U12 C Region 2 Championship Tournament Hosted by North Shore Girls Fastpitch Association June 17 th to 19 th, North Vancouver, BC Tournament Information Package FINAL 2016 U12 C Region 2 Championships Information Package 1 P age
Contents Key Contacts... 3 Participating Teams... 3 *** Coaches & Managers Meeting (June 16th @ 7pm) ***... 3 Tournament Schedule and Format... 3 Weather... 4 Score Keeping and Reporting... 4 Location and Facilities... 4 Parking... 4 Concession (food, water, etc.)... 4 Washrooms, Health and Safety... 5 Garbage and Recycling... 5 ** Dinner and Skills Competition (Saturday evening @ McCartney) **... 5 Participant Survey... 5 Appendix A: Tournament Rules... 6 Appendix B: Skills Competition... 7 Appendix C: Park Maps & Parking Guidelines... 8 Appendix D: List of Attachments... 10 2016 U12 C Region 2 Championships Information Package 2 P age
Key Contacts Role Name Email Phone Host Chairperson Harvey Coxson president@nsfastpicth.ca 778-995-4270 Tournament Director Erik Niemi tournaments@nsfastpitch.ca 604-505-9940 Softball BC Rep Scott Channell district4@nsfastpitch.ca 604-833-6908 UIC Jeff Wilson uic@nsfastpitch.ca 778-318-4910 Participating Teams Association Team District Coach / Contact Burnaby Oakeys 6 Wendi Borderlay Coquitlam Crunch 6 Geoff Manson Coquitlam Red Raptors 6 Jeff Green Coquitlam Wild Things 6 Kailyn Beare Howe Sound Maroon 5 4 Erin Peters North Shore Blue Jays (NS) 4 Jason Wallace North Shore Eagles 4 Ren Manlolo North Shore Wildcats 4 Ashley Hnidy Port Coquitlam Rebels 6 Richard Sykes Richmond Renegades 5 Greg Daniels Vancouver Blue Jays (Van) 5 Derek Thompson Vancouver Rulers 5 Mark Jiles Vancouver Stealers 5 Jim Kent *** Coaches & Managers Meeting (June 16th @ 7pm) *** Karen Magnassan Community Recreation Centre Eagle Room 2300 Kirkstone Rd, North Vancouver, BC V7J 1Z6 [map link] One coach from each team must attend and bring Proof of Age, Softball BC Team Registration, and Softball BC Team Registration Certificate for any pickups/substitutions. We will go over important info including special Softball BC rules for Regional Championships games, conduct the draw to determine team numbers for the round robin, and hand out the team dinner tickets. Tournament Schedule and Format The tournament is scheduled for the weekend of June 17 th to 19 th, 2016. The format is based on Softball BC rules for U12 Girls Regional Championships (i.e. 3-game round robin, all teams seeded into a singleknockout playoffs, plus skills and team building component). Additional tournament rules are listed in Appendix A. Games start Friday evening (June 17 th ). A dinner and skills competition are scheduled for Saturday evening (June 18 th ) participation is mandatory per Softball BC rules. Playoff games are scheduled for Sunday (June 19 th ) with the final games to start late afternoon. The master schedule is attached. When, where and who your team plays in the round robin depends on what number the coach picks in the draw. Playoff seeding is based on the round robin results the top 6 teams are seeded into the Blue bracket and the bottom 7 into the Red bracket. Gold, silver and bronze medals are awarded in both brackets based on playoff results. The Gold winner in the Blue bracket is awarded the Championship Trophy and one tournament MVP will be selected to receive a trophy. 2016 U12 C Region 2 Championships Information Package 3 P age
Weather Unless you hear otherwise from the Tournament Director, the tournament will generally proceed rain or shine. Final determination on whether it is safe to play will be made at the field by the UIC. Accordingly, all teams must show up at the field on time and ready to play. Score Keeping and Reporting A master scoreboard will be maintained at the McCartney concession building. Both teams appoint an official scorekeeper for the game. Both scorekeepers will sit together and keep score. An official Game Summary Sheet is to be completed, signed by both scorekeepers, and handed in (along with the official score sheets signed by each scorekeeper) to the Tournament Scorekeeper immediately after each game. Score sheets and Game Summary Sheets will be handed out at the Coaches and Managers meeting on June 16 th. Example Game Summary Sheets and the Softball BC scorekeeping guidelines are attached. Location and Facilities A Google Map hyperlink for each park is provided below and in Appendix C, which includes maps of the parks showing the location of the