Name of Meet: Meet Sanction #: Host Club: Scarlet Aquatics HEAT MADNESS 2016 (Held under the sanction of USA Swimming) NJS060416LC In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Scarlet Aquatics Date of Meet: Saturday, June 4, 2016 Location: Facility Info: Pool Certification Statement: Audio/Visual Recording Statement: Meet Director: Meet Referee: Admin Official Meet Safety Marshal: Team Contact: Entry Coordinator: Sonny Werblin Recreation Center Pool 656 Bartholomew Rd Piscataway, NJ 08854 The pool is located in the Sonny Werblin Recreation Center on the Busch Campus at Rutgers University in Piscataway, New Jersey. The Sonny Werblin Recreation Center pool is an 8-lane, 50 meter pool, with pedestal starting blocks and a Colorado Timing system. There is an auxiliary pool (patio pool) for warm-up and warm-down throughout the meet, and ample seating for spectators. The minimum water depth in the competition pool is 6 feet. The competition course has been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Ellen W. Mace, 609.5580988, besmarttinc@gmail.com Carl Nielsen, Cgnielsen@yahoo.com Ellen Mace and John Lister, besmarttinc@gmail.com Kyle Gurkovich, kgurkovich@gmail.com Thomas Speedling, 732-742-4600, scarletaquatics@gmail.com Ellen W. Mace, BE Smartt, Inc. Entries1@juno.com 609.558.0988 Best time to call after 6:00 pm weekdays Make checks payable to SCARLET AQUATIC CLUB Entry Deadline Date: Saturday, May 21, 2016 Entries will be accepted on a first come basis according to the NJS LC entry procedures outlined below. Note that the host club must stay within the four hour per session rule. Email entry files to: besmarttinc.@gmail.com Entry Deadline: Mail the meet verification form, the entry summary & signed waiver form, and entry fee check to: BE Smartt, Inc. 604 Paxson Avenue, Mercerville, NJ 08619 It is not necessary to use overnight or express mail to send the summary, waiver and check. NOTE: The meet host reserves the right to scratch swimmers/teams that have not paid their entry fees and turned in their waiver forms by the start of the meet.
NJS LC meet entry process for meets without qualifying times: Entries: Meet Format Waiver: Internet Website Posting: Meet Requirement Statement: Coaches Eligibility: This meet will accept entries for Gold/Silver level swimmers first. For the first six (6) days (starting from the date the meet is posted on the NJ Swimming website) NJS LCM Silver time standards will apply for NJS athletes (make one cut swim three events). If the meet or particular sessions within the meet still have room on the seventh (7) day, the time standards procedure will be lifted. At that point, any level NJS swimmer will be allowed to enter. If any session(s) within the meet still have room on the fourteenth (14) day, then the NJS only restriction will be lifted. At that point, entries for non-njs swimmers will be accepted. Team entries are be submitted by e-mail to besmarttinc@gmail.com. The meet entry coordinator will respond to e-mails entries within 48 hours. If you do not receive an e- mail response within 48 hours, assume that your email has not been received. It then becomes the sender s responsibility to make sure that the host club's meet entry coordinator receives the e-mail. If you do not receive an e-mail response, you must contact the entry coordinator by email or phone. An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each entry. Incomplete entries will not be accepted. Deck entries will not be accepted. The host club has the right to scratch swimmers/teams that have not paid their entry fees and turned in their waiver forms. Teams entered will be posted at www.besmarttinc.com. If the meet fills and teams are closed out, then in order to provide the most splash opportunities, upon receipt of entries, the host team will allow all teams 5 days to pre-meet scratch (reduce their entries). This pre-meet scratch procedure is meant to allow additional teams into the meet based upon entered teams being good citizens and adjusting their entries based upon knowledge of swimmers non-attendance post entries received by the meet host. Room created by this procedure will be filled by entries received by closed out teams in the order the entries were received. The host club has the right to change the format of the meet with the approval of the sanctioning chairman and either the age group or senior chairman. These changes would be made for a more efficient swim meet for the swimmers and the host club. Meet Website address: www.besmarttinc.com Pre-Meet Information posted on website. Meet Information will be posted on the website. Hy-Tek Events list (HYV file) will be posted on the website. Teams whose entries have been received. Updated meet schedule. Warm-up Schedule and Team Warm-up Assignments. Timing assignments. Post-Meet Information posted on website. Downloadable Results (Zipped.CL2 &.HY3 files) for TM Printable meet results (.PDF file) In order to be eligible for the New Jersey Swimming Zone Championship Team or for NJ Swimming Athlete Travel Grants for sectional and national level meets, NJ Swimming policy stipulates certain participation requirements. As a New Jersey Swimming sanctioned meet, this meet counts towards these participation requirements. All coaches on the deck must be currently registered coach members of USA Swimming. Coaches must show valid coaching card for entrance to facility. Coaches must have coaching card visible at all times while on deck. Coaches must have a visible coach s card when entering hospitality area.
