CASTLE HILL UNITED FOOTBALL CLUB 2017 Winter Season Player Registration Information Sheet Table of Contents Team Summary. 1 Registration Information for 2017 Season... 2 Student Discounts.. 3 Sibling Discounts. 3 2017 Grading Information 3 Registration Refunds 4 Privacy Policy 5 Teams and Players.. 5 Funskills for ages 4-6 years. 5 U7 in-house Rooball.. 5 U8, U9, U10 and U11 Small Sided Football (SSF).. 5 U12 and older. 5 Junior Team Grading Sessions 5 Girls and Ladies Teams 6 Senior Teams U21, Senior (All Age), O35 and O45. 6 Special Needs Program. 6 Coaching and Development 6 Coaching and Coach the Coach Sessions. 6 Referees.. 6 Parents/Players Game Day Responsibilities 7 Junior and Senior teams 7 Other Teams 7 Parents/Players Code of Conduct.. 7 Club Strip and Equipment 7 Player Insurance 8 The Committee and other Roles. 8 Club Contact Details. 8 TEAM SUMMARY Castle Hill United FC plays in the Hills Football Association Inc (HFA) and has teams for all ages and levels of abilities for both girls / ladies and boys / men from ages 4 to over 45. Boys and girls can play together in the same competition until age 14 and games are either scheduled for Saturdays which is for the mixed competition and boys / mens competition whilst girls / ladies only games are scheduled for Sundays. Over 35 ladies competition play their games on Friday evenings. In 2017, HFA is running a girls / ladies competition for 9 s, 11s, 12s, 14s, 16s, 18 s, 21 s, AAL and O35s. The Committee fully supports the development of female football and is looking to expand the number of female players and teams within the club. - 1 -
In 2017, we will have teams as listed below:- A maximum of 20 x Funskills teams (in house SSF played at Fred Caterson Reserve every Saturday). This is for boys and girls turning 5 6 and play small sided games and skills development. A maximum of 16 x U7 teams (in house SSF played at Fred Caterson Reserve every Saturday). This is for boys and girls aged 6 or 7 and play small sided games. A maximum of 16 x U8 teams that will play SSF football against other association clubs A maximum of 14 x U9 teams that will play SSF football against other association clubs A maximum of 8 x U10 teams that will play SSF football against other association clubs A maximum of 8 x U11 teams that will play SSF football against other association clubs Full Competition teams for mixed, male and female from U12 to O45 It is important to note the amount of players / teams per age group are limited to ensure the club does not exceed its capacity of 1300 players for the amount of fields available. REGISTRATION INFORMATION FOR 2017 SEASON The club will not be holding Registration days at the club for the 2017 season. The only way to register for the 2017 season is online at www.myfootballclub.com.au. Please refer to our Club Registration Procedures 2017 document located on our club website. All players registering online between the 3 rd and 31 st of January 2017 will receive an early registration gift! IMPORTANT - Any players who are NOT registered by the end of January 2017 will not be able to grade in their age division for 2017. Please refer to our website www.castlehillfootball.com.au or contact our Registrar, Jenny McCann at registrar@castlehillfootball.com.au for any enquiries. All RETURNING Junior and Senior players must:- - By registering with the club you agree to our Policies and Code of Conduct (available on the club s website), including participating in club volunteer activities such as BBQ and Canteen rostered duties. - Read, understand and acknowledge you accept the player Code of Conduct & any other paperwork provided by the club - All players will need to upload a current head and shoulders photograph at time of registration as required by the FNSW website Junior and Senior players NEW to the club must provide the same as above for returning players, plus:- - Proof of age is to be provided at the commencement of the 2017 season. - Sports eyeglasses certificate (if glasses are to be worn whilst playing). Note: Eyeglasses must be worn by the player in the digital photo uploaded when registering online. - Photo identification is required for the U10 age group and older at the time of online registration. The 2017 registration fees are as follows (and are GST inclusive): Funskills and U7s: $165.00 SSF (U8 s & U9 s): $200.00 U10s to U16s $240.00 U17s: $260.00 U18 to Seniors (full time students): $300.00 U18 to Seniors (non-full time students): $350.00 Premier League: $350.00 Premier League (full time students): $329.00 Special Needs: $50.00 *(registration is through CHU FC office, not online) - 2 -
