2016 Bike MS: Breakaway to the Beach» BIKE MS GUIDE TO: Packet Pick-up Event Weekend Schedule Fundraising Route Information Accommodations Teams Breakaway to the Beach 2016 2013 breakawaytothebeach.org October 8 9,2016
Thanks for registering for Bike MS Enclosed you ll find everything you need to know for an unforgettable Bike MS weekend! Fundraising Minimum: All cyclists must meet the $300 fundraising minimum before receiving their rider packet. Donate online or bring your donations to Packet Pick-up at the Sea Trail Convention Center October 7 or October 8. DO NOT mail donations after (September 25) if you need them to meet the fundraising minimum. Early Packet Pick-Up at MS Society Office in Charlotte: 9771 Southern Pine Blvd., Charlotte, NC 28273 10 a.m. 6 p.m. September 28 & September 29 10 a.m. 2 p.m. September 30 Ride Weekend Packet Pick-Up Sea Trail Convention Center 75 Clubhouse Rd., Sunset Beach, NC 28468 5 p.m. 9 p.m. Friday, October 7 6:30 a.m. 8 a.m. Saturday, October 8 Start/Finish Line & Team Village: The Sea Trail Convention Center located at 75 Clubhouse Rd in Sunset Beach is our Start/Finish Line and Team Village location throughout ride weekend. Please allow extra time for parking on Saturday and Sunday mornings! Emergency Contact Information: IMPORTANT: All cyclists must add emergency contact and medical information to the back of their rider bib; include names, phone numbers, allergies, medical conditions, etc. In the event of an emergency, this will help medical personnel assist you quickly. In the Event of Rain: Bike MS rolls out rain or shine, hot or cold, so prepare for any type of weather. In the event of severe weather, we have a thorough action plan in place and will implement it as conditions warrant. Weekend Packing Check List: Necessities to bring with you on your bike to be prepared on the Ride: Helmet (mandatory) Rider number (from Ride packet, mandatory) Comfortable riding gear: cycling shorts, jersey, sport socks, etc. Cycling gloves and shoes Sunglasses (with a rear view mirror is helpful) Rain gear (maybe a shower cap to cover your helmet) Spare tube/patch kit Pump/CO2 Water bottle(s) Advil/Tylenol Sunscreen (bring plenty) Credit Card ID (required for Left Hand Brewing Company NO EXCEPTIONS!) Cell phone for emergencies Camera Important health information/medications Health Insurance Card Friday, October 7th Schedule: 3 9 p.m. Team Village Tent Set-Up, Check-in Opens for Sea Trail. Resort 5 9 p.m. Rider/Volunteer Check-In, Convention Center (Ballroom) 5 9 p.m. Bike Lock-Up Open 5 9 p.m. Bike Mechanics Available, Convention Center (Parking Lot) 5 6 p.m. Rookie Rider Orientation, Convention Center (Ballroom) 6 7:30 p.m. *VIP Reception, Jones Byrd Clubhouse, Sea Trail. Resort Saturday, October 8th Schedule: 6 8 a.m. Breakfast, Sea Trail Convention Center Ballroom 6 8 a.m. Bike Lock Up Open 2 2016 Bike MS Pre-Ride Newsletter
6:30 8 a.m. Rider Check-In, Convention Center 6:45 7:40 a.m. Team Picture Opportunity, Outside Sea Trail CC *Reserve your time through Sammie Ammons 919-792-1001 7 7:45 a.m. Bike Mechanics Available, Parking Lot, Sea Trail. Convention Center 7:30 a.m. I Ride with MS Photo Time 7:45 a.m. Opening Ceremonies 8 a.m. Official Start: All start together 8:30 a.m. All cyclists must be on course. No exceptions. 9:15 a.m. 1:30 p.m. Lunch on route 11 a.m. 6 p.m. *High Roller Finish Line Tent Open 11 a.m. 4 p.m. Massage Therapists, Sea Trail Convention Center 12 p.m. 4 p.m. Left Hand Beer Garden Open, Team Village, Must have ID 5 p.m. All Routes Closed 5:30 8 p.m. Evening Reception, Buffet Dinner and Live Music, Sea Trail Convention Center, Parking Lot (guest tickets available for purchase for $10 at volunteer check-in) 6:30 p.m. Bike MS Celebration & Program, Sea Trail Convention. Center, Parking Lot *invitation only Sunday, October 9th Schedule: 6 8 a.m. Bike Lock Up Open 7 7:45 a.m. Bike Mechanics Available, Convention Center (Parking Lot) 7:45 a.m. Opening Ceremonies 8 a.m. Official Start: All Start Together, Sea Trail Convention Center 8:30 a.m. All cyclists must be on course. No exceptions. 9:30 a.m. 12:30 p.m. Lunch on route 10 a.m. 6 p.m. Showers Available at the Sea Trail Activity Center 11 a.m. 3 p.m. Massage Therapists, Sea Trail Convention Center 11 a.m. 3 p.m. Buffet Lunch, Team Village Area, Sea Trail Convention Center, Parking Lot 12 p.m. Sea Trail Resort Check-Out Time. You must request a late check-out if you require more time. 5 p.m. All Routes Closed Route Closings: Route will be closed at 5 p.m. on Saturday and on Sunday. Remaining cyclists will be transported in SAG vehicles to the finish. To help ensure the safety of all cyclists, all rest stops will have posted open & closing hours. Pay attention to these as you stop at rest stops along the route. If you are completing a Century, you must maintain a pace of 13 mph. Program and Awards Ceremony: Don t miss out on our Saturday Night Festivities! Join us outside of the Sea Trail Convention Center in the Team Village for a Buffet Dinner, Live Music and a special program! Dinner service starts at 5:30pm with the program beginning at 6:30 p.m.. 6 8 a.m. HOT Breakfast, Sea Trail Convention Center, Ballroom breakawaytothebeach.org 3