Swimmer Eligibility: Time Trial Eligibility: USA-S Racing Start Certification Statement: USA-S Deck Change Policy Statement: Meet Format: Meet Schedule: All swimmers must be members of USA Swimming to enter and compete in this meet. All swimmers must be listed on a team s official entry form to be eligible to participate in this swim meet in any events. All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must use UN-<New Team Alpha Code> as their team affiliation. All unattached swimmers must be listed on the team s official waiver entry form. For the first 6 days of entry acceptance, only entries for Gold/Silver swimmers may be submitted. After 6 days of entry acceptance, if the meet is not full, the qualifying times will be waived, and entries will be accepted on a first come basis. (See the section above regarding the NJ Swimming LC meet entry procedures.) Bonus Events: During the first six days of the entry period, swimmers who have at least one qualifying time will be permitted to enter up to 3 events. As per New Jersey Swimming Policy, swimmers will be permitted to compete in a maximum of 3 individual events per day. Age for this meet is calculated as of June 4 th, 2016. This meet is offering a Time Trial session after the 12-under session. In order to be eligible to compete in the Time Trial session, swimmers must have a SWIMS provable time in the entered event which is within 0.5 seconds per 50m of the 2016 Eastern Zone Sectional time standards. Entries for this session may be emailed to Ellen Mace (besmarttinc@gmail.com) prior to the meet, or the swimmers may sign-up in the control room during the meet. The entry fee for these entries will be $5.00 per splash. This session may be limited due to time constraints. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. This meet will be run in accordance to current USA Swimming Rules. This meet will be run as three timed final sessions, and one Time Trial session. This meet will be deck seeded, with coaches checking in/scratching all swimmers. When the seeding has been posted, swimmers will report to the blocks directly. The building opening time will be no earlier than 7:10AM. This meet will have four competition sessions. Meet Schedule: Saturday, JUNE 4, 2016 Warm-up Start 13/Over 400 Freestyle Events 7:15am Session 1 7:50am Limited to 1 hour and 45 minutes (30 Minute Warm-up)
Session 2 13/Overs - Check-in 30 minutes prior to start Approx 9:30am ** Approx 10:35am ** Session 3 12/Unders - Check-in 30 minutes prior to start Approx 2:30pm ** Approx 3:35pm ** Session 4 Time Trials for USA Swimming National and Junior May use patio pool for National Championships warm-ups Approx 7:30pm ** ** The exact schedule for all sessions after the first will be established when all entries have been received and a timeline developed. This will be published on the meet website and e-mailed to the coaches of participating teams at least one week before the meet. All teams will be given a minimum of thirty minutes of warm-ups. Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes. All swimmers must enter the pool from the starting end of the pool. During the 12-under session, one or two lanes may be designated for 10-Under Only usage. Scarlet Aquatics Meet Marshals will monitor warm-ups. Warm-up Procedures: Entry Times: Heat Limited Event: 400 Freestyle Check-In: Starts: Scoring: Awards: Entry Fees: Admissions and Programs: Results: Host Club Responsibilities: Warm-up Procedures based upon number of entries: There may be a single warm-up session (up to 1 hour in length) with sprint lanes offered in the final 10-15 minutes of warm-ups. or (based on the number of swimmers/teams in the meet) The warm-up sessions will be two 30-minute warm-up periods divided by teams. There may be designated sprint lanes/pace lanes during the last 10 