NEW YORK STATE YMCA SWIMMING & DIVING CHAMPIONSHIPS RULES FOR 2014-15 SECTION 1. THE FOLLOWING GOVERN THE NYS Y SWIMMING AND DIVING CHAMPIONSHIPS A. The current USA-S Technical Official Swimming Rules, with the exceptions listed herein or in the information of the entry form. B. Current National YMCA Rules that Govern YMCA Competitive Sports and Swimming Addendum to the Rules that Govern YMCA Competitive Sports, with the exceptions listed herein. C. Special rules as adopted by the YMCA State Competitive Swimming & Diving Committee with the approval of the Northeast Regional Committee and the National Competitive Council. SECTION 2. REGISTRATION OF COACHES AND ASSOCIATIONS (TEAMS). A. Coaches and teams that wish to compete in the New York State Swimming and Diving Championships or any other sanctioned YMCA meet must register online with Y Competitive Swimming annually no later than December 1 st of the current season. B. Registration includes a $30.00 registration fee paid to YMCA of USA that must be mailed to the Regional Representative. While all coaches are required to register, only the first coach that registers will receive the notice about sending in the registration fee. Additional information is available at the YUSA Competitive Swimming website, http://www.ymcacompetitiveswim.org/ Only those Associations (teams) that register their Coaches and Teams by the deadline date will be eligible to enter the State Championships. C. Teams may register after the deadline, with the permission of the State Commissioner, but will be assessed a $20.00 late fee per team until one month prior to the State Meet. Late fee checks should be made payable to: NYS Swim Commissioner. D. In addition to online registration with Y Competitive Swimming, each team must complete and submit all meet registration documentation no later than January 15 th of the current season. A complete roster of all swimmers, even those not swimming in the State Meet must be submitted. An HyTek electronic roster file is preferred, however, a typewritten roster is also acceptable. If the roster is typewritten, each age group should be grouped together with boys and girls listed on separate sheets. NYS Y Swimming 1 11/18/1414
E. Even if rosters are submitted electronically, the team registration form and each page must be signed by both the director responsible for the program and the Executive Director of the local YMCA Association. F. Individual Registrations may use the team form or a letter signed by the Executive Director of the local YMCA Association. G. Send registrations to the NYS Swimming Commissioner or designee and the host of the State Championship Meet. SECTION 3 ELIGIBILITY A. In order to be eligible to participate in the New York State YMCA Swimming and Diving Championships, a swimmer must: 1. Be a member of his/her local YMCA and must hold a full privileged membership for a minimum of ninety (90) days prior to the first day of the State Championship. 2. Have represented her/his local YMCA in at least three (3) inter-association meets or dual swimming meets prior to the State Championship meet during the current season (September through March) for the same team. 3. Have met or surpassed the minimum qualifying time for any event she/he enters in the NYS YMCA Swim Championship (Appendix B). Times achieved in relays will NOT be accepted to qualify for individual events unless it is a certified lead-off leg. Times achieved in 20 yd. pools can be converted by multiplying the time by 1.28 subject to the following restrictions. For 20 yd. and 40 yd. events. Only individual medley and relays can be converted for 80 yd. and 160 yd. events. 