Accommodations: The Sea Trail Resort Convention Center is the main hub throughout the weekend at Bike MS: Breakaway to the Beach. There are many overnight options, and you won t see these prices any other time throughout the year. Guests may contact the Reservations Department at 1-800-624-6601 by Wednesday, September 30, 2016. Please advise guests to identify themselves with Bike MS Event in order to receive the group rate. Family and Friends at the Event: Family and friends are welcome! Invite them to cheer you on at the finish line and enjoy the weekend with you. Meal tickets are available for purchase for $10 on our website prior to the ride and at the Volunteer Desk inside the Convention Center during event weekend. We also welcome spectators to the finish line outside the Convention Center. Personal or Team SAGs: No Personal or Team SAGs are allowed on the route or at rest stop areas. In the interest of safety for all of our participants, we must limit the number of motorists on the route and at rest stops. Personal vehicles compromise rider safety and threaten our ability to use these venues in the future. Official Bike MS SAG vehicles are available throughout the course to transport cyclists. Please meet friends and family at the finish line each day. Cue Sheets: Where to find them: Convention Center Ballroom at Registration Tables Downloadable at www.breakawaytothebeach.org approximately two weeks prior to ride weekend. Please note that all cue sheets list an emergency number that you can call anytime during the ride to seek assistance. *Last minute route changes are sometimes necessary.* Route Support: Rest Stops are located every 10 to 15 miles. Bike Mechanics are stationed throughout the event at rest stops and start/finish. Repairs are free of charge with a Bike MS Inspection Sticker. Riders are responsible for the cost of any parts. Radio Communication is available at all rest stops. Medics are available at all rest stops and emergency vehicles. Bike medics will be roaming the route. SAG Vehicles give a lift to riders in need and can be identified by car magnets that state MS Support Vehicle. The lunch rest stop will have a support vehicle dedicated to bringing cyclists back to the start/finish line if needed. To signal a SAG vehicle: (1) move off the road and out of the path of other riders (2) dismount and stand near your bike (3) give a thumbs down to the SAG vehicle. At peak hours, SAG vehicles may be full, so please be patient until the next SAG vehicle arrives. Ride Marshals will be traveling among event participants to ensure that all rules of the road are being obeyed and that cyclists are riding in a safe manner. Please bring your route maps; be aware that any last minute route revisions may not be captured on these maps. To avoid getting off course, follow all route signage and route marshals. Cycling Safety: Our focus is to provide a high quality, safe and fun bicycling experience. While we do an enormous amount of planning to provide for your safety, we ask that you do your part prior to the ride by visiting our bicycle safety page at www.breakawaytothebeach.org where you will find cycling manuals, safety videos, safe cycling tips and links to more information. Cue sheets will be provided at packet pick-up and will be available online at www.breakawaytothebeach.org. Please study these closely and make sure to bring it to the ride. RIDE SAFE. RIDE SMART. Bike MS Safety Policy: Should a cyclist choose to behave, act, or ride in a manner that is endangering themselves or others, route safety support have been instructed to remove their bib and wristband and prohibit them from continuing on the Ride. Please remember this is a ride, not a race. Ride Identification: Rider wristbands- Wristbands must be worn at all times over the event weekend to receive access to event amenities. Thank you for helping us keep this event fun and fulfilling for all registered participants. Rider bib numbers change year to year and are used for identification of your bicycle at the Ride. The lowest bib numbers are in orange and are reserved for participants who were the top 50 fundraisers in 2015. Please show your appreciation for this amazing group of top fundraisers. Bike MS will take you further than you ve ever gone before. It s not the miles that matter it s the unforgettable journey. In 2015, 30 people who self identify as having MS will participate in the I Ride with MS program. BR 4 2016 Bike MS Pre-Ride Newsletter
