It is time once again to get information in for the USA Cycling Pro Road Calendar for 2018. While I have spoken to many of you personally over the past few weeks, I want to alert you to changes we are making for next year s calendar: 1. For 2018 we will be opening up the Pro Road Tour to additional events over 2017. At the same time we will work with each race in regards to calendar conflicts and flow. 2. We will continue with a separate calendar for top level events which are not able to make it on the PRT. The American Road Calendar will have a smaller fee than the PRT and date conflicts are not a problem. 3. Calendar fees for the PRT will be the same as they have for the past four years. 4. PRT criteriums will automatically be added to the UCI criterium calendar. 5. UCI events and National Championships have already been set on the calendar. See within this document those events. Please complete all of the required forms and return to USA Cycling by the end of the working day on Friday, September 25, 2017. Anyone who submits an incomplete package will receive a call and e- mail requesting the missing information. If the requested information is not received by USA Cycling by the deadline, the bid will not be accepted. The sooner you can get the information to us, the sooner we can resolve scheduling issues or address concerns. We will do our best to work with each event to create the best schedule possible in terms of dates and team travel flow. Within this document you will find attached the proposed 2018 UCI road events in the U.S. Please review the proposed schedule for possible conflicts with your event. These dates are tentative, with final dates being announced by the UCI in late September. Once your completed application has been received, we will be in contact with you to finalize the date of your event. The 2018 PRT calendar will be released shortly after the UCI approves the UCI calendar at the end of September. If your race is not selected for inclusion, you will receive an explanation from USA Cycling outlining the reasons your race was not selected. USA Cycling reserves the right to exclude any existing PRT or previous calendar event that didn t follow the requirements from last year s bid package in their 2017 event. Some events may be put on probationary status for one year and will be reassessed for 2018. When filling out this application, please refer to the rules and guidelines in the attached document named Current PRT Requirements and Procedures. Please include the following information to be considered for the 2017 calendars.
2018 PRT or National Road Calendar application (at the bottom of this document) 2017 technical guides including course maps Copy of 2017 post event media report (or 2016 if your event hasn t happened yet) Copy of 2017 Chief Referee Race report (or 2016 if your event hasn t happened yet) Most recent race results for the Men s Pro/1 and Women s Pro/1-2 races. Estimate of crowds (police version is preferable) Photo of start/finish banner with calendar logo, podium area and link to webcast/video production information Bid fee and RaceClean contribution Bid Application Procedures: Application Deadline: The application deadline for the 2018 PRT and National Road Calendar is September 25, 2017. Application Fee: Fees are the same for 2018 as they have been since 2014. Bid fees for the 2018 calendar will include the standard permit fee, so this fee will NOT have to be paid in 2018. This prepaid fee does not include the additional per rider/per day insurance surcharge or any additional products like auto/moto insurance or additional insurance certificates. We are also including the RaceClean contributions in this fee (please see the USA Cycling website for more information on this program). Please make checks or a money order payable to USA Cycling with the bid application. USAC will return all but $250 of the bid fee to the race director if the race is not selected to be on the calendar. Please note that this entire fee is non-refundable after the announcement of the calendars. Fee structure*: PRT Criteriums: One day criterium: $2,350 plus RaceClean contribution (see below) Two day criterium omnium: $3,550 plus RaceClean contribution Three day criterium omnium: $4,750 plus RaceClean contribution Four day criterium omnium: $5,950 plus RaceClean contribution PRT Road/Stage Races: One day event: $2,150 plus RaceClean contribution (see below) Two day event: $2,850 plus RaceClean contribution Three day event: $3,550 plus RaceClean contribution Four to seven day event: $4,250 plus $700 each additional day over 4 days plus RaceClean contribution RaceClean Contribution for PRT: $800 for first day and $400 per day for each additional event day *Please remember that this fee includes the payment of your chief referee(s) for the entire event as well as their per-diem and travel (airline ticket or driving mileage) to and from your event. Transportation during the event and lodging are the responsibility of the race director. Selection Criteria: The bids will be reviewed by USA Cycling and the following criteria will be factored in (in no particular order):
