ccc 2014 Tournament Package
Dragon s Fire Golf Club Welcomes You! Thank you for considering Dragon s Fire Golf Club for your upcoming tournament. We have been delighted by the overwhelmingly positive response and numerous awards we have received. Dragon s Fire offers all levels of players an enjoyable yet challenging golf experience! We feature 6 sets of tee decks ranging from 5075 to 7210 yards, making the course suitable for beginners and experienced golfers alike. The greens are large and receptive - provided you are able to avoid the more than 80 bunkers that protect them. The course is available for Sky Caddie, and all sprinkler heads are marked from 250 yards and in. Set amid the rolling hills of Ontario s lush escarpment area and nestled among 200 acres of a former tree farm, Dragon s Fire appears much more mature than it s age would suggest. Winner of numerous awards, including, Best Service, Best Golf Course, Best Par 3, Best par 5, FIRST PLACE in Readers Choice Awards for Mississauga, Oakville, Flamborough and Hamilton. We will make your golfing experience a pleasurable one. Located just north of Burlington, Dragon s Fire is easily accessible within the GTA. The Pro Shop at Dragon s Fire Golf Club offers a wide variety of golf apparel and accessories. Our friendly and capable staff are available to assist you from the moment you arrive. On the following pages you will find all information relevant to planning your successful event. If you have any questions or concerns, please do not hesitate to contact Tristan Decunha, our Tournament Director. Thank you for choosing Dragon s Fire Golf Club. We look forward to welcoming you and your guests. Sincerely, Bryan DeCunha Owner Dragon s Fire Golf Club 2
Contact Us Dragons Fire Golf Course 342 Concession 8 E Flamborough, Ontario L8N 2Z7 Local Phone: (905) 690-0069 Phone from Toronto: (416) 690-1069 Toll Free Phone: 1 (877) 818-0808 Fax: (905 690-1201 General Enquiries: Tristan Decunha Phone: (905) 690-0069 Cell Phone (647) 891-8748 E-mail: tdecunha@dragonsfiregolf.com Fax: (905) 690-1201 3
2014 Rates Greet your guests in your own personal style. Ask about our customizable welcome packages available for purchase. Create your own combination of meals, banquets and such items as balls, tees, hats, gloves, shirts, and more! Please contact Bryan DeCunha to see how we can help you make every one of your guests feel important while staying within your particular taste and budget! LET US HELP YOU MAKE YOUR NEXT TOURNAMENT A SUCCESS! Dragon s Fire can accommodate all of your tournament needs for any type of event such as, Company hosted Golf Tournaments Charity Tournaments with special guests Men s and Ladies group outings Fundraising events and Banquets Client Golf and Corporate Golf Events Sport Team Tournaments Prize Ceremonies, Buffet Dinner much more! Tournament rates start as low as $59.95 per person! Rental Clubs Available! Top of the line Taylor Made and Titleist clubs available 4
Shot Gun Tournament Package 8:00 am or 1:30pm tee off Shotgun Package includes: Placement of sponsor signs on the golf course Providing of contest markers (e.g. Closest to the Pin or Longest Drive) Greeting of guests and bag drop Set up of registration area Power carts and cart signs Complimentary range balls for each guest Meal or drink tickets, if required Collection of signs at the end of tournament Change rooms Podium Microphone and sound equipment Banquet Tent for meal(s) We can provide.. Beat the Pro Hole-in-One Prizes Oasis Holes Million Dollar Shoot Out Closest-to-the-Hole Prizes Silent Auction Items Assistance to Your Committee (how to fundraise, organize, find sponsors, etc.) Customized meal plans to suit your budget Designated driver program CALL US NOW! You ll be glad you did! 5
Tournament Rules and Information Thank you for choosing Dragon s Fire Golf Club to host your golf tournament this season. Please observe the following standards of etiquette to foster an environment conducive to the enjoyment of the Club s facilities. Dress Code Participants must wear proper golf attire. Cargo pants, jeans, cut-offs, muscle shirts, track pants, tank tops, basketball shorts, or jerseys are not acceptable attire. All shirts must have collars and sleeves. Please ensure that you advise all participants that Dragon s Fire is a soft spike facility. Participants - Each player must have their own set of clubs. Groups may not consist of more than four people. Slow Play The course is designed to be played within 4 ½ hours. We appreciate your cooperation in keeping pace with the group ahead for everyone s enjoyment. Player Assistants On course Assistants are there to help your group have a pleasant and enjoyable day. Please follow their directions. Etiquette Thank you for repairing ball marks, replacing divots and raking bunkers. Convener - As the convener for the golf tournament, we appreciate your presence on the day of the tournament. Please arrive at Dragon s Fire Golf Club at least one hour prior to start of registration for your tournament. Signage Please deliver your signage to the course at least two hours prior to tee off to ensure enough time to place it on the proper holes. Dragon s Fire recommends that all outdoor signage be printed on corrugated plastic to accommodate all weather conditions. Alcohol Under our Liquor License Terms and Conditions, NO outside alcohol is permitted. Any players bringing their own alcohol, will have it confiscated and be requested to leave the premises without any refund. Dragon s Fire staff has the right to cut off an individual or group in order for us to serve responsibly and insure the safety of all our customers and employees. If an individual is cut off Dragon s Fire has zero tolerance for any violent behavior or offensive language. The Convener has read and agrees to abide by our alcohol policy. Groupings We would appreciate receiving a list of the individuals in each group at least 72 hours prior to the tournament date. 6
Terms and Conditions Booking Your tournament is guaranteed when the contract is signed and a nonrefundable deposit of 15%or $1,500 (whichever is greater) is received by Dragon s Fire Golf Club. Balance of Payment The balance of the payment must be made the day of the event. An itemized receipt will be issued. Any necessary adjustments will be made within seven days. Confirmed Numbers A shot gun tournament involves a course closure for up to 144 golfers. For a shotgun event a reduction in the number of golfers will not result in a reduction in price. The number of participants for the meal can be changed 10 days prior to the event. The balance owing shall be for the number of confirmed players and meals or the actual number the day of, whichever is greater. For non shot gun events, the number of golfers can be modified by up to 15% within 15 days of the scheduled event by written notification to Dragon s Fire. Weather All tournaments will be deemed playable unless the course is closed by the superintendent. In the event of a course closure, we shall try to accommodate the rescheduling of the golf portion of the tournament at a mutually agreeable date in the same calendar year. The meal portion of the tournament will proceed as contracted. Food and Beverage Dragon s Fire Golf Club or their designated caterer will be the sole provider of food and beverage items. Responsibility - It is agreed upon by all parties to this contract that Dragon s Fire Golf Club shall not be liable in any manner whatsoever for any damages sustained by any party to the contract or by any other person, firm, or corporation. 1. The convener agrees to indemnify and save harmless Dragon s Fire Golf Club against any and all claims and expenses by any other person, firm, or corporation, attending the function for loss or damages sustained on or off the premises of Dragon s Fire Golf Club. 2. The convener assumes liability for all damages to any property caused by any participant while in attendance at Dragon s Fire Golf Club. 3. The convener has read and understands our alcohol policy attached hereto and agrees to the terms and conditions therein. 4. The Convenor indemnifies Dragon s Fire Golf Club being for being unable to perform the contracted services as a result of flood, fire, or force of nature. 5. The Convener is responsible for the conduct of any person or persons attending the function. 7
Tournament Checklist Please use the following checklist as a guide to help ensure your day flows as smooth as possible. Should you have any questions please don t hesitate to call the Dragon s Fire Tournament Coordinator. 60-150 Days Prior Determine type and size of tournament Determine timeline Preliminary budget Develop project plan Discuss tournament format and meals Set up Hole-in-One contests and contracts Solicit potential sponsors Select menu Banquet set up (# of guests, AV equip., prize table etc.) Bar requirements Submit Confirmation, Terms & Condition Forms Pay deposit 15% or $1000.00 whichever greater 15-30 Days Prior Order required signage Send details, rules and agenda to participants Secure hole in one insurance Coordinate volunteers Special order prizes from the pro shop Send out Directions to course Dress code including spike and alcohol policy 14 Days Prior Adjust participant numbers if required Prepare registration list Identify tournament contests and prizes Finalize agenda for tournament day Finalize rules for tournament day Photographer Finalize sponsor support 10 Days Prior Confirm number of golfers and types of meals to the course Confirm contests with course Confirm registration set up with the course Confirm deliveries to the course Confirm number of club rentals required 7 Days Prior Revise pairings Finalize on course arrangements 48 Hours Prior Finalize details with course management Fax or email pairings for tournament play Deliver all course signs and materials Less than 24 Hours Prior Arrive early to coordinate set up with course Decorate facility Set up registration and prize tables Coordinate volunteers Decorate banquet room Pay remaining balance of golf fees After the Tournament Reconcile invoices Finalize budget Send thank-you replies to participants Update your website with tournament results Rebook tournament 8
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Driving Directions From Toronto South: Gardiner/ QEW Westbound. Exit North onto Brant St. Continue north to Cedar Springs Rd. West (left) onto Britannia Rd. North (right) onto Milborough Rd. Follow the road past the railroad tracks to the course on the left. From Toronto North: 401 Westbound to 403 Westbound to 407 Westbound. Exit Dundas Street Westbound ( right ) North ( right) on Cedar Springs Rd. West (Left) onto Britannia Rd. North ( right) onto Milborough Rd. Follow the road past the railroad tracks to the course on the left. From Niagara: QEW Westbound to Hwy 403 West Hamilton/Brantford. Exit North on Hwy 6 towards Guelph. Exit right (east) on Concession 8 East. Drive past the stop sign at Centre Road to the course on the right. From Guelph: Hanlon Pkwy/Hwy 6 South. Merge onto Hwy 401 Eastbound. Exit South on Hwy 6 towards Hamilton at exit 299. Exit left ( East ) on Concession 8 East. Drive past the stop sign at Centre Road to the course on the right. PLEASE CALL THE PRO SHOP AT 905 690 0069 SHOULD YOU REQUIRE FURTHER ASSISTANCE 10
DRAGON S FIRE GOLF CLUB TOURNAMENT CONTRACT TOURNAMENT NAME: TOURNAMENT DATE: CONVENER NAME: ADDRESS: CITY: POSTAL CODE: PHONE #: FAX: EMAIL: FORMAT: # OF GOLFERS: MEAL PACKAGE *ALL PRICES SUBJECT TO APPLICABLE TAXES, FOOD AND BEVERAGE IS SUBJECT TO AN ADDITIONAL GRATUITY OF 15% NON-REFUNDABLE DEPOSIT IF PAYING BY: CHEQUE CASH IF PAYING BY CREDIT CARD: AMEX VISA MASTER CARD CARD NUMBER: EXPIRY DATE: I, the undersigned, agree to pay the amount of $1,500 or 15%, in the form of a non-refundable deposit, for the purpose of securing the golf tournament detailed above. Dragon s Fire Golf Club reserves the right to make changes regarding the event details as required. I hereby declare that I have read, understand, and agree to abide by the tournament terms and conditions as set out in this contract. SIGNATURE OF CONVENER: DATE: COURSE REPRESENTATIVE: DATE: PLEASE RETURN SIGNED CONTRACT BY EMAIL (MAILTO:JHADDON@DRAGONSFIREGOLF.COM) OR BY FAX (905-690-1201). 11