2015 RACE RULES
TABLE OF CONTENTS 1. THE EVENT... 1 2. THE RACES... 1 3. CONDITIONS FOR PARTICIPATION... 2 4. AGE CATEGORIES... 5 5. REGISTRATION... 5 6. COLLECTION OF BIBS... 5 7. THE COURSES... 6 8. COMPULSORY AND RECOMMENDED EQUIPMENT..... 6 9. TIMING... 7 10. REFRESHMENTS AND MAINTENANCE... 7 11. WASTE DISPOSAL... 8 12. RANKINGS / PRIZES...8 13. PENALTIES... 10 14. WITHDRAWALS... 10 15. TIME LIMITS....10 16. MEDICAL AID... 10 17. MODIFICATIONS... 11 18. ANTI-DOPING TESTS... 11 19. RESPECT FOR THE ENVIRONMENT... 11 20. INSURANCE... 11 21. CANCELLATION INSURANCE... 12 22. IMAGE RIGHTS...13 23. DATA PROTECTION... 12 24. LEGAL DISPUTES... 13 25. NEWSLETTERS... 13
1. THE EVENT The Roc d Azur is an event organised by Amaury Sport Organisation and held from 5 th 9 th October 2016, with the support of Oxygen Sport Association and under the aegis of the Fédération Française de Cyclisme (F.F.C.) and the Fédération Française de Triathlon (FFTri). 2. THE RACES The Roc d Azur is a multi-race event combining various disciplines, all of which revolve around mountain biking. Start & finish at Roquebrune-Sur-Argens WEDNESDAY 5TH OCTOBER THURSDAY 6TH OCTOBER FRIDAY 7TH OCTOBER SATURDAY 8TH OCTOBER SUNDAY 9TH OCTOBER 14H15 & 15h25 GENERATION ROC 8H ROC TROPHY #1 8h00 ROC TROPHY #2 8H00 GRAVEL ROC 8H ROC D'AZUR DAMES & ESPOIRS DAMES XC / Km : 8 km XC / Km : 23 / D-/+ : 350m XCM / Km: 82/D-/+: 2260m XC / Km : 50 / D-/+ : 720m XC / Km : 42 / D-/+ : 750m Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de 14H35 GENERATION ROC 8H30 / 8h45 MASTERS ROC 8h00 / 8h15 / 8h30 / 8h45 CANYON ROC MARATHON 8H45 ROC TROPHY #3 8H30 ROC D'AZUR CADETS / CADETTES & JUNIORS DAMES XC / Km : 15 km XC / Km : 42 / D-/+ : 750m XCM / Km: 82/D-/+: 2260m XC / Km : 42 / D-/+ : 750m XC / Km : 18 / D-/+ : 160m Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de 15H45 GENERATION ROC "SPORT POUR TOUS" 9H30 RANDO ROC ALL MOUNTAIN 12H30 / 12h45 BUFF MID ROC 9H00 ROC D'AZUR JUNIORS HOMMES 9H30 ROC TROPHY #4 XC / Km : 8 km Rando / Km : 33 / D-/+ : 1050 m XC / Km : 38 / D-/+ : 650m XC / Km : 42 / D-/+ : 750m XC / Km : 56 / D-/+ : 1350m Start & finish at Base Nature de Start & finish at Roquebrune-Sur-Argens Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Base Nature de 9H30 / 9h45 / 10h00 / 10h15 / 10h30 / 10H00 13H00/ 13H15 / 13H30 9h30 10h45 / 11h00 / 11h15 ROC LIGHT RANDO ROC ODYSSEY ENDUROC (5 spéciales) ROC D'AZUR XC / Km : 23 / D-/+ : 350m Rando / Km : 33 / D-/+ : 420m Enduro / Km : 38 / D-/+ : 1500m XC / Km : 56 / D-/+ : 1350m Start & finish at Base Nature de Start & finish at Base Nature de Start & finish at Roquebrune-Sur-Argens Start & finish at Base Nature de 12H / 12h15 19H 10H00 RANDO ROC ALTITUDE ROC RUELLES DE FREJUS ROC TANDEMS Rando / Km : 42 / D-/+ : 700m XC / Km : 800 m circuits XC / Km : 42 / D-/+ : 750m Start & finish at Base Nature de Start & finish at Place de l'eglise, Start & finish at Base Nature de 13h00 TRI ROC ROC D'AZUR 2016 FROM 5th TO 9th OCTOBER 19H40 KID ROC RUELLES 10H30 RANDO ROC ELECTRIQUE NOIRE Triathlon / Km : 1,5 / 23 / 11 XC / Km : 800 m circuits Rando / Km : 52 / D-/+ : 1100m Start & finish at Base Nature de Start & finish at Place de l'eglise, Start & finish at Base Nature de 10H45 /11h15 / 11h45 / 12h15 ALLTRICKS.COM RANDO ROC NOIRE Rando / Km : 52 / D-/+ : 1100m Start & finish at Base Nature de 14H00 RANDO ROC ROUGE DEGUISEE Rando / Km : 18 / D-/+ : 160m Start & finish at Base Nature de 15H00 / 15h30 / 16h00 / 16h30 KID ROC XC / Km : 2-4 - 6-8 Start & finish at Base Nature de 16H45 RANDO ROC FAMILLE Rando / Km : 8 Start & finish at Base Nature de 19H ROC RUELLES DE ROQUEBRUNE-SUR- ARGENS XC / Km : 900 m circuits Start & finish at Roquebrune-Sur-Argens In order to guarantee that all trails are safe and of a high standard, the number of participants in each race is regulated. - 2 -
