Membership Golf Conferencing Tennis Weddings Squash Corporate Cricket 26 Victory Road, Kloof Tel 031 764 0555 www.kloofcountryclub.co.za
Contents Welcome letter Page 2 Membership Break Down Page 3 General Information Page 4 to 6 Application Form Page 7 Handicap Transfer Form Page 8 Direct Debit Form Page 9 PAGE1
Welcome to Kloof Country Club, we have endeavoured to make this application form as transparent and user friendly as possible. Completing the membership application can be done by either printing, completing and submitting pages 3,7,8 and 9. Alternatively you can come in and meet one of staff members and we will assist you with your application. The attached table on the following page shows the different subscription and green fee options available for both annual and monthly membership. Please note that the annual subscription amounts and monthly membership cost excludes the affiliation fee to SAGA and HNA which are Mens-R565 & Ladies-R590 per annum for 2017. These need to be paid to obtain a handicap from the union. Please refer to page 9 if you would like your existing handicap transferred across from your previous club. The fully completed application form needs to be submitted in person including the following : (a) Selected Membership Category (Page 3) (b) Completed Application Form (Page 7) (c) Completed Direct Debit Form (if applicable) (Page 9) (d) Printed proof of payment, for up front (if applicable) (e) Completed Handicap Transfer Form (if applicable) (Page 8) Please Note, upgrading and cancellations of monthly memberships needs to be done a month in advance Via email to Pam Glass - debtors@kloofcc.co.za Pam Maybery GENERAL MANAGER PAGE2
2017 Golf Membership Membership Category Full Golf Men (36-64 yrs inclusive) Pay Per Round R205 Male Veteran s (older than 64 yrs) Full Golf Lady (36-64 yrs inclusive) Pay Per Round R205 Men & Lady Intermediate 2 (31-35 yrs inclusive) Lady Veteran (older than 64 yrs) Pay Per Round R205 Men & Lady Intermediate 1 (26-30 yrs inclusive) Pay per round R90 Junior B no parent as a member of KCC (under 25 yrs) Pay per round R90 Junior A has parent as a member of KCC (under 25 yrs) Pay per round R90 Up-Front Up-Front Up-Front Up-Front Monthly Annual Annual Annual Reserve Cost Rounds per Playing Subs Green Fund (Incl. Subs, month Cards Fees Contribution G Fees, RF) Plat 7 8,660 10,760 290 1,729 Unlimited Plat 6 8,660 8,610 290 1,440 Unlimited (excl. Saturdays) Plat 5 8,660 6,990 290 1,224 Unlimited (excl. Weekends) 60 Round 8,660 8,820 290 1,434 5 rounds 48 Round 8,660 7,450 290 1,239 4 rounds 36 Round 8,660 5,910 290 1,029 3 rounds 24 Round 8,660 4,170 290 801 2 rounds 12 Round 8,660 2,210 290 554 1 round PAYP 8,660 0 290 Out of Bundle R270/round Plat 7 5,910 10,760 290 1,488 Unlimited Plat 6 5,910 8,610 290 1,232 Unlimited (excl. Saturdays) Plat 5 5,910 6,990 290 1,040 Unlimited (excl. Weekends) 60 Round 5,910 8,820 290 1,234 5 rounds 48 Round 5,910 7,450 290 1,064 4 rounds 36 Round 5,910 5,910 290 879 3 rounds 24 Round 5,910 4,170 290 676 2 rounds 12 Round 5,910 2,210 290 454 1 round PAYP 5,910 0 290 Out of Bundle R270/round Plat 7 4,570 10,760 290 1,370 Unlimited Plat 6 4,570 8,610 290 1,132 Unlimited (excl. Saturdays) Plat 5 4,570 6,990 290 952 Unlimited (excl. Weekends) 60 Round 4,570 8,820 290 1,138 5 rounds 48 Round 4,570 7,450 290 980 4 rounds 36 Round 4,570 5,910 290 807 3 rounds 24 Round 4,570 4,170 290 618 2 rounds 12 Round 4,570 2,210 290 408 1 round PAYP 4,570 0 290 Out of Bundle R270/round Plat 7 4,570 4,270 290 801 Unlimited 613 4 rounds 516 3 rounds 412 2 rounds 299 1 round PAYP 4,570 0 290 Out of Bundle R130/round Plat 7 1,732 4,270 150 540 Unlimited 404 4 rounds 331 3 rounds 251 2 rounds 163 1 round PAYP 1,732 0 150 Out of Bundle R130/round Plat 7 871 4,270 70 457 Unlimited 354 4 rounds 286 3 rounds 211 2 rounds 126 1 round PAYP 871 0 70 Out of Bundle R130/round Twilight Member 1,732 2,580 150 391 Unlimited Twilight Junior 871 1,290 70 196 Unlimited Unlimited golf after 15:30pm Option A - Annual Membership (Excludes squash subs) Option B - Monthly Membership Anytime before 15:30pm - Pay per round R270 Off-Peak/Handicap member Plat 7 o/p 4,335 5,160 150 846 Unlimited (off-peak times) Excludes : All day Saturday, Sunday morning 586 2 rounds (off-peak times) and Tuesday to Friday afternoons PAYP 4,335 150 374 1 round (off-peak times) Pay per round R270 peak /Pay per round R205 off-peak (Excludes squash subs) Out of Bundle R270-Peak Out of Bundle R205-Off Peak Option A - Annual Membership Option B - Monthly Membership 2017 Squash & House Membership Squash Squash House Annual Reserve Monthly Subs Promo Subs Lights Fund Cost Squash family 610 240 2,350 1430 75 391 Squash man 610 240 2,350 1020 75 355 Squash lady 540 240 1,570 1020 75 280 Squash intermediate 540 240 1,180 1020 75 246 House/Country 0 240 2,350 0 75 212 Notes : 1) All these rates exclude the Annual NGU and Handicap Card. 2) "Out of bundle" means rounds have been used up prior to the end of the month and the member elects to play an additional round/s. 3) Monthly rounds cannot be carried over to the following month. 4) 30 days written notice is required when withdrawing from the Monthly Membership option. 5) On withdrawal your membership will cease and your handicap with SAGA will terminate. 6) Annual Membership has the 6 month or 10 month payment plan option available. PAGE3 7) The listed membership rates are effective as of the 1 st December 2016.
General Club Information GOLF We operate AM & PM fields, 7 days a week, bookings are to be made through the the Pro Shop on 031 764 1492. The booking of games will be enforced and golfers found on the course without their name on the time sheet have no standing on the course. Saturday PM, Men's Competition is restricted to Golf Members only. Members may invite a guest in exceptional circumstances, but only with the permission of the Captain. UP FRONT GREEN FEES As well as "pay as you play", Members may buy an Up Front Green Fee card - see details on Page 2. All full men and lady golf members, juniors and veterans may apply for either a platinum card or a card with a specific number of rounds card for display in the Pro Shop when playing golf at Kloof. The annual payment for the card will entitle that member to play golf free of green fees for that year, for the number of rounds specified by the card type allocated. Golf Membership Peak Times Peak times are Saturday all Day, Sunday AM and Tuesday to Friday PM Off Peak times are Monday PM, Tuesday AM, Wednesday AM, Thursday AM, Friday AM and Sunday PM. CLUB DRAW The Club runs a monthly "Club Draw" which is drawn on the last Friday of each month in the Main Bar. To enter the draw will cost R600 per annum, charged twice a year (R300 each Dec and June). 1 st and 2 nd prizes are paid out together with an attendance prize, which may be carried over if not won at that particular evenings draw. FUNCTIONS Wedding and conference facilities are available in our beautifully appointed function rooms. Members of the club can hire the functions rooms at 50% of what a visitor pays. The Main Bar is open to all members over the age of 18, from 10am Tuesday to Sunday & 11am on Monday s. BAR DRESS REGULATIONS Please ensure that your dress, and that of your guests is neat and presentable at all times. Extremes of casual dress are unacceptable and deemed inappropriate at Kloof Country Club. Management reserves the right to decide whether dress is appropriate. As far as the sporting sections are concerned, dress codes vary, and it is incumbent on members to acquaint themselves with the respective dress codes. MEMBERSHIP CARDS Members are required to carry their cards at all times while on Club property and to make them available to staff members on request. These cards will also be required to claim discounts when purchasing food & beverage from pre-funded accounts. Once the Management Committee approves the application, full membership benefits will commence, a list of all new members will be posted on the Notice Board for one month during this period the right of the members to object to such a candidate shall apply; such objection to be lodged in writing and addressed to the Chairman. Junior Membership/Intermediate Membership: (Child of a Member) is accepted and should not have attained their twenty-fifth birthday before an application for membership is submitted. (Child of a Non-Member) is accepted as long as they have a Proposer and a Seconder who are full members of the Club and should not have attained their twenty-fifth birthday before application for membership is submitted. A letter from a parent accepting responsibility for payment of accounts is to accompany the application. Please note that non-compliance of any of the above will delay the application being processed. PAGE4