4. The qualification period for the meet is March 1 st of the preceding year through the entry deadline for the current year s meet. 5. Phone or paper meets will not be accepted as an official required meet. 6. A triangular meet will count as only one (1) inter-association meet. 7. Qualifications times from closed competition meets are acceptable. Examples of closed competition meets include high school, junior high school, or Catholic league swim meets, that are officiated by currently certified officials and use a timing setup that meets or exceeds minimum Y requirements. 8. Proof of participation in three dual or inter-association swim meets must be furnished at the championship meet by the COACH upon request of the Meet Committee, if a swimmer s eligibility is questioned. 9. Have represented ONLY his/her local YMCA in any open competition at least 90 days prior to the NYS YMCA Swimming and Diving Championship Meet. He/she may NOT represent any other club or organization other than his/her represented YMCA, during this time if they wish to enter the NYS YMCA Swimming and Diving Championship. 10. A swimmer may transfer from one YMCA to another by obtaining consent from the original YMCA and follow the National YMCA guidelines. B. Any student who attends a scholastic institution beyond Grade 12 and who represents that institution in swimming or diving competition during the current NYS Y Swimming 2 11/18/1414
season may not participate in the NYS YMCA Swimming and Diving Championships. C. If an association does not sponsor a swimming or diving competitive program, an eligible athlete may participate in the NYS YMCA Swimming and Diving Championship provided his/her entry is approved by the State Commissioner and in agreement of his/her local YMCA's (Association) Executive Director. This waives only the requirement of SECTION 3.A.2. All other requirements must be met. D. The host team(s) may enter all of their swimmers in the State meet even if they have not met the qualifying times. E. Swimmers that do not achieve state qualifying times during the meet may be required to supply proof that they have achieved the qualification time. Failure to supply proof may result in a monetary penalty as outlined in Amendment A. F. Swimmers above the age of 19, but not older than 21, will be permitted to compete in the State Championship Meet in OPEN events and Time Trial events, provided they meet the provisions of Section 3, excluding 3.A.2 and 3.A.4-7. SECTION 4. ENTRY FORMS A. Entry forms must be completely filled out and submitted prior to the entry deadline February 15 th 2015, unless otherwise indicated in the meet information. B. All entries must list only the eligible swimmers and divers who, upon request, are able to show proof of membership and participation as indicated in Sections 3.A.1-3. C. Entry fees will be established each year by the New York State Y Swimming and Diving Committee. The entry fee must accompany the entry forms or the entry will not be accepted by the host team. The present entry fees are $5.00 per individual event and $20.00 per relay. Additionally, beginning with the 2015 State Meet there will be a $1.00/swimmer deck fee that will be refunded to the State Committee to be applied to underwriting the Scholar/Athlete Scholarships. D. A refund of $0.50 per individual entry and $0.50 per relay entry, along with the $1.00 per swimmer deck fee, will be made to the State Committee for operating expenses. Payment is due 30 days from the completion of the meet and is payable to: NYS Swim Commissioner. SECTION 5 PARTICIPATION A. Swimmer's age group eligibility is determined as of December 1, 2014 for the State Championships Example 1. A swimmer born on Dec. 1, 2001 will be 13 for the entire 2014-15 season. Example 2. A swimmer born on Dec. 2, 2001 will be 12 for the entire season. B. Swimmers may participate in their age group, if qualified, in 5 scoring events, 2 of which must be relays. The OPEN 200 yd. Freestyle Relay, 200 yd. Medley Relay and individual OPEN events are non-scoring events and do not count in the total. NYS Y Swimming 3 11/18/1414
