EUROSPINE - SRS Joint 2015 Spring Meeting

EUROSPINE - SRS Joint 2015 Spring Meeting 2nd EUROSPINE Spring Speciality Meeting Spinal Deformity from Early Childhood to Adulthood April 23-25, 2015 Crowne Plaza Barcelona Fira Center, Barcelona, Spain Exhibition & Sponsorship Prospectus www.eurospinemeeting-spring.com

TABLE OF CONTENTS WELCOME MESSAGE... 3 CONTACTS... 4 SOCIETIES AND MEETING OVERVIEW... 5 MEETING DATE AND VENUE... 7 PRELIMINARY PROGRAMME STRUCTURE... 8 DATES TO REMEMBER... 9 SPONSORSHIP... 10 EXHIBITION... 15 EXHIBITION/SPONSORING PARTICIPATION TERMS & CONDITIONS... 20 EUROSPINE The Spine Society of Europe SRS Scoliosis Research Society Meeting Chairs Ahmet Alanay Istanbul, TR Haluk Berk Izmir, TR Marinus de Kleuver Nijmegen, NL Ferran Pellisé Barcelona, ES 2

WELCOME MESSAGE Dear Friends and Colleagues, The first EUROSPINE Spring Meeting, held in Prague during May 2014 was a huge success of attendance and a highly valued educational event. The concept behind these Spring Meetings is to add to the strength of the Annual Meetings with focussed sub-speciality meetings. The 2015 Spring Meeting will focus on scoliosis and other spinal deformities, from early childhood to adulthood. The meeting has been organized conjointly with the Scoliosis Research Society, the leading global society for treatment and prevention of spinal deformities. The meeting will concentrate on providing high-quality educational content delivered by an international group of deformity specialists from different continents. Evidence-based educational sessions on patient assessment, treatment, outcomes, complications and cost-effectiveness analysis together with hot-topic debates and open case discussions will meet the needs of continuous professional development in this live educational event. The meeting will be held in Barcelona, which has an excellent EUROSPINE track record, at the end of April, during St George s day, a very special Catalan festivity. We very much hope that you will want to join us for this EUROSPINE - SRS Joint 2015 Spring Meeting in Barcelona! Ahmet Alanay Istanbul, Turkey SRS World Wide Course Committee Past Chair Haluk Berk Izmir, Turkey EUROSPINE Vice President Marinus de Kleuver Nijmegen/Amsterdam, Netherlands SRS World Wide Course Committee Chair Ferran Pellisé Barcelona, Spain EUROSPINE Past President 3

CONTACTS Exhibition & Sponsoring, Delegate Services, Organising Secretariat & Housing Administrative & Scientific Secretariat Mondial GmbH & Co KG Mondial Congress & Events Ms. Barbara Obritzhauser Operngasse 20B, 1040 Vienna, Austria +43 (0)1 58804 172 +43 (0)1 58804 185 eurospine-spring@mondial-congress.com Sponsorship & Exhibition Mr. Kemal Velic +43 (0)1 58804 212 +43 (0)1 58804 185 velic@mondial-congress.com EUROSPINE, The Spine Society of Europe c/o Ms. Judith Reichert Schild Seefeldstrasse 16 8610 Uster-Zürich, Switzerland +41 (0)44 994 14 04 +41 (0)44 994 14 03 info@eurospine.org Membership & Marketing Ms. Claudia Ortner +43 (0)699 1159 6588 ortner@eurospine.org Official Meeting Website, for all updates and documents: www.eurospinemeeting-spring.com 4