GOLF CARTS CATEGORY 9 HOLE RATE 18 HOLE RATE PAY AS YOU PLAY MEMBERS R138 R275 PAY AS YOU PLAY MEMBERS - Wednesday & Saturday PAY AS YOU PLAY VISITORS R1 25 R158 R255 R315 OTHER GOLF CART Rates for 2016 : Cart Parking (covered) up-front annual member rate R 14 6 0 Cart parking (uncovered) up-front annual member rate R 10 9 3 Trail Fee Up-front member rate unlimited rounds R 2962 Trail Fee PAYP member rate R 70 Trail Fee PAYP visitor rate R 70 THE RULES GOVERNING THE APPLICATION FOR AND THE OPERATION OF ALL CARDS ARE AS FOLLOWS l) As specified, once the number of rounds attached to specific rounds cards are complete, extra rounds may be paid for at the pay as you play rate of R 205.00, or a new Up Front Green Fee card may be purchased. This provision is designed to give each member the incentive to buy the correct card and not one that represents too few prepaid rounds for the amount of golf that the member concerned anticipates playing that year. 2) There will be no carryover to the next year of unutilised rounds of up-front cards. All cards expire each year at the end of the Club's Financial year (end of November each year). In order to avoid unnecessary administration, with golfers applying for new cards every year, on the 1 st December all golfing members will be debited for the Up Front Green Fee card that they presently hold. However, should members wish to change their category of card, please contact the office before 1 st December and they will be accommodated. 3) Nine holes will be regarded as half a round in debiting cardholders. 4) All new members will be required to apply on the attached application form for the card type of their choice. 5) Visitors and House Members pay visitors green fees should they be given permission to play on a Saturday. 6) The purchase of a card will not guarantee a member a round of golf at any time. Time sheets, as displayed on the notice board, will be in force. 7) A member playing in a sponsored day will still pay the green fees required by the sponsor. PAGE5
SQUASH The Club has 3 courts, one of which is a glass backed match court, and all courts are open from 8 a.m. to 10.00pm (with the exception of league matches that are played in season from 6 p.m. to 9.p.m. The maximum time that can be booked is 60 minutes and charges are for members playing casually R30.00 per hour, Non-members pay R50.00 per hour. The courts are not open to outside visitors unless invited and playing with a member. The visitor may only be invited a maximum of 2 times per month. Members who play squash regularly would benefit from being a key holder & squash club member at the additional cost of:- Keys for the squash court may be purchased from the office for R45.00 and light tag R60.00. Members would then be debited with R1020 per annum for an individual member to play as much squash as they wish. This will apply for FULL CLUB MEMBERS AND HOUSE MEMBERS/SQUASH MEMBERS. Family Key Holders: This facility is available for families in the Club who are regular squash players. A key may be purchased for R45.00 and the monthly charge for the family is R1430.00 per annum. Please note however only Club Members & guests may use our facilities. The key for the squash court may not be loaned to family or friends who are not Members of Kloof Country Club. PROMO DRAW. All adults members (excluding minors and University students contribute R240per annum. Four times a year their names are entered into a draw with 3 different prizes to be won. Squash booking online: www.squashman.combookingkcc/login.asp TENNIS We have 4 courts and the Tennis Section meets every Saturday from approximately 1.3O pm. ADMINISTRATION: GENERAL MANAGER Pam Maybery FINANCIAL MANAGER Tracy Govender MEMBERSHIP SECRETARY/DEBTORS Pam Glass RECEPTION & HR Happiness Sikhonde MARKETING & EVENTS Chelsea Kruck FOOD & BEVERAGE: F&B MANAGER Andrea Kruck FUNCTION CO-ORDINATOR Lisa Beard DUTY MANAGER S Diedre Frank Zolani Mtshali GOLF GOLF Kate Brett-Castle BOOKING AGENTS STAFF DETAILS Robert Nene Brian Tshabalala PAGE6
