1 REGISTRATION FOR THE WORLD TRANSPLANT WINTER GAMES, 07 12 January 2018, Anzère - Arbaz, Switzerland Registration period: 11 August to 31 October 2017 PAYMENT SCHEDULE AND RULES The WTGF strongly advises participants to check with their team managers on their country team s preferred option regarding meals or no meals. The final decision rests with your Team Manager. ADULT REGISTRATION PACKAGE FEES (18-99 YEARS) please mark with an (X) Competitor With meals and 6-day ski lift pass CHF 950 Accompanying Adult With meals and 6-day ski lift pass CHF 950 Accompanying Adult No meals and 6-day ski lift pass CHF 625 Accompanying Adult No meals and 6-day pedestrian lift pass CHF 550 JUNIOR REGISTRATION PACKAGE FEES (1-17 YEARS) please mark with an (X) Please note that Junior supporters aged 1-5 years are free. Junior Competitor (9-17 years) With meals and 6-day ski lift pass CHF 875 Accompanying Child (6-17 years) - With meals and 6-day ski lift pass CHF 875 Accompanying Child (6-17 years) - No meals with 6-day ski lift pass CHF 550 Accompanying Child (6-17 years) - With meals and 6-day pedestrian lift pass CHF 820 Accompanying Child (6-17 years) - No meals with 6-day pedestrian lift pass CHF 495 Accompanying Child (1-5 years) - With meals no lift pass FREE
2 NICHOLAS GREEN CAMP REGISTRATION PACKAGE FEES (8-15 YEARS) please mark with an (X) Please note that Nicholas Green Camp participants are encouraged to join the camp on Saturday 6 January and to leave camp on Saturday 13 January 2018. Transport from/to Geneva airport for children arriving and departing unaccompanied on these days will be provided free of charge. Nicholas Green Camp (7-12 January) 5-day ski lift pass and 5 days ski equipment CHF 650 Nicholas Green Camp (6-13 January) 5-day ski lift pass and 5 days ski equipment CHF 650 NOTES: * One free Nicholas Green Camp place per country is offered but a condition is that children benefiting from this free place have never skied or snowboarded previously and are, therefore, complete beginners. Additional places are available for children who are not complete beginners but these places are only available to children who have never participated in either a previous Nicholas Cup or TACKERS Ski Camp. These additional places are also available at 650 Swiss Francs each. * If you have chosen any of the NO MEALS packages you will be responsible for all of your meals during the Games (including the gala dinner and closing lunch). OPTIONAL EXTRAS COMPETITORS AND ACCOMPANYING PERSONS please mark with an (X) Single room supplement, apartment accommodation, per night CHF 40 3* hotel supplement (shared twin/family bedroom), per night CHF 30 3* hotel supplement (single bedroom), per night CHF 50 6 January 2018, additional night, apartment accommodation, no meals 12 January 2018, additional night, apartment accommodation, no meals FREE FREE 6 January ski lift pass (16-99 years) CHF 30 13 January ski lift pass (16-99 years) CHF 30 6 January pedestrian lift pass (16-99 years) CHF 15 13 January pedestrian lift pass (16-99 years) CHF 15 6 January ski lift pass (6-15 years) CHF 20 13 January ski lift pass (6-15 years) CHF 20 6 January pedestrian lift pass (6-15 years) CHF 10 13 January pedestrian lift pass (6-15 years) CHF 10 PAYMENT POLICY All participants will pay their registration fees (regardless of their package choices) through their Team Managers. No exceptions will be allowed. You and your Team Manager must discuss how (and when) your registration is to be paid.
