THE 10 th WORLD TRANSPLANT WINTER GAMES ANZERE-ARBAZ, SWITZERLAND 7 12 JANUARY 2018 REGISTRATION FOLDER Registration is through Team Managers. We are not able to accept individual registrations. KEY REGISTRATION & PAYMENT DATES Registration deadline 15.10.17 - Online registrations must be completed - Payment of 25% deposit must be received by WTGF Medical forms deadline 01.11.17 - All required medical forms must be received by WTGF Payment deadline 01.12.17 - Payment of 75% balance must be received by WTGF - Competition entries must be confirmed - Accommodation options must be confirmed On 1 December 2017, any registration for which the required forms and balance of payment have not been received will be cancelled and the deposit will be forfeited. WINTER WORLD TRANSPLANT GAMES conditions of entry Entry is open to all recipients of life supporting allografts and hemopoetic cell transplants from other individuals or species which require or have required the use of immunosuppressive drug therapies. Competitors must have been transplanted for at least 1 year, with stable graft function, be medically fit and have trained at the events in which they have entered. If a potential competitor has been transplanted for at least 6 months, with stable graft function, has been training and has permission from his own doctor, his/her entry may be considered by the WTGF medical committee and be allowed. ARRIVAL IN ANZERE Team Managers are expected to join the Local Organization Committee (LOC) on Sunday 7 January at 14:00 at the Welcome Centre for the Games in Anzère. For participants who intend to arrive in Anzère on Saturday 6 January, a light welcome desk for distributing apartment keys and lift passes will be operating at the Welcome Centre from 14:00 to 18:00. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 1 of 10
Team Managers are kindly requested to respect this requirement. The first Team Managers (TMs) meeting will be held from 15:00 to 16:00 on Sunday 7 January and there will be a daily TMs meeting thereafter at 19:30. At the reception process in the Welcome Centre, TMs will receive each participant s accreditation, as well as apartment keys, meal vouchers, lift passes, ski rental vouchers, etc. OPENING CEREMONY Detailed information will be provided at a later time, but the Opening Ceremony and Team Parade will take place in Anzère from 17:00 on Sunday 7 January and will include a welcome drink of traditional mulled wine ( vin chaud ) and hot chocolate. ACCOMODATION All participants and registered accompanying persons will be accommodated in apartments sleeping 2-8 persons, each within walking distance of the Games Centre and event venues see photos of a typical apartment, below. Unless a single room is requested (supplement applies), accommodation is provided on the basis of 2 persons sharing a bedroom, with up to 8 sharing an apartment. All apartments are equipped with a kitchen and television. 3* Hotel accommodation For those competitors and accompanying persons who prefer the services offered by a hotel, we are able to provide (at a supplement) accommodation in one of the comfortable 3* hotels in Anzère, each centrally located. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 2 of 10
Check-in Participants can check-in to their assigned apartments and hotels from 14:00-17:00 on either Saturday 6 or Sunday 7 January, after collecting keys from the Welcome Centre (Saturday) or after TMs have completed the reception process (Sunday). Check-out Participants must check-out of their apartment or hotel by 10:00 on either Friday 12 or Saturday 13 January. Arrangements will be made for the storage of luggage until the Team s departure. Additional nights Registration fees include shared apartment accommodation for 5 nights Sunday 7 to Thursday 11 January, inclusive. We are delighted to be able to offer up to 2 additional nights of apartment accommodation (Saturday 6 and Friday 12 January) to participants at no extra cost. Additional nights must be reserved at the time of registration and cannot be added later. CATERING All meals (breakfasts, lunches and evening meals) will be provided at partner restaurants in Anzère. With the exception of the gala dinner (Thursday 11 January, all breakfasts and evening meals are self-service. Teams will be assigned a restaurant for breakfasts and evening meals. Restaurant assignment will be made at the last minute and TMs will be advised on their arrival in Anzère. With the exception of the closing lunch (Friday 12 January), lunches will be provided in the form of vouchers to enable competitors and registered accompanying persons to take their lunches in one of the many official restaurants, both on the ski slopes and in the village. Lunches for those participating in, or supporting, the curling competition will be provided at a restaurant in Crans-Montana. At every meal, there will be a lacto ovo vegetarian option (does not contain meat, fish or seafood, may contain dairy products such as milk, butter, cheese and eggs etc.) and the content of all meals will be indicated to assist competitors and registered accompanying persons with allergies. Vegans should consider bringing or purchasing food to supplement the meals provided. Meals will not contain pork, by-products of pork or foodstuffs containing alcohol. We are not, unfortunately, able to provide Halal, Kosher, Hindu, Jain or similar meals. Catering is only provided to registered accompanying persons at a supplement and must be reserved at the time of registration. No refunds will be made for any meals not taken. LIFT PASSES Registration fees for competitors include a ski lift pass for 6 days, from Sunday 7 to Friday 12 January, inclusive. Registered accompanying persons will be provided with either a 6-day ski lift pass or 6-day pedestrian lift pass (Pas de Maimbré gondola) for the period above, according to the fees paid. Additional lift passes Additional ski and pedestrian lift passes for Saturday 6 and Saturday 13 January can be reserved at the time of registration (supplements apply) and cannot be added later. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 3 of 10