COLORADO S RIDE 2016 2016 INDIVIDUAL BENEFITS OCTOBER 8 9, 2016 T-shirt Bike Shop Gift Certificate Discounted Registration High Roller Prize Jersey High Roller VIP Reception on Event Weekend Invitation to the High Roller Tent on Ride weekend Massage Ticket National Passport Program Tour of Champions $300 ᵒ $800 Prize Level ᵒ $50 $1,000 ᵒ ᵒ ᵒ ᵒ ᵒ ᵒ $1,300 ᵒ $75 ᵒ ᵒ ᵒ ᵒ ᵒ $2,000 ᵒ ᵒ ᵒ ᵒ ᵒ ᵒ $2,500 ᵒ $100 ᵒ ᵒ ᵒ ᵒ ᵒ $5,000 ᵒ $150 ᵒ ᵒ ᵒ ᵒ ᵒ ᵒ $7,000 ᵒ ᵒ ᵒ ᵒ ᵒ ᵒ ᵒ ᵒ High Roller Carolinas Passport Program (access to High Roller events) National Passport (access to High Roller events) *Bike Shop gift certificate must be used at a Bike MS sponsoring shop and is not cumulative. THANK YOU TO OUR PREMIER NATIONAL SPONSORS REGISTER BREAKAWAYTOTHEBEACH.ORG Don t just ride, Bike MS breakawaytothebeach.org 5
Rider Numbers and Wristband: Please use your rider numbers in your Rider Packet as follows: 1. Large rider bib to attach to your jersey. Safety pins are available at the Packet Pick-Up for your convenience. 2. Wear your wristband for the duration of the event. 3. Two-sided rider number to attach to your bicycle. Fundraising: The Bike MS campaign funds promising MS research and provides vital services for people living with MS nationwide, including 18,000 in the Carolinas. You and your fundraising dollars are the reason we have support opportunities available for those affected by MS including educational programs, professional education for healthcare professionals, self-help groups, medical equipment loan, financial assistance, wellness programs, advocacy, care management, respite care, and direct assistance to the thousands of people living with MS in our area. Five Ways to Maximize Fundraising Efforts: 1. Make It Personal emails, hand written notes, letters, social media posts etc. 2. Use Your Participant Center template emails, update progress regularly. 3. Plan Events cornhole tournament, golf tournament, 5K, % at favorite restaurant, etc. 4. Contact Bike MS Staff Sammie Ammons at: Samantha.Ammons@nmss.org. 5. Thank Your Donors and Have Fun! Join our High Roller Club in 2016! Becoming a High Roller means joining a prestigious group of more than 100 cyclists annually who raise $1,000 or more. As a High Roller club member, you will earn a special prize jersey, discounted and early access to registration and an invitation to the VIP Reception Friday night and into the High Roller tent in Team Village on Saturday. Turning in Donations: The most efficient way and convenient way to turn in donations is to have your donors contribute to you via your personal web page. To turn in cash and checks: Mail to: National MS Society, Greater Carolinas Chapter 3101 Industrial Dr. Suite 210, Raleigh, NC 27609 Only hold donations until the day of the event if you need them to meet you minimum donation required of $300 for packet pick-up and it is past September 25. Be sure to include a completed Donation Submission Form with your donations. You should have received this in your initial Bike MS registration packet in the mail. If you need additional copies, please email Dani.Clayton@nmss.org. All donations are tax-deductible to the maximum extent allowed by law. Visit your Participant Center for your downloadable copy of donation receipts made online. For donations greater than $250, a tax receipt will be provided to the donor by the Chapter. 6 2016 Bike MS Pre-Ride Newsletter
Team Talk It only takes one person to inspire hundreds...this is the idea behind Bike MS teams! COLORADO S RIDE 2016 Team Village: The Sea Trail Convention Center is the main hub throughout the weekend at Bike MS! The parking lot is the home of Team Village and our Start/ Finish area. Teams can check in to Team Village starting Friday night and the party will continue until Sunday afternoon. Each team that participates will have their own space to eat, drink, prep for the ride, and relax with friends. Team Photos Schedule: To make sure your team has a scheduled photo time, contact Sammie Ammons at Samantha.Ammons@nmss.org or by calling 919-792-1001. To view Bike MS images after the event visit, www.imageevent.com/ mseventpics/bikems2016/bikems2016breakawaytothebeach Live Jersey Competition: Show your team pride at our annual jersey contest! Saturday night, during the programs and awards celebration (which begins at 6:30pm), all