3 Payment dates from the Team Manager to the WTGF: 31 October 2017 25% Payment of your registration fee due 01 December 2017 Full Payment of your registration fee due Full Payment must be received by 01 December 2017; otherwise your registration will be cancelled. Cancellation Policy: Cancellations made on or before 31 October, 2017 will receive a 100% refund (less Bank charges). All cancellations, for whatever reason, made between 1 November, 2017 and up to and including 30 November, 2017 will forfeit the deposit payment made. All cancellations, for whatever reason, made between 1 December, 2017 and up to and including 14 December, 2017 will receive 50% refund. Cancellations, for whatever reason, made after and including 15 December, 2017 will not receive a refund (i.e. 100% cancellation). GENERAL WAIVER The World Transplant Games (WTG) provide an opportunity for transplant recipients to display their skills and celebrate the important benefits of participating in recreational activities. We want participants to experience these benefits while recognizing that participation in any physical activity entails risks. The Local Organizing Committee (LOC) strives to reduce these risks; however, the risks can never be completely eliminated. I, the undersigned, do hereby acknowledge that: In consideration for the opportunity to participate in the World Transplant Winter Games in Anzère - Arbaz, Switzerland 2018, I, on behalf of myself, my next-of-kin, my heirs, executors, administrators and assigns, hereby release and discharge the LOC, the World Transplant Games Federation (WTGF), its member organizations and its Team Managers, and other venue representatives and agents for any injury, loss, or damage to my person or property and all expenses and costs, however caused, arising out of, or in connection with my participation in the World Transplant Games to be held in Anzère - Arbaz, Switzerland 2018 and associated activities, notwithstanding that the same may be contributed to, has been contributed to or occasioned by the negligence of the LOC, the WTGF and its member organizations. I am aware and agree that the release and discharge given by me to the LOC, and the WTGF includes their officers, directors, employees, representatives, member organizations, team managers and agents. I hereby agree to information being released to the media and to being interviewed or photographed in connection with my participation in the World Transplant Winter Games 2018. If I am a competitor: I, or my child/ward, intend to participate in the World Transplant Winter Games, and I realize that participation brings the possibility of injury and I accept this risk on behalf of myself, or my child/ward, regardless of the nature of the injury and the physical activity chosen;
I have read the above and agree that by participating/attending I am personally assuming responsibility for any injury to myself, my property or that of my child/ward as a consequence of these activities or resulting from any other reason including negligence and hereby release and hold harmless the Local Organizing Committee of the World Transplant Winter Games, the World Transplant Games Federation, and their officers, directors, agents, employees and volunteers; I have discussed possible adverse effects of the World Transplant Winter Games on my health with my Transplant Follow-up doctor (physician) who consents to my decision to participate. I also confirm that I have been training for the World Transplant Winter Games and am appropriately physically fit for the events I intend to enter. I have no reason to believe that I am suffering from any recent illness (within the last month). I understand if I leave my country suffering from a recent illness, this could well invalidate my personal travel insurance; I, or my child/ward, agree that participation and use of any sports or related equipment is at my own discretion or judgment, based on my own experience and competence level. 