SOCIETIES AND MEETING OVERVIEW EUROSPINE, The Spine Society of Europe Founded: June 26, 1998 in Innsbruck, Austria Formerly: European Spine Society (ESS); European Spinal Deformity Society (ESDS) Credo: The aims of EUROSPINE, The Spine Society of Europe are to stimulate the exchange of knowledge and ideas in the field of research, prevention and treatment of spine diseases and related problems and to coordinate efforts undertaken in European countries for further development in this field. Executive Committee President 2014: Vice President: Past President: Secretary: Member at Large: Treasurer: Assistant Treasurer: Philip J. Sell, UK Haluk Berk, Turkey Ferran Pellisé, Spain Everard Munting, Belgium Michael Ogon, Austria Frank Kandziora, Germany Finn Bjarke Christensen, Denmark Chair Programme Committee: Chair Educational Committee: Chair Workshop Committee: Thomas R. Blattert, Germany Joerg Franke, Germany www.eurospine.org 5

SOCIETIES AND MEETING OVERVIEW SRS, Scoliosis Research Society Founded: 1966 with first Annual Meeting October 2-4, 1966 in Minneapolis, Minnesota Mission Statement: The purpose of the Scoliosis Research Society is to foster the optimal care of all patients with spinal deformities. SRS supports the Mission Statement through Education, Research, Patient Advocacy and Ethical Practice. Board of Directors - 2015 President: President Elect: Vice President: Past President I: Past President II: Secretary: Treasurer: Treasurer Elect: Director at Large: Director at Large: Director at Large: Director at Large: Director at Large: Director at Large: John P. Dormans, USA David W. Polly, Jr, USA Kenneth MC Cheung, China Steven D. Glassman, USA Kamal N. Ibrahim, USA Mark Weidenbaum, USA Paul D. Sponseller, USA J. Abbott Byrd III, USA Laurel C. Blakemore, USA Munish C. Gupta, USA Stefan Parent, Canada Ahmet Alanay, Turkey Baron S. Lonner, USA Praveen Mummaneni, USA Research Council Chair: Education Council Chair: Education Council Chair Elect: Frank J. Schwab, USA Daniel J. Sucato, USA John R. Dimar II, USA www.srs.org 6

MEETING DATE AND VENUE Date April 23-25, 2015 Address Crowne Plaza Barcelona Fira Center Avenida Rius I Taulet, 1-3 Barcelona, 8004 Spain Expected attendance 300+ participants The Crowne Plaza Barcelona Fira Center is highly popular among business travellers because of its conference facilities and easy communications service to anywhere in the city as well as the airport. All meeting rooms are stylishly decorated, can be partitioned and are soundproofed. The rooms are geared for meetings, all type of exhibitions, conferences, offering a total capacity of up to 1.200 people. All 12 halls and meeting rooms, covering total area of 2.972,80 sqm, offer high quality facilities to organizers for hosting all types of events and activities. The variable character of the rooms makes it possible to adjust the meeting space to the character of the event. 7

PRELIMINARY PROGRAMME STRUCTURE THU, 23.04.2015 FRI, 24.04.2015 SAT, 25.04.2015 08:00-10:10 Scientific Session Early Onset Scoliosis Part 1 Scientific Session Young Adults (20 to 40 yrs) Part 1 Scientific Session Degenerative, De Novo Part 1 10:10-10:40 Coffee Break 30 min Coffee Break 30 min Coffee Break 30 min 10:40-12:20 Scientific Session Early Onset Scoliosis Part 2 Scientific Session Young Adults (20 to 40 yrs) Part 2 Scientific Session Degenerative, De Novo Part 2 12:20-12:30 Break 10 min Break 10 min 12:30-14:00 Industry Workshops Industry Workshops 14:00-14:10 Break 10 min Break 10 min 14:10-16:20 Scientific Session Adolescents Part 1 Scientific Session Adults above 40 yrs Part 1 16:20-16:50 Coffee Break 30 min Coffee Break 30 min 16:50-18:30 Scientific Session Adolescents Part 2 Scientific Session Adults above 40 yrs Part 2 as per 30.06.2014, Mondial Congress & Events The detailed programme can be found on: http://www.eurospinemeeting-spring.com. Please note: Sponsors or Exhibitors are not allowed to schedule events that collide with the official Congress programme. Official Congress Evening Friday, April 24, 2014 Tickets for the Official Congress Evening are also available to Industry Staff at regular fees (see meeting website). CME Accreditation An application for European CME Credits (UEMS) will be made once the scientific programme is finalised. Further details will be available on the congress website: http://www.eurospinemeeting-spring.com. 8