KLOOF COUNTRY CLUB APPLICATION FORM FOR MEMBERSHIP PERSONAL DETAILS Full name of candidate: Nickname: Birth Date: Home Address: Postal Address: Telephone Number: Cell No: ID No: EMAIL: Marital Status: DETAILS Profession or Occupation: Company or Firm's Name: Address: Tel Number: Fax: Email Reason for joining Kloof Country Club State period with present employer or company If under three years, give name of previous employer or company. OTHER or PREVIOUS MEMBERSHIP OF CLUBS (please list all incl. current and past membership) Please note: KCC reserves the right to contact any or all of the above for reference purposes. If you have no previous membership history please give full name and address of a referee). NAME OF CLUB & TYPE OF MEMBERSHIP REASON FOR LEAVING AREA YEARS I UNDERSTAND AND ACCEPT MY OBLIGATIONS AS SET OUT IN THE CONSTITUTION SIGNATURE: Please ensure form is fully completed before submitting to club. DATE: OFFICIAL USE ONLY DECLARATION BY THE PROPOSER AND SECONDER We, the Proposer and Seconder of the above candidate declare that he has been known to us socially for at least three years, and from our personal knowledge of him/her, vouch for his/her fitness in every respect to become a member of the club. We understand and accept our obligations as set out in the constitution. Signature of Proposer Signature of Seconder Printed Name Telephone No (Bus) (Home) Printed Name Telephone No (Bus) (Home) (1) PROPOSER (a) 1 Years Membership/No of Proposals this year (2) SECONDER (a) 1 Years Membership/No of Proposals this year (3) SUBSCRIPTIONS Receipt No: (4) SUBMITTED TO AN APPROVED BY COMMITTEE: PAGE7
APPLICATION / TRANSFER FORM FOR HANDICAPS (Please complete in full) I have been a member of the following clubs: Resigned Where was the last club you were a member at? Were you handicapped there? What was your handicap? If NO, Where were you last handicapped? Have you resigned from the above club? If you are still a golf member of a club: Which Club? Are you handicapped there? Would you like to transfer your handicap to Kloof? Have you submitted your letter of reference? Comments: PAGE8
MONTHLY SUBS DEBIT ORDER INSTRUCTION 2016/17 FROM: Name of Member Address TO: Dear Sirs, Kloof Country Club 26 Victory Rd P O Box 3 KLOOF KLOOF 3610 3640 KLOOF COUNTRY CLUB MEMBER NO:... The details of my bank account are as follows: ACCOUNT NAME. BANK NAME AND TOWN. BRANCH NUMBER ACCOUNT NUMBER.. TYPE OF ACCOUNT: Please tick applicable type. Current (Cheque). Savings. Transmission. I/We hereby instruct and authorize Kloof Country Club to draw against my/our account with the above-mentioned bank (or any other bank or branch to which I/we may transfer our account) the amount shown each month in payment of the monthly subscription and Green Fees as selected by me on my Application Form. CATEGORY... ROUNDS/MONTH... MONTHLY COST.. The withdrawal will take place on the 1st of the month on which the debit was raised, or on the first working day after the 1st of each month, should it fall on a Public Holiday or Weekend. This debit order is to stay in force until I resign from the club. The first month being the month of my joining the Club. I/We agree to pay any bank charges relating to this debit order instruction. Assignment: I/We acknowledge that the party authorized to effect the drawing(s) against my/our account may not cede or assign any of its rights to any third party without my/our prior written consent and that I/we may not delegate any of my/our obligations in terms of this contract/authority to any third party without prior written consent of the authorized party. A cancelled cheque is attached for bank account and branch number identification purposes. (Cheque accounts only). SIGNED AT on this..day of in the year. Signature (as used for signing cheques).. FULL NAME AND MEMBER NUMBER. PAGE9
Contacts Membership / Accounts - Pam Glass - 031 764 0555 General Manager- Pam Maybery - 031 764 0555 26 Victory Road, Kloof Tel 031 764 0555 www.kloofcountryclub.co.za