EAST MIDLANDS AIRPORT, CASTLE DONINGTON, DERBY, DE74 2SA EVENT INFORMATION SUNDAY 27 TH NOVEMBER 2016 Thank you for entering the EMA 10k event. This race guide provides you with all of the details you will need on race day although please keep checking the event website www.huubevents.com and social media for the latest news and any last-minute updates. Directions and Car Parking The address of the event is East Midlands Airport, Castle Donington, Derby, DE74 2SA. Official car parking for the event is at Jet Parks 1 and Jet Parks 2 please see the following website for directions to these car parks - http://www.eastmidlandsairport.com/parking/jetparks/ Jet Parks 1 and Jet Parks 2 have been reserved specifically for the event (coloured pink on the map below). There will be a minimum car parking charge of 2 which is payable to the Car Park Marshals when you EXIT the car park at the end of the event. All proceeds from the car park will go to CLIC Sargent so please give generously! Please note that parking in any other car park on the airport site will result in the daily parking fee set by the airport. Blue Badge Car Parking All blue badge holders can park in the Short Stay car park near the Arrivals building (coloured yellow on the map) at a charge of 2 for duration of stay. There will be a car park marshal on duty to guide and collect your donation when you leave. Bus Transfers Once you have parked your car, make your way to the nearest BUS STOP within the car park and Airport Buses will transport you to the Auto Service Centre which is across the road from the Terminal building (coloured dark grey on the map). It is approximately 2km from car park to drop off so please allow at least 15 minutes for this bus journey. Alternatively, you could use it as your warm up for the race!
The airport buses will shuttle to and from the car parks along the internal airport roads until 09:45 when the roads will shut in preparation for the race start. After 09:45 transfers will depart the car park and proceed along the Ashby Road, using the main entrance to the airport and dropping off at the Auto Service Centre opposite the Departures building. Please note that if you arrive after 09:45 the airport roads will be shut so transfer time to Departures will take longer than 15mins and you will probably miss the start of the race. After the event, buses back to Jet Parks will leave the Auto Service Centre from 11:30 until 13:00. Athlete Registration You will receive your race number via email by Friday 18 th November; it will also be posted on the HUUB Events website. Please take note of your number as you will need it to check in. Athlete registration will take place in the Departures Hall from 07:30 09:30. There are no entries on the day. Numbers cannot be transferred to another runner. When you check in you will collect your race number. Your timing chip is fixed to the back of your number so do not bend or rip the number. Please complete the information on the reverse of the number before attaching it securely to your vest or t-shirt. Pens will be provided in the Departures Hall for this purpose. Please remember your safety pins to attach the number to your clothing. CHECK IN DESK INFORMATION RACE NUMBERS CHECK-IN DESK NUMBER 1 100 32 101 200 31 201 300 30 301 400 29 401 500 28 501 600 27 601 700 26 701 800 25 801 900 24 901 1000 23 1001 1100 22 1101 1200 21 1201 1300 20 1301 1400 19 1401 1500 18 1501 1600 17 1601 1700 16 1701 1800 15 1801 1900 14 1901-2000 13 Check in Desk information will be displayed on the screens behind each check in desk as well as on Departure boards throughout the hall.