DATES TO REMEMBER Start of Online Registration Wednesday, September 3, 2014 First Deadline for Sponsoring & Exhibition Application Friday, November 14, 2014, 12:00 (CET) Early Registration Deadline Monday, December 15, 2014 Availability of Exhibitors' Technical Manual January 2015 Settlement of final payment for Sponsoring & Exhibition Friday, January 16, 2015 Last date for cancellations with partial refund: Friday, January 16, 2015 Late Registration Deadline Wednesday, April 1, 2015 On-site Registration Fees Thursday, April 2, 2015 9

SPONSORSHIP All prices quoted are in EUR and are excluding local VAT, if applicable. Sponsorship Packages Main Sponsor Package EUR 17.500,00 Complimentary Industry Workshop with preferred choice of date, time and location (limited to a maximum of 4 Industry Workshops per day, for companies exclusively, no society workshops during this time slot) Preferred choice of date and room for Industry Workshop. Complimentary Standard Booth (9 sqm) with preferred choice of location 3 complimentary full congress registrations 4 complimentary exhibitor registrations Company name and logo on the congress website in the section "Sponsoring & Exhibition" with hyperlink to the company website Listed as Main Sponsor in the final congress programme The permission to use the congress logo on related materials prior to and during the congress (prior approval by Mondial Congress & Events required) Educational Support Education Topic EUR 5.000,00 Keynotes and/or Debates: to help cover travel and accommodation of invited faculty. Faculty and topics are entirely appointed by the meeting s scientific organizing committee. Supporters will be acknowledged in the final programme s Sponsors & Exhibitors section and via the meeting s break slides. No direct association to specific faculty members will be drawn. Travel Grant EUR 1.500,00 With the aim to provide all colleagues from Europe and beyond the opportunity to attend this meeting, regardless of his/her individual economic situation. The responsibility for selection rests with the organizing committee. Financial support and waived registration fee will be made available for applicants who fulfil the following criteria: age is 35 years or below, a current CV must be submitted. Supporters will be acknowledged in the final programme s Sponsors & Exhibitors section and via the meeting s break slides. Open Educational Support We are open to discuss your individual request and input. Please contact us directly via Email on eurospine-spring@mondial-congress.com or velic@mondial-congress.com Special Sponsorship Options/Requests You might also contact the society directly if you had any other, special sponsoring ideas. EUROSPINE: Ms. Judith Reichert Schild, info@eurospine.org 10

General Sponsorship Opportunities Industry Workshop (90 minute time slot) EUR 5.500,00 Companies are invited to schedule industry workshops (up to 4 workshops in parallel per day) within the framework of the official scientific programme of the congress. Please indicate the principal topic of the session on your application. Industry Workshops scheduled on May 23 and May 24, 2015 from 12:30 14:00 Time slots are preliminary and subject to change. The fee for a Industry Workshop includes: Time Slot Cost for industry workshop includes room rental with theatre style seating up to 70 persons Standard audio/visual equipment (beamer, laptop, screen) Publication of the workshop programme in a special section of the final programme Opportunity to display a poster announcing the Workshop on a designated poster board No conflicting EUROSPINE Sessions during Industry Workshop slots! General Guidelines for Industry Workshops: Companies must accept financial responsibility for all the aspects of their Workshop EUROSPINE - SRS Joint 2015 Spring Meeting Logo may be used only after written authorisation of the Organising Secretariat Companies are requested to provide lunches Set-up and dismantling must take place within the 10 minute break before and after the time slot booked. Congress Bags EUR 4.500,00 Every registered delegate will be provided with an official EUROSPINE - SRS Joint 2015 Spring Meeting bag upon check-in at the congress. This will include sponsor's company logo (EUROSPINE - SRS Joint 2015 Spring Meeting logo as well), which is a powerful way to promote your company and will continue to serve as a reminder long after the event. approx. 300-400 bags Bag Inserts EUR 1.000,00 Promotional leaflet/gadget will be inserted into delegates' congress bags and distributed to all delegates when registering. The insert is to be provided by the Sponsor. 11