Event history Sporting aspects (courses and other competition factors) Overall calendar flow and event dates Prize money Event production value Marketing and PR (including live TV/web streaming) Adherence to USAC/UCI regulations and policies Finally, we are planning to host the annual Race Directors Summit in early 2018 in Colorado Springs, CO. Attendance at the summit is mandatory if your race is selected for inclusion on the 2018 PRT. We look forward to working with you to make the 2018 Pro Road Tour successful. Sincerely, Chuck Hodge Vice President of Operations USA Cycling 719.434.4264 chodge@usacycling.org Proposed 2018 UCI and National Championship Schedule (NOT finalized): Date Name Location Gender Calendar Type April 12-15 Joe Martin Stage Race Fayetteville, AR M/W UCI 2.2 Stage Race April 18-22 Tour of Gila Silver City, NM M/W UCI 2.2 Stage Race May 3-6 Collegiate Road Nationals Grand Junction, CO M/W CN RR, TT/T, Crit May 13-19 Amgen Tour of California CA M WT Stage Race May 16-19 Women's AToC CA W WWT Stage Race May 28 Winston Salem Cycling Classic Winston Salem, NC M/W UCI 1.1 Road Race June 3 Independence Cycling Classic Philadelphia, PA M/W UCI 1.1 Road Race June 7-10 Masters Road Nationals Augusta, GA M/W CN RR, TT, Crit June 21-24 USPRO Nationals Championships Knoxville, TN M/W CN RR, TT, Crit July 13 Chrono Kristin Armstrong Boise, ID M/W UCI 1.2 TT July 26-29 Amateur/Junior Road Nationals Hagerstown, MD M/W CN RR, TT, Crit August 6-12 LHM Tour of Utah Utah M UCI 2.HC Stage Race August 16-19 Colorado Classic Colorado M UCI 2.HC Stage Race
2018 USA Cycling Pro Road Tour (PRT) Bid Application Name of event: Stage Race One day road race Mixed Omnium Criterium Omnium Number of event days: First Event Date Choice Second Event Date Choice Do you have any flexibility outside of the dates listed above? Yes No Prize list: Pro/1 men, Cat 1/2 women Event Location Host city Event Website Local Organizing Committee (LOC) Organization Name Name of Primary Contact Mailing Address Phone Email LOC Event Organizing Experience (Please list events the LOC has organized, both cycling and non-cycling) Timing and Scoring Please outline the method to be used for timing and scoring the event, i.e. finish lynx cameras, active chips, passive chips, etc. Please also list the name of the company you use for this service. Is the company above responsible for uploading results to the USAC website?
Courses Please attach maps of all the courses to be used for the event and include these items: 1. Length of course 2. Elevation gain and loss per lap 3. Explanation of course closure. In the case of a rolling enclosure, give the details of how many police cars and motors will be available for each race. Neutral Support Who is providing neutral support for your event? 2017 PRT Requirements (previous PRT events only) Were all 2017 requirements (technical, media and marketing) adhered to? If not, please explain Operating Budget Please attach a basic event budget. It will be kept confidential. Please list below the people from your organization who are planning on attending the Race Director Summit in early 2018. Information for USADA Exact address of finish line venue(s): Name, cell phone, and email of person who will act as site coordinator/liaison for USADA: Finish times for events (please list for both men and women and each day if applicable): BIDDER STATEMENT I,, on behalf of (Bidder), the entity seeking inclusion on the USA Cycling Pro Road Tour, represent and warrant that I have thoroughly read and reviewed the foregoing bid application and guidelines. I understand all the requirements for inclusion on the National Racing Calendar and I have the express authority to submit this bid application on behalf of Bidder. If included on the National Racing Calendar, I understand and agree that I must comply with each and every requirement stated in the bid application, as well as all
applicable USAC and UCI Rules and Regulations. Each and every statement, promise, chart, photograph, or submission made in conjunction with the submission of this bid application is true and accurate, as of the date of this submission, and do not omit or misrepresent a material fact or seek to promise to deliver on a promise that is incapable of being fulfilled. If, due to subsequent events or inaction, any statement, promise, chart, photograph, or submission made herein is no longer true or capable of being fulfilled as required by the bid guidelines, then I shall immediately notify USAC of this fact. For purposes of the preceding sentence, I understand that I am obligated to notify USAC, within forty-eight (48) hours, of the discovery