minutes of each warm-up period. Time Trial Session Warm-up: Warm-up for Session 4 (the Time Trial session) may be held in the patio pool if necessary. New Jersey Swimming does not allow NT or No Time to be used as an entry time. All entry times must be in long course meters (LCM). This session will be limited to 1 hour and 45 minutes, with entries accepted on a first come, first serve basis. Teams with swimmers who are beyond the session limit will be notified at least one week prior to the meet. Such swimmers may come and see if they scratch into the session. Otherwise, refunds will be given for swimmers closed out of the event or such swimmers can select to enter another event if the meet is not over subscribed. All check-in sheets must be turned into the scoring table 30 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a SCR next to the circle. Swimmers scratching a single event will have a line through his/her name and the event number circled with SCR next to the circle. Failure to properly check-in a swimmer may result in that swimmer being scratched from the session. The host club will determine if overhead/fly-over starts will be used after a time line has been produced. This information will be published in the pre-meet information and posted at www.besmarttinc.com This meet will not be scored. Heat winners will be awarded. (Excluding Time Trial swims) Individual Entry Fee: $5.00. Make checks payable to: SCARLET AQUATIC CLUB Admission will be $10.00 per session and access to an online heat sheet. All participating teams will be sent the meet results via email. The host club will provide a single timer in each lane throughout the meet. The entry coordinator will create a warm-up schedule and timing assignments that will be fair and
Participating Club Responsibilities: Food Concessions: Vendor: Directions: Hotels: equal to all teams. These schedules will be e-mailed to all participating clubs and posted on the www.besmarttinc.com website no less than 7 days prior to the meet. Participating clubs must help with timing assignments. Timing assignments will be sent via email to participating clubs and posted on the swim meet website: www.besmarttinc.com no less than 7 days prior to the meet. Participating club parents must stay off the pool deck except for timing assignments and meet officials. Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary. Food concessions will be available in the lobby, Metro Swim Shop will be in attendance. Directions to Sonny Werblin Recreation Center Address: 656 Bartholomew Rd, Piscataway Campus: Busch Campus Garden State Parkway Southbound Turn off at Exit 129 for the New Jersey Turnpike and head south. Turn off at Exit 9, bear right after the tollbooths and follow signs for Route 18 North New Brunswick. Stay to the left to continue on Route 18 North. Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left. Garden State Parkway Northbound Turn off at Exit 105 and follow signs for Route 18 North. After approximately 24 miles, you will pass the entrance for the New Jersey Turnpike. Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left. Interstate 287 Turn off at Exit 9 Bound Brook/Highland Park." Proceed East on River Road toward Highland Park. Continue on River Road and you will pass under the overpass for Route 18. Make the next left onto Route 18 North, and take the first exit - Campus Rd. - on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left. New Jersey Turnpike Turn off at Exit 9, bear right after the tollbooths and follow signs for Route 18 North New Brunswick. Stay to the left to continue on Route 18 North. Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left. US Route 1 Turn off at exit marked Route 18 North-New Brunswick." Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left. Host Hotel: Somerset Holiday Inn, 1.732.584.4612, ask for special Heat Madness rates.
