabinet & Padlock Keys Please make sure that you have the cabinet and padlock keys for your suite cabinet before race weekend. If for some reason you do not have it, please contact your account representative and we will have one made for you. There will be a $15 replacement fee for lost keys. Suite holders are responsible for locking their own cabinets and securing items at the conclusion of each event day.
Other Pertinent Information Improvements Suite holders are responsible for any decorating in their suite including doors, walls, ceiling and floor coverings. Bristol Motor Speedway can t provide extra stools, tables, chairs, etc. No alterations or improvements may be made to the premises without prior written approval from the Vice President of Marketing & Sales Logan McCabe. No alteration may be made to the outside walls in the suite hallways. You may hang a sign on your door if you wish. All Improvements must be finished on or before Friday, August 17. Telephones To order phone services for your suite, please complete the Embarq Sporting Event Vendor Order Form located in your folder. Please fax the form to 888-877-3591. Neither Embarq nor BMS will provide the telephone. You must bring your own phone with you during race weekend. Catering You should have already received your suite menu from Levy Restaurants. Please make sure you place your orders prior to July 27 to avoid a 20% surcharge. Any questions should be directed to Levy Restaurants at (312) 932-4951. Scanners Scanners are available through Track Scan. You will find pricing and ordering information in your folder. Track Tours Track Tours will be given on Saturday, August 25 (weather and time permitting). Passes will be delivered to your suite on Friday, August 24. Someone from your suite will be required to sign for the passes. Track tours will be conducted from 1-5 p.m. (tentative/subject to change). We are pleased to be able to offer track tours for 75% of your suite s capacity.
Other Pertinent Information Charter Cable Services For an additional fee, suite holders may choose to upgrade television services in their suite. Additionally, Internet services are available. Information and an order form is enclosed inside your folder. Questions and order forms should be directed to Charter Communications. SMI Souvenir Packages SMI Properties has developed several souvenir packages available only to suite holders. Pricing and ordering information have been included in your folder. Flowers Bristol Motor Speedway is pleased to be able to recommend the following floral services for decorating your suite: Misty s Florist and Greenhouse 423-764-1077 Food City (Blountville, TN Rhonda Ragle) 423-323-7983 Food City (Euclid Ave Bristol, VA Laura Huff) 276-466-2330 Food City (Volunteer Pkwy Bristol, TN Sandra Hicks) 423-968-2828
Speedway Contacts Kim Branson, Marketing & Suite Operations Manager 423-989-6938 (office), 423-963-4658 (cell) Jerry Caldwell, Account Executive 423-989-6947 (office) 423-963-9966 (cell) Janet Callahan, Account Executive 423-989-6959 (office) 423-963-9891 (cell) Gary Cundiff, Account Executive 423-989-6937 (office) 423-963-9826 (cell) Graig Hoffman, Account Executive 423-989-6957 (office) 423-963-9990 (cell) Chad Fleeman, Account Executive/Bristol Dragway 423-989-6936 (office) 423-963-8974 (cell) Ben Trout, Director of Marketing 423-989-6954 (office) 423-963-8071 (cell) Logan McCabe, VP Marketing & Sales 423-989-6934 (office) 423-963-8121 (cell)
Wednesday, August 22, 2007 Food City 150/O Reilly 200 Event Schedule 10:00 AM Suite Level opens 10:00 11:00 AM NCTS Practice 11:10 11:50 AM USAR Final Practice 12:00 1:00 PM NCTS Final Practice 2:30PM USAR Qualifying (2-Laps All Positions) 4:00 PM NCTS Qualifying (2 Laps All Positions) 5:15 PM Food City 150 Driver Introductions 5:45 PM Start of the Food City 150 7:30 PM O Reilly 200 Driver Introductions 8:00 PM Start of the O Reilly 200 Schedule is subject to change
Food City 250 Event Schedule Friday, August 24, 2007 (Hot Pass in effect the entire day) 9:00 AM Spectator Gates Open/Suite Level opens 9:00 9:50 AM NBS Practice 10:15-11:15 AM NBS Final Practice 11:30 AM 1:00 PM NNCS Practice 3:20 PM NNCS Qualifying (Two Laps All Positions) 4:35 PM NBS Qualifying (Two Laps All Positions) 5:45 6:15 PM TV Exhibition Run 6:15 7:20 PM NNCS Final Practice 7:30 PM Food City 250 Driver Introductions 8:00 PM Start of the Food City 250 Schedule is subject to change
Sharpie 500 Event Schedule Saturday, August 25, 2007 1:00 PM Spectator Gates Open/Suite Level opens 5:30 PM Hot Pass In Effect 7:30 PM Sharpie 500 Driver Introductions 8:00 PM Start of the Sharpie 500 Schedule is subject to change
Suite Map
Parking Map
Suite Guest Guidelines (Please distribute to your guests with suite tickets) Hours of Operation Suite level will open as follows: Wednesday, August 22 10 a.m. Friday, August 24 9 a.m. Saturday, August 25 1 p.m. Location The Bristol Club (public suite) is located in suite 405/406, 407 and 546. Please use the following elevator tower for: Suites 101-135 Elevator 5 Suites 136-155 Elevator 4 Suites 156-165 Elevator 3 Suites 166-175 Elevator 2 Suites 176-186 Elevator 1 Suites 254-262 Elevator 3 Suites 263-270 Elevator 2 Suites 401-404 Elevator 6 Suites 405-421 Elevator 7 Suites 422 441- Elevator 8 Suites 501-504 Elevator 6 Suites 505-532 Elevator 7 Suites 533-548 Elevator 8 Suite Access Suite tickets have a gate stub and a suite stub. The individual suite seat ticket holder may enter through any gate at Bristol Motor Speedway. Note: Suite Ticket holders must have a gate stub in order to gain admittance to Bristol Motor Speedway. Suite stub s without the gate stub will not gain admittance into Bristol Motor Speedway. After gaining admittance, suite holders should proceed to the Suite Registration booths, which are located near the elevator entrances, and Suite Registration will stub the suite ticket and issue a suite wristband. A suite wristband must be worn at all times and must be accompanied by a suite ticket. An adult must accompany minors at all times on Suite Level. Everyone, including children, must have a suite ticket to gain access to suite level. Suite Dress Code Business casual dress is recommended. No tank tops, halter tops, swimsuits or athletic shorts are allowed. Shirts and shoes must be worn at all times. This policy will be enforced by Suite Security. Smoking Policy Smoking is not allowed in any common areas of suite level including suite hallways, lobbies, elevators or restrooms. Guest should proceed to concourse level to smoke. Each suite holder is responsible for setting smoking policy inside the suite. Food and Beverage Food and Beverage will be provided through Levy Restaurants, the BMS caterer, and is the responsibility of each suiteholder. Food for the Bristol Club (the public suite) will be provided by BMS. No coolers, food, or beverages may be brought up to the Suite Level. Alcoholic beverages may not leave Suite Level during events. Alcoholic beverages are NOT included in the Club Suite price, but may be purchased at the cash bar inside the suite.