ASITA DKI JAKARTA NEWSFLASH No. 032/ASITA-DKI/NF/IX/2016 To all ASITA DKI JAKARTA Members, The 29th EXCOM and TPO Travel Trade 2016 - Japan We are pleased to inform you that the 29th TPO Executive Committee Meeting and TPO Travel Trade 2016 Japan, will take place in Tokyo, Japan from 15 to 17 November, 2016. If you are interested in and intent to take part in TTT 2016 - Japan, please fill out and submit the completed form as attached to you by the deadline on 26 September, 2016. Detail schedule will inform you in the early of October 2016. The Registration fee is USD 3000. - The fee is inclusive of accommodation for 2 persons - And will cover all meals, transport service (airport pick up and drop off service), 1 day technical tour, 1 Roadshow outdoor booth (including installation and dispatching fee before and after the event), 1 interpreter (English - Japanese) for 2 days on both 15 and 16 November, costs for hiring event venues for the roadshow and B2B session at a hotel with the major outbound travel agencies, etc. (We strongly recommend you to arrive at Narita International Airport) For more detailed information on TTT 2016 - Japan and the 29th EXCOM, please refer to the attachment 1 - General Information. Should you have any questions, please feel free to contact : - Mr. Jaedong Cho, Chief of South East Asia Section T. +82-51-502-2984, F. +82-51-502-1968, E-mail: tpo-jdcho@hotmail.co Thank you for your kind attention. Best regards, Riyan Bahriyansyah Secretary of DPD ASITA DKI JAKARTA Sekretariat ASITA DKI Jakarta Citylofts Sudirman Lt. 7 unit # 707, Jl. K.H. Mas Mansyur Kav. 121, Karet Tengsin, Jakarta 10220 Tlp. (021) 25558867 Fax. (021) 25558927 Email : sekretariat@asitajakarta.org Website : www.asitajakarta.org
Doc. No: TPO-160727-74 DATE 27 July 2016 FROM Hwanmyung Joo, Secretary General Tourism Promotion Organization for Asia Pacific Cities TO TPO City Members SUBJECT Announcement of the 29 th EXCOM & TPO Travel Trade 2016 Japan (1/2) 1. We wish you continued success in all your endeavors. 2. It is our pleasure to inform you that the 29 th TPO Executive Committee Meeting and TPO Travel Trade 2016 Japan will be held from 15 to 17 November, 2016 in Tokyo, Japan. 3. For the purpose of promotion of the member cities tourism resources and products to citizens of Tokyo, we plan to operate Roadshow booths of the member cities. And a PR Presentation will be held in conjunction with the Road Show event to introduce the tourism resources of the participating member cities to the invited major outbound travel agencies from Tokyo, Japan. 4. If you intent to participate in TPO Travel Trade (TTT) 2016 Japan, please fill out the attached Intent to Participate Form and submit it to us before the deadline. We hope for your active participation! Please note that only Executive Committee Members are allowed to participate in the 29 th Executive Committee Meeting. For more detailed information on TTT 2016 Japan and the 29 th EXCOM, please refer to the attachment 1. Request for Cooperation Please fill out and submit the attached Intent to Participate Form the TPO Secretariat by Friday 26 August, 2016. Contact and Inquiry Jaedong Cho, Chief of South East Asia Section - T. +82-51-502-2984, F. +82-51-502-1968, E-mail: tpo-jdcho@hotmail.com
(2/2) Attachments: 1. General Information of TTT 2016 Japan & 29 th EXCOM 2. Intent to Participate Form TTT 2016 Japan & 29 th EXCOM Recipients: Bangkok Metropolitan Administration, City Council of Penang Island, City Government of Yogyakarta, Danang People s Committee, Haiphong City Administration, Hanoi People's Committee, Ho Chi Minh City People s Committee, Ipoh City Council, Jakarta Provincial Government, Irkutsk City Government, Kota Bharu Islamic City Council, Kota Kinabalu City Hall, Kuala Lumpur City Council, Manila City Government, Melaka Historic City Council, Surabaya City Government, Taiping Municipal Council, Vladivostok City Administration We look forward to your active participation in TTT 2016 Japan and 29 th EXCOM. Sincerely yours, HwanMyung Joo Secretary General TPO Secretariat
[Attachment 1] TPO Travel Trade 2016 Japan Event Title : TPO Travel Trade 2016 Japan Period : 14 (Mon.) 18 (Fri.) November, 2016 Venue : Tokyo, Japan Participants: TPO Member Cities and Industry Members
1 Objectives TPO Travel Trade 2016 Japan Introduce and promote the tourism resources and products of the TPO member cities to the citizens, outbound travel agencies and tourism related organizations from Tokyo, the biggest tourism market in Japan. Raise the cost effectiveness of the marketing efforts through collaboration among the member cities. Provide effective marketing opportunities for attracting Japanese tourists to the member cities. Strengthen mutual cooperation for the development of the tourism industry in TPO member cities. 2 Expected Results Provide strategic marketing and promotional opportunities for the effective promotion of the tourism resources, products, events and festivals of the member cities to the citizens, tourism related organizations, and the local outbound travel agencies from Tokyo, Japan. 1:1 on-site consultations and tourism product sales with major Japanese Local and international outbound travel agencies. Offer opportunities for the tourism product development of the member cities by initiating and organizing FAM tours through the in-depth consultations with the tour operators and the review of its results. Implement a PR Presentation targeting key Japan tourism players, and collect knowledge and gain a better understanding of the latest trends in Japan Tourism Market.