ball diamonds and parking options. Main Site: McCartney Creek Park, 1575 Larkhall Cres, North Vancouver, BC, V7H 2Z3 [map link] Extra Fields: Loutet Park, 898-17 th St E, North Vancouver, BC, V7L 2X1 [map link] McCartney Creek Park (McCartney) is the home field for North Shore Girls Fastpitch and features four diamonds, concession, tennis courts and a playground. McCartney is the main site for the tournament where the majority of games will be played, the master scoreboard will be maintained, and where the dinner and skills competition will take place Saturday evening. Loutet Park (Loutet), located 10 minutes from McCartney, and will be used for some initial round robin games. Every effort has been made to minimize travel between the two sites, and to provide ample time for teams to travel from Loutet to McCartney. [map link] Parking Please respect all parking bylaws and always be considerate of the neighborhood and residents around the parks. Appendix C contains important guidelines for parking at both McCartney and Loutet that we urge you to pass on to all team members (coaches, managers, players, parents and guests). In particular please note the high-risk parking zones around each park, and that non-resident parking is prohibited in the neighborhood North of McCartney Park. See Appendix C for details. Concession (food, water, etc.) The concession at McCartney will be open all day Saturday and Sunday, including Saturday evening during the players and coaches dinner and the skills competition. There is no concession at Loutet teams will need to bring their own food, water, etc. Lonsdale Avenue has many grocery stores, coffee shops, etc. just 2 minutes by car to the West of Loutet. Please note that Lynn Valley Day is taking place on Saturday, 17 th of June, so expect traffic congestion and road closures around Lynn Valley Centre and along Lynn Valley Road North of Highway 1. 2016 U12 C Region 2 Championships Information Package 4 P age
Washrooms, Health and Safety Washrooms at McCartney are located on the West side of the concession building. Washrooms at Loutet are located in the building next to the parking lot at the South diamond. In addition to the use of appropriate safety equipment during games, all coaches, players, parents and spectators are reminded to drink plenty of water and, in the event of warm weather, wear sunscreen and stay in the shade between games. We may have some shelters set up but space will be very limited. Teams are encouraged to bring their own tents and chairs especially in the event of showers. Please also advise your players, parents and guests to walk around the outside edge of the ballpark and the field of play to get to/from the diamonds when games are in progress. It is UNSAFE and disruptive to walk through the grass area in the middle of the McCartney during a game. Garbage and Recycling Please help to keep our parks clean by ensuring all litter and recyclables are properly deposited in the appropriate bin. If garbage and recycling containers are full, please take an excess material with you. In addition to small garbage and recycling bins near the ball diamonds, there are larger garbage bins behind the concession at McCartney. ** Dinner and Skills Competition (Saturday evening @ McCartney) ** Saturday evening (June 18 th ), North Shore Girls Fastpitch is hosting a players and coaches dinner and a skills competition at McCartney. Dinner is included with your registration. Participation is mandatory for both the dinner and skills competition per Softball BC rules. The concession at McCartney will remain open throughout the evening for parents and spectators. Players and Coaches Dinner (5:30pm 6:15pm @ McCartney centerfield) The dinner for coaches and players includes: Cheese pizza from Boston Pizza Apple juice in mini juice boxes Dessert (chocolate chip cookies) Dinner Pickup: Dinner will be available for pickup starting 5:15pm at tables in front of the concession building. Each team will send 1 adult and 3 helpers to pick up dinner and gift bags for the team. Dinner vouchers will be handed at the meeting on Thursday June 16 th. The vouchers are team-specific and needed to pick up dinner. Please keep everyone not picking dinner away from the food tables. Dinner Seating: Teams are asked to sit together on the grass in the middle of the McCartney fields during the dinner and may want to bring blankets/towels in case the grass is damp (and tents in case of showers). Please clean up all leftovers, waste and recycling immediately after dinner. Empty pizza and juice boxes may be deposited in the bins/bags at the food pick-up tables. Skills Competition (6:15 pm 8:30 pm @ McCartney 1, 2, 3) The skills competition starts at 6:15pm. Teams will especially need to clear away from the outfield area around Diamond 1 during the skills competition. Details of the skills competition are in Appendix B. Participant Survey Please complete the attached survey and return to the Tournament Director or Softball BC Rep. 2016 U12 C Region 2 Championships Information Package 5 P age