Notepads and Pens EUR 2.500,00 All registrants will be provided with a pen and paper set. This will include sponsor's company logo and the EUROSPINE - SRS Joint 2015 Spring Meeting logo, which is a prominent way to promote your company and act as a reminder after the meeting. Approx. 300-400 sets Badge Lanyards EUR 3.000,00 All registered delegates will be provided with a lanyard for their name badge printed with the company logo upon registration. Delegates must wear their name badge and lanyard throughout the meeting. Lanyards to be provided by the company. Approx. 300-450 lanyards Advertisements Final Programme The final programme for the EUROSPINE - SRS Joint 2015 Spring Meeting will be distributed on-site to all participants and represents the major information source during the whole meeting and will also be published online on the congress website prior to the congress. 1/1 Inside Page Ad EUR 2.200,00 1/2 Inside Page Ad EUR 1.200,00 Back Inside Cover Ad EUR 3.000,00 Bookmark EUR 3.000,00 This is an exclusive advertising opportunity distributed with the final programme to all congress attendees. Bookmarks to be provided by the company. Approx. 300-400 bookmarks WiFi Internet for Delegates EUR 4.500,00 The WiFi internet will be available for all delegates throughout the conference floor and will be used by delegates, speakers and exhibitors. The sponsor s logo will be displayed on the starting page. Acknowledgement will be made in the final programme. 12

Speakers Preview Centre EUR 8.000,00 The Speakers Preview Centre will operate in a central area and will be used by speakers to send their presentations to the meeting rooms. The centre will provide several computers. The company can have its logo on the PCs and will have other possibilities to display their logo. Acknowledgement will be made in the final programme s Sponsors & Exhibitors section. Message Board EUR 2.000,00 The Message Board will be centrally located and will be used for daily announcements. The company s logo will be displayed next to the congress logo on the board. Water Dispensers EUR 3.000,00 Several water dispensers will be placed at strategic points throughout the exhibition area and the conference centre. The company s logo will be displayed on the water dispensers. Feel free to discuss other sponsorship combinations and/or new items with us! 13

General Information and Next Steps By August 2014, the Exhibition & Sponsorship Prospectus will be ready for circulation within the Spine Community. Enquiries for sponsorship opportunities will be collected until Friday, November 14, 2014. Allocation of industry-supported workshops or/ and sponsorship items will be based on total sponsorship contribution: Main Sponsors will have first choice; Sponsors will have second choice. After Friday, November 14, 2014 all sponsors will be treated on a "first come, first served" basis. It is understood that sponsors must not schedule events which collide with the official congress programme. Any signed agreement shall remain in full force and effect in case of merger or acquisition of the contracting company. All prices quoted are in EUR and are excl. local VAT, if applicable. Payment and Cancellation Conditions Payment Conditions All payments must be made in EURO (EUR). To guarantee the reservation, a deposit of 50% of the total cost will be invoiced upon receipt of the completed sponsorship order form and is due for payment upon receipt of the invoice The final balance is due by Friday, January 16, 2015. For bookings made after Friday, January 16, 2015, the full amount is due at the time of reservation. Invoice Terms The Organising Secretariat will send an invoice for the 50% down payment and will send the full payment invoice one month prior to the deadline mentioned above. Cancellation Policy Cancellations and changes to your original booking must be made in writing to Mondial Congress & Events. Cancellation Fees If booking is cancelled until Friday, January 16, 2015, 50% of total cost will be retained; 100% of total cost thereafter. 14