3 Operation of the TPO Roadshow Booth Event Outline Event Title : TPO Travel Trade 2016 Japan Date & Time : 15 (Tue.) ~ 16 (Wed.) November, 2016 / 09:00 ~ 20:00 (Tentative) Venue : Tokyo, Japan Participants : 78 Member Cities and 38 Industry Members of 10 countries Target of promotion : Citizens of Tokyo, Japan Content : Tourism Promotion Booth Operation Participation Fee : To be decided after confirming the number of participating member cities. - Booth Type A standard booth will be provided and operated independently by a participating member city Draft Booth Image (Tentative)
Booth Size 9 m2 (3m*3m*2.5m) Inclusive of: - Name of city in Japanese characters on fascia panel - Rear and dividing walls of 2.5m height in white laminated panel - Information counter (1) - Foldable Chairs (2) More details on the booth operation will be announced after confirming the number of participating member cities. 4 PR presentations by TPO member cities Event Outline Date & Time : Tuesday 15 November 2016 / 15:00 ~ 19:00 (Tentative) Venue : A hotel banquet room, Tokyo, Japan Organizer : TPO Secretariat Eligible to apply : Participating member cities of TPO Travel Trade 2016 - Japan No. of target audience : About 50 persons - Major outbound travel agencies - Tourism related organizations and media, etc Content : Introduction and promotion of the tourism products and resources of the participating member cities of TPO Event Schedule (Tentative) Time Description Remark 14:30 15:00 Arrivals & Registration 15: 00 15:10 Opening Remark 15:10 15:20 TPO member cities` tourism promotion Member City No. 1
15:20 15:30 presentations Part I Member City No. 2 15:30 15:40 Member City No. 3 15:40 15:50 Member City No. 4 15:50 16:10 Coffee Break 16:10 16:20 TPO member cities` tourism promotion Member City No. 5 16:20 16:30 presentations Part II Member City No. 6 16:30 16:50 Q&A 16:50 17:00 Group Photo & Closing of the event 17:00 19:00 TPO Networking Reception This schedule is a subject to change based on the information to be received through Participants` Intent to Participate Forms. 5 The 29 th TPO Executive Committee Meeting Event Outline Date & Time : Wednesday 16 November 2016 / 10:00 ~ 12:00 (Tentative) Venue : A hotel meeting room, Tokyo, Japan Participants : TPO Executive Committee Member Cities Only Content: Within the scope of the General Assembly decisions, Executive Committee Members representative cities of each country and industry members will attend the meeting to discuss various matters related to the projects and operation of the organization. Seating arrangement : U Type Chairman : A representative of Guangzhou, China [President city of TPO] Language : English
Event Schedule (Tentative) Time Description Remark 10:00 10:30 Arrivals & Registration TPO 10:30 10:35 Opening Remark 10:35 10:40 Introduction of participating member cities Chairman 10:40 11:40 Executive Committee Meeting 11:40 11:55 Group Photo 11:55 12:00 Closing This schedule is a subject to change based on the information to be received through Participants` Intent to Participate Forms.
TPO Travel Trade 2016 Japan Intent to Participate Form Please, send back the completed form to the TPO Secretariat by E-mail (tpo-jdcho@hotmail.com ) not later than (Fri.) 26 th August, 2016 1. City Name of the city Name of the Liaison Officer Address Tel. (Office) Tel. (Mobile) Website Organization / Department Position Fax E-mail Gender 2. Intent to Participate Event Description Confirmation Operation of Booth PR Road Show (Standard Booth) TPO member cities tourism PR presentations Size / Quantity Yes No Total ( ) Booths Yes No Meeting The 29th TPO Executive Committee Meeting Yes No Technical Tour 1-day Technical tour of Tokyo Number of participants Yes No Total ( ) Persons
3. Proposals and Requests Proposals and Requests