AA Ringette Calgary Foundation Committee Meeting Tuesday, April 28, 2015 In Attendance: Shonda Day Kathy Waterman Cathy Gellatly Christine O Grady Gary Hart Kim Ung Pat Yelle Michelle Wheeler Jamie Hodge Hilary Pischke Lindsey Kee Krista Shostak Randy Seib Jeff Ung Karen Murray Kathie Lewis- Welsh 1. Meeting called to order at 6:30pm a. Welcome and introduction b. Motion to approve agenda (Amended to include addition of changes to society Pat Yelle and website update Jamie Hodge) Cathy Gellatly 2 nd Karen Murray. All in favour, approved. c. Motion to approve January 20/15 minutes Krista Shostak, 2 nd Cathy Gellatly. All in favour. Approved. 2. President s Report a. Introduction to U14AA (Karen Murray) - Registration is open on the website. To be held May 23 and 24 at COP. - Two ice times assigned to each participant. One Saturday and one Sunday. - Jamie asked could new U16 players attend? Consensus no. Too big an age gap - Any new U16 players interested in AA could attend the information portion that will be held in between the Saturday sessions. Karen Murray volunteered to be identified on the website as a contact for interested players. - Any interested potential coaches are welcome to attend. - Kim & Robin to oversee, Kathy and Scott to give input based on their experience. b. U14AA Team Numbers (Gary Hart) - Ringette Alberta wants U14AA to expand. Sherwood Park is to add a team. St.Albert will stay with 1 team. Zone 5 is planning to add a team giving them a total of 3. If Zone 5 does this Calgary will consider a 3 rd team as well if conditions are met. Decision to be made by May 15, 2015. - Discussion amongst group that if we want RATH to grow we need more at U14 U16 U19 level to carry on to NRL level. c. RAB Meeting, May 2 nd, 2015. - Kim Ung, Michelle Wheeler and Hilary Pischke will attend. Anyone welcome.
d. Casino Update (Kathie Lewis- Welsh) - Last Casino brought in $70,000 - Next Casino will be in Oct/Nov/Dec of 2016 at Elbow River Casino e. Coach Selection Process - Application process opens May 1, 2015. Committee would like selections to be made by June 30, 2015. - Four members on coaching selection committee. Three positions are filled, still need one more person from AA. - Representatives include Ringette Calgary, a senior referee & an open AA player. - Coach s experience and evaluations looked are looked at. If a coach is not known to AA the quadrants will be asked to provide feedback. - Coach Selection Committee will review and approve assistant coaches as well. - Jamie will put all of this on to AA Website. f. 2015/2016 Season Try Outs - Registration will open June 1, 2015 using RAMP system - With school starting September 1, 2015 before the long weekend Gary proposed that we begin evaluations Tuesday September 1, 2 and 3. - Jeff Ung says this is a good idea as ice will become hard to get in September and October as 3 city rinks are shutting down for repairs. - Tryout fees for evaluations this past season were $75.00. - Gary proposed that we raise the tryout fees to $80.00 and raise the fee if late (within 2 weeks before start of evaluations) to $150.00 - Kim need evaluation co- ordinators. Please reach out to teams for volunteers. - Pat Yelle volunteered to do U14AA with Kathy Waterman. - Pass on Kim Ung s email address to all those interested in volunteering. g. Jersey Replacement - At Nationals a jersey needed to be cut off of a player due to an injury sustained during a game. - The AA Executive has decided to pick up the cost of this jersey for the injured player and will do so in any similar future events. This will be accounted for under miscellaneous funds as this is an unusual circumstance. - Jerseys are getting very worn. Need to budget to purchase new jerseys - We may need more sets if we do introduce more teams. h. AA Committee Recognition Gathering - Wednesday May 27, 2015 at the Reagle Beagle 5308 17 th Avenue S.W. - This will be a chance to thank present and past committee members for their time and dedication as well as our final 2014/2015 season meeting. - Karen will email former members, current and past car raffle reps.
3. Evaluation Feedback - Kim Ung: Deadline is April 30, 2015 for responses. - So far: Travelling to East tournaments - 80% are for travelling, 20% are against. - At coaches meeting held on April 27 it was said that if we field 3 U14AA teams then travel to the east may not be required. Enough competition here. - Gary to take feedback to the selected coaches. - Dryland 68% say keep at COP 32% say drop it. - Committee and AA Board all feel that COP (Winsport) is not holding up their end of the bargain lack of more ice and dryland/ice booked together. - At coaches meeting they stated that they want dryland but are not opposed to outsourcing. A bid process may be put in place for trainers/companies to apply. - Kim has concerns with the number of surveys that can be completed by one person. Propose next year for surveys to remain anonymous but IP addresses would be able to be seen by the 2 people compiling responses. - Pat stated that questions should be more general and less opinion based. - Jamie suggested more comment boxes. 4. Budget Review - Shonda challenge with budget is that casino used to be once every 18 months and is now every 21-24 months, therefore, we don t have enough money in reserve to pay our expenses. - Prior we were allowed to pay after the season to Ringette Calgary and now they want to be paid on time and once a month. - Bottom line is our budget is in and out little cash flow. - Pat AA will incur lawyer fees of about $4000.00 to pay for change to a society. - Shonda thinks that we will have about $4000.00 in account once we pay our bills. (not including the above legal fees) before Casino money arrives in May. 5. Fees and Registration - Shonda Proposing to increase registration fees to be more representative of the costs and help to stabilize our cash flow. - At $750.00 we are extremely low in comparison to other Elite sports. ie. Girls AAA Hockey is $4500.00 per year plus fundraising. - AA Boys Quadrant hockey at $2600 plus. - Multiple discussions around the table - Shonda will lay out all AA costs that are paid for.