Student Discounts Students over age 19 will need to initially register and pay online as a non-student. The student can then send the Club Registrar a request for the student discount to be refunded. Evidence of the player being a student (i.e. such as a valid student card) also needs to be provided at this time. Sibling Discounts A discount will apply when a family has 3 or more players who reside at the same address registering with the club. The 3rd and any additional players from the same family will receive a 50% discount off registration (discount is applicable to fees for the youngest player). To qualify for either/both of the above discounts, you must pay in full online and send the club a request for a refund of the discount. Please take note that registrations will not be accepted without full payment. This is important as only registered players can participate in grading sessions and / or play. 2017 GRADING INFORMATION U8 s to U17 s - Please arrive at 6:00pm sharp for grading - 6:30pm start to 8:00pm finish U18 s - Please arrive at 6:30pm sharp for grading - 7:00pm start to 8:30pm finish **** All players must wear SHIN PADS and bring WATER **** Mixed and Saturday Comp FIELD MON TUES WED THUR FRI SAT SUN Funskills (ages 4-6) team formation only no games U7 (Rooball) team formation only no games 1 Feb 26 9 am 1 Feb 26 11 am U8 - team grading 2 & 3 24 Feb 25 Feb U9 player grading 2 & 3 24 Feb 25 Feb 26 Feb U10 & U11 player grading 2 & 3 10 Feb 11 Feb 12 Feb U12 & U13 player grading 2 & 3 3 Feb 4 Feb 5 Feb U14 player grading 2 & 3 6 Feb 7 Feb 8 Feb U15 & U16 player grading 2 & 3 17 Feb 18 Feb 19 Feb U17 player grading 2 & 3 22 Feb 23 Feb U18 player grading 2 & 3 15 Feb 16 Feb Girls U9 to U12 player grading 2 & 3 6 & 13 Feb Girls U14 to U16 player grading 2 & 3 6 & 13 Feb Girls U18 to U21 s team formation 1 20 Feb 14 Feb 14 Feb Girls & Ladies Sunday Comp player grading: There is no grading for AAL or O35L. Send all enquiries regarding Girls and Ladies teams to registrar@castlehillfootball.com.au and ladies@castlehillfootball.com.au All Age Men: Registered players will be contacted by Team Coach / Manager as appropriate. Send enquiries regarding All Age Men teams to our Adult Males Coordinator, John Lourey to aam@castlehillfootball.com.au Over 35 s & 45 s Men: Registered players will be contacted by Team Coach / Manager as appropriate. Send enquiries to our Adult Males Coordinator, John Lourey to aam@castlehillfootball.com.au - 3 -
Sick, injured or can t attend? If you cannot attend any of the grading sessions, you will need to inform the Club beforehand in writing via email to grading.manager@castlehillfootball.com.au and president@castlehillfootball.com.au. Players that do not attend grading are likely to be assigned, in the first instance, to the lowest graded team for that age group. If a player is feeling ill or has any injury that may affect their grading performance, this information must be communicated to the relevant age group Age Grader prior to the grading session. All players from age group Under 8 to Under 18 must attend grading and are individually graded A player can play in the age group they turn in the current calendar year or up to two age groups higher A player can only grade in one age group and is to be the age group they have registered for Friends who wish to play together in a team must all tell their Age Grader prior to grading and all friends must agree. This is contingent on the club s grading policy which can be found on the club website at www.castlehillfootball.com.au Players are graded individually based on their performance during grading and when required, the player evaluation sheet from the previous season if available Teams will generally have between 11 and 16 players for full competition teams dependent on numbers in each age group Teams are by no means final at the end of grading - due to sometimes unavoidable player movements after grading, further fine-tuning and changes to teams may occur after grading Please note that although the club recommends specific grades when registering each team with HFA, we do not make the final decision regarding the level or division at which each team ultimately plays - the association has the final say Important Note - Only registered players can take part in grading and players. If you are not happy with the individual player grading result, appeals on grading must be put in writing via email within 7 days of grading to the Club President president@castlehillfootball.com.au and will be assessed by the Grading Committee. Their decision is final. IMPORTANT NOTE Until teams have been formed after grading and managers have been selected by each team, the club has no way of communicating with individual players and or parents. It is the player s and or parent s responsibility to regularly view the club website www.castlehillfootball.com.au where all relevant information will be posted. Grading dates and times can