EXHIBITION The exhibition area for the EUROSPINE - SRS Joint 2015 Spring Meeting is spread through the Salon Rossini and Salon Vivaldi which are open areas located on the same floor as the plenary hall, registration area and hotel lobby and is therefore highly integrated in the congress flow. Main catering areas will be incorporated into the exhibition floor plan to maximise the exhibitors exposure to delegates. Preliminary Congress Floor Plans: Ground Level (Floor 0) Lower Level (Floor -1) 15

Preliminary Exhibition Schedule (to be confirmed and finalised in the Exhibitors' Technical Manual sent to confirmed exhibitors in January 2015) Set-up Wednesday, April 22, 2015 Exhibition times Thursday, April 23, 2015 Friday, April 24, 2015 Saturday, April 25, 2015 08:00 18:30 hrs. 08:00 18:30 hrs. 08:00 12:20 hrs. Dismantling Saturday, April 25, 2014 start right after the last session Application for Exhibition Applications for exhibition must be made in writing with the available exhibition order form, signed with a legally competent signature and delivered to Mondial GmbH & Co KG Mondial Congress & Events Kemal Velic +43 (0)1 58804 212 +43 (0)1 58804 185 velic@mondial-congress.com Please note: Surveys among EUROSPINE - SRS Joint 2015 Spring Meeting participants are not allowed! Submission of an application does not guarantee space availability, nor does it guarantee size or location. By submitting an Exhibitors' Application Form, companies agree on the rules and conditions outlined in this prospectus and on any others issued at any time by the Organising Secretariat for the good management for the EUROSPINE - SRS Joint 2015 Spring Meeting. Any signed agreement shall remain in full force and effect in case of merger or acquisition of the contracting company. 16

Shell Scheme Booth Rental Shell Scheme rental (9 sqm) Exhibition booth dimensions are 3 x 3 meter (9 sqm) EUR 6.500,00 + local VAT, if applicable This fee includes: Exhibition floor space shell scheme booth: carpet on the floor, white laminated panels for side and back walls (Octanorm system structure silver colour), fascia panel 45 cm on front and sides to aisles 4 spotlights 100w triple electricity socket and power supply 3.3 Kw Basic sign writing in fascia panel (company name & booth number) Info counter with showcase 100 x 50 x 100 cm and 1 bar chair 1 leaflet stand Table with 4 chairs Lockable cabin 100 x 100 cm 2 exhibitor badges (no access to scientific sessions) 1 congress registration (access to scientific sessions) Cleaning of public areas and gangways Acknowledgement on the EUROSPINE - SRS Joint 2015 Spring Meeting website and in the final programme Exhibitors' Technical Manual Shell Scheme rental does not include: Stand cleaning Anything that is not expressly listed under "This fee includes". Exhibition space rental without standard shell scheme is available upon request, the rental rate remains unchanged. Shell Scheme fascia panel with company logo (four-color printing) instead of basic sign writing (company name) and other extra equipment and services are available at an additional charge. A special order form will be provided with the Exhibitors Technical Manual. 17

Assignment of Booth / Allocation of Booth First option and preference will be given to Sponsor Levels. Following the sponsors initial space allocation, exhibition space will be assigned after the above mentioned deadline (from Friday, November 14, 2014) and according to total exhibition contribution, date of application and payment of first deposit. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should indicate so on their exhibition order form. Careful consideration will be given to all requests. However, neither EUROSPINE and SRS, nor their onsite meeting manager, Mondial Congress & Events, can guarantee that all such requests can be met. EUROSPINE and SRS reserve the right to relocate or reassign booths at any time for the overall benefit of the meeting. General Information for Exhibitors Exhibitor Registration All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges per 9 sqm rented exhibition space will be given (no access to scientific sessions). Any additional personnel will be charged an exhibitor registration fee of EUR 50,00 per day. An exhibitor registration form will be included in the Exhibitors' Technical Manual. Distributors visiting companies have to obtain a regular delegate ticket. Please refer to www.eurospinemeeting-spring.com for further information on congress registration fees. Exhibitors' Technical Manual An Exhibitors' Technical Manual outlining all technical aspects of exhibiting will be circulated in January 2015. It will include: Technical details about the Venue Shipping instructions Final exhibition details and information Services available to exhibitors and order forms Product Disclaimer EUROSPINE, The Spine Society of Europe and SRS, the Scoliosis Research Society, do not, in any manner, endorse any of the company product claims displayed or services provided in the exhibition during the congress. 18