C. Swimmers may participate in a total of 6 individual events for the meet including scoring and open events. Each association may enter unlimited qualified swimmers or divers in each individual event. D. Each association may enter only one (1) relay in each relay event. Relays will be timed finals with the ALL heats swum in the finals session on Saturday for classes A, B, C. On Sunday all relay events will be timed finals in the preliminary sessions for classes A, B, C. E. The age grouping will be: Class E - 8 & under Class D 9 & 10 1 Class C - 11 & 12 Class B - 13 & 14 Class A - 15-19 F. Swim-ups will be limited to Class D relays. Teams will be permitted to use Class E (8 & under) swimmers to complete relays in Class D (9 & 10). No other swimups are permitted. G. All events will be pre-seeded with preliminaries, consolation finals and finals in classes A, B, C. The E (8 & Under) and D (9 & 10) classes will be timed finals. All relays will be timed finals. H. The order of events for preliminaries and finals is specified in Appendix A. It provides for Class A, B, C preliminaries in the morning, finals in the evenings, and Class D & E timed finals in the afternoons. I. Relays. Team may list 8 entrants from their roster for each relay. Any four may swim. J. If a team enters an individual in more than the allowable number of events the association will accept the 3 entered individual events and the first 2 entered relays with the remaining events or relays being automatically scratched. If a team enters too many relay teams in an event the first relay listed will be accepted, and the others scratched. SECTION 6. AWARDS A. The host association must provide similar standard awards for each swimming and diving event. Awards will be given for 1 st through 16 th, medals for 1 st -8 th and ribbons for 9 th -16 th. B. High point awards will be given for first, second and third place team scores in each age group for the scoring events. C. High point awards will be given for first, second and third place overall team scores. SECTION 7. BEHAVIOR AND SUPERVISION A. Each association will be responsible for its' represented team members including the damage costs. B. Adult supervision of all swimmers is required for team participation. Each entered team must provide listed supervisors (adults) with their phone numbers. Lack of supervision of an entered team and any problems created by the will result in the disqualification of the involved team from the entire State Championship. 1 Class D is defined as 9&10 for NYS Y Swimming. At the National level, Class D is defined as 10&Under. NYS Y Swimming 4 11/18/1414
SECTION 8. APPEALS AND PROTESTS A. Any problems protests, rules interpretations, etc. will be handled by the Meet Championship Committee. The committee will be the Meet Referee (ex-officio), the State Commissioner or Designee (no coach), the Meet Director and an elected official (may be a coach). SECTION 9. STATE COMMITTEE A listing of current State Committee along with contact information is provided on the NYS Y Swimming website, www.yswimmingnewyork.com. SECTION 10. DIVING A. General rules: 1. Diving will not be counted as a swimming event. 2. Diving will not be scored with the swimming events. 3. Diving rules for each age group are given in APPENDIX C. 4. Proof of ability to perform listed dives may be required by the Meet Committee. Proof to be furnished at the Championship Meet by the coach shall consist of an official diving score sheet signed by the diving referee. It must be dated between September 1 and the meet entry deadline date. NYS Y Swimming 5 11/18/1414