teams will be invited to showcase their jersey design for a chance to win the Best Jersey Award. To enter, simply send a team representative in your team jersey to the stage to walk the runway. So rally your teammates and don t miss out! Team Village Tent Contest: Get crazy decorations and go all out for your team tent! Send your team captain to pick up your team ballot (one vote per team) at the volunteer desk inside of the Sea Trail Convention Center. The team captain will vote for the best team tent. Team Village volunteers and Chapter Staff will also cast votes for the competition. Winner will be announced at the Saturday evening program at 6:30pm. Team Village Maps: Maps will be available online approximately two weeks prior to the event at www.breakawaytothebeach.org and at the Registration/Check-In on Friday at Sea Trail Convention Center. Awards Given at Saturday Night Celebration: Rookie Award- 1st year team who exces in fundraising and recruitment Best Team Tent- Voted by Team Captains, Volunteers, NMSS Staff Best Team Jersey- Wear or bring your jersey to the Saturday night celebration Big Wheel Award- Team with the most members by 9/30/16 Spirit of the Ride- Team that most embodies the mission of the National MS Society Awards Given at Post Event Celebration: Top 5 Fundraising Teams Did you know that the over 45 teams at Bike MS will raise over 80% of the total funds collected in 2016? Great job teams! Team with Highest Percentage of High Rollers* Team with Highest Fundraising Average per cyclist* *Team must have a minimum of 4 to qualify breakawaytothebeach.org 7
I Ride with MS People who ride in Bike MS may do so to support family members, friends or coworkers who have been diagnosed with multiple sclerosis. But, there are also legions of participants who live and ride with the disease, despite challenges such as fatigue or weakness. I Ride with MS is a special Society program that celebrates Bike MS cyclists who are also living with multiple sclerosis. Anyone living with MS who is interested in cycling to support the MS movement can join the program, enjoy special day-of-event benefits and receive a complimentary I Ride with MS jersey. Genzyme and MS One to One, and Primal Wear are proud supporters of the I Ride with MS program, available through all 100 Bike MS events nationwide. I Ride with MS participants are not only committed to cycling to create a world free of MS, but to increasing awareness. For more information or to register for the program, find your Bike MS event below or contact the Society to sign up for this program today! 8 2016 Bike MS Pre-Ride Newsletter
Linking Lives Linking Lives is a unique program through our Bike MS events. This program connects individuals with MS to Bike MS cyclists who may not have a direct connection to someone living with MS. If you are living with MS and want to help create powerful connections through our Linking Lives program, please contact Rebekah Malkin at Rebekah.Malkin@nmss.org or 336-645-3315. We Need Volunteers! Bike MS volunteers ensure a superior and safe experience for all riders! We have volunteer openings for October 8-9. If you or someone you know would like to help: Register at: www.breakawaytothebeach.org breakawaytothebeach.org 9
OFF MY WAVE. Ocean Beach native and local surf legend Steve Bettis was diagnosed with MS in 2006. Although surfing is still central to his life, he hasn t been able to get out on the water in 10 years. For a man whose daily routine always included a few waves, more than a decade out of the surf is just too long. This is why the National MS Society teamed up with his buddy Robert Wingnut Weaver and used virtual reality to get Steve back on his wave. See their experience and find out how you can share yours at WeAreStrongerThanMS.org. Together We Are Stronger. 10 2016 Bike MS Pre-Ride Newsletter
Thank you to our generous sponsors THANK YOU TO OUR NATIONAL SPONSORS THANK YOU TO OUR LOCAL SPONSORS LOCALLY POWERED BY PRESENTED LOCALLY BY OFFICAL VEHICLE THANK YOU TO OUR LOCAL BIKE SHOP PARTNERS breakawaytothebeach.org 11
National MS Society, Greater Carolinas Chapter 3101 Industrial Drive Suite 210 Raleigh, NC 27609 Nonprofit Org. U.S. Postage PAID Permit No. 196 Denver, CO NON-PROFIT ORGANIZATION U.S. POSTAGE PAID RALEIGH, NC PERMIT #564 STAY CONNECTED facebook.com/msbike Follow us on Twitter @bikemsbreakaway Follow us on Instagram @BikeMSCarolinas Bike MS is the best way Breakaway to the Beach 2016 2013 Liz Mahood CO-CAPTAIN TEAM BANK OF AMERICA to feel good while doing good. One day our efforts will see us put MS in the history books! Until that day come, let s keep the rubber side down. BREAKAWAYTOTHEBEACH.ORG