4 I understand that, in the course of staging the World Transplant Winter Games, the LOC and the WTGF may collect, store and process personal data. The Federation and its partners recognise that the correct and lawful treatment of this information is essential and is committed to ensuring confidentiality and security. The types of personal data that the Federation and its organizing partners are required to handle include personal health information, information about event attendees, and others with whom it communicates. The personal data, which may be kept on paper or on a computer or other media, is subject to legal safeguards specified in numerous laws and regulations of its member countries. I understand that if I feel that the policies regarding the use of this information has not been followed with respect to personal data about myself or others, I should raise the matter with the WTGF Office in the first instance. Notwithstanding the above undertaking, I understand that the purpose and intention of this document is not to and shall not be contrary to any legislation which may be enacted in Switzerland at the time of the event. Name (Print) Signature Date If registrant is a minor (under 18yrs), Parent or Legal Guardian please to sign below: Name (Print) Signature Date
5 PARTICIPANT INFORMATION I AM ATTENDING THE GAMES AS A Please mark with an (X) Adult Recipient Competitor (18-99) Junior Recipient Competitor (9-17) Adult supporter/living donor/donor family (18-99) Junior supporter/living donor/donor family (1-5) Junior supporter/living donor/donor family (6-12) Junior supporter/living donor/donor family (13-17) Doctor Nurse Family Member Friend Media Nicholas Green Camp Participant PARTICIPANT INFORMATION Prefix (Ms, Mr,): *First Name: *Last Name: Informal/Badge Name: ADDRESS INFORMATION Organization/Company: * Street Address: Address 2 (Postal, Suite, Apt, Floor, etc.): City: State/Province (if applicable): Zip/Postal Code: Email: Country: Mobile Phone: Daytime Phone (include country and area code): Gender: Male Female Birth Date: (YY) /(MM) /(DD) I am a member of (country team):
6 TRANSPLANT INFORMATION [Transplant Athletes only] *Most Recent Transplant: (Year) (Month) (Date) *Donor Type (check all that apply) Deceased Donor Living Donor If Living Donor: Related Non-Related *Type of organ received (Check All That Apply): Bone Marrow/Stem Cell Heart Heart-Lung Kidney Intestine Liver Lung Double Lung Pancreas Pancreatic Islet Cell Pancreas-Kidney Other: *Transplant Center: SPECIAL NEEDS Wheelchair use: Yes No * Diabetic: Yes No * Bee Sting Allergic: Yes No Dietary Restrictions Lacto-ovo vegetarian Lactose-free Peanut and nut-free Gluten Free Allergies (wheat, oat, peanut, shellfish, etc) Other special dietary requests EMERGENCY CONTACT: Please provide the contact information of someone not travelling with you. *Name: *Relationship: *Daytime Phone: (include country and area code) *Mobile Phone: (include country and area code)
7 MEDICAL This information is for Transplant Athletes Only All Games participants should read the Medical Guidelines carefully. They can be found at http://wtgf.org/wintergames/medicalinformation-winter/ Here you will find the following information and forms: 1. Medical and Travel Guidelines for all Participants and Accompanying Person 2. Medical Documents for Transplant Participants competing in the World Transplant Winter Games 2018, including: a. Guidelines for Completing the Medical Forms b. MF1-Statement by All Participants c. MF2-Medical Information d. MF3-Medical Certificate 3. Medical Documents for Participants in the Nicholas Cup, including: a. Nicholas Green Camp online form b. MF4-Medical Certificate The signed and completed documents should be scanned, saved as a PDF and sent by you to your Team Manager. Documents should be saved as FAMILY NAME- FIRST NAME COUNTRY FORM NAME (i.e. MF1, MF2, MF3, MF4) Please submit your forms to your Team Manager to allow them to reach the WTGF by 01 November 2017. Please keep copies of all documents. SPORTS REGISTRATION NOTE: Participants can only select FIVE Events not including team events throughout the week. Events cannot be overlapping and the system will ask you to select again if you choose events that overlap. The Winter Games sports programme can be found here: http://wtgf.org/wintergames/schedule-winter/ Please mark with an (X) MONDAY 8 JANUARY Ski Giant Slalom Date: Monday, 08 January 2018 09:00-12:00 Snowboard Giant Slalom Date: Monday, 08 January 2018 09:00-12:00 Snow Shoe 2KM Date: Monday, 08 January 2018 10:00-12:00 Curling Date: Monday, 08 January 2018 13:30-16:30 Cross Country 3KM