Payment & Cancellation Conditions Payment Conditions Construction of the stand at the EUROSPINE - SRS Joint 2015 Spring Meeting will only be permitted if complete payment is received by Mondial Congress & Events within due time. All payments must be made in EURO (EUR). To guarantee the reservation, a deposit of 50% of the total cost will be invoiced upon receipt of the completed exhibition order form and is due for payment upon receipt of the invoice. The final balance is due by Friday, January 16, 2015. For bookings made after Friday, January 16, 2015, the full amount is due at the time of reservation. Invoice Terms The Organising Secretariat will send an invoice for the 50% down payment and will then send the full payment invoice one month prior to the deadline mentioned above. Cancellation Policy Cancellations and changes to your original booking must be made in writing to Mondial Congress & Events. Cancellation Fees If booking is cancelled until Friday, January 16, 2015, 50% of total cost will be retained; 100% of total cost thereafter. 19

EXHIBITION/SPONSORING PARTICIPATION TERMS & CONDITIONS 1. Application for Exhibition/Sponsoring: In order to be considered for Exhibition/Sponsoring, the application form must be filled in, completed with a legally competent signature and a company stamp, and delivered to us on time. However, mailing or delivering of the Application Form for Exhibition/Sponsoring to the Organising Secretariat does not constitute a formal agreement that the Exhibitor/Sponsor will be admitted to participate. Contractual conditions are constituted only after the Organising Secretariat has sent written confirmation of acceptance to the Exhibitor/Sponsor. In case of acceptance, Exhibitor/Sponsor will be bound by the Terms and Conditions listed in the prospectus and in the Application Forms for Exhibition and Sponsorship. The Organising Secretariat reserves the right to refuse any application to exhibit/sponsor without giving cause. Exhibition space and sponsorship items are allotted according to the terms and conditions as listed in the Exhibition/Sponsorship prospectus. Any company which disobeys the directives of the Organising Secretariat may be excluded from the exhibition/sponsoring with immediate effect by the Organising Secretariat. Such companies are liable for the whole rental sum, for the registration fee(s) and for all incidental expenses including the legal value added tax. All agreements shall remain in full force and effect in case of merger or acquisition of the contracting company. All oral agreements, special permissions and special arrangements are valid only upon receipt of written confirmation. 2. Obligations and Rights of the Exhibitor: The booths may only be used for exhibiting and advertising the Exhibitor s own products, materials or services as described in the application form, but not for the sale of any products. Advertising materials may be distributed only within the confines of the booth. Any kind of promotion outside the respective exhibition space is forbidden (such as Working Acts, distributing flyers, surveys among participants etc.). The partial or complete subleasing or otherwise relinquishing of a booth to a third party, as well as private agreements for switching booths or floor space between two exhibitors is prohibited. The Organising Secretariat reserves the right to enter any booth at any time. Booths need to be occupied during exhibition hours. The exhibition rooms are to be used only during regular opening hours. Prior written permission from the Organising Secretariat is obligatory for the presentation of advertising lectures, advertising films, slide projections, for the distribution of samples, beverages or food. It is strictly forbidden for companies which are not exhibitors/sponsors to advertise in any way in the exhibition hall or in the entrances to the exhibition hall. 3. Obligations and Rights of Organising Secretariat: The Organising Secretariat reserves the right to revise the time and location of the exhibition, to shorten the duration of the exhibition and to cancel the exhibition altogether. Any change regarding the exhibition s time and duration neither entitles the exhibitor to cancel the contract nor to request a fee reduction or to put forward a claim to damages incurred by these changes. 