Cathedral Football Touchdown Club 2012
Minutes Cathedral Irish Touchdown Board Minutes 3.20.2012 7:00 PM Cathedral HS Cafeteria Meeting called by Type of meeting Facilitator Note taker Timekeeper Attendees Jill White Initial Monthly Board Meeting Jill White/Mary Myers Sue Estep Sue Estep Rick Streiff, John White, Dave Yearwood, Brian Elson, Bill Saum, John Lenahan, Brian Elson, Julie Lenahan, John Merrison, Paul Sandor, Rick Stanley, Maryann Stanley, Debbie Baker, Sue Estep, Mary Myers, and Jill White. 777:10 to 777 7777djnhskjnk 7:10-7:20 PM Jill White Discussion Explanation of Purpose and mission of Cathedral Irish Touchdown Board Conclusions There is a need to preserve Knowledge from year to year and support the mission of Cathedral High School. Board would provide transparency and fiscal responsibility for both short term and long term goals. See power point presentation for more details Action Items Person Responsible Deadline Get more people involved ALL [Agenda Topic] 7:20-7:25 Jill White Discussion Introduction of all nominated positions for Board: Mary Myers- President Mike Saum- 1 st Vice President Rick Streiff- 2 nd Vice President Sue Estep- Secretary Kevin Rodgers- Treasurer Joe White- At Large member Brian Elson John Lenahan Rick Stanley Paul Sandor- director of corporate sponsorship Dave Yearwood- director of Alumni relations Dale Speckman- College placement liaison Conclusions Motion to Ratify Appointments by: John White Motion 2 nd By: Dave Yearwood Motion Passed appointments Ratified at 7:25 Mary Myer (New President) took over meeting. Action Items Person Responsible Deadline None [Agenda Topic] 7:25-8:00 John White/Mary Myer/ Rick Streiff
Minutes Discussion Budget: This year to Last year meals, travel, banquet ( see details from power point) We will need to raise over $50,000.00 through fundraisers, corporate donations, and parental club fees to cover the meal and banquet cost for the 2012 season. This includes transportation to away games. The school pays for 2 busses and Touchdown club pays for the third bus needed for transport of the entire team. See Power Point from meeting for more details Bingo: raised $73,235.91 net profit LY- monies were used to purchase locker room benches, weight room items, $10,000.00 for new camera system, coaches rain gear, locker name plaques, and $7,000.00 in coaches salaries, $5000.00 to replace headsets, and $1500.00 computer/huddle fees. Approximately $32,000.00 remains in coaches team account from last year s Bingo. Conclusions Touchdown Club will need to raise approximately $35,000.00 to be use for other team expenses and equipment needs for the 2012 season, as well as the $50,000.00 for meals, banquets, and player expenses. Action Items Person Responsible Deadline Set meeting to focus on new fundraising Ideas and connection to Cathedral fund and school s mission with Jim McLinn, Ed Ryan and Steve Helmich. Review Important Dates and set next meeting for April 10 th 2012 8:10 Meeting Adjourned Mary Myers May 2012
Board Members/Chairperson Report Director of Development Bill Saum -(5 min) We need to help find someone to chair this position. (Underclassmen would be great) Bill has confirmed Bingo Chairs Greg Stephens & Nolan Bernard. Decorations Scotto, Kirkpatrick, Hummel Set Up Sandor, Schneider, Weaver Prize Procurement Stanley will help but not chair Facilities and Tickets Sales co chairs still open. Location will be unknown until after the draft. Director of Corporate Sponsorship Paul Sandor (10 min) Director of Alumni Relations Dave Yearwood (5 min) College Placement liaison Dale Speckman ( 5 min) Website Administrator (5 min) Mary is in the process of training Maryann Jordan on the website. Last week they worked on PayPal and Registration formats. John will have access again to website administrator to add weekly pictures Mary will have Maryann Jordan add the 3.3% fee to all transactions needed and make sure there is information stating this.