Amendment A. State Meet Fine Policy Summary: The purpose of this policy is to help ensure that all swimmers have achieved qualification times to enter their respective event(s). If swimmers do not meet qualification times during their swims at the State Meet, the swimmer s coach will be required to provide proof that the swimmer achieved an acceptable QT. If the swimmer s coach is unable to prove the time, the team will be assessed a fine. The amount of the fine increases with the number of unproven times. The policy will be applied uniformly during the State Meet and any fines levied must be paid within thirty (30) days or the team will not be permitted to swim in the State Championship Meet the following year. Background: Prior to the beginning of each season, the NYS Y Swim Commission will publish qualification times (QT) for the State Championship Meet to be held at the end of the season in March. 1. All swimmers that achieve qualifying times, in addition to all other requirements established within the Rules, can swim in the State Championship Meet. 2. Acceptable Qualification Times are defined in the Rules, as established for the State Championship Meet by the NYS Y Swim Commission. 3. It is the responsibility of the coach to ensure all of his entered swimmers have achieved acceptable qualification times and be able to prove them. 4. Acceptable proof of times includes: a. Meet results from Team Manager that include name of meet and date. Results that are custom are not acceptable. b. Meet results in USA-S SWIMS. c. Written meet results from closed competition YMCA or academic institution meets that are signed and dated by the meet referee. d. Unacceptable times include those from paper or phone meets, and time trials, unless run as part of an inter-association meet or per USA-S guidelines. Policy: The coach of a swimmer(s) that exceeds a QT in any event during the championship meet will be required to prove the swimmer had achieved a qualifying time. If the time can be proven, no further action is required. If the coach is unable to prove the swimmer has achieved a qualifying time, the team will be assessed a fine. The fine schedule is defined below. The coach will be required to agree in writing to pay the fine penalties during the meet. Payment will be due within thirty (30) days following the meet. Failure agree to pay the fines and to pay the fine in a timely manner will be grounds for suspending the team from participating in the following year s State Meet. IMPORTANT: Coaches must bring proof of times to the championship meet and/or be able to prove at the meet otherwise a fine(s) will be assessed. 9/16/14
Fine Schedule: First Unproven Time - 25.00 Second Unproven Time - 50.00 (75.00 total) Third Unproven Time - 75.00 (150.00 total) Fourth Unproven Time - 100.00 (250.00 total) Additional Unproven Times - 100.00, plus cumulative balance Enforcement: The Commissioner, with the assistance of the Meet Administrative Official, will monitor swim results by way of an Exceptions Report after each session. Any swims that are over QT will be presented to the associated coach. The coach will be given the opportunity to prove any over time swims. Failure to prove the time will result in a fine being levied according to the fine schedule in the preceding section. Any teams that have accrued fines will be required to sign a fine acknowledgement form that details the instances of unproven times, the scope of the fine and the understanding that the team will be suspended from participating in future State Championship Meets until all outstanding fines are paid. Exception: The host team(s) is exempt from the fine policy. 9/16/14
