Registration Packet 2014 4-H Horse Camp Live Learn Laugh 4-H Date: Friday May 16-Sunday May 18, 2014 Location: Clinton County Fairgrounds
What to Bring to Horse Camp For You Warm outdoor sleeping bag. Ground sheet, cot, or air mattress. The 4-H building floor is hard! Helmet Equestrian footwear (boots) Extra clothing for warm or very chilly weather (raincoat, jacket, dry socks, gloves, etc) Shoes for when not riding (no sandals please) Underwear, socks, jeans, etc Toothbrush, toothpaste, soap, shampoo, and other personal grooming items Sleepwear First aid kit for yourself Sunscreen and fly spray Flashlight (handy at night!) Camera if you want to take pictures Activity supplies (if noted on registration form) Towels (there is a shower available) Bottle or mug labeled with your name Card and Board Games to share on Saturday Night Movies (rated PG-13 to G) to share on Saturday Night For Your Horse Coggins and Rabies Certificates (have in the truck when hauling your horse) Hay and grain for Friday night through Sunday afternoon Bedding Water buckets Halter and lead lines (extra would be good) Brushes, hoof pick, other grooming tools Manure fork, wheelbarrow or muck bucket First Aid kit for horses Lunge line Lead line with chain Fly spray for your horse Saddles Bridles Girths Saddle pads Double ended snaps are handy to hang buckets Leg wraps or shipping boots Stall card with emergency contact information (if you don t have one, we ll have one for you at camp)
Hello, 4-H Family! All Clinton, Franklin, and Essex County 4-H families are invited to attend Horse Camp, held May 16-18 at the Clinton County Fairgrounds. This event is open to all 4-Hers interested in the horse project, even if you do not bring a horse. Registration is $30 for the first 4-Her in a family and an additional $30 for the second 4-Her (not to exceed $60 per family). All horses at camp are required to have proof of current rabies vaccinations (administered in past 12 months before Horse Camp but at least 14 days before Horse Camp) and negative Coggins test (conducted during the current or previous calendar years). Please make sure your horse s name is the same on all forms. You must send a copy of these forms in with your registration form and have originals with the animals to get onto the fairgrounds; papers will be checked at the gate. If you cannot send your horse s health paperwork by the registration date, contact your Extension Office. If you re bringing a horse, your riding level evaluations must be completed by this registration date, too. You may arrive no earlier than 3 PM Friday afternoon. Horses and riders must be checked in by 8:30 AM Saturday. If you will be arriving later than 8:30 PM on Friday evening (because you need to make two trailer trips, etc), please make note of that on the registration form. In order for this to be a pointed event for Clinton County 4-H members, you must sign in, participate in your assigned classes or job duties, and sign out. Clinton County 4-Hers will earn 1 point for Saturday if they participate in 2 morning activities and 2 afternoon activities. They will earn 1 point for Sunday if they participate in 2 activities. Activities may be classes, nonriding activities, or volunteer duties. You are welcome to bring snacks for the weekend. If you do, please label with any allergens (peanuts, etc). Please also bring a bottle and/or coffee mug (or both) clearly labeled with your name. We are trying to reduce our carbon footprint and will not be providing disposable cups for the weekend. 4-H water bottles will be on sale for $3 each. Also, new this year we ask that you bring your own lunches for the weekend. We will not be providing lunches. There will also be a T-shirt design contest for next year s new 4-H Horse Camp T-shirts. All entries must be hand drawn artwork, not computer generated. Designs need to be drawn on 8.5 by 11 paper. Be sure to include name of artist. Please limit drawings to 3 colors (black and white count as colors). All entries need to be brought to 4-H Horse Camp so members attending camp can vote on their favorite. The artist of the winning design will earn a free 4-H Horse Camp T-shirt with their design.