GAMES PROGRAMME A provisional programme of competitions, additional sports and social activities can be found on the WTGF website (http://www.wtgf.org/wintergames) and this will be updated, as necessary. COMPETITIONS The following competitions are scheduled for the Games: Ski slalom Ski giant slalom Snowboard giant slalom Ski super giant slalom - Team event (5 competitors) Ski parallel slalom Snowboard parallel slalom Cross-country ski 3km - Team event (3 competitors) Cross-country ski 1 hour Biathlon Curling Snow shoe - Team event (4 competitors) (2km) - Team fun event (3 competitors, at least 1 female) Competitors will be allowed to enter a total of five individual competitions. They will be allowed to enter Team competitions in addition to their individual events. However, it is suggested that each Competitor carefully consider his/her own physical condition in order to avoid late cancellations for physical reasons. When submitting the online registration, competitors should be careful to avoid registering for competitions where the programme schedules more than one competition concurrently. No competition registration changes are allowed after 1 December 2017 Competitors equipment Competitors may either bring their own ski or snowboard equipment or rent it on arrival in Anzère. Special prices for equipment rental (see below) have been negotiated for competitors and accompanying persons. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 4 of 10
Helmets Use of helmets is mandatory for Alpine competitions (ski slalom, ski giant slalom, snowboard giant slalom, ski super giant slalom, ski parallel slalom, snowboard parallel slalom) as well as the Nicholas Green camp. Rifle Rifles are provided for Biathlon competitors. Clothes It can be very cold in Anzère (1 500-2 420m) in January, but equally it can be relatively mild. It is advisable to bring a number of different layers to be comfortable at all times. Age categories Competitors will compete by gender in the following age groups (age on the day of the Opening Ceremony of the Games will apply): 18-29 years 30-39 years 40-49 years 50-59 years 60-69 years 70 and over All competitions are to be age categorised, except Team competitions. Juniors Juniors wishing to participate at the Games have the choice of either participating in the live-in Nicholas Green camp (8-15 years) or joining their Team as a junior competitor (9-17 years, one age category). One free Nicholas Green Camp place per country is offered, but a condition is that children benefiting from this free place have never skied or snowboarded previously and are, therefore, complete beginners. Additional places are available for children who are not complete beginners, but these places are only available to children have never participated in either a previous Nicholas Cup or TACKERS ski camp. Children who are not eligible for the Nicholas Green Camp, either because of their age, because they are not a complete beginner or because of their previous participation, are encouraged to join their country team as a junior competitor or an accompanying child. Selected activities from the Nicholas Green Camp will be open to all registered children at the games. In addition, the Nicholas Cup slalom race at the end of the games is open to all registered accompanying children We wish to encourage all children 8-15 years of age joining Teams to participate in the Nicholas Green live-in camp, rather than compete in the Games as juniors, as we believe that the camp at the 2018 Games can offer significant opportunities and benefits to children that participation as a competitor cannot. Age on the day of the opening ceremony of the Games will apply. Juniors who participate in the Nicholas Green camp cannot compete in the Games. Competition rules General competition rules and specific competition rules may be found on the WTGF website (http://www.wtgf.org/wintergames). SKI & SNOWBOARD EQUIPMENT RENTAL The LOC have negotiated heavily discounted rental prices for competitors and accompanying persons. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 5 of 10