SCARLET AQUATICS HEAT MADNESS ORDER OF EVENTS (Followed by order of events with q-times) Session #1 All 13/Over 400 Freestyle: Warm-up at 7:15am, Start at 7:50am 1 Girls 13 & Over 400 Freestyle 2 Boys 13 & Over 400 Freestyle Session #2 All 13/Over: Warm-up Approx 9:30am, Start Approx 10:35am 3 Girls 13 & Over 200 IM 4 Boys 13 & Over 200 IM 5 Girls 13 & Over 200 Backstroke 6 Boys 13 & Over 200 Backstroke 7 Girls 13 & Over 100 Breaststroke 8 Boys 13 & Over 100 Breaststroke 9 Girls 13 & Over 100 Freestyle 10 Boys 13 & Over 100 Freestyle 11 Girls 13 & Over 200 Butterfly 12 Boys 13 & Over 200 Butterfly 13 Girls 13 & Over 100 Backstroke 14 Boys 13 & Over 100 Backstroke 15 Girls 13 & Over 200 Breaststroke 16 Boys 13 & Over 200 Breaststroke 17 Girls 13 & Over 200 Freestyle 18 Boys 13 & Over 200 Freestyle 19 Girls 13 & Over 100 Butterfly 20 Boys 13 & Over 100 Butterfly SESSION #3 All 12/Under: Warm-up Approx 2:30pm, Start Approx 3:35pm 21 Girls 11-12 200 Freestyle 22 Boys 11-12 200 Freestyle 23 Girls 10 & Under 100 Freestyle 24 Boys 10 & Under 100 Freestyle 25 Girls 12 & Under 200 Backstroke 26 Boys 12 & Under 200 Backstroke 27 Girls 11-12 50 Backstroke 28 Boys 11-12 50 Backstroke 29 Girls 10 & Under 50 Backstroke 30 Boys 10 & Under 50 Backstroke 31 Girls 11-12 100 Breaststroke 32 Boys 11-12 100 Breaststroke 33 Girls 10 & Under 100 Breaststroke 34 Boys 10 & Under 100 Breaststroke 35 Girls 12 & Under 200 Butterfly 36 Boys 12 & Under 200 Butterfly 37 Girls 11-12 50 Butterfly 38 Boys 11-12 50 Butterfly 39 Girls 10 & Under 50 Butterfly 40 Boys 10 & Under 50 Butterfly 41 Girls 11-12 200 IM 42 Boys 11-12 200 IM 43 Girls 10 & Under 200 IM 44 Boys 10 & Under 200 IM 45 Girls 11-12 100 Freestyle 46 Boys 11-12 100 Freestyle 47 Girls 10 & Under 50 Freestyle 48 Boys 10 & Under 50 Freestyle 49 Girls 11-12 100 Backstroke 50 Boys 11-12 100 Backstroke 51 Girls 10 & Under 100 Backstroke 52 Boys 10 & Under 100 Backstroke 53 Girls 12 & Under 200 Breaststroke 54 Boys 12 & Under 200 Breaststroke 55 Girls 11-12 50 Breaststroke 56 Boys 11-12 50 Breaststroke 57 Girls 10 & Under 50 Breaststroke 58 Boys 10 & Under 50 Breaststroke 59 Girls 11-12 100 Butterfly 60 Boys 11-12 100 Butterfly 61 Girls 10 & Under 100 Butterfly 62 Boys 10 & Under 100 Butterfly 63 Girls 11-12 50 Freestyle 64 Boys 11-12 50 Freestyle 65 Girls 10 & Under 200 Freestyle 66 Boys 10 & Under 200 Freestyle SESSION #4 Time Trials for USA Swimming National & Junior National Championships Warm-up: May be in patio pools, Start Approx 7:30PM Notes: During the first six days of entries, LCM Gold or Silver qualifying times apply such that swimmers with at least one (1) Silver/Gold time may enter up to three (3) events. After six days, if the any session of the meet has not been filled, event qualifying times will be waived, and entries will then be accepted on a first come basis until the session(s) fill. (See the section on NJ Swimming LC meet entry procedures above.)
SESSION ONE Q-TIME SESSION THREE Q-TIME Event 1 Women 13-14 400 Free 5:28.99 Event 21 Girls 11-12 200 Free 2:48.69 Event 1 Women 15&O 400 Free 5:17.79 Event 22 Boys 11-12 200 Free 2:48.69 Event 2 Men 13-14 400 Free 5:27.39 Event 23 Girls 10&U 100 Free 1:32.99 Event 2 Men 15&O 400 Free 4:59.89 Event 24 Boys 10&U 100 Free 1:32.99 Event 25 Girls 12&U 200 Back 3:20.79 SESSION TWO Event 26 Boys 12&U 200 Back 3:20.79 Event 3 Women 13-14 200 IM 2:57.39 Event 27 Girls 11-12 50 Back 42.49 Event 3 Women 15&O 200 IM 2:50.09 Event 28 Boys 11-12 50 Back 42.49 Event 4 Men 13-14 200 IM 2:54.69 Event 29 Girls 10&U 50 Back 49.89 Event 4 Men 15&O 200 IM 2:38.99 Event 30 Boys 10&U 50 Back 49.89 Event 5 Women 13-14 200 Back 2:59.39 Event 31 Girls 11-12 100 Breast 1:43.69 Event 5 Women 15&O 200 Back 2:50.09 Event 32 Boys 11-12 100 Breast 1:43.69 Event 6 Men 13-14 