8 Date: Monday, 08 January 2018 14:00-16:00 Ski Parallel Slalom Date: Monday, 08 January 2018 17:00-18:45 TUESDAY 9 JANUARY Ski Super G Slalom Date: Tuesday, 09 January 2018 09:00-12:15 Curling Day 2 Date: Tuesday, 09 January 2018 13:30-15:30 Biathlon Date: Tuesday, 09 January 2018 14:00-17:00 Snow Shoe Team Fun Date: Tuesday, 09 January 2018 17:00-18:00 WEDNESDAY 10 JANUARY Ski Slalom Date: Wednesday, 10 January 2018 09:00-12:15 Snowboard Parallel Slalom Date: Wednesday, 10 January 2018 09:00-12:15 Curling Day 3 Date: Wednesday, 10 January 2018 13:30-16:30 Cross Country One Hour Date: Wednesday, 10 January 2018 14:00-16:30 THURSDAY 11 JANUARY Curling Day 4 Date: Thursday, 11 January 2018 13:30-16:30 Cross Country Team Date: Thursday, 11 January 2018 14:00-16:00 Before proceeding please ensure you have only entered up to five (5) events only. TRAVEL AND ACCOMMODATION
9 TRAVEL INFORMATION Ground Transport will be supplied from the Sion train station to Anzère on Sunday, January 7. LOC representatives will be operating an information desk at the Sion train station on Sunday, January 7. Arrival information If you are arriving January 6 or earlier, you are responsible for your own transport to Anzère. Details of your arrival by air or by train: Arrival Date: Time: Check Arrival Airport Train Station Geneva Switzerland Milan Malpensa Sion Switzerland Other Departure information Transport will be available to the Sion train station on the official departure day, Friday January 12. If you are departing January 13 or later, you are responsible for your own transportation. Details of your departure air or by train: Arrival Date: Time: Check Departure Airport or Train Station Geneva Switzerland Milan Malpensa Sion Switzerland Other ACCOMMODATION INFORMATION
Standard Package Includes: Double room accommodations within an Apartment sharing up to 8 people. (2 people per room) Self-service breakfasts and dinners at a local restaurant, and lunch vouchers for use at one of the official Games lunch restaurants, beginning with dinner on January 7 and ending with lunch on January 12; (Only if meal package is selected) Admission to sports and events; Games registration pack and medical and repatriation insurance. Additional: For those who prefer the services offered by a Hotel, we are able to provide (at a supplement) accommodation in one of the comfortable 3* Hotels in Anzere, each centrally located. If you require a single room at either an Apartment or a Hotel a single supplement applies, please see below. 10 ACCOMMODATION SUPPLEMANTS: If you desire a single room in an apartment or a shared or single room in a hotel, please select one--and only one--of the following additional accommodation supplements: Apartment Single Room Supplement. There is an additional fee of 200 Swiss francs for a single room in an apartment for the duration of the Games, 7 January to 12 January. CHF 200.00 Hotel Shared Room Supplement. There is an additional fee of 150 Swiss francs for each occupant in a hotel shared twin (2 beds) or double (1 bed) bedroom for the duration of the Games, 7 January to 12 January. CHF 150.00 Hotel Single Room Supplement. There is an additional fee of 250 Swiss francs for a single hotel room for the duration of the Games, 7 January to 12 January. CHF 250.00 ADDITIONAL NIGHTS 6 January Additional Night Apartment Accommodation (shared room), no meals--free. CHF 0.00 6 January Additional Night Apartment Accommodation (SINGLE room), no meals. CHF 40.00 6 January Additional Night Hotel Shared Accommodation, no meals. CHF 30.00 6 Jan Additional Night Hotel Single Room CHF 50.00 12 January Additional Night Apartment (Shared Room), no meals CHF 0.00
11 12 January Additional Night Apartment (single room), no meal. CHF 40.00 12 January Additional Night Hotel Shared Room, no meals. CHF 30.00 12 Jan Additional Night Hotel Single Room. CHF 50.00 EXTRAS If you wish to purchase ski or pedestrian passes for the days before or after the Games, check the appropriate box below: 6 January Ski Lift Pass (Age 16-99) CHF 30.00 13 January Ski Lift Pass (Age 16-99) CHF 30.00 6 January Pedestrian Lift Pass (Age 16-99) CHF 15.00 13 January Pedestrian Lift Pass (Age 16-99) CHF 15.00 ACCOMMODATION PREFERENCES Please note that your selection of bed type is just a request and we will do our best to meet your choice. Bed configuration Bed type single bed (one bed sleeping 1 person) Bed type double bed (one bed sleeping 2 persons) Bed type twin bed (Two single beds) Bed type child sharing with two adults List your Double / Twin Room roommate (first & last name): Registration Support: Email: wintergames@wtgf.org Tel: +44 1962 832560