These prices are only available at official partner rental shops on presentation of a voucher from the LOC. The LOC will contact TMs approximately 30 days before the Games to coordinate the distribution of vouchers, which will be available at the Welcome Centre on Saturday 6 and Sunday 7 January. Guarantees, insurance and payment are the responsibility of each Participant and the rental contract will be between the individual and the shop concerned. The LOC cannot enter into disputes with rental shops and is simply facilitating the distribution of discount vouchers for the benefit of Participants. ALL PRICES IN SWISS FRANCS PER PERSON 6 DAYS 7 DAYS 8 DAYS CHILD 3-5 YEARS SKI + POLES STANDARD 26.00 29.00 32.00 SKI BOOTS STANDARD 20.00 22.00 24.00 SNOWBOARD STANDARD 26.00 29.00 32.00 SNOWBOARD BOOTS STANDARD 20.00 22.00 24.00 HELMET FREE* FREE* FREE* CHILD 6-17 YEARS SKI + POLES STANDARD 46.00 51.00 56.00 SKI BOOTS STANDARD 36.00 40.00 44.00 SNOWBOARD STANDARD 46.00 51.00 56.00 SNOWBOARD BOOTS STANDARD 36.00 40.00 44.00 HELMET FREE* FREE* FREE* ADULTE 18-99 YEARS SKI + POLES STANDARD 70.00 77.00 84.00 SKI BOOTS STANDARD 36.00 40.00 44.00 SNOWBOARD STANDARD 70.00 77.00 84.00 SNOWBOARD BOOTS STANDARD 36.00 40.00 44.00 HELMET 20.00 22.00 24.00 *Free only when skis or snowboard are rented together with boots SKI & SNOWBOARD INSTRUCTION The LOC have negotiated heavily discounted prices for competitors and accompanying persons. These prices are only available at official partner ski & snowboard schools on presentation of a voucher from the LOC. The LOC will contact TMs approximately 30 days before the Games to coordinate the distribution of vouchers. Payment is the responsibility of each Participant and the contract will be between the individual and the school concerned. The LOC cannot enter into disputes with ski & snowboard schools and is simply facilitating the distribution of discount vouchers for the benefit of Participants. ALL PRICES IN SWISS FRANCS PER PERSON 6 DAYS CHILD 3-5 YEARS GROUP* SKI LESSONS 2 HOURS 125.00 GROUP* SNOWBOARD LESSONS 2 HOURS 125.00 CHILD 6-17 YEARS GROUP* SKI LESSONS 2 HOURS 125.00 GROUP* SNOWBOARD LESSONS 2 HOURS 125.00 ADULTE 18-99 YEARS GROUP* SKI LESSONS 2 HOURS 125.00 GROUP* SNOWBOARD LESSONS 2 HOURS 125.00 *Minimum 4 persons required Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 6 of 10
SOCIAL EVENTS As much as the sports events are a fundamental part of the Games, so too are the social events. The Games provide a unique opportunity to meet other people from throughout the world and Anzère is a friendly, welcoming place to make friends for life. As a bustling ski resort, Anzère has many different bars and cafés, each with their own unique atmosphere. As part of the schedule for the Games, there will be a programme of optional music, activities and excursions, including a torch lit ski descent and torch lit snow shoeing. A detailed schedule of social events will be available closer to the start of the Games NICHOLAS GREEN LIVE-IN CAMP The Nicholas Green camp is staged in memory of Nicholas Green, a child who was murdered in Italy in 1995 and whose organs were donated by his parents to save 6 Italian lives. For more information on Nicholas, please visit http://www.nicholasgreen.org. One free Nicholas Green Camp place per country is offered, but a condition is that children benefiting from this free place have never skied or snowboarded previously and are, therefore, complete beginners. Additional places are available for children who are not complete beginners, but these places are only available to children have never participated in either a previous Nicholas Cup or TACKERS ski camp. The Nicholas Green camp brings together children who have had transplants from around the world, to participate in a camp where they have the opportunity to meet peers who have shared the same experience. The aim is for the children to develop their independence by trying new sports such as skiing, snowboarding, dog sleighing, etc. and to develop a support network to help their families and each other. The camp provides an environment outside of the hospital to educate the children to comply with their post-transplant medication programme, promote good health and a fulfilling life and most importantly have fun! Camp rebuilds their confidence and shows them and their parents that they can live life independently, like others. It is also a unique way to educate and promote the positive results of organ donation and transplantation to transplant recipients, healthcare professionals and the general public. With the support of the media, the camp will show donor families the result of their "gift of life". The camp is truly international, with children and staff from all over the world having fun in a fully-supervised environment. During the camp, the focus will be on learning to ski and snowboard. Every morning, our experienced camp counsellors will accompany the participants in small groups to the ski slopes, creating a fun learning environment, successfully balancing games and instruction in a safe, fully-supervised environment. Utilising modern approaches to sports education, they will instil confidence, working closely with those progressing more slowly, while challenging those whose skills are developing more rapidly. After lunch, the participants will have the option of continuing to ski or taking part in a different activity, either in and around the village or at the camp. Activities on offer will include arts & crafts, ice skating, swimming and dog sledding. After dinner and the famous "ding-a-ling" awards, age-suitable evening activities will be organised by our counsellors. The provisional schedule for the Nicholas Green camp is as follows: Saturday 6 January Optional arrival day Dinner will be provided today Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 7 of 10