Bringing tents to sleep in inside the 4-H building is ok, but please set them up in designated areas only. Also, please keep your personal belongings inside the tent. This helps us keep aisles clear for safety purposes. This year, families will be able to bring campers for horse camp for an extra fee (please see registration form). 4-Hers may only sleep in campers with their families or enrolled 4-H Chaperones. Reminder: all youth need to wear a helmet when handling a horse (leading, riding, and driving). Adults need to wear a helmet when riding and driving a horse. Friday dinner, Saturday breakfast and dinner, and Sunday breakfast are provided for camp as part of the registration fee. You will need to bring your own lunches this year. Please be sure to list any dietary or other needs you may have on the registration form so we can provide for them. A menu is included in this packet. You are also welcome to bring your own meals if you d prefer. Meals are for 4-H members, their parents and younger siblings, and volunteers who work during Horse Camp only. Please list the names of all attending family members on the registration form. Meal tickets will be available for sale ($3 per meal or $10 for the weekend) for other guests who wish to join us for meals. Please fill out the enclosed Guest Meal order form so we can make sure we have enough food for all. Enclosed are the registration forms. Please read through them carefully they are full of important information. There is also a volunteer sign up we have lots of opportunities for young people and adults and need your help! Please complete the enclosed forms and return it to the Extension Office by 4:30 PM April 28, 2014. T-Shirt Design The neon green T-shirt features a chestnut horse. Design by Rebekah Hilpl
Tips for Parents Courtesy of the Planning Committee Parents who ve been there! Make sure to bring: o Extra clothes for all family members o A cooler of drinks and a lot of snacks o Sunscreen, hand sanitizer, and lip balm o Heavy clothes (coats, gloves, etc) even if you don t think you ll need them o Your patience If you are staying overnight in the 4-H Building, bring warm bedding and an air mattress or cot so you are not on the ground. Make sure your boots and helmets for your child are the proper fit and type. Check ahead with your leader if you are not sure. Know the times your child rides or participates in activities. Your child and horse must be at the designated area on time. Post an activity schedule in the tack stall or keep it with you. Be prepared for any weather. It has been known to rain and snow. Don t be afraid to volunteer to help out. You don t need to be an expert or have any experience. We will teach you new roles if needed. No matter how well planned, things run late/run over, so plan accordingly. Don t hesitate to ask questions. Look for planning committee members (they will be wearing special nametags). We are happy to answer your questions. Menu Menu items based on availability and are subject to change. Campers are welcome to bring their own meals. Friday Saturday Sunday Please remember to bring a cup/mug to camp! You re welcome to bring a snack to share as well. Please label allergens. Breakfast Eggs Toast French Toast Home fries Pancakes Sausage Cereal Juice Lunch Please bring your own lunch Breakfast Eggs Toast French toast Home fries Pancakes Sausage Cereal Juice Lunch Please bring your own lunch Dinner Pizza Salad Vegetable tray Dinner Macaroni salad Potato salad Toss salad Hot dogs Michigan sauce Cake Milk Lemonade
Overall Camp Schedule Time Activity Location Friday, May 16 (Mounted Games) 3 PM People and Horses begin arriving 5:30 to 7:30 PM Dinner Main Ring 6:30 to 8 PM Mounted Games Main Ring 9 PM Barns Close (4-Hers must be in 4-H building after this time) Barns and Surrounding Area 10 PM Lights Out (all youth need to be in their beds) 4-H Building Saturday, May 17 (Flat Classes and Non-Riding Activities) 7 to 9 AM Breakfast 4-H Building 8:30 AM Orientation (everyone must attend, no horses) Main Ring 9 AM to 12 PM Riding and Non-Riding Activities Rings and New Horse Barn 12 to 2 PM Lunch On Your Own 1 to 5 PM Riding and Non-Riding Activities Rings and New Horse Barn 5 to 7 PM Dinner 4-H Building 9 PM Barns Close (4-Hers must be in 4-H building after this time) Barns and Surrounding Area 10 PM Lights Out (all youth need to be in their beds) 4-H Building Sunday, May 18 (Flat Classes and Gymkhana) 7 to 9 AM Breakfast 4-H Building 9 AM to 12 PM Riding: Gymkhana and Flat Classes Rings and New Horse Barn 12 to 2 PM Lunch On Your Own 1 to 3 PM Riding: Gymkhana and Jumping Rings 3 to 4 PM Clean Up and Departure Everywhere Non-Riding Activities Everyone is welcome to participate in these activities you don t need a horse to participate. Parents, guardians, and volunteers are welcome to participate, too. These activities will be interactive and educational. Hoof Care and Shoeing: Visit the Farrier to learn the tools of the trade and what a farrier does. Horse Camp Scavenger Hunt: Teams of 3-5 participants will be given a sheet with several items, people, horses, and questions they need to complete. Digital Photography: Learning about lighting, composition, and fun tricks to take great pictures of everyone horsing around! Big Buddy (Intermediate/Advanced only): Share your experience to help families with younger or more inexperienced riders get ready for classes and activities at Horse Camp. Horse Crafts (choose from a variety of activities): Exercise your artistry by completing one of many fun crafts offered!