change due to weather, clashes with other sports etc., so please ensure you regularly view the club s website for all up to date information after you have registered! REGISTRATION REFUNDS Refund requests must be made to the Club Registrar in writing via email to registrar@castlehillfootball.com.au Please note: Refunds are not made until all registration activities are completed. Regrettably, there will be some delay in mailing out refund cheques but they are generally processed by the end of April. Refunds are strictly made in accordance with the club s bylaws as set out below: Receipt of Refund Request Prior to player grading Following grading and prior to HFA team nomination After HFA team nomination After registration with HFA Refund Amount Amount paid less $25 administration fee 50% of the registration fee i. 50% of the registration fee if withdrawal does not cause the team to be withdrawn ii. No refund if withdrawal of the player contributes to the team being withdrawn No refund - 4 -
PRIVACY POLICY CHU FC 2017 Player Information Castle Hill United Football Club handles personal information according to a Privacy Policy that is consistent with the Privacy and Personal Protection Act 1998. Personal information will not be made available to third parties other than as required to allow participation in soccer or by law. TEAMS AND PLAYERS Funskills - for ages 4 6 years The Funskills program is internally run and is a mixture of skill drills and small-sided games. There is no grading of Funskills players or ranking of teams. Each team generally has 10 players who are placed with their friends and/or previous team-mates for the skills sessions and these teams are then split into teams of 5 when playing games. There is no mid week training for Funskills. During the season, there is likely to be two 45 minute sessions dependent on numbers, the first starting at around 8:30am and the second at around 9.30am. Every effort will be made to fit you in to a preferred time and full refunds are available if this cannot be met. Please note that we have a maximum limit of 100 players per session (200 in total) so register early to avoid disappointment. Players must turn 4, 5 or 6 years of age in 2017 to participate in Funskills. There will be a one hour Team formation and Orientation Day held on Sunday 26 February 2017 at Fred Caterson Reserve commencing at 9:00am at Field 1. U7 - in house Rooball U7 s is non competitive and is an internally run program for boys and girls and follows the small sided games philosophy. Teams have a maximum of 6 players and games are 4 v 4. U7 players are encouraged to play with their friends and are not graded. Mid-week training can be arranged based on the availability of coach and parent helpers - the U7 s has a dedicated coordinator. U7 s games will generally start around 10:30am if there is two sessions of Funskills or 9:30am if there is one session of Funskills. Please note that we have a maximum limit of 120 players, or 20 teams of 6 so register early to avoid disappointment. There will be a one hour Team formation and Orientation Day held on Sunday 26 February 2017 at Fred Caterson Reserve commencing at 11:00am on Field 1. U8, U9, U10 and U11 - Small Sided Football (SSF) The format for U8s and U9s is 7 v 7 on approximately a 50m x 40m field while the U10s & U11s is 9 v 9 and will be played on approx. ¾ size of a normal playing field. All players in SSF will be individually graded into teams to ensure they play with and against players of a similar ability. SSF games are usually scheduled from early Saturday mornings. Mid-week training is arranged based on the availability of coach and parent helpers. Each age group has a dedicated Coordinator on the Committee. Parents will be required to assist from time to time in canteen duties as our club is run by volunteers and requires commitment and help from parents. We are keen to create a SSF Sub-committee to further improve and better represent the needs of SSF players. If you are willing to be involved, please contact a committee member. U12 and older Play conventional 11 v 11 full field football with competition points and finals. Junior Team Grading Sessions All grading sessions are held at Fred Caterson Reserve on the dates noted above. Sessions commence at 6:00pm SHARP each night, unless otherwise noted. It is strongly recommended that players attend ALL nights for your age group and all players must wear shin pads. If you cannot attend any of the grading sessions, you will need to inform the club in writing via email to grading.manager@castlehillfootball.com.au. Players that do not attend grading are likely to be assigned in the first instance to the lowest graded team for that age group. - 5 -