200 Back 2:55.29 Event 33 Girls 10&U 100 Breast 2:02.39 Event 6 Men 15&O 200 Back 2:41.99 Event 34 Boys 10&U 100 Breast 2:02.39 Event 7 Women 13-14 100 Breast 1:33.59 Event 35 Girls 12&U 200 Fly 3:22.49 Event 7 Women 15&O 100 Breast 1:30.19 Event 36 Boys 12&U 200 Fly 3:22.49 Event 8 Men 13-14 100 Breast 1:31.29 Event 37 Girls 11-12 50 Fly 39.99 Event 8 Men 15&O 100 Breast 1:25.29 Event 38 Boys 11-12 50 Fly 39.99 Event 9 Women 13-14 100 Free 1:11.49 Event 39 Girls 10&U 50 Fly 48.59 Event 9 Women 15&O 100 Free 1:09.49 Event 40 Boys 10&U 50 Fly 48.59 Event 10 Men 13-14 100 Free 1:09.89 Event 41 Girls 11-12 200 IM 3:15.19 Event 10 Men 15&O 100 Free 1:03.09 Event 42 Boys 11-12 200 IM 3:15.19 Event 11 Women 13-14 200 Fly 3:04.89 Event 43 Girls 10&U 200 IM 3:47.29 Event 11 Women 15&O 200 Fly 2:59.09 Event 44 Boys 10&U 200 IM 3:47.29 Event 12 Men 13-14 200 Fly 3:01.09 Event 45 Girls 11-12 100 Free 1:17.49 Event 12 Men 15&O 200 Fly 2:44.49 Event 46 Boys 11-12 100 Free 1:17.49 Event 13 Women 13-14 100 Back 1:22.89 Event 47 Girls 10&U 50 Free 40.89 Event 13 Women 15&O 100 Back 1:19.19 Event 48 Boys 10&U 50 Free 40.89 Event 14 Men 13-14 100 Back 1:20.69 Event 49 Girls 11-12 100 Back 1:31.39 Event 14 Men 15&O 100 Back 1:13.59 Event 50 Boys 11-12 100 Back 1:31.39 Event 15 Women 13-14 200 Breast 3:23.69 Event 51 Girls 10&U 100 Back 1:48.89 Event 15 Women 15&O 200 Breast 3:15.69 Event 52 Boys 10&U 100 Back 1:48.89 Event 16 Men 13-14 200 Breast 3:19.29 Event 53 Girls 12&U 200 Breast 3:44.39 Event 16 Men 15&O 200 Breast 3:04.49 Event 54 Boys 12&U 200 Breast 3:44.39 Event 17 Women 13-14 200 Free 2:35.09 Event 55 Girls 11-12 50 Breast 47.09 Event 17 Women 15&O 200 Free 2:29.19 Event 56 Boys 11-12 50 Breast 47.09 Event 18 Men 13-14 200 Free 2:32.99 Event 57 Girls 10&U 50 Breast 55.09 Event 18 Men 15&O 200 Free 2:18.39 Event 58 Boys 10&U 50 Breast 55.09 Event 19 Women 13-14 100 Fly 1:23.39 Event 59 Girls 11-12 100 Fly 1:31.99 Event 19 Women 15&O 100 Fly 1:18.99 Event 60 Boys 11-12 100 Fly 1:31.99 Event 20 Men 13-14 100 Fly 1:20.29 Event 61 Girls 10&U 100 Fly 1:56.19 Event 20 Men 15&O 100 Fly 1:14.29 Event 62 Boys 10&U 100 Fly 1:56.19 Event 63 Girls 11-12 50 Free 35.69 Event 64 Boys 11-12 50 Free 35.69 Event 65 Girls 10&U 200 Free 3:23.79 Event 66 Boys 10&U 200 Free 3:23.79
2016 Heat Madness Saturday June 4 th, 2016 Waiver In consideration of the acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA Swimming, NJ Swimming, Rutgers University, Scarlet Aquatic Club, Be Smartt Inc and their staffs for any injuries and/or expenses incurred by me/us at the swim meet, or while on the road to and from the meet. I/we are USA Swimming registered athletes and am/are eligible to compete in all the events I/we have entered. Meet Verification I hereby certify that all entered swimmers and coaches listed on the waiver form, for the Scarlet Aquatics Heat Madness meet on June 4t h, 2016 are registered members of USA Swimming. All USA Swimming numbers are correctly listed and unless otherwise noted, are not required to swim unattached (UN) due to the 120 day transfer. Also I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials. Club Name/Club Code Signature of Coach and/or Parent/Guardian Telephone E-Mail Address Name(s) of Coach(es): Name/E-Mail/Phone Number of person to contact regarding this entry: Name/E-Mail/Phone Number of person to contact regarding timers/officials: Entry Fee Summary: Individual event entries @ $5.00 = $ Total: $ Make checks payable to: Scarlet Aquatic Club Article 302.4 of the USA Swimming Rules and Regulations False Registration: An LSC may impose a fine of up to $100 per event against a member coach or a member club s representative signing a document which indicates a swimmer is registered with USA Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed. List all Unattached Swimmers: