Meeting opened Present 6:31pm pm Phil Bradshaw, Marion Bradshaw, Louise Donnan, Ed Jennings, Vanessa Powell, Terry Brookes, Di Cook Janis Haswell. Apologies Previous Minutes (Meeting 10/2016) Accept as read Vanessa, Second Ed Correspondence Business arising Discussion Incoming I. Email received from Jordan Till, Squash Australia: Requesting player s information for Squash participation data collection. II. Email received from Garry Irwin, AMSA Registrar: Updated AMSA player rankings III. Email received from Christine Goodman, QMSA Secretary: Newsletter and Calendar IV. Email received from Warren Oliver, Busselton Squash Club: Entry from for Busselton Masters Outgoing I. Email sent to Jordan Till, Squash Australia: Names, dates of birth and club data as requested II. Email sent: Merry Christmas to Masters players III. Email sent to Kim Schramm: Spring teams report and article for December and January newsletter. IV. Email sent: Birthday wishes for January birthdays Action Chairman s Report Last year, 2016, was my first year as Chairman and have to say it was a steep learning curve was an understatement. I have learnt a lot and have realised that it s a team effort and that everybody needs to communicate well and maintain enthusiasm through out the year. For those that stepped away from the committee last year a very special thank you, for your efforts through out 2016; that is Linda McBrierty, Nola Williams, Doug Minchin and Lyn Hazlett. This year, 2017, I would like to welcome aboard our new committee members Janis Haswell, Di Cook and Terry Brookes. Welcome. Also our existing committee members Vanessa Meeting 1 Page 1 of 7
Powell, Ed Jennings, Louise Donnan and Marion Bradshaw welcome. Planning for this upcoming year has already started with our tournament dates set in place. We have learnt from last year that we need to follow a time line/critical path in our preparations for 2017. I feel, this year, our committee need to formalise our roles to make everything flow and take some pressure off Marion in doing too much. I believe we have a strong, experienced committee who will be very pro- active and fun. Which will make this year a great success. Regards Phil Bradshaw Treasurer s Report No income for this year. Balance $5878.90 + term deposit Consider new signature for the account. Louise look into procedure to get new signatory for the account Tournaments Spring Teams report 19-20 November 2016 This year, with 69 entrants, while not our biggest was a definite improvement on last year. Considering 5 withdrew during the week before, 1 the day before and 2 on Saturday, the numbers were excellent. We were able to have 4 divisions of four teams with 3 players in each, and one division of 4 players per team. Our usual format of commencing at 1pm on Saturday with one match played and continuing on Sunday from 10am with a further two matches, all consisting of 3 games played with Hand in hand out scoring, was appreciated by all. Quite a number of entrants were not only new to Masters but had never played either pennants or a tournament in WA. This made putting fair divisions together rather difficult, as we had no player history to rely on. Four actual teams were entered, with the remaining being individual entries. In some cases the teams were difficult to place due to the vast abilities of the three players. There were a couple of whinges but when the situation was explained, the reasons were accepted. The tournament ran very smoothly. The atmosphere throughout was tremendous. The Squash Factory provided an excellent venue, with players and spectators able to watch great matches while eating, drinking and socialising. The canteen, run by Sue Cowell and the Blakey family, provided excellent food and the platters after presentation were well received. We had two raffles running, one to raise funds for the juniors, and the other for Masters. Both, thanks to the generosity of Masters Players, were well supported. As usual the tournament ran very smoothly, thanks to the input from the Masters Committee members and other volunteers. The friendly enjoyable atmosphere each year makes this one of the easiest tournaments to organise and run. The Masters AGM was held after play on the Saturday a new concept which proved very successful. Thanks, as always, must go to Ron Clayton and Brian Roby for their Autodraw assistance. Regards Ed and Linda Tournament directors Meeting 1 Page 2 of 7
INCOME DIRECT PAYMENTS 69 players in total. (not all players played both days) Nikki McCullough - Team $60.00 PLAYERS: Direct Credit x 5 $340.00 Nola Williams - 2 x Teams $120.00 Cash to Louise $60.00 Terry Brookes - Team $60.00 Cash received $909.00 Jim Hazlitt $20.00 TOTAL ENTRIES: $1,309.00 Warren Oliver $20.00 Gerald Roach $20.00 3 x shirts sold $60.00 Jeff Beale $20.00 Janis Haswell $20.00 RAFFLE: $100.00 $340.00 TOTAL RECEIVED: $1,469.00 TO LOUISE EXPENSES Joyce Barnett $20.00 Audrey Lazaroo $20.00 Court Hire $450.00 Lyn Hazlett $20.00 Nibbles $46.40 $60.00 Platters - AGM & presentation $157.20 Towels 30 X $13.50 $405.00 Junior donation $200.00 TOTAL EXPENSED: $1,258.60 AGM food expenses $59.00 1. Tussle on the Terrace organisation Ed happy to work out draw. Terry to Help Catering Ed order chicken Committee to bring salad, Meeting 1 Page 3 of 7
Friday Night Masters Plates & cutlery from Blue Gum Bar - Phil has asked Vic, Prizes Wine. Winning Team and Second couple of fun prizes. Phil look at wine Di can purchase Raffle Vanessa $100 board, second placemat set Advertising Poster add Terry s number Poster send to WA Squash for distribution to Clubs 2. Busselton Masters Teams Have received Entry form from Warren Advertising to go out with next WAMS News Merchandise sale sell clothing 3. State Championships Expression of interest to be sent out ASAP Shirts Sort out early Ed email committee members a selection of shirts to discuss styles Use same company Sponsors Ed happy to ask same people again Coordinator Phil to Coordinate Ray Bell has offered to assist Preparation 10 th Feb Supper BBQ sausages well bring a salad Email players Bar Phil to ask Vic Desk Phil to talk to Alan Raffle Phil ask Joyce Marion & Phil collect plates and cutlery from Blue Gum Phil check how much wine stored at Blue Gum advise Di how much is needed Marion update poster send to WA Squash Marion send out poster with next WAMS News Marion Send Expression of Interest memo to WA Squash for distribution Ed send committee selection of shirts for discussion of styles and talk to sponsors Marion email re: FNM starters Phil ask Joyce about doing the raffle this year contact Vic and Alan also Meeting 1 Page 4 of 7
Functions General/New Business Advertising Poster update and send to clubs Update poster and send to Vanessa to print for tussle Promote WA Squash newsletter Pamphlet update for Tussle 1. State Championship Dinner Suggest a location A pub for people to meet Not a formally organised night 2. August Dinner Dance Let s do this again this year Need to secure venue ASAP Committee to research venues for next meeting Catering price about $40 a head Need a good price to attract numbers Look at bowling clubs/sports clubs Committee to look at venues and bring info next meeting, decision to be made then 3. Christmas Function date, type? Sunday Lunch 26 th November Update Diary Dates and Calendar 1. Planning for the year Meeting dates Second Wednesday of the month ok for committee meetings Committee happy to have meetings at WA Squash board room February 8, March 8, April 12, May 10, June7, July 12, August 9, September 13(TBC due to AMSA Champs), October 11 and November 8th. Critical path Critical path Marion to put together for committee feedback Marion update FNM poster Marion update pamphlet Committee look for possible dinner venues for meeting 3 Committee research venue for Dinner Dance for next meeting Marion update diary dates and Calendar Marion Book board room with WA squash Marion Update and send Critical Path Meeting 1 Page 5 of 7
2. Formalised committee roles Tournament director Phil Registrar Di Poster Graphic Arts, Janis Louise happy to support Marion with keeping website up to date website Teams subcommittee Terry Brookes, Phil Bradshaw AMSA Teams event Need to find Teams Coordinator for Ballarat Intention to Play form by Busselton & send out with other WAMS Emails Note for Intention form Get in and book early because the AFL finals will be on in Melbourne 3. Advertising Diary dates and contacts printing and distribution Previously have laminated diary dates and contacts for distribution to players Motion Phil Organise to publish Diary Dates and Committee Contacts for distribution in 2017 Second Ed Carried Terry happy to print and laminate Marion send Terry diary dates and committee for publishing on Excel WA Squash Newsletter Newsletter has been published since April If you sign up for the email on the WA Squash website it will be emailed to you monthly Facebook 111 Likes 88 same time last year Photos and events go up regularly Vanessa to take over Facebook posts New cover photo this year take photo at the Tussle Pamphlet Update for distribution at tussle 4. WAMS Gmail accounts New committee members informed about Gmail accounts details Marion send Di the date base Marion send examples of last year s posters to Janis Marion send website update to WA Squash Marion Send Terry Intention to play template Terry update Intention to compete form for Busselton Terry print and publish diary date cards for the Tussle Marion include info re: WA Squash newsletter in WAMS Email Vanessa take a new profile photo for Facebook page Marion update Pamphlet for Tussle Meeting 1 Page 6 of 7
5. Entertainment books Raised $221 for 2016 $13 credit remains 20 books coming this year Uniform Marion check with Embroidery WA about getting new skirts Add Do you require uniform (skirt)? to Intention to play Marion email Embroidery WA Next meeting 6:30 Wednesday 8 th February Meeting closed 7:56 pm Tussle on the Terrace 3 rd February Ed Coleslaw Marion Rice Salad - - Cones Phil Fruit Vanessa Bread rolls Louise Cheese - Icecream Janis Potato Di Asian Cabbage Salad Terry Green Friday Night Masters 10 h February Vanessa Dessert Louise Ice cream Marion Salad Phil Another salad NOTE: Marion WAMS NEWS include intention to play, Teams, Busselton Tussle, Alf finals get organised for Teams early, WA Squash Newsletter Meeting 1 Page 7 of 7