4. Cancellation by Congress Organising Secretariat Force Majeure: In case of force majeure, the Congress Organising Secretariat has the right to alter or cancel the Congress without prior notice, however a notice of the occurrence shall be given by the Organising Secretariat as soon as reasonably possible. Force majeure shall mean any circumstance beyond the reasonable control of the Organising Secretariat which prevents or impedes the holding of the Congress, including, but not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism or due to events which are not attributable to wrongful intent or gross negligence of the Organising Secretariat. The Organising Secretariat shall not be liable for any direct or indirect, incidental or consequential damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the Congress. The Organising Secretariat shall, in its sole discretion, determine the amount of the exhibition fees or Sponsorship fees to be refunded, if any. 5. Liability Insurance: The Organiser provides general guard service and third party insurance at the Congress site. Equipment and all related display materials installed by exhibitors are not insured by the Organiser, and they will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors/sponsors. The Exhibitor agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space through full and comprehensive insurance, and shall hold harmless the Organiser for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. 6. Set-up of booths: To ensure a smooth course of events, Exhibitors must obey all directives and instructions of the Organising Secretariat regarding the use of booths, their decoration, the use of self-designed and self-constructed booths, and the fitting and furnishings of the booths. Before setting up their booths/displays/installations, Exhibitors must first contact the Organising Secretariat and reconfirm placement of the booth as well as inform themselves of any special regulations relating to their booth. Side and back walls of booths are to be 2,5 metres high. For any variation from this norm, specific permission must be obtained in advance from the Organising Secretariat. Written permission also needs to be obtained for any changes in the size or structure of the floor space, or for any changes to the rented objects. Booths must be set up and completed during the timeframe designated. An Exhibitor or advertising company contracted by the Exhibitor who wishes to set up a booth or exhibit of their own design and construction must first submit sketches and plans with a statement of colour schemes of such a booth or, if any, exhibit to the Organising Secretariat. The Organising Secretariat reserves the right to demand changes in such booths or exhibits should safety regulations, technical requirements, or the responsibility of preserving or obtaining the best possible overall image for the exhibition, as judged by the Organising Secretariat, so require. The side and back walls of all stands should be finished on the outside as well as the inside. Exhibitors must avoid obstructing the view of or access to neighbouring booths. Special care must be taken to avoid the use of lights or spotlights that may annoy visitors or neighbouring booths. Should an exhibitor not follow the directives of the Organising Secretariat or not carry out such directives punctually, the Organising Secretariat reserves the right to take the necessary steps at the cost of the Exhibitor. The Organising Secretariat reserves the right to close or obstruct unused entrances or exits to the exhibition rooms and the right to direct the Exhibitor to another space in the exhibition hall if necessary even if this directive conflicts with previous written agreements. Organising Secretariat also reserves the right to rent floor space of a booth not finished on time to another applicant. In such a case, the Exhibitor is responsible for all costs arising from cancellation. 7. Maintenance of booths and exhibition area: Exhibitors are responsible for the proper care of the floors, walls, staircases and storage rooms as well as the hired booths and furnishings. Hired booths and furnishings must be returned in an orderly condition and in an orderly way. To avoid scratches and furrows on floors as the result of sliding heavy packing cases, exhibitors are required to use protective coverings. Exhibitors and their shipping agents, on specific orders from the exhibitor, must take special care when transporting heavy packing cases and heavy loads. Exhibitors who wish to display extra heavy exhibits demanding special supports or foundations must request prior permission specifically in this matter from the Organising Secretariat. It is not permitted to drive nails or hooks into the walls of the exhibition hall, to install electric wiring or to cut or drill holes in the walls of the rented booths. Empty containers and packing materials must be disposed of at the exhibitor s cost before the start of the exhibition; cleaning the booth is the Exhibitor s responsibility. No part of an exhibition booth may be suspended from the ceiling. No part of an exhibit or of the booth s structure may protrude beyond the allotted area on any side. No signboards may protrude beyond the booth s walls. Decorating materials and wallpaper used by the exhibitor must be fire-proof. Prior to use, written proof of this fact must be presented to the Organising Secretariat. Police regulations, fire regulations and other official regulations must be observed at all times, also during the construction and dismantling of the exhibits. 