Appendix A. - Order of Events SESSION 1 - FRIDAY EVENING 1 2 OPEN F 200 BUTTERFLY 3 4 A P 200 INDIVIDUAL MEDLEY 5 6 B P 200 INDIVIDUAL MEDLEY 7 8 C P 200 INDIVIDUAL MEDLEY 9 10 OPEN F 200 FREESTYLE RELAY 11 12 OPEN F 200 BACKSTROKE 13 14 B F 500 FREESTYLE 15 16 A F 500 FREESTYLE EVENT 3-8 FINALS WILL SWIM SESSION 4 ON SATURDAY EVENING SESSION 2 - SATURDAY MORNING 17 18 OPEN F 200 MEDLEY RELAY 19 20 C P 50 FREESTYLE 21 22 B P 50 FREESTYLE 23 24 A P 50 FREESTYLE 25 26 C P 50 BACKSTROKE 27 28 B P 100 BACKSTROKE 29 30 A P 100 BACKSTROKE 31 32 C P 200 FREESTYLE 33 34 B P 200 FREESTYLE 35 36 A P 200 FREESTYLE 37 38 OPEN F 200 BREASTSTROKE EVENTS 19-36 FINALS WILL SWIM SESSION 4 ON SATURDAY EVENING SESSION 3 - SATURDAY AFTERNOON - ALL TIMED FINALS 45 46 E F 100 INDIVIDUAL MEDLEY 47 48 D F 100 INDIVIDUAL MEDLEY 49 50 E F 50 FREESTYLE 51 52 D F 100 FREESTYLE 53 54 E F 25 BACKSTROKE 55 56 D F 50 BACKSTROKE 57 58 E F 100 FREESTYLE 59 60 D F 200 MEDLEY RELAY 61 62 E F 100 MEDLEY RELAY NYS Y Swimming 1 9/21/2014
Appendix A. - Order of Events SESSION 4 - FINALS - SATURDAY EVENING 7 8 C F 200 INDIVIDUAL MEDLEY 5 6 B F 200 INDIVIDUAL MEDLEY 3 4 A F 200 INDIVIDUAL MEDLEY 19 20 C F 50 FREESTYLE 21 22 B F 50 FREESTYLE 23 24 A F 50 FREESTYLE 25 26 C F 50 BACKSTROKE 27 28 B F 100 BACKSTROKE 29 30 A F 100 BACKSTROKE 31 32 C F 200 FREESTYLE 33 34 B F 200 FREESTYLE 35 36 A F 200 FREESTYLE 39 40 C F 200 MEDLEY RELAY 41 42 B F 200 MEDLEY RELAY 43 44 A F 200 MEDLEY RELAY SESSION 5 - SUNDAY MORNING 63 64 OPEN F 400 INDIVIDUAL MEDLEY 65 66 C P 100 FREESTYLE 67 68 B P 100 FREESTYLE 69 70 A P 100 FREESTYLE 71 72 C P 50 BUTTERFLY 73 74 B P 100 BUTTERFLY 75 76 A P 100 BUTTERFLY 77 78 C P 50 BREASTSTROKE 79 80 B P 100 BREASTSTROKE 81 82 A P 100 BREASTSTROKE 83 84 C F 200 FREESTYLE RELAY 85 86 B F 200 FREESTYLE RELAY 87 88 A F 400 FREESTYLE RELAY EVENT 65-82 FINALS WILL SWIM SESSION 7 ON SUNDAY EVENING NYS Y Swimming 2 9/21/2014
Appendix A. - Order of Events SESSION 6 -SUNDAY AFTERNOON - ALL TIMED FINALS 89 90 D F 50 FREESTYLE 91 92 E F 25 FREESTYLE 93 94 D F 50 BUTTERFLY 95 96 E F 25 BUTTERFLY 97 98 D F 50 BREASTSTROKE 99 100 E F 25 BREASTSTROKE 101 102 D F 200 FREESTYLE 103 104 E F 100 FREESTYLE RELAY 105 106 D F 200 FREESTYLE RELAY SESSION 7 - FINALS - SUNDAY EVENING 65 66 C F 100 FREESTYLE 67 68 B F 100 FREESTYLE 69 70 A F 100 FREESTYLE 71 72 C F 50 BUTTERFLY 73 74 B F 100 BUTTERFLY 75 76 A F 100 BUTTERFLY 77 78 C F 50 BREASTSTROKE 79 80 B F 100 BREASTSTROKE 81 82 A F 100 BREASTSTROKE NYS Y Swimming 3 9/21/2014
New York State YMCA Championships - March 20-22, 2015 Long Island, NY Qualifying Times Girls Event Boys 8 & Under Class E 1:51.00 100 IM 1:54.00 23.59 * 25 Back 23.59 41.99 50 Free 41.99 * 18.20 25 Free 18.29 22.59 25 Fly 24.50 25:00 * 25 Breast 27:00 * 1:38.00 100 Free (top 30) 1:38.00 9-10 Class D 1:27.90 100 IM 1:30.00 40.75 * 50 Back 42.30 1:17.00 100 Free 1:17.60 33:76 * 50 Free 34.50 40.00 50 Fly 42.10 45.50 50 Breast 46.99 2:50.00 200 Free (top 30) 2:55.00 11-12 Class C 2:48.00 200 IM 2:53.49 35.50 50 Back 36.30 1:06.10 100 Free 1:07.00 29.70 50 Free 29.70 * 33.90 50 Fly 36.00 2:27.20 200 Free 2:27.00 * 39.60 50 Breast 41.99 13-14 Class B 6:20.00 500 Free (top 30) 6:25.00 2:37.00 200 IM 2:42.00 1:12.80 100 Back 1:13.60 1:02.60 100 Free 1:01.00 28.59 50 Free 27.80 1:14.99 * 100 Fly 1:17.00 2:19.00 * 200 Free 2:19.00 1:23.00 100 Breast 1:21.00 15-19 Class A 6:08.00 500 Free (top 30) 5:38.00 2:36.50 200 IM 2:21.99 1:12.00 100 Back 1:06.40 1:01.60 100 Free 54.10 28.10 50 Free 24.50 1:12.00 100 Fly 1:03.90 2:17.00 200 Free 2:03.10 1:20.50 100 Breast 1:14.00 Open Non-Scoring 2:28.00 200 Back 2:18.00 2:42.00 200 Breast 2:30.00 2:30.00 200 Fly 2:20.00 5:10.00 400 IM 4:45.00 8 & Under 100 Freestyle, 9-10 200 Freestyle, 13-14 500 Freestyle and 15-19 500 Freestyle must submit proof of time with entry. Only top 30 will swim. * Qualifying Times that have changed from 2014. All other times unchanged. 9/16/14