The Canyon Roc Marathon boasts an international quality label awarded by the Union Cycliste Internationale (UCI), and is thus featured on the UCI Marathon Series calendar. The race will serve as a qualifier for the Marathon World Championships and allow riders to win UCI points. Participants are invited to consult the international regulations governing qualification quotas and the UCI pointscoring scale online (www.uci.ch). Reconnaissances are not allowed for any Roc d Azur races. For this reason, only a general profile of each race will be released. The exact itinerary of each race will be available for consultation in the bib collection area (at the Base Nature François Léotard in ). 3. CONDITIONS FOR PARTICIPATION Races are open to everyone, male and female, licence holders and non-licence holders, subject to the following conditions. Participants with a competitive cycling licence issued by a French federation (FFC, UFOLEP, FSGT, FFTRI) are required to present their 2016 licence or provide a photocopy of it when they collect their bibs. Participants with licences issued by UCI-affiliated federations are required to provide a medical certificate. All other competitors (with licences issued by national federations not mentioned above) will need to provide an original or a photocopy of a medical certificate (dated no earlier than a year before the day of the race) stating that they are fit to take part in competitive cycling events. Participants must respect assignments from the organization and the security and must respect the highway code. Parental permission is required for minors. Medical certificate and parental permission templates can be downloaded from the event website (www.rocazur.com). The medical certificate or 2016 licence must be provided when participants collect their bibs at the Base Nature François Léotard in, and at no other time. Medical certificates sent in advance, by post or e-mail, will not be accepted. SPECIFIC RULES CONCERNING THE TRI ROC Tri Roc participants must present a 2016 FFTri licence. If you are unable to provide an original or a photocopy of this document, a medical certificate (dated no earlier than a year before the day of the race) stating that you are fit to take part in a competitive triathlon will be required. Competitors without licences will also be required to register for an FFTri day pass. Moving around inside the transition area, both before and during the event, will only be allowed on foot, pushing bikes. Audio devices (MP3 players, Walkmans, ipods) are totally forbidden throughout the event. SPECIFIC RULES CONCERNING THE GRAVEL ROC : The participants in the Gravel Roc must ride a cyclocross bike and not an MTB. Anyone participating in this race with a MTB will be disqualified. In order to participate in the 2016 Roc d Azur, competitors must accept these rules unconditionally and in their entirety. CONDITIONS OF ACCESS TO RACE STARTS - 3 -
Access to the start lines of races beginning at the Base Nature François Léotard in is organised using a gridding procedure by which the race numbers allowed to proceed through the gates to the start line are announced in groups. If a participant starts the race without going through the gridding procedure, his participation will be considered invalid, and he will not be included in the ranking. In the Hommes et Espoirs Hommes category of the Roc d Azur race, only the distinctive jerseys of international (World, European) and national champions in the Hommes category (Elite, UCI) will be included in the first start. RACE STARTING AND FINISHING POINTS AUTHORISED CATEGORIES WEDNESDAY 5TH OCTOBER 2016 GENERATIONS ROC - 8 KM GENERATIONS ROC - 15 KM GENERATIONS ROC - SPORT POUR TOUS THURSDAY 6TH OCTOBER 2016 Start Time 14h15 & 15h25 14h35 15h45 ROC D'AZUR 2016 INFOS COURSES Year of birth Épreuve gratuite organisée en collaboration avec l'unss, réservée aux collégiens et aux lycéens de l'académie de Nice. Personnes issues d'associations (Croix-Rouge, déficients visuels ) - 4 - Category Starting Point ROC TROPHY #1 08h00 1997 and before Espoir and older Base nature, MASTERS ROC 08H30 1986 and before Master 1 and older RANDO ROC ALL MOUNTAIN 09H30 1999 and before Junior and older Base nature, Roquebrune-sur- Argens ROC LIGHT 10h00 1999 and before Junior and older Base nature, RANDO ROC ALTITUDE 12H00 2001 and before Cadet and older Base nature, TRI ROC 13H00 1999 and before Junior and older Base nature, FRIDAY 7TH OCTOBER 2016 ROC TROPHY #2 08H00 1997 and before Espoir and older Base nature, CANYON ROC MARATHON 08H00 1997 and before Espoir and older Base nature, BUFF MID ROC 12h30 1997 and before Espoir and older Base nature, RANDO ROC ODYSSEY 13H00 1997 and before Espoir and older Base nature, ROC RUELLES FREJUS 19H00 2001 and before Cadet and older Place Hôtel de Ville, Finishing Point Roquebrunesur-Argens Base nature, Place Hôtel de Ville,
KID ROC RUELLES 19H40 2002 to 2005 SATURDAY 8TH OCTOBER 2016 Benjamins / Minimes Place Hôtel de Ville, GRAVEL ROC 08h00 1999 and before Junior and older Base nature, ROC TROPHY #3 08h45 1997 and before Espoir and older Base nature, ROC D'AZUR JUNIORS HOMMES 09h00 1998 and 1999 Juniors Base nature, ENDUROC (5 spéciales) 09h30 2001 and before Cadet and older Roquebrune-sur- Argens ROC TANDEMS 10h00 1999 and before Junior and older Base nature, RANDO ROC ELECTRIQUE NOIRE 10h30 2001 and before Cadet and older Base nature, ALLTRICKS.COM RANDO ROC NOIRE 10h45 1999 and before Junior and older Base nature, RANDO ROC ROUGE DEGUISEE 14h00 2001 and before Cadet and older Base nature, KID ROC POUSSINS 15h00 2008 to 2010 Poussins Base nature, KID ROC PUPILLES 15h30 2006 and 2007 Pupilles Base nature, KID ROC BENJAMINS 16h00 2004 and 2005 Benjamins Base nature, KID ROC MINIMES 16h30 2002 and 2003 Minimes Base nature, RANDO ROC FAMILLE 16h45 2005 and before Benjamin and older ROC RUELLES ROQUEBRUNE 19H00 2001 and before Cadet and older SUNDAY 9TH OCTOBRE 2016 Base nature, Roquebrunesur-Argens Base nature, Base nature, Base nature, Base nature, Roquebrune-sur- Argens ROC D'AZUR DAMES & ESPOIRS DAMES 08h00 1997 and before Espoir and older Base nature, ROC D'AZUR CADETS - CADETTES - JUNIORS DAMES 08H30 2000 and 2001 1998 to 2001 Cadets Cadettes and Juniors Base nature, ROC TROPHY #4 09H30 1997 and before Espoir and older Base nature, ROC D'AZUR 09H30 1997 and before Espoir and older Base nature, Place Hôtel de Ville, Base nature, Roquebrunesur-Argens Base nature, 4. AGE CATEGORIES The current age categories are: - Poussin: age 6 to 8 / 2008 to 2010 - Pupille: age 9 and 10 / 2006 and 2007 - Benjamin: age 11 and 12 / 2004 and 2005 - Minime: age 13 and 14 / 2002 and 2003 - Cadet: age 15 and 16 / 2000 and 2001 - Junior: age 17 and 18 / 1998 and 1999 - Espoir: age 19 to 22 / 1994 to 1997 - Sénior: age 23 to 29 / 1987 to 1993-5 -
- Master 1: age 30 to 39 / 1977 to 1986 - Master 2: age 40 to 49 / 1967 to 1976 - Master 3: age 50 and over / 1966 and before Only the year of birth is taken into account when assigning participants to categories. The categories authorised to take part in each race are listed in the table above. 5. REGISTRATION Registrations for all races must be completed using the A.S.O. Challenges platform (www.asochallenges.com) from 25 th February 2016 onwards. When a participant s registration is validated, he will be sent a registration confirmation by e-mail. The fees can be consulted on the Roc d Azur website (www.rocazur.com). For safety reasons, the organiser will limit the number of places available for certain races. The number of registrations available for each race is mentioned in paragraph 2 of the event rules. Registration is personal, firm and definitive. Registrations cannot be transferred under any circumstances. Anyone who transfers his race number to another person will be held responsible in the event that this person suffers or causes an accident during the race. The organiser declines all liability in the event of an accident under such circumstances and reserves the right to ban the competitor from the Roc d Azur permanently. 6. COLLECTION OF BIBS Bibs can be collected at the Base Nature François Léotard in, on the following dates and times: - Wednesday 5 th October 2016, 2pm 7pm - Thursday 6 th October 2016, 9am 7pm - Friday 7 th October 2016, 9am 7pm - Saturday 8 th October 2016, 9am 7pm They can be collected until 1 hour before the start of races scheduled to start after 10am. For races which start earlier, bibs must be collected the day before the race. Bibs, plates and timing systems (chips or transponders) will be provided upon presentation of: - Your registration confirmation; - Proof of your identity; - Your licence or a medical certificate dated no earlier than a year before the day of the race. For mountain bike races, the bib must be pinned to the participant s back, and the plate must be attached in front of the bike s handlebars so that the number is clearly visible. Participants in the Tri Roc must wear their numbers on their backs for the mountain biking stage and on their fronts (using pins or a bib belt) for the running stage. - 6 -
7. THE COURSES All course information can be found online at www.rocazur.com. Participants must be present at the start line of their race at the time stated in their registration confirmation. On-site, participants will also be informed of their start times by screens and announcements over the PA. Some starts will be staggered. All Roc d Azur races will start and finish at the Base Nature François Léotard in, save for the following exceptions: - Rando Roc All Mountain: Start and finish in Roquebrune-sur-Argens; - EnduRoc: Start from and finish in Roquebrune-sur-Argens; - Roc Ruelles de : Start and finish on the square outside Town Hall (Place de l Hôtel de Ville); - Roc Ruelles de Roquebrune-sur-Argens: Start and finish in the centre of Roquebrune-sur-Argens. Participants must cross the finish line with their bikes in order to be included in the rankings. Participants must respect the edges of the trail, which will be marked using netting, tape, banners or sign. If a participant leaves the track, he will need to return to the circuit and start from the point at which he left it. Any competitor seen breaking these rules will be disqualified from the race in question by an official controller or an organiser. 8. COMPULSORY AND RECOMMENDED EQUIPMENT All bikes used at the Roc d Azur must comply with the official standards currently in force, as defined by the FFC and the UCI. Competitors are fully responsible for ensuring that the equipment they use, and its state of repair, are in accordance with current standards. For safety reasons and to reduce the risk of incidents during races, all participants are required to comply with the following rules regarding equipment: COMPULSORY AND RECOMMENDED EQUIPMENT EQUIPMENT XC RANDONEES ENDUROC GRAVEL ROC RUELLES TRI ROC Rigid helmet COMPULSORY COMPULSORY COMPULSORY COMPULSORY COMPULSORY Rigid helmet with adjustable chinstrap COMPULSORY Pair of long gloves Recommended Recommended COMPULSORY Recommended COMPULSORY Recommended Elbow protection Recommended Recommended Knee protection COMPULSORY Back protection Wetsuit Swimming cap COMPULSORY Compulsory if the water is below 14 COMPULSORY * Participants must have their helmets on their heads with the chin strap attached from the moment they arrive at the start line to the end of the race. - 7 -
Any participant who does not have the compulsory equipment at the start of the race will not be allowed to compete. Any participant who does not have the compulsory equipment during the race may be removed from the course or receive a time penalty. In the event that a participant fails to respect the rules on compulsory equipment, the organiser cannot be held responsible for any incidents that arise, or their consequences. 9. TIMING XC / EnduRoc / Tri Roc races Timing will be adapted depending on each race s format and constraints. You will receive your timing device when you collect your bib. The EnduRoc ranking will be established by adding the time taken for each special. The Roc Trophy ranking will be established as follows: every day there will be a ranking and a prize giving ceremony for the stage of the day and the overall ranking. Rando races Rando races are also timed. However, there will be no final ranking for these events. If a participant starts the race without first going through the gridding procedure, his participation will be considered invalid, and he will not be included in the ranking. 