Sunday 7 January Official start of the camp Breakfast, lunch and dinner will be provided today Monday 8 - Thursday 11 January Fully-supervised programme of ski instruction and activities. Breakfast, lunch and dinner will be provided every day Friday 12 January Ski super giant slalom the Nicholas Cup Closing lunch Official end of the Games Breakfast, lunch and dinner will be provided today Saturday 13 January Optional departure day Breakfast will be provided today Camp participation For the benefits of all participants and to be able to offer age-specific supervision and activities, the camp will be organised into two separate groups: Junior Camp (8-12 years) and Teen Camp (13-15 years) These groups will be residential only and unaccompanied. Age on the day of the opening ceremony of the Games will apply and no exceptions will be made. To encourage independence in the children, parents or guardians will only have limited daily contact with their child, with visiting time to camp strictly 16:00 to 18:00, except in exceptional circumstances (illness, etc.). IMPORTANT NOTE FOR TEAM MANAGERS: Any registered child benefiting from a free place (1 per country) for the Nicholas Green camp who, at the start of the camp, is discovered to have skied or snowboarded previously, will be immediately disqualified from the camp. Please, therefore, carefully assess any child before including him/her in your Team registration. SECURITY AND MEDICAL PLAN A security and medical plan will be sent to Team Managers by the WTGF in due course. MEDICAL REQUIREMENTS COMPETITORS & NICHOLAS GREEN CAMP PARTICIPANTS Entry is open to transplant recipients who satisfy the WWTG medical requirements. Any participant whose medical forms are not duly completed and returned before 1 November will not be able to compete. At any time the LOC s medical staff can prevent a competitor from participating in an event for medical reasons. LIABILITY INSURANCE AND INDIVIDUAL REPATRIATION INSURANCE Liability insurance A liability insurance policy covers the LOC and the WTGF for the period from Saturday 6 to Saturday 13 January 2018. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 8 of 10
Individual insurance Participant fees include insurance cover under the WTGF repatriation policy, which includes all competitions as well as specific mountain risks. Details of the insurance cover are available from the WTGF on request. We highly recommend that all participants arrange their own travel insurance to cover travel risks as well as cancellation CANCELLATION POLICY - For cancellations advised by 14 October 2017, the deposit will be refunded - For cancellations advised between 15 October 2017 and 30 November 2017, the deposit will be forfeited - For cancellations advised between 1 December 2017 and 14 December 2017, 50% of the registration fee will be forfeited - For cancellations advised after 15 December 2017, 100% of the registration fee will be forfeited TRANSPORTATION AND TRANSFERS Anzère has excellent road and public transport links. Roads in the winter are cleared of snow quickly and efficiently, although Swiss road regulations require cars to be equipped with either winter tyres or chains during the winter season. Please note that bus transport from and to Sion train station will be provided free of charge to competitors and accompanying persons on official arrival (Sunday 7 January) and departure (Friday 12 January) days. The closest international airports are Geneva, Switzerland and Milan Malpensa, Italy, where public transport links (buses and trains) can be found. Sion airport has a limited international schedule. The closest train station is Sion, part of the extensive Swiss railway network and connected to the highspeed rail networks of France and Italy. LOC representatives will be operating an information desk at Sion train station on the official arrival day and will direct participants to the provided buses for transfer to Anzère. Exit from the motorway A9 at SION EST (the 2nd Sion exit when travelling from Geneva direction). Take the route CHAMPLAN, GRIMISUAT and then ST. ROMAIN (AYENT). PHOTO AND VIDEO RIGHTS In registering at the WWTG, Participants authorise the LOC and WTGF to use any photos or videos made during the WWTG, at any time, for promoting organ donation, Anzère, Arbaz, the WWTG or the WTGF. The use of photos and videos made during the WWTG is authorised for private purposes only by Participants. For any other purpose, an allowance will have to be given to the LOC. REGISTRATION PROCEDURE SUMMARY FOR TEAM MANAGERS Distribute this registration information and the medical folder, together with all relevant forms, to interested competitors and parents of Nicholas Green camp participants. Advise your team to submit an online registration (http://www.wtgf.org/wintergames) form by 15 October 2017. Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 9 of 10
Arrange a payment of 25% deposit to the WTGF by bank transfer for your complete Team, by 15 October 2017. Send medical forms to the WTGF by e-mail (scan) to arrive by 1 November 2017. Arrange a payment of 75% balance to the WTGF by bank transfer for your complete Team, by 1 December 2017. CONTACT WORLD TRANSPLANT GAMES FEDERATION World Transplant Games Federation Basepoint Business Centre 1 Winnall Valley Road Winchester SO23 0LD United Kingdom Tel: +44 1962 832560 wintergames@wtgf.org www.wtgf.org/wintergames CONTACT LOCAL ORGANISING COMMITTEE WTG 2018 c/o Anzère Tourisme SA Place du Village 1972 Anzère Switzerland www.anzere.ch/wtg2018 Winter World Transplant Games 2018 REGISTRATION INFORMATION (V.24.07) Page 10 of 10