Team Mom Report Jill White (10 min) Mom s 101 Hill Signs Locker Decorations (football) Locker Decorations (school) Spirit wear Senior Sweatshirts & Gifts Yard Signs Survivor Weekend Scrap Book Parent Game Buses Affirmation Books Senior Meals Team Meals Tailgating After Game Parties Mom & Dad Lunches Awards Banquet Coaches Gifts Senior Night Visiting Team Meals JV Mom Freshman Mom Mother/Son Bowling CYO Gate Ash Scneider Lenahan, Stanley Levingston, Bailey O Connor, Mitsch White Scotto, Kirkpatrick Rodgers Sandor, White Sweeney Scotto, Kirkpatrick White Cureton Rodgers, Sandor White White Jr. Parent Jr Parent Jr Parent Champion
BUDGET 2012 Projected Expenses After Parties $16,900.00 Alumni Expenses $ 600.00 Bradford Woods $ 2,000.00 (Money given each year) Coaches Gifts $ 1,200.00 Fan Expense (Bus & Food) $ 200.00 Freshman Banquet $ 800.00 Gifts for Volunteers and Staff $ 255.85 Locker Door Decorations $ 800.00 Office Expenses $ 500.00 Photo Scrapbooks $ 2,900.00 Service Work $ 100.00 (Play for Jay) Players Buses $ 1,500.00 Senior Gifts $ 800.00 Senior Blankets $ 700.00 Senior Meals * $ 5,600.00 Senior Mom Bracelets??? $ 187.41 Senior Posters (senior night) $ 10.00 Signs on the Hill $ 190.00 Sponsorship $ 3,220.21 (This should be less) Team Meals Varsity * $ 16,240.00 Junior Meals * $ 2,400.00 Freshman Meals * $ 2,700.00 Visiting Teams * $ 5,600.00 Year End Banquet $ 1,000.00 Website $ 200.00 Total Total without AfterParties $66,573.47 $49,673.47 * Meal Breakdown Attached
BUDGET (cont.) 2012 Projected Income Balance forward $ 7,481.15 Touchdown Fees $15,000.00 (150 of 200 paying) Parent TD Club Sponsors $ 9,600.00 * CYO Gate $ 5,000.00 (not done last year) JV & Freshman Gate $ 2,200.00 Corporate Sponsorship $ 7,000.00 * Spirit Wear $ 800.00 (Check at end of season) TOTAL $47,081.15 (Before 10% on Fundraising monies) * Based off of last years numbers figures are lower Expenses Income With After Parties $66,573.47 $47,081.15 $19,492.32 Expenses Income Without After Parties $49,673.47 $47,081.15 $2,592.32
Meal Cost Breakdown Varsity Pre-game Meals Estimated 140 players, coaches, trainers and other support staff. 9 regular season games at $8.00 per person = $10,080.00 Estimated 110 players, coaches, trainers and other support staff. 7 Tournament games at $8.00 per person = $6,160 (75 player dress limit) After game Parties Feed players and cheerleaders @ Georges after in town games. 13 games at $1300.00. (State game Jim George pays for) = $16,900.00 Junior Varsity Pre-game Meals Estimated 80 players, coaches, trainers and other support staff. 5 games @ $6.00 per person = $2,400.00 Freshman Varsity Pre-game Meals Estimated 90 players, coaches, trainers and other support staff. 5 games @ $6.00 per person = $2,700.00 Visiting Teams Estimated 140 players, coaches, trainers and other support staff. 4 games @ $6.00 per person per game = $3,360.00
Old Business Tower Update Bill Saum & Rick Streiff (10 min) Rick has summited ideas and pictures collected from Bill Saum. Rick is waiting on a response from McLinn. Status of New Locker Rooms Mary Myers (5 min) Steve Helmich contacted Mary today about plans that the school board will go forward with building a two story building that would house football and wrestling. The building would be built on the softball field, first base side, and would face the Cunningham Fine Arts Center. The project will begin in the summer of 2012 when school is out. New Business Meal Cost Breakdown Call Out Meeting April 15 th - Bill and Mary will be there, Will there be anymore Board Members present? Football Directory Developing a way to reach out to football family and gather information that would be useful to both the board and football families. Information would include: addresses, carpool info, place of employment, hobbies or talents, etc. 5k run / 3k Walk A spring fundraiser for Advancement hosted by Touchdown Club. Rick will present info to Mr. Helmich
Calendar of Events Important Dates April 15th Spring Meeting April 16th Heart Screening April 26th Athletic Physicals at CHS May 31 Equipment Distribution June 4 Summer Workouts begin (M & W 4-7) July 2-6 Moratorium Week July 13-15 Survivor Weekend (tentative) July 23-27 Moratorium Week July 30 First day of Practice (2-a-days) August 4 or 11 Bingo August 9 First Day of School
Mee6ng Adjourned Next Mee6ng May 8, 2012 Thank you