Appendix A: Tournament Rules Softball BC rules apply unless otherwise noted below. In addition to generally applicable Softball BC rules, there are rules specifically for Regional Championships. Coaches should ensure they are fully familiar with all applicable rules, including (but not exclusively) Section 12.9 of the Softball BC Handbook (Special Operating Rules) available at: http://softball.bc.ca/resources/550/handbook. The following additional rules also apply: No protests allowed. The pitcher shall be allowed five (5) warm up pitches in the first inning and three (3) pitches thereafter between innings. A new pitcher shall be allowed five (5) warm up pitches initially. No infield practice and no practice balls allowed on the field between innings. Helmets must be worn, done up from dugout to dugout, including the on-deck batter. Catchers must wear masks, including anyone warming up a pitcher outside the field of play. Minor players must wear full protective catching gear. A batting helmet with a mask is not considered an appropriate mask. Players must wear FULL UNIFORMS and NO JEWELRY. Coaches should adhere to required dress codes including footwear. Official time will be kept by the umpire unless the umpire delegates this to the scorekeeper. Mobile phones and other electronic devices are not permitted on the field of play, dugouts or players benches. No persons except the designated scorekeeper(s) for each team are allowed behind the backstops. Each team is to appoint an official scorekeeper who will sit together to keep score, including the tally of runs and bases touched. An official Game Summary Sheet is to be completed, signed by both scorekeepers, and handed in (along with the official score sheets prepared and signed by each scorekeeper) to the Tournament Scorekeeper at the end of each game. Coaches are responsible for ensuring the dugout is left clean of debris and personal items at the end of each game. Coaches are responsible for ensuring all team members (coaches and players) have current BC Medical coverage, and have medical numbers and emergency contact information on hand including for pickup players. Teams should have a first-aid kid on hand. In the event of a conflict between the above and the Softball BC rules, the applicable Softball BC rules shall apply. 2016 U12 C Region 2 Championships Information Package 6 P age
Appendix B: Skills Competition The skills competition takes place Saturday evening (June 18 th ) immediately after the dinner. All teams are required to participate. Only the players playing in the tournament are permitted to participate. For safety please move away from the Diamond 1 outfield area by 6:15pm, and proceed to your first event. There are 4 events in the skills competition. They do not need to be completed in any particular order. Teams must pick a different player from their roster to represent the team in each individual event. For the Home Run Derby please send 2 extra players to help pick up balls. A single player cannot participate in more than one individual event. Except for injury or disability, all players from the team are expected to participate in the team event(s). Scores from all 4 events are added together to arrive at the team s total score. 