that any aspect of the attached bid application has become untrue or is incapable of performance. I further understand and agree that USAC reserves the right to withdraw its award of National Racing Calendar designation due to Bidder s inability to fulfill the conditions and promises stated in its original USAC National Racing Calendar bid application. EVENT RACE DIRECTOR/BIDDER Name: Title: Date: Please submit application and bid fee to the address below by close of business, September 25, 2018. Bid fee may either be check or money order. If a race is not accepted or included on the calendar, all but $250 of the bid fee will be returned to the race director. Due to the nature of the application, please remit application via USPS Priority Mail or similar. Electronic submissions will be accepted as long as a check is received by the deadline. Chuck Hodge USA Cycling Attn: Calendar Bid 210 USA Cycling Point, Suite 100 Colorado Springs, CO 80919
2017 USA Cycling National Road Calendar Bid Application Name of Event: One day criterium Multi-day Omnium Stage Race Road Race Number of event days: Dates: Do you have any flexibility outside of the dates listed above? Yes No Prize list for both Pro Men and Pro Women: Event Location(s) Host city(cities) Event Website Local Organizing Committee (LOC) Organization Name Name of Primary Contact Mailing Address Phone Email LOC Event Organizing Experience (Please list events the LOC has organized, both cycling and non-cycling) Timing and Scoring Please outline the method to be used for timing and scoring the event, i.e. finish lynx camera, active chips, passive chips, etc. Please also list the name of the company you use for this service. Is the company above responsible for uploading results to the USAC website?
Courses Please attach maps of all the courses to be used for the event and include length of course. 2016 PRT Requirements (if on calendar) Were all 2016 requirements (technical, media and marketing) adhered to? If not, please explain Neutral Support Who provides neutral support for your event? Operating Budget Please attach a basic event budget. It will be kept confidential. Please list below the people from your organization who are planning on attending the Race Director Summit on February 7-10, 2017 in Colorado Springs, CO. (It is not mandatory for National Road Calendar events to send a representative, but we would love to have you) Information for USADA Exact address of finish line venue(s): Name, cell phone, and email of person who will act as site coordinator/liaison for USADA: Finish times for events (please list for both men and women and each day if applicable):
BIDDER STATEMENT I,, on behalf of (Bidder), the entity seeking inclusion on the USA Cycling Road Calendar, represent and warrant that I have thoroughly read and reviewed the foregoing bid application and guidelines. I understand all the requirements for inclusion on the National Road Calendar and I have the express authority to submit this bid application on behalf of Bidder. If included on the National Criterium Calendar, I understand and agree that I must comply with each and every requirement stated in the bid application, as well as all applicable USAC and UCI Rules and Regulations. Each and every statement, promise, chart, photograph, or submission made in conjunction with the submission of this bid application is true and accurate, as of the date of this submission, and do not omit or misrepresent a material fact or seek to promise to deliver on a promise that is incapable of being fulfilled. If, due to subsequent events or inaction, any statement, promise, chart, photograph, or submission made herein is no longer true or capable of being fulfilled as required by the bid guidelines, then I shall immediately notify USAC of this fact. For purposes of the preceding sentence, I understand that I am obligated to notify USAC, within forty-eight (48) hours, of the discovery that any aspect of the attached bid application has become untrue or is incapable of performance. I further understand and agree that USAC reserves the right to withdraw its award of National Criterium Calendar designation due to Bidder s inability to fulfill the conditions and promises stated in its original USAC National Criterium Calendar bid application. EVENT RACE DIRECTOR/BIDDER Name: Title: Date: Please submit application and bid fee to the address below by close of business, September 25, 2017. Bid fee may either be check or money order. If a race is not accepted or included on the calendar, all but $100 of the bid fee will be returned to the race director. Due to the nature of the application, please remit application via USPS Priority Mail or similar. Electronic submissions will be accepted as long as the bid fee check is received by the deadline. Chuck Hodge USA Cycling Attn: Calendar Bid 210 USA Cycling Point, Suite 100 Colorado Springs, CO 80919