Horse Camp Participation Guidelines This must be read, signed, and included as part of your registration for Horse Camp. All youth and adult participants are expected to understand and follow these guidelines. These guidelines apply for the duration of the 4-H Horse Camp event throughout the whole Fairgrounds. 4-H Horse Camp Clean Up Guidelines Building and Grounds To ensure that we are able to feed, keep safe, teach, and have fun with a group of 300 people, we all need to pitch in and work together. All 4-H Clubs will be assigned a clean-up area at camp. Check for your club s designated area on the list posted in the 4-H building. Recycling bins will be in several places around the grounds please recycle when possible. Horse Stalls It is your responsibility to clean and strip your stall before you leave. Please clean any garbage, hay, or bedding from the barn aisles. No bedding will be provided. Anyone leaving a dirty horse or tack stall will be charged $25. You must have your stall checked before you leave. Event Participation Code All youth are expected to follow the 4-H Member Code of Conduct and all adults the 4-H Adult Code of Conduct. A complete registration includes registration form (including 4-Her s activity registration and volunteer registration), participant health forms, copies of horse health forms, and full payment. o Registrations must be turned in by the deadline for Clinton County youth to be eligible to earn points. o Registrations must include youth, parent, and chaperone signatures. A designated adult must supervise 4-Her at all times. Parents are strongly encouraged to participate, but if they are unable to attend, another adult must be designated as the 4-Her s chaperone. o Staying overnight is not mandatory. o Youth staying overnight must have a chaperone who is also staying overnight. 4-Hers will sleep overnight in the 4-H Building or in their camper with their family. Other 4-H members need to have a cleared chaperone in order to sleep in a non-family member s camper. For safety purposes, no camping will be allowed outside the 4-H Building on fairgrounds except for those in campers. Members who are not staying in a camper need to sleep in the 4-H Building. o NO ONE is allowed to sleep overnight in the horse barns. Horses will be monitored by designated adult volunteers. Leave contact numbers and where you may be reached in an emergency on your stall card. o NO participant may leave the fairgrounds for any reason unless a parent or guardian signs them out at the Announcer s Booth and/or 4-H Building. 4-Hers must ride at the level they have been evaluated for at the time of registration. Riders will have their helmets and boots checked. Helmets must be ASTM/SEI approved and in good condition. Footwear must be equestrian, with a smooth to lightly treaded sole, approximately a 1/4 minimum heel, and ankle support. No work, hiking, dance, or boots with heavy tread will be allowed. All youth must wear their helmet when handling a horse (this includes working in a stall with, leading, riding, and driving a horse). Adults must wear a helmet when riding and driving a horse. All Cloverbud riders age 5 to 7 must have an adult with them at all times when handling or riding a horse. One horse per stall. All animals on fairgrounds must have current health papers. o Animal health certificates will be checked at the gate. You will not be allowed onto the fairgrounds without the correct paperwork. o Horses must have a current negative Coggins test (current or previous calendar year) and rabies vaccination certificate (within 12 calendar months and no later than 14 days prior to Horse Camp). o We do not encourage you to bring your dog. If you must bring your dog, you must bring a copy of a current license and rabies vaccination certificate. All dogs must be on a leash at all times.
