WINCHESTER YOUTH HOCKEY ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING Monday, January 23, 2006 Attendees Directors Tom Troiano, Jim Leo, Hugh Mullin, Chris Goodyear, John Addonizio, Erik Knutzen, Tim Smith, Dave DiCecca, Denis O Donnell, David Hennessey, Nick Mitropoulos, Mark Robinson, Joe Sacco WYH Members Mike Surabian President Tom Troiano opened the meeting at 7:10 PM. By a poll of WYH Board of Directors members present, it was determined that a quorum was present to allow for the transaction of business. Minutes of December 19, 2005 BOD Meeting On reading of the Minutes of the Board of Directors Meeting of December 19, 2005 there were no corrections or changes made. A motion to accept the Minutes of the December 19, 2005 Board of Directors Meeting was made by Denis O Donnell and seconded by Hugh Mullin. The motion was unanimously approved and the Minutes of the Board of Directors Meeting of December 19, 2005 were entered into the record. Treasurer s Report Hugh Mullin presented the January Treasurer s Report as follows; The Winchester Savings Bank on-line statement showed as of today, a $98,217. checking account balance and a $100,397. balance in a Certificate of Deposit. The 2005 Cash Flow Statement shows that the program received $426,009. in revenue and paid $415,842. in expenses for calendar year 2005. Hugh noted that we had a $500. donation from the Ron Martignetti family that was received in 2005 but will fall into the 2005-06 reporting season. The 2006 Cash Flow Statement shows activity in January including $31,335. that has been taken in for tuition and registration fees. Hugh also noted that we are delinquent of about $3000. in tuition for the current season. He estimates that this is made up of about 10 families who each owe on average about $300. 1
The Budget and Cash Flow report shows how we look financially at the hockey season. The first two columns show actuals of what we did in past two seasons. The next column shows the budget projection for this season as of May 20, 2005. The last column shows actuals to date for the 2005-06 season. Hugh noted that the revised budget as of this month does not include $10,000. in revenue previously projected through fundraising, but is still projecting a similar contribution to endowment number. Through today, we have spent for the current season approximately $300,000.in hockey related expenses including league fees, ice rentals, USA Hockey fees and tournaments. For the season we have received $407,125 in revenue and now project to take in a total of approximately $409,000. This is substantially higher than the $382,424. that was budgeted in May 2005. The actual increase can be traced to a higher number of participants in the Learn to Skate and Learn to Play Hockey Programs than projected last May. Hugh said that the current numbers are typical of this time of season when the collectables are far ahead of the expenses. Hugh said that there is an expense line for equipment that is reported at $7,318. About $7000. of this was approved to purchase new white hockey jerseys for all teams. This will absorb almost half of what was budgeted for equipment this season. After looking at our numbers it was agreed to make the purchase now rather than after the season. Mark Robinson asked about the additional $5,000. in revenue for ice sales than previously budgeted for. Tom Troiano said that we sold more ice than originally anticipated resulting in total revenue of $4,000. from the High School program, $4,000. from Belmont Youth Hockey and $2,000 from District 9 and other miscellaneous groups. Tom also noted that our ice contracts for the season were higher than the budget (more hours) and so it was desirable to sell more ice than originally budgeted. Tom noted that we picked up two additional hours at Flynn this year (Sunday 8-10 PM) that were not comprehended in the original ice budgets. Tom also said that Hugh has done a spectacular job with the financial control of the program including great success with the collectables, which are well below our projections for uncollectible revenue. Normally we expect about 1% of revenue to go uncollected and we will do better than that this season. Mark Robinson made a motion to accept the Treasurer s Report. Erik Knutzen seconded the motion which was unanimously approved by the Board. Registration/USA Hockey/Mass Hockey/District 9 Chris Goodyear reported the following; The District 9 Play-downs are progressing and we are in need of a timekeeper this Thursday (January 26 th ) at Flynn and again on February 1 st at The Belmont Hill School. District 9 (Mass Hockey) is looking for teams to go National Bound at the Bantam Tier II level. The Woburn team that was going uncontested recently dropped out of the tournament. Mass Hockey recently made a request to send Bantam Minor Select teams and was turned down by USA Hockey. 2