10. REFRESHMENTS & MAINTENANCE Refreshments will be available to riders. Participants will only have access to refreshment points on the day of the race for which they are registered. Participants must ensure that, when they leave a refreshment point, they have enough food and water to reach the following refreshment point. Maintenance is strictly limited to refreshment areas. It is strictly forbidden to change bikes or wheels during a race. Participants are allowed to offer one another technical assistance. As set out in the regulations (Art. 4.2.048 of the UCI Cycling Regulations), competitors and their UCI MTB or national teams are responsible for placing their equipment in the technical assistance area. Only the riders themselves or their teammates (from the same UCI MTB team or the same national team) can repair or change equipment within this area. Members from the same UCI MTB team or national team are also allowed to provide technical assistance to one another outside these areas (Art. 4.2.049 of the UCI Cycling Regulations). The technical assistance areas are the same as the refreshment areas. No follower vehicles are allowed. Only official motorcycles are allowed on the circuit; these will be clearly marked and their riders will be wearing official bibs. There will be a limited number for each race, and they will be easy to identify: An opening motorcycle; A race commentary motorcycle for the finish line; A race commissioner s motorcycle; A press motorcycle (camera); A doctor s motorcycle; A sweep motorcycle. If a participant falls during the EnduRoc, the other riders are responsible for stopping to raise the alarm. Any competitor who has stopped to help another participant during a special should inform an official at the finish line. He will be allowed to start the special again. - 8 -
In the Tri Roc, participants are not allowed to help one another. - 9 -
11. WASTE DISPOSAL In order to respect the environment and the natural surroundings in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the course. Bins will be provided at all refreshment points. Participants must make use of these when disposing of waste. Waste collection points will also be set up at strategic points along each course. Participants can dispose of waste in these areas, which will be marked by netting placed on the ground. The locations of these areas will be published on the event website (www.rocazur.com). Participants must hold onto their litter and wrappers and wait until they reach the places set up by the organiser to dispose of them. Any contestant seen breaking these rules will be disqualified from the race in question by an official controller or an organiser. 12. RANKINGS / PRIZES Rankings will be established for every race except the Randos. These rankings will take into account the categories specific to each race, which have been determined in advance. Not every category awards prizes to its winners. Prize winners must be present at the prize giving ceremony, or else they will not receive their prizes. Some races have their own prize grid. The grid can be consulted below. Only athletes with licences issued by cycling federations affiliated with the UCI are eligible to receive prize money. The organiser will pay the total prize money to the FFC, which will be responsible for awarding prize money to athletes or their national federations. - 10 -
RACE CATEGORY RANKING PRIZE MONEY ROC D'AZUR Hommes 1st 3 000,00 2nd 1 500,00 3rd 900,00 4th 650,00 5th 625,00 6th 425,00 7th 375,00 8th 325,00 9th 275,00 10th 250,00 Espoirs Hommes 1st 320,00 2nd 180,00 3rd 100,00 CANYON ROC MARATHON Hommes 1st 1 300,00 2nd 1 000,00 3rd 700,00 4th 550,00 5th 450,00 6th 350,00 7th 280,00 8th 220,00 9th 180,00 10th 150,00 Dames 1st 1 000,00 2nd 700,00 3rd 500,00 4th 350,00 5th 250,00 ENDUROC Hommes 1st 700,00 2nd 600,00 3rd 500,00 Dames 1st 320,00 2nd 180,00 3rd 100,00 ROC D'AZUR DAMES & ESPOIRS DAMES Dames 1st 1 200,00 2nd 700,00 3rd 500,00 4th 400,00 5th 250,00 Espoirs Dames 1st 175,00 2nd 120,00 3rd 80,00 MASTERS ROC Hommes 1st 320,00 2nd 180,00 3rd 100,00 ROC TROPHY Hommes 1st 550,00 2nd 375,00 3rd 275,00 Dames 1st 175,00 2nd 100,00 3rd 50,00 ROC TANDEMS Tandems 1st 175,00 2nd 100,00 3rd 50,00 ROC D'AZUR JUNIORS HOMMES 1st 175,00 2nd 100,00 3rd 50,00-10 -