Baggage There are baggage vans available in the Meet & Greet car park which you can use at your own risk. If you are leaving baggage in the vans please make sure you put everything in one bag and use the tear-off baggage strip on the bottom of your race number, to label your bag. Vans will be numbered 1 500, 501 1000 etc so make sure you put your bag in the correct van. Marshals will be on hand to help you. Anything left at the end of the event will be brought back to HUUB HQ and you can email us on info@huubevents.com if you think you have lost something. Timetable 07:30 Airport Transfer Buses start Jet Parks to Departures 07:30 09:30 Check In Departures Hall 09:40 Race Briefing Start line/departures 09:45 Road closures All internal airport roads 09:45 Race Warm up Start line/departures 09:58 Get ready to race Start line 10:00 Start of 10k race Wave 1 Nos A1 A339 10:02 Start of 10k race Wave 2 Nos B340 B715 10:04 Start of 10k race Wave 3 Nos C716 C1030 10:06 Start of 10k race Wave 4 Nos D1031 D1346 10:08 Start of 10k race Wave 5 Nos E1347 E1673 10:10 Start of 10k race Wave 6 Nos F1374 F2000 11:30 Airport Transfer Buses Departures to Jet Parks Chip Timing Your timing chip is fixed to your race number so please do not bend or rip the race number as this might corrupt the timing chip and you won t receive a time for your race. Your time is calculated according to what wave you are in; the moment you step over the timing mat at the start/finish line is when the clock starts. Please make sure you start in the wave assigned to you or your time will be incorrect. Your time stops as soon as you run over the mat at the end of the race. Route As instructed by airport security we have not been allowed to publish the route due to some of it taking part in secure areas. However we can confirm the following: Start/Finish is outside the Departures building under the HUUB inflatable gantry. Pens A F will be set up along the rapid drop off lane this will be indicated by 3m flags with letters at the top as well as yellow correx signs. Please enter the pen through the gap in the barriers. Marshals will be on hand to guide. Once the wave in front of you has gone, your wave will be walked up to the start line and set off at the designated time until all waves have departed. The route consists of two laps one 6km lap and one 4km lap; it is flat and fast, entirely on closed roads around the airport. The road surface just after the drinks station is uneven underfoot but this will be coned off and painted so please look out for this section and be careful running through it. Race Briefing There will be a race briefing at 09:40 so that any last minute changes or information can be communicated before the start of the event. This will take place outside at the Start/Finish line.
Finish Once you ve crossed the finish line you will enter the Check in Hall Extension Building to collect your medal and bottle of water. You can also collect your finishers top and goody bag from the check in desks 45 52; your T-shirt size is indicated on your race number and sizes will be displayed on screens at the check in desks so you will know which desk to visit. If you have pre-ordered a race hoodie, these can be collected from the HUUB stall in the event village either before or after the race. Hoodies may also be purchased from the stall on the day for 30, whilst stocks last. Event Village The following companies will be in the Event Village within the Departures Hall where you check in to get your number. Cameras/Phones/Go-Pros and Headphones We have sought clarification from the airport about the camera/phone/go-pro issue. No photos or videos are to be taken during the race; airport security marshals will be in place around the route and will take action against anyone recording the event. Using your phone as a GPS device strapped to your arm or in your pocket is fine. Other GPS devices can also be used. As an events organiser we do not recommend people using headphones which may prevent them from hearing instruction from marshals or movement of vehicles around the route. If there is an emergency, marshals will move runners to the side of the route to allow emergency vehicles to pass quickly and safely. Prizes There will be prizes for the following: Top 3 Men / Top 3 Ladies / 1 st Vet Male and Female V40, V50, V60 Top 3 prize winners will be determined on gun time, not chip time and will be informed as soon as they cross the line and their details are verified. Vets prize winners will be based on chip time and they informed as soon as we get the details from the results service. Prizes are provided by Skechers and High 5 Nutrition. Anyone running under another person s number will not be eligible for a prize. Prize Presentation will take place at 11:00 at the High 5 gazebo & Galliford Try stand in Departures Hall.
First Aid EMMS will be providing first aid cover on the day of the event. The medical centre will be situated in the Departures building where there are four first aiders. There will be 2 x RRVs on the course. If you get into any difficulty please inform the nearest marshal straight away so that assistance can be called for as soon as possible. Toilets Toilets are available in the Departures Hall along with portable toilets which are located outside in the Meet and Greet car park area. Spectators Spectators will get a great view of the event from in and around the Departures area as runners will be passing through this area several times during the event. Spectators can also view the event from Viscount Road and/or Ambassador Road, taking care to cross roads where there are marshals in position to maintain safety of runners and pedestrians. Spectators will not be allowed into any restricted areas. Parking for spectators is also at Jet Parks 1 & 2. Blue badge car parking in Short Stay car park. Lost Property Lost items should be returned to the baggage area.
Thanks to event partners and suppliers. A huge thank you to our team of volunteers, without whom the event just wouldn t happen. Lastly, a huge thank you to YOU for supporting us in raising money