Teams will generally have between 11 and 16 players dependent on numbers. Players are graded individually based on their performance during grading. Please note: teams are by no means final at the end of grading - due to sometimes unavoidable player movements after grading, further fine-tuning and changes to teams may occur during trial matches. Grading appeals must be put in writing to the Club President by email to president@castlehillfootball.com.au and will be assessed by the Grading Committee. Their decision is final. Girls and Ladies Teams Generally Ladies Teams have between 11 and 15 players, although they can have more registered players where necessary as a result of work or other football commitments. Girls have the option of playing in Saturday comp mixed teams, Sunday comp girl-only teams or both via dual registration. The Sunday girl / ladies only competition starts at age group U9 to U12 which is small sided football and U14 s and older play full field football. Players are graded based on reports from their previous coach (where available) and their performance during grading. There is no grading for AAL and O35L. Please contact Robert Douglas at ladies@castlehillfootball.com.au for further information. Senior Men s Teams - U21, Senior (All Age), O35 & O45 Senior Team players are generally not graded: it is the responsibility of the players to form their own teams with each team determining their player numbers. New senior players to the club will be put in touch with our Adult Males Coordinator, who will coordinate a team for you. Any player enquiries regarding Senior men s teams can be forwarded to aam@castlehillfootball.com.au HFA also require a photo Proof of Identity (e.g. Drivers Licence) for each new or existing Senior player when a new ID card is issued to them (that is, a previous card is not acceptable as proof of identity). Special Needs Program The program is aimed at 5-15 year olds with intellectual challenges who would love to kick a ball with their peers just any other kid. The coaching is run on Saturdays 9.30 am to 10.30 am at Fred Caterson Reserve on Field 1. Registrations for these individuals is through the club office only (i.e. is not online). For further information, please refer to our website or contact the club directly. COACHING AND DEVELOPMENT CHU FC strives to assist members improve their ability to play, coach, manage and referee. A sub-committee of volunteers is arranging specific programmes for 2017. Coaching and Coach the Coach Sessions CHU FC depends on volunteer coaches, some of whom may have a limited understanding of the fundamental coaching principles. This single session is designed to assist prospective coaches gain an understanding of the principles of coaching in both theory and practice. To register or for more details, please contact the Club Coach, Kieron Dowd on 0418 616 704 or email your details to coach@castlehillfootball.com.au Referees The HFA are looking for people to train as referees. Details are available on the HFA website www.hillsfootball.com.au or by contacting the club on (02) 9680 7988 or email info@castlehillfootball.com.au The cost of HFA Refereeing course will be reimbursed to members who pass the final exam. The club also supports junior members who are qualified Rooball referees via a small match payment. - 6 -
PARENTS/PLAYERS GAME DAY RESPONSIBILITIES CHU FC is a volunteer organisation and cannot function without the support of its players and parents. Each team has certain responsibilities as part of that support. Junior and Senior Teams: 1) Set up the field before all home games when the team is first game scheduled. 2) Clear the field after all home games when no following game is scheduled. 3) Staff the canteen and BBQ for at least one morning or afternoon shift during the season. 4) Perform ground official duties for at least one morning or afternoon shift during the season Other Teams i) SSF team parents must assist to set up and take down their field s portable goalposts at home matches and assist from time to time in canteen duties. ii) Funskills team parents must assist to set up their playing equipment when they are the first session and clear the playing equipment when they are the later session of the day and staff the canteen and BBQ for at least one morning shift during the season. iii) Ladies teams are responsible for set up and clearing of their fields and staffing of the canteen for all rostered Fred Caterson games (this is generally four to five per season). In addition, ALL teams are required to fill five official positions for their team: Coach Their job is to help develop the skills of the players and teach the players to the best of their ability how to play football. Manager They are the communication link between the club and the players/parents. In particular, they work closely with the