13. PENALTIES If competitors commit the following offences they will be punished, either by being excluded from the race or a by being given a time penalty: - Failure to pass a checkpoint; - Parking a bike on the course or riding in the wrong direction; - Straying from the course; - Test runs during the race itself and outside the official reconnaissances; - Not wearing a helmet at any point during the race; - Refusing to let a faster competitor overtake; - Dropping litter; - Debasement of the sponsors logos printed on the number plates. In the event of an offence not listed above, the race directors, with the backing of FFC and UCI officials, reserve the right to apply a penalty. 14. WITHDRAWALS If a competitor wishes to withdraw for any reason other than injury, he should, if at all possible, do so at one of the elimination and return points set up by the organiser. The participant should find the person in charge of the area, who will permanently invalidate his race number. Return transportation for athletes and bikes will be available at each of these points. 15. TIME LIMITS To guarantee participants safety, it is vital that they do not go over the time limit set for the end of each race. Obligatory secondary itineraries will be set up accordingly. FIXED CUT-OFF POINTS FOR ALTERNATIVE ROUTES Cut-off times and alternative routes will be arranged at various points along the course (refreshment areas). After the cut-off time listed for each point, it will no longer be possible for riders to leave the location by the main race route. If a participant fails to set off from one of these points before the assigned time, he will be directed to an alternative route and will not be included in the race rankings. The organiser will arrange an end-of-race operation to follow the last competitor. In the Tri Roc, all competitors will need to have reached the transition area between mountain biking and running (T2) by 4 hours after the race start at the latest. After this point, competitors will not be allowed to take part in the running stage. The chief referee has the power to modify this elimination cut-off time. 16. MEDICAL AID Medical assistance will be provided by doctors and mobile emergency aid units. If they are needed, these units can be called by the signallers posted along each course, who are equipped with radio transmitters. If advised to do so by a doctor, the organiser reserves the right to withdraw any person deemed unfit to continue from the race and have them escorted from the site. Any competitor who requests attention from a doctor or firstaid worker agrees to fully accept their authority and judgement. If need be, in the interests of the person in question, the emergency services will be called. From that point on, the emergency services will take charge of the situation and use any means they deem appropriate, including transport by helicopter. Calls to the emergency services can be made by dialling 18. - 11 -
Participants who receive medical treatment during or after a race must inform the organiser using a standard form within five days. After this deadline, notifications will not be accepted and the organiser will not be held liable. 17. MODIFICATIONS The organiser reserves the right to modify the course and/or the location of the refreshment points and/or the time limits for any Roc d Azur race, at any time. In order to guarantee participants safety in the event of poor weather conditions, the organiser reserves the right to postpone start times, stop races in progress, cancel races or implement fall-back itineraries. 18. ANTI-DOPING TESTS The Roc d Azur is an event organised under the aegis of the F.F.C. As a result, anti-doping tests may be organised. Roc d Azur participants are required to comply fully with the ban on doping and with all aspects of any anti-doping measures that may be taken as a result of the laws and regulations in force, notably under Articles L230-1 and following of the French Sports Code. Participants must make sure that they have not been selected for drug testing before they leave the race site. If tested, the participants involved must be able to provide proof of identity. 