Horse Barn Closes: 9 PM (4-H members must be in 4-H building after this time) 4-H Building Lights Out: 10 PM (4-Hers need to be in their beds) Cornell Cooperative Extension 4-H Adult Code of Conduct All adults associated with Cornell Cooperative Extension (CCE) 4-H programs are required to accept and adhere to the following standards of behavior when attending and participating in 4-H activities. Respect and adhere to CCE rules, policies and guidelines that relate to activity and the program. Participate in and conduct CCE activities in an ethical manner. Preserve the confidentiality of information (and sign confidentiality agreement if required by my participation) about program participants and CCE internal affairs that have been entrusted to me as affirmed by my signature on the Confidentiality Agreement. Refrain from using my CCE affiliation for personal or business financial gain. Accept supervision and support from professional Extension staff and/or supervisory volunteers. Respect and uphold the rights and dignity of all staff, other volunteers, and all individuals who participate in CCE programs recognizing that people s values, beliefs, customs, and strengths differ. Encourage participation of and respect for individuals of diverse backgrounds, cultures, and perspectives. Refrain from the use of alcohol, tobacco and inappropriate language. Commit no illegal or abusive act. Report all unsafe conditions and accidents to professional Extension staff as soon as possible. Adults should set a positive example for the 4-Hers. Here are some suggestions for dealing with a disagreement or conflict: Assume the other person has positive intentions. Remember the doctor s credo and the golden rule: first do no harm and treat others as you would like to be treated. Everyone needs to practice patience. When a situation makes you angry or upset, pause, breathe, then talk, don t scream. Walk away from a situation until all parties involved are calm, and then deal with it. Before you talk, think, do I want young people to sound like this? Remind yourself that 4-H members are watching and move the discussion out of in front of the youth. Try to find out the whole story. Listen to all sides. If you re not sure, ask questions. Use I statements: In this situation, I feel Think twice there may be underlying reasons unknown to you that causes the reaction you re getting. If you disagree with a situation, remember everyone has an opinion and their own way of doing things. Bring situations to staff as soon as possible. 4-H Member s Code of Conduct Everyone is responsible for upholding and following this code so that we may work together well and achieve the educational goals of our program. I will be considerate and courteous and respect the rights and feelings of all the members, leaders and guests of my 4-H club. I will act in a mature, responsible way, remembering that I am a role model and representing 4-H. I will not use anyone else s things without permission. I will cooperate with all reasonable requests made by the leaders and other adults who help at my 4-H club and project meetings. I will come to 4-H meetings and activities on time and participate in the planned program even when an activity is not my favorite. While participating, I will make sure to act so that everyone involved can stay safe, have fun, and learn something.