- Motion moved by Jamie to increase registration fees from $750.00 to $1500.00 for the 2015/2016 season. 2 nd by Christine O Grady. In favor 13 Opposed 0 - - Motion to amend increasing fees with accountability to the members of what fees are paying for. Moved by Gary. 2 nd by Christine O Grady. In favor 13 Opposed 0 Motions passed. 6. Car Raffle Summary - Kim on survey 54% in favor for another car raffle, 46% not in favor - Gary historically there was central fundraising in form of silent auctions then silent auctions were replaced by the car raffle. - Car raffle provides approximately $800 per player. - Motion moved by Michelle W. to not provide central fundraising (ie. Car raffle) for the 2015/2016 season and to re- evaluate at the end of next season. 2 nd by Pat Y. In favor 13. Opposed 0. Motion passed. 7. U19AA Team Numbers - Gary 2014/2015 we had 15 skaters and 2 goalies. - For 2015/2016 season proposed by Gary: 2 teams at 13 players and 1 goalie. Or 1 team more players and 2 goalies (max of 18 on roster). - As in the past, this is all dependent on having enough qualified, skilled athletes and coaches. - Gary will need to go to Ringette Calgary to ask for an increase in player numbers. He feels that we should pursue the option of 2 teams for U19 AA. - This must be well publicized on website and amongst possible coaches and players that there could possibly be 2 teams. - Motion moved by Kathy Waterman to request 2 U19 AA teams with 13 skaters and 1 goalie each for the 2015/2016 season with the addition of 2 affiliate players and 1 goalie per team. 2 nd by Cathy G. In favor 11 Opposed 0 Abstained 2. Motion passed. 8. Tryout Exemption Policy - Kim presented a new improved tryout exemption policy and form. - Both the amended policy and the form will now be on the website. Any one wishing to be exempt from evaluations but still be considered for a team must comply by this policy in Section 13.4.
- - Gary will take our new, improved policy to Ringette Calgary for final approval. Motion moved by Kim to replace Section 13.4 of Operations, Policies and Procedures pertaining to the more detailed attached policy. 2 nd by Karen. In favor 13 Opposed 0. Motion passed. 9. Change to Society Pat Yelle 1) Resolution One still as private company: That the private non- profit company THE AA RINGETTE CALGARY FOUNDATION shall cease to be active and all assets and liabilities, debts and income, belonging to that company shall be transferred to the incorporated Alberta Society, Alberta Corporate Access No. 5018612563, operating under the name AA RINGETTE CALGARY FOUNDATION (2013) Motion moved by Pat to resolution 1. 2 nd by Kathie L.W. Vote Unanimous. We have 2/3 of quorum. a. Voting for society directors and officers. - President Karen nominated Gary Hart. 2 nd by Kathie. Gary is the only one running. (Acclamation) Gary Hart president of Calgary AA Ringette Society - Vice- President League Kim Ung nominated Kathie Lewis Welsh. 2 nd Christine O Grady. No one else running. (Acclamation) Kathie Lewis Welsh Vice President League of Calgary AA Ringette Society - Vice President Finance/Treasurer Cathy G. nominated Shonda Day. 2 nd by Kathy Waterman. No one else running. (Acclamation) Shonda Day Vice President Finance/Treasurer of Calgary AA Ringette Society - Vice President Operations Jamie Hodge nominated Kim Ung. 2 nd by Gary Hart. No one else running. (Acclamation) Kim Ung Vice President Operations of Calgary AA Ringette Society - Secretary Shonda Day nominated Karen Murray and Krista Shostak to share position.2 nd by Hilary Pischke. No one else running. (Acclamation) Karen Murray and Krista Shostak shared Secretary role for Calgary AA Ringette Society
2) Resolution Two as the Society: That the bank account in the name of the AA RINGETTE CALGARY FOUNDATION (2013) shall be opened as soon as feasible for the purpose of facilitating all business transactions necessary for the proper operation of the Society and the transfer of the assets and the payment of any debts of the prior private company, THE AA RINGETTE CALGARY FOUNDATON to the Society AA RINGETTE CALGARY FOUNDATION (2013) Motion moved by Pat to resolution two. 2 nd by Hilary. Vote all in favor unanimous. Amendment moved by Pat to change bank account to bank accounts in resolution two. 2 nd by Hilary. Vote all in favor unanimous. 3) Resolution Three as the society: That the Operating Policies and Procedures dated April 28, 2015, approved by Ringette Calgary, and revised to conform with the Society by- laws for AA RINGETTE CALGARY FOUNDATION (2013) are approved as the Policies and Procedures of the Society AA RINGETTE CALGARY FOUNDATION (2013). Motion moved by Pat to resolution three. 2 nd by Hilary. Vote all in favor- unanimous. Pat will revise the Codes of conduct to be consistent with the new policies and procedures and will submit by e- mail for voting in May of 2015. 10. Website Update Jamie Hodge Jamie requested information for introduction to U14AA and registration. Pat will get a copy of FAQ that goes out at evaluations to Jamie.
Future agenda items: Topics Scheduled (date and minutes) Presented by: April minutes to be May 2015 Krista approved Travelling East for Tournaments May 2015 Gary Team numbers May 2015 Gary 2015/2016 Dryland update May 2015 Karen Revisit Survey May 2015 Kim Budget - balanced May 2015 Shonda Re- Vote Registration fee increase from $1500 to $1800. Allows for jersey fund and slush. May 2015 Shonda/Gary 11. Motion moved by Hilary to adjourn meeting at 9:26pm. 2 nd Cathy Gelletly. All in favor. Meeting adjourned. Next Meeting Wednesday, May 27 at 7:00 pm Reagle Beagle 5308 17 Ave. S.E.