8. Electrical Installations Power consumption: Within the Shell Scheme rental, a threesocket extension cord and basic power supply is included. Any additional costs related to a main power supply for a booth and the wattage of the booth s electric equipment will be invoiced to each Exhibitor separately and is not included in the rental fee. Electrical installations within the booth are also at the Exhibitor s expense; however, such installations may only be carried out by an electrician appointed by the Organising Secretariat. The Organising Secretariat however is not responsible for any losses or damage which may occur from interruptions or defects in the electric power supply. 9. Dismantling of booths: The Exhibitor must dismantle the booth within the allotted time and return hired furnishings on time. Upon leaving, the Exhibitor must clear the booth area and clean the floor. Stored materials, empty containers and packing materials must be disposed of. Items for which the Exhibitor has made no arrangements regarding removal and storage at his/her cost and which are left behind become the property of the Organising Secretariat, and no reimbursement will be made for such items. The Organising Secretariat can demand that Exhibitors restore the exhibition area to the original condition at the Exhibitor s expense. If the Exhibitor does not dismantle and clear away his/her exhibit in a timely manner, these items will be removed by the Organising Secretariat at the Exhibitor s cost. The Exhibitor is liable for the actual cost incurred by the Organising Secretariat for such removals of abandoned exhibits. Rented Items which were originally accepted as satisfactory for rental by the exhibitor are to be returned undamaged and in satisfactory condition. All rented items are considered to be in satisfactory condition unless a written notation signed by the Organising Secretariat is made at the time of rental. Exhibitors must bear the costs of repairs to damaged exhibition areas and of repairs of or necessary cleaning of rented items. 10. Payments Breach of contract: Please refer to the terms of payment, reduction and cancellation policy and corresponding deadlines as given in the Exhibition/Sponsoring prospectus and the application forms for Exhibition/Sponsoring. The dimensions of floor space, booth measurements and rented items given are approximate. The Organising Secretariat reserves the right to change these dimensions in order to most efficiently use the available exhibition area and to adjust the booths to the blueprints of the exhibition hall. Prices charged are however based on the actual dimensions; if more floor space is later allotted and actually used than was originally ordered, the additional fee for it is to be paid immediately. Special requests regarding placement of the booths/sponsorship items will be considered. However, such requests do not constitute a condition of registration on the part of the Exhibitor/Sponsor. Furthermore, Organising Secretariat reserves the right to reduce the amount of floor space initially requested. Failure to comply with local authorities and international regulations may not be used as a reason to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organising Secretariat to any suits or demands by the Sponsor/Exhibitor/any third party. The Exhibitor bears the costs of the Contract Fee which is one per cent (1%) of the rental costs, as well as all other taxes, fees or official charges on the rental sum, if applicable. In case of delayed payment, ten per cent (10%) interest per annum is charged. If a company wishes to renounce all claims to taking part in an exhibition after having contracted to do so, the company is nevertheless liable for the rental sum and for incidental expenses. In case of cancellation of the exhibition, the Organising Secretariat will return the part payments received less the sum equivalent to the costs which have arisen for the Organising Secretariat up to the time of cancellation; the registration fee will not be returned. 11. Bankruptcy or liquidation: In the event of an exhibitor/sponsor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purpose of amalgamation or reconstruction) or having the receiver appointed, the contract with such an exhibitor will terminate forthwith, the allotment of stand space will be cancelled and all sums paid by the exhibitor under contract shall be forfeit. 12. Place of Legislation: In all cases of litigation it is agreed to by the Exhibitor that the competency of the duly authorised court in Vienna, Austria is recognised. Electively, the Organising Secretariat may choose to appeal to the competent court in whose jurisdiction the exhibitor falls. Austrian law is to be applied. 20