Ice Committee Tom Troiano reported that the February ice schedule is out and the March schedule that will include placements for next season is in process. We have been notified that the Flynn Rink will be closing on March 25, and our last sheet of ice at Belmont Hill will be the last Wednesday in February. We have nice big blocks of ice in Cambridge that will be allocated to placements. Our ice in Malden is not at a good time to schedule placements. We will be practicing later than in the past at the Flynn and will then utilize Malden to get us through the end of the season and playoffs. Girls-Only Program Denis O Donnell reported that there are no outstanding issues. The PeeWee 1 team did well in the playdowns, finally losing in the semi-finals after two overtime periods. The good news is District 9 may send 3 teams to the State Tournament. Denis said that games scheduled by the Middlesex Yankee Conference at the Nashoba Boxboro Rink will have to be rescheduled due to a roof collapse at the rink. Dual State League David Hennessey said that the league released the latest schedule over this past weekend. The end of season playoffs will run through to April 16, the Saturday before Easter. The last final game is scheduled at 8:10PM on the 16 th for Bantam A finalists. David noted that the league did accommodate a request to move one of our Mite teams to another division. Valley League Report Dave DiCecca reported that the latest Valley League schedule has been released and can be seen on the league website. Learn to Skate John Addonizio said that all is going well with the Learn to Skate program and for planning purposes as many as 75 skaters could move on to Learn to Play Hockey. Tom Troiano said that typically only 25%-50% of LTS move on to Learn to Play Hockey and this year many of our Tri-City players are on the older end of the age range and will end up at the Squirt level next season. Learn to Play Hockey (Tri-City) Nothing to report. 3
Coaches Committee Report/ACE Director David Hennessey reported it was a quiet month for Coaches Committee and ACE Coordinator and said that all coaches in the program are in compliance with the USA Hockey coach s certification program. Out of Town Players in WYH Tom Troiano asked Mark Robinson to summarize to the Board his concerns with our current policy regarding out of town players. Mark explained that the issue is Winchester Youth Hockey s policy of committing to out of town players after their first season when they are allowed into the program at the lowest level to fill the roster. Mark made the point that we would never allow out of town skaters to join the Pee Wee A team but we ve allowed an out of town goalie to join the Pee Wee B team. Mark said, this is Winchester Youth Hockey, if a player makes a commitment why should he lose his spot to an out of town player Tom Troiano then summarized WYH s current policy as Out of Town Players are allowed into the program if 1) they are a current member and move out of town, and until you move to another program, 2) a non-resident who attends school in town, and 3) a nonresident who does not attend school in Winchester but is needed to fill a roster at the lowest level of a age classification. In the third category players are welcome in subsequent years to try out and be placed on any team as appropriate. Tom said that the Peewee B goaltender left the program around Thanksgiving and since the Peewee C goaltender was new to hockey and goaltending, it did not make sense to move him up to the B level. A qualified goaltender from was contacted and after interest was confirmed, Tom made the decision to place him on the B team. Mark said that two years ago we had an out of town goaltender at the lowest Peewee level who was placed the following season as the A goaltender over his son. What type of precedent are we setting here? Next year we have an in-town Peewee A goaltender competing for the Bantam A slot with an out of town player. Mark said that our policy should be the same for a skater or goaltender where they should be brought it at the lowest level and are given only a one-year commitment. Mark said that we do not have a lot of goaltenders now, so what is the incentive. The policy should be consistent for both skaters and goaltenders. After further Board discussion Mark Robinson made the motion that going forward when there is a need to bring in out of town players to fill out the lowest level team of an age classification, Winchester Youth Hockey would only place these players at the lowest level teams and make a commitment to them for only one year or season. Nick Mitropoulos seconded the motion. By a show of hands of the Board the motion failed 8-4. One Director abstained and two Directors were not present for the vote. The policy will remain unchanged. 4
Other New Business Tom Troiano said that he has spoken with John Messuri in regard to the Middle School Program. John clearly articulated to him that in terms of conflicts, our players should prioritize youth hockey over middle school hockey. John said that the ultimate goal of the Middle School Program is to give additional development to players so that they can one day contribute at the high school level. Tom said that he has penciled in the first Friday after April Vacation as the date for the banquet. He is avoiding a May date to avoid baseball. Denis O Donnell will handle the trophies again this year and Mary Ducharme can provide the contact information for the caterers and other suppliers. Next Meeting The next scheduled meeting of the WYH Board of Directors is scheduled for Monday, February 27, 2006 at 7:00PM in the cafeteria at Winchester High School. Adjournment Denis O Donnell the motion to adjourn the meeting, seconded by Dave DiCecca meeting was adjourned at 9:00 PM. 5