I will not use or bring to any 4-H meeting or activity any alcoholic beverage, tobacco product, or illegal drug. I will not bring to any 4-H meeting or activity any gun, knife or anything else that could be used as a weapon, unless it is required for a project, class or activity. (I understand that my leader or the instructor will give me a written list of equipment when such items are needed.) I will dress appropriately for 4-H events, following special event guidelines when requested. When I choose to participate in county, district, state or national 4-H activities I will obey the special rules that apply to those activities. Consequences I understand that if I choose not to follow this code, I may In mild cases, receive a warning Be able to remain at the event, but be barred from a future event Lose Fair premiums (if misbehavior occurs at Fair) Be sent home at my family s expense. Be asked to a conference with Staff, the Program Committee, and my family Pony Ride 101 Only open to beginner horse project youth who are not bringing their own horse A parent/chaperone must be present Each ride will be split so that there are no more than 4 youth in each Ride will be split into 2 parts o Part One will be a ground handling and safety class followed by an On-The-Ground-Skills Riding Level Evaluation o In Part Two, youth will be led one at a time by a 4-H Volunteer on a pony ride Tack and Clothing Swap Do your clothes from last year feel a little snug? Perhaps you bought a new horse and last year s outfit isn t quite the right color to show it off. Maybe you switched seats and have both clothing and tack that you no longer need. Horse Camp is offering a chance to sell your unwanted items in a Consignment Shop located near the Horse Arena home of Adirondack Tack during the fair season. What a great way to clean out your closet, make a little money, and help a fellow 4-Her at the same time! Please fill out the consignment sheet and tags ahead of time (please leave consignment # blank it will be filled in when you drop off your items). You will need to tag each of your items before leaving them for consignment. Bring this sheet and your tagged items with you to Camp (please don t send them in with your registration form). Consignment drop-offs can be made between 7 and 8 PM Friday night or 8 and 9 AM Saturday morning. All unsold consignments and money from items sold must be picked up Sunday morning. 100% of the purchase price goes to the consigner. This is not a 4-H fundraiser; 4-H makes no profit on this. 4-H or any of the consignment shop workers are not liable for any lost or stolen items.
Consignment Sheet Name: Address: Phone #: Item # Item Description (must be the same as on the tag) Price Example Blue Blouse Size 8 $5.00
Consignment # Consignment # Consignment # Consignment # Consignment # Consignment # Consignment # Consignment # Consignment # Consignment #
4-H Horse Camp Registration Form Return this form with payment to your 4-H Office by Monday, April 28, 2014 Name: County: Circle one: Cloverbud (age 5-7) Junior (age 8-13) Senior (age 14-18) Address: Street City, State Zip Club Name: Leader: When I Will Be Participating (please check all that apply) Days: Friday Saturday Sunday Friday after 3 PM and by 8:30 PM Arrival Time: Friday after 8:30 PM (No earlier please.) I will be staying overnight: in the 4-H Building or in a camper or I won t be staying overnight Registration Fee (fees are nonrefundable) OFFICE USE ONLY Date: Cash Check #: Entered in database Saturday by 8:30 AM (No later please.) Initial or only 4-Her in family ($30) $ Total Adults Attending (no fee): Second 4-H member in family ($30) Parent/Guardian 1: Second Member s Name: $ Other Member s Name: Total Registration Fee Not to exceed $60 per family $ Parent/Guardian 2: Younger siblings not yet in 4-H: Total number of family members attending (including adults): 4-H Horse Camp T-Shirts If you would like to purchase a t-shirt, indicate your size. Order the correct size as they are not exchangeable! Sizes: Youth 10-12 or 14-16, Adult S, M, L, or XL Price: $8 each Quantity: Size: T-Shirt Amount Due: $ Total Amount Due for Guest Meal Orders: from other side $ Camper Fee: ($25 per space per night) # of Nights: # of Spaces: Total Camper Fee: TOTAL AMOUNT DUE: $ Make checks payable to Cornell Cooperative Extension Participants must have a designated adult chaperone (no more than 5 youth per adult chaperone). Chaperones for youth staying overnight must stay overnight as well. Adults are responsible for participants for the duration of Horse Camp. We need chaperone s cell phone numbers so they may be reached at all times during Camp, in case a youth needs to be located. $ Adult Chaperone (please print) Chaperone Signature Chaperone Cell Phone # Dietary/Other Needs: Please list any considerations that are needed for your participation: Our family has read and will follow the Horse Camp Guidelines, CCE Adult Code of Conduct, and 4-H Member Code of Conduct. 4-H Member Signature Date Parent/Guardian Signature