Competition Secretary regarding matches, results etc. The Manager is responsible for submitting match reports by email before Monday 5pm each week Ground Official They are required to maintain order and assist the referee if and when required. The Ground Official has the full support of HFA and CHU FC in assisting the referee in controlling the game and spectators. Appropriate instruction will be provided for these people at the beginning of the season. (Funskills only require two Ground Officials per week covering all teams). Team Official Every team must supply a Team Official for every game. The Team Official is responsible for their own team s behaviour including that of their spectators. Club Referee Their job is to referee home games when no official referee is available. For SSF matches, the club will provide an in-house referee and for the more senior teams, referees will be provided by HFA. There should be limited times per season where a team s Club Referee is required. All Funskills games are jointly refereed by both teams coaches. PARENTS/PLAYERS CODE OF CONDUCT All CHU FC members (players and parents) are bound by the Code of Conduct signed at registration. Copies are available on the club website at www.castlehillfootball.com.au. Failure to observe this Code could lead to disciplinary action which, in its most extreme form, could result in dismissal from the club. In 2005 the NSW Government and sporting associations began a programme to combat increasing violence in sport (refer to details at http://www.dsr.nsw.gov.au/sportrage/). This will again be a focus in 2017 and both the club and HFA intend to take a hard line on breaches of conduct, especially where physical and verbal abuse is concerned. CLUB STRIP AND EQUIPMENT Players are provided with a club jersey for the season which must be returned at the end of the season prior to the club s Presentation Day. - 7 -
All players must provide their own club colour shorts, socks and other playing equipment. There will also be opportunities for individuals or teams to purchase club merchandise. PLAYER INSURANCE Payment of the player registration fee includes an insurance premium required through Football NSW. All players are covered for limited medical costs when no other insurance exists and, where the player has registered as a non-student, limited loss of wages. Full details of the player insurance is provided on the Football NSW website www.footballnsw.com.au. Note the club only collects the insurance premium and forwards it to Football NSW. The club is not an agent or an insurance broker and earns no commission for the collection of the premium. Please note, if you work full or part-time and wish to have your income insured under the policy, you must register as a non-student. There are no exceptions to this and players registered as a student will not be able to claim loss of income under any circumstances if they are injured. If your circumstances change before the season commences (e.g. you start working part-time at McDonalds) you need to advise the club and pay the additional registration fee if you wish to have that income insured. Once the season has commenced there is no provision to amend your level of cover. THE COMMITTEE & OTHER ROLES CHU FC is a volunteer organisation and cannot function without the support of its players and parents. The Committee is charged with the responsibility to run the club and always needs more volunteers to be involved and lend a hand. Committee members are ordinary people who are normally parents of players and who receive no financial reward for what they do. The Committee, and therefore the club, cannot function without volunteers to assist. Can you provide general assistance as required from time to time? data entry or helping sort the registration paperwork IT networking, problem resolution, web or application configuration commercial cleaning, property/equipment repairs and maintenance, grounds keeping line marking of fields Although you would be more than welcome to attend, there is no requirement to commit time to the monthly committee meetings unless you wish to address a specific issue. Please call our President, Mr Eyman Ahmed, on 0414 208 427 if you are prepared to assist in making this an even greater club. Committee Meetings are held on the second Monday of each month, 7:30pm at the clubhouse. CLUB CONTACT DETAILS Home Ground: Fred Caterson Reserve, Caterson Drive (off Gilbert Road), Castle Hill Postal address: 46/159 Ridgecrop Drive, Castle Hill NSW 2154 Clubhouse Phone: E-mail: Website: (02) 9680 7988 (please leave message when unattended) info@castlehillfootball.com.au www.castlehillfootball.com.au Thank you for taking the time to read this important information. Eyman Ahmed PRESIDENT Jenny McCann REGISTRAR - 8 -