19. RESPECT FOR THE ENVIRONMENT In light of the beauty of the region and the site which host the Roc d Azur each year (including private property and protected areas, etc.), participants must respect the environment (no littering, dropping cigarette ends on the ground, etc.) and refrain from lighting fires in the region, which is prone to wild fires. Anyone who fails to comply may be prosecuted. 20. INSURANCE Civil liability In accordance with current legislation, the organiser has taken out insurance covering the financial consequences of its civil liability, that of its officials and that of all the participants in the Roc d Azur. As for the civil liability of the participants themselves, the afore-mentioned insurance policy will only cover accidents caused by participants during the sporting event. This guarantee can apply in addition to or in lieu of other insurance policies that participants might take out. A copy of the insurance policy is available to all participants upon request. Personal accident All Roc d Azur participants, whether or not they have licences issued by a sports federation, may take out insurance by post when they register for the event or, at the latest, when they collect their bibs. This policy will pay out a sum in the event of physical injury (death or permanent disability) as a result of an accident which has occurred on the race route. The compensation, based on the injuries and the compensation options selected, will take effect if the insured party suffers an accident while participating in the sports event. This insurance is optional, but strongly recommended. It can be taken out as a stand-alone policy or in addition to another insurance of the same type, such as those included with sports licences. More information and the subscription form can be found on the event website. Material damage The organiser will not be held responsible for damage (theft, breakage, loss, etc.) to participants personal belongings, not even those left in its care. Participants may not, therefore, take action against the organiser for any damage caused to their equipment. Taking out insurance against such risks is the responsibility of the participant. - 12 -
21. CANCELLATION INSURANCE Insured party: Any person who purchases cancellation insurance with their registration for the 2016 Roc d Azur (by ticking the corresponding box). Purpose of this insurance: To reimburse the fees paid to register for one or more 2016 Roc d Azur races if the insured party is forced to withdraw due to one of the following: - death, accident or illness of the insured party, - death, accident or serious illness (requiring hospitalisation) of the insured party s partner, a parent, or a child in the 30 days prior to the event, - refusal of a visa by the French authorities, - theft of identity papers in the 48 hours prior to the start of the race, - court summons. Premium: 10 in addition the registration fees (to be paid together). One subscription will cover all the Roc d Azur races for which the insured party is registered (with a maximum limit of 130). Please note that subscribing twice will not result in double indemnity, and due to administrative issues cannot lead to the reimbursement of the second premium. Conditions for compensation: claims for reimbursement must be supported by an official document justifying the insured party s withdrawal from the event (such as a medical certificate in the case of accident or illness) and must be received by A.S.O. no later than 15 days after the event. Claims will be handled within two months and compensation paid within three months. 22. IMAGE RIGHTS By participating in the Roc d Azur, the participant gives his express permission for the organiser, its delegates and its successors to use and reproduce, in any medium and by any means, now and in the future, with no compensation of any kind, his name, voice, image, and, more generally, his athletic performance at the event, in any form, in any existing or future medium, in any format, for public communication throughout the world, for any use including advertising and/or commercial purposes, and for the entire duration of the protection granted by current copyright laws and regulations, judicial and/or arbitral decisions issued in any country, and existing or future international