Guest Meal Order Form Guest Name Friday Dinner Saturday Breakfast Saturday Dinner Sunday Breakfast Total # Meals Total Amount Due (max $10) X $3 X $3 X $3 Total for all Guest Meal Orders: Are you bringing a horse to camp? No Yes Horse Information If yes: Horse s Name (as it appears on Coggins and Rabies Certificate): Person(s) responsible for daily care of horse: Riding/Driving Level I have been evaluated and am in the following riding level (check all that apply): Cloverbud Leadline Cloverbud Walk/Trot (6-7) Leadline (8-18) Walk/Trot (8-18) Walk/Trot Beginning Canter (8-18) Walk/Trot Canter (8-18) Mini Driving Walk/Trot/Extended Trot Assisted Rider *For a complete description of riding levels and requirements, please contact your 4-H Office. I am sharing a horse with: Their riding level: Non-Riding Activities (you don t have to bring a horse for these activities) Required Activities (Everyone riders and non-riders must participate) Horse Camp Orientation Meeting, 8:30 AM Saturday Other Activities Hoof Care and Shoeing Big Buddy (Intermediate/Advanced only) Horse Camp Scavenger Hunt Tack and Clothing Swap Digital Photography Horse Crafts (choose from a variety of activities)
Riding Activities (and other things to do with your horse) Required Classes All riders must take the classes required for their riding/driving level. Riding Level Required Class(es) Cloverbud Leadline Basic Safety (horse must be led by competent adult) Cloverbud Walk/Trot Basic Safety (horse must be led by competent adult) Leadline (8-18) 1. Ground Control 2. Basic Handling Walk/Trot (8-18) 1. Ground Control 2. Basic Handling W/T Beg. Canter (8-18) 1. Ground Control 2. Basic Handling Other Classes Riders may choose from the following classes available at their riding level. Check all that apply. Beginners Pony Ride 101 Please see registration packet for details of this activity. Cloverbud Leadline English Western Trail Cloverbud Walk/Trot English Western Trail Leadline (8-18) English Western Trail Showmanship Walk/Trot (8-18) English Western Trail Showmanship Mounted Games Gymkhana Walk/Trot Beginning Canter (8-18) English Western Trail Showmanship Mounted Games Introduction to Jumping (ground poles) Gymkhana Walk/Trot/Canter (8-18) English Western Trail Showmanship Mounted Games Intro to Jumping Beg. Jumping Int./ Adv. Jumping Gymkhana (ground poles)
Volunteer Registration All parents and guardians are also asked to help in at least one area during camp. We will do our best to ensure you are assigned to help during a time when your child will not be riding or taking a lesson. Youth participants can also volunteer to help during camp. Volunteer Name(s) Please check at least one area. You may choose as many shifts as you like. Time Available to Help Saturday Sunday 6-9:30 AM (Breakfast) 6-9:30 AM (Breakfast) 8:30-10 AM 8:30-10 AM 10 AM-12 PM 10 AM-12 PM 11 AM-2:30 PM (Lunch) 11 AM-2:30 PM (Lunch) 1-3 PM 1-3 PM 3-5 PM 3-5 PM 4-7:30 PM (Dinner) Sign me up when my child is not riding Sign me up when my child is not riding Areas to Help Saturday Sunday Non-Riding Activities: General Assistance Kitchen Non-Riding Activities: Activity Leader Activity Name: Booth Announcer Kitchen Grounds Crew Booth Other: Announcer Sign me up to help anywhere Grounds Crew Other: Sign me up to help anywhere Area Non-Riding Activities -General Assistance Non-Riding Activities -Activity Leader Kitchen Booth Announcer Open to teens or adults. Grounds Crew Description of Duties Helping with non-riding activities, keeping building in order, etc. Helping 4-Hers complete a specific activity. Materials and directions will be provided. Help with food preparation, serving, and clean up, etc. Checking helmets and boots, answering questions, finding volunteers to move equipment, etc Keep everyone updated with general announcements over loudspeaker. Announce for main ring activities. Moving jumps, trail class items, etc. Anyone with an empty available truck would be helpful! Helpers are vital to the successful operation of camp. We count on your willingness to help out during your assigned schedule and as needed during the weekend.