1 st, 2 nd and 3 rd place prizes will be awarded to the teams with the three highest total scores. Ties will be broken by additional head-to-head base-running relay(s). Fastest Throw (individual event) McCartney 3 @ 6:15 pm One player per team to participate. Each participant will be permitted to throw up to 5 balls. Any overhand throwing method is permitted (no underhand pitches). Speed will be measured using a radar gun. The player s final score will be based solely on her fastest throw. Overall results will be scaled from 0 to 20 based on the overall fastest throw. Fastest Pitch (individual event) McCartney 3 @ 6:15 pm This event is identical to the Fastest Throw, except participants in this event are required to throw an underhand pitch. Home Run Hitting Derby (individual event) McCartney 1 @ 6:15 pm In addition to your hitter, each team must send 2 additional players to help pick up balls. One player per team to participate. Each participant hits 10 regular 11 softball balls from a T placed on top of home plate. Scores are based on number of hit balls that, in the judgment of the event scorekeepers, land cleanly (not bounce or roll) between the foul lines on the outfield grass. Overall results scaled from 0 to 20 (i.e. each home run counts as 2 points). Base Running Relay (team event) McCartney 2 @ 6:15 pm Two teams to line up: one behind home plate and the other behind 2 nd base. When time starts, the first runners from each team start runs around touching all the bases in order until she reaches her team s starting base and tags the next runner. Each team must make 15 complete laps around all the bases, touching every base in order. Some will need to run twice if the team has fewer than 15 players. Every physically able player on the team must run at least once, and no player may run more than twice. If a runner misses touching a base, she must immediately go back and touch that base and then continue running from that point. The team s next runner in line may not start until the previous runner reaches the team s starting base and tags her. This is a timed event. Scores will be based on the total time it takes each team to complete the relay (15 complete laps). Overall results will be scaled from 0 to 20 based on speed compared to the fastest team. 2016 U12 C Region 2 Championships Information Package 7 P age
Appendix C: Park Maps & Parking Guidelines The following pages include important guidelines for parking at both ball park that we urge you to pass on to all team members (coaches, managers, players, parents and guests). Please respect all parking bylaws and always be considerate of the neighborhood and residents around the parks. In particular please note the high-risk parking zones around each park, and that non-resident parking is prohibited in the neighborhood North of McCartney Park. See Appendix C for details. McCartney Creek Park (main tournament site) 1575 Larkhall Cres, North Vancouver, BC, V7H 2Z3 [map link] The McCartney parking lot has limited capacity. To avoid damage from foul balls, do not park next to Diamond 1 (yellow zone). There is additional parking along Larkhall Crescent and Northlands Drive, East and South of the parking lot entrance (green zone). Parking in the neighborhood North of the park (red zone) is not permitted. McCartney has washrooms, a concession, tennis courts, and a playground. All four diamonds have seating for spectators and some have scorekeeper seating. For safety, please walk around the outside perimeter of ballpark to get to and from the diamonds (especially 3 and 4) when games are in progress. McCartney Creek Park Loutet Park (additional fields) 898-17 th St E, North Vancouver, BC, V7L 2X1 [map link] 2016 U12 C Region 2 Championships Information Package 8 P age
The softball fields at Loutet are located at the North end of Loutet Park, which runs along Rufus Avenue. There is a small parking lot next to the South diamond. However, to avoid vehicle damage from flying softballs and for the safety of players, we strongly recommend parking outside the parking lot, either to the West along 17 th Street or to the South along Rufus Avenue. Note that there are washrooms but no concession at Loutet (there are many shops on Lonsdale Avenue which is a 2 minute drive West of Loutet). Both diamonds at Loutet have seating for spectators but do not have designated scorekeeper seating. For safety, please use the path around the East side of the park outside the fence to get to/from the North diamond when games are in progress. Loutet Park Google Maps [map link] Karen Magnassan Rec Centre (Coaches & Managers Meeting) [map link] [map link] McCartney Creek Park (main tournament site) Loutet Park (additional fields) [map link] Driving route from Loutet to McCartney via Hwy 1 2016 U12 C Region 2 Championships Information Package 9 P age
Appendix D: List of Attachments 1. Tournament Master Schedule 2. Example Game Summary Sheet 3. Softball BC Scorekeeping Guideline 4. Participant Evaluation Survey 2016 U12 C Region 2 Championships Information Package 10 P age