conventions, including those that may result in the extension of this duration. The participant gives his express and irrevocable permission for the organiser, its delegates and its successors, in order to meet the requirements of advertising, promotional and/or commercial campaigns, to 1) apply any modifications, additions or deletions that it sees fit when using the participant s image in any of the circumstances defined above, and 2) associate and/or combine the participant s image with signatures, catchphrases, slogans, captions, brands, distinctive signs, legal notices, visuals and, in general, any element of any kind chosen by the organiser to illustrate the means of communication in which the images are used. The participant guarantees that he is not bound by an exclusive contract relating to the use of his image and/or name and/or voice. The organiser, its delegates and its successors are expressly forbidden from using a participant s name, voice or image in any format of a pornographic, racist or xenophobic nature, and more generally are forbidden from any use that is detrimental to the participant s dignity. 23. DATA PROTECTION A.S.O. will respect the confidentiality of personal information and data provided by the User and will handle them in accordance with the French Data Protection Act of 6 th January 1978. - 13 -
Information provided by Users will be stored and used by A.S.O. to process their orders, personalise communication with them, and provide them with information and/or offers from A.S.O. Corporate Challenges and/or from A.S.O., and for those who accepted when creating their account, to send informa tion and offers from A.S.O. s partners. It may be necessary for A.S.O. to securely transfer certain data, including personal data, to third parties in order to carry out tasks relevant to processing orders, organising the delivery of goods and the provision of services, preventing fraud and, more generally, any other criminal activity, and for certain customer service actions. Moreover, A.S.O. may be required to share this data in response to an injunction by the legal or regulatory authorities. In accordance with the provisions laid out by French law no.78-17 of 6 th January 1978, modified by law no. 2004-801 of 6 th August 2004, on information technology, databases and civil liberties, the User has the right to access, rectify and delete data concerning himself, free of charge. The User can submit a request to exercise this right at any time by sending an e-mail to hospitalite@aso.fr or writing to A.S.O., Service Hospitalités ASO Corporate Challenges, Immeuble Panorama B, 253 quai de la Bataille de Stalingrad, 92137 Issy les Moulineaux, France. In doing so, the User can demand that any information concerning him which is incorrect, incomplete, ambiguous, or no longer valid, or whose collection, use, communication or storage is forbidden, be rectified, completed, clarified, updated or deleted. The User s data is stored either by A.S.O. or by the subcontractor(s) it selects specifically for the fulfilment of its obligations. Data is stored in accordance with the afore-mentioned Data Protection act for a duration determined by the purpose of the data processing in question. Our processing of the data we collect has been declared to the CNIL (French Data Protection Agency). 24. LEGAL DISPUTES Grievances concerning the running of the event or the behaviour of other competitors must be submitted in writing and signed by the participant within sixty (60) minutes of finishing the race. Grievances concerning the rankings must be submitted within thirty (30) minutes of the results being displayed. The race commission will settle the dispute immediately by holding a meeting. Any participant accused of foul play must be heard by the race commission. In the event of an inconsistency between the French and English versions of the present 2015 Roc d Azur Race Rules, the French version of the 2015 Roc d Azur Race Rules shall prevail. 25. NEWSLETTERS By registering for the Roc d Azur, the participant is automatically subscribed to the event s newsletters and must remain so until the Roc d Azur takes place. - 14 -