Member Club and Coaches of Canoe Kayak Canada Information Guide 2017 Canadian Sprint Canoe Kayak Championships Welland, Ontario canoewelland2017.com
Introduction: This guide has been created in order to give Canoe Kayak Canada Member Clubs and Coaching staff all the information necessary for Canoe Welland 2017, the Canoe Kayak Canada National Sprint Championships. Should more information be required, please contact: Ted Roworth Flag Officer WOD t.roworth@bell.net Paul Vincent Vice Flag Officer WOD pdvincent@gmail.com Section 1: General Info Event Location: 16 Townline Tunnel Rd, Welland, ON Link to google map
Info Desk / Volunteer Sign-in / Ticket Booth Located in the main athletes building for all your information needs. Parking pass, ticket pickup, lost and found, volunteer sign-in/sign-up, and information on the Niagara Region, are all located here. Event Website: canoewelland2017.com Accommodations: See the accommodations tab on our website. http://www.canoewelland2017.com/accommodations.html Event Program: The event program will be available online. No paper copies will be distributed. Event App: Get the event App! Search in the App Store for Canoe Kayak Championships, or visit our website for real time results at canoewelland2017.com Live Stream: For the first time in the history of the Canadian Sprint Canoe Kayak Championships, all of the action will be broadcasted live online. Every race will be available at www.canoewelland2017.com. Additionally, portions will also be streamed live at http:// www.cbc.ca/sports. Therefore, if anyone is unable to travel to the Welland International Flatwater Centre to take in the racing, they won t miss a second. In order to pull off a project of this scope and size, we ll require some help from the Sprint Canoe Kayak community. Certain areas of the facility will be off limits during the championship, most notable are certain floors of the tower where our control room will be located and some of the structures along the banks of the course. These areas will be clearly marked with signs. Furthermore, to provide the best coverage to our viewers, we plan to conduct some live, oncamera interviews with athletes following races where trophies and medals are on the line. Please ensure that athletes know that they may be asked for an interview by a member of our broadcast team. These interviews are nothing to worry about as they won t be long; however, it is best if athletes have a bit of a heads-up beforehand so they know what s going on. From everyone working on the broadcast, we thank you in advance for your patience and understanding. We re thrilled to have the opportunity to cover such an exciting event and promise to present a broadcast of the highest quality. Best of luck to all!
Health and Safety: First aid is located beside boat control at the south end of the course. St. John Ambulance will be on site. Any athlete that requires puffers, EPI pens, allergy medication, or any device or product that is required for emergency purposes, needs to be placed in a ziplock bag with the athlete s name and race numbers attached. Everything should be delivered to the tower before each shift, and can be picked up at lunch, or at the end of the day at the base of the tower. This medication will be available in the big red rescue boat at the finish line, for athletes requiring anything at the end of the race. Local hospital is less than 4 minutes away from the race course for emergencies. Welland County General Hospital Section 2: Site Plan / Arrival Club Arrival: The site is open to all clubs Sunday, August 20th for set up, pass pickup, boat unloading, and on water practices after 9 am. Designated parking for trailers is located on Colborne st, on the west side. Volunteers will be on site to direct club trailers accordingly. Club trucks need to be unhitched from trailers through the duration of the national championships and parked in the main parking lot. Club sites will be clearly marked for site set up by club name. Site coordinators will be on hand to direct and assist clubs as required. Please fill out this form regarding your club arrival, as soon as possible. Each visiting club will be given one parking pass for their club truck that is towing their trailer.
Site plan:
Site Hours: Sunday, August 20th: 9am Monday - Sunday: 6:30 am - end of race day Security: Security will be on site starting Saturday, August 19th, at 6:00pm, and will continue each night, leaving at 7am each morning. There will be no security on site Sunday, August 27th. CanMas teams must remove their trailers or leave their boats at their own risk. Section 3: Racing Activity Coaches Representative Meeting: Date: Monday, August 21st Time: 6pm Location: Athletes building, meeting room, main level. Welland International Flatwater Centre Business Centre / Mailbox System: Coaches can pick up daily correspondence and race card updates in their mailboxes located at the info centre in the athletes building. Also, deck numbers for 6000m races, can be picked up here. Boat Control: Boat control is located at the south end of the canal. A courtesy scale will be set up for Sunday, August 19th at 9am, and sand bags will be available for athletes requiring additional weight. Boat control opens Monday, August 21st, at 7:30am with officials in attendance for the D Card race schedule. Boat control will be open from Tuesday - Saturday, 7am daily. At the finish of a race, boat control numbers will be displayed for athletes at the end of the course on a large magnetic board, as well as announced through the PA system.
Trophy Return: All trophies need to be returned to the base of the tower to Judy Tutty, CKC trophy representative, to be inventoried starting Sunday August 20th, after 9am. Please ensure that engraved name plates for your 2016 club winners have been placed on the trophies. D Card Races D Card ranking races will be held on Monday, August 21st on the Welland Regatta course. They will be run in four blocks as follows. 8:30 am D Card MC1 1000 8:37 am D Card MK1 1000 8:47 am SR Card MK1 200 8:50 am D Card WC1 200 8:53 am D Card WK1 200 Break 10:00 am SR Card WK1 500 10:05 am SR Card WC1 500 10:10 am SR Card MK1 1000 Break 1:00 pm SR Card MC1 1000 1:05 pm D Card WK1 500 1:10 pm D Card MK1 200 Break 3:00 pm SR Card WK1 200 3:03 pm SR Card WC1 200 3:10 pm SR Card MK1 500 The course will close for all other paddlers 15 minutes before each block of races starts. The course will re-open for training 5 minutes after the last race.
6000m Race Plan:
Awards Presentation: Presentations of awards when possible will occur shortly after the stated race. Please make your athletes aware that volunteers for the podium ceremony will be gathering them at boat control and escorting them directly to the awards area at the base of the tower. At the end of each race day any award ceremonies that may have been delayed because of subsequent races, will commence in order of race numbers. Award winners may be asked to be interviewed immediately after their races, in the media centre, at the base of the tower. This is a live stream production, so please make your athletes aware of proper interview etiquette. Commodore s Salute: Date: Saturday, August 26th Time: 13:30 line up Instructions: 1. Line up on the far side of the course (lane 1 and 2) and turn to face the tower. Wait for further instruction from the PA announcer to come forward towards the tower. 2. The Commodore will take her place at the podium 3. The starter will give a regular start command and the crews will be paddle across the race course together. 4. The crews will stop at the lane 9 buoy line. The announcer will ask the crew to check their boats. 5. The announcer will then lead the crews with the three cheers for the Commodore with the following: i. Hip - Hip - Hooray ii. Hip - Hip - Hooray iii. Hip - Hip - Hooray The war canoe crews will join the announcer on each call and will raise their paddles with water on the tips when they call Hooray. The Commodore will respond with a wave. 6. The Athlete s Representative will present the Commodore s Cup to the Commodore. The boats are not to leave until instructed by the announcer 7. War canoes will then proceed to the start line for the start of the U17 mens C15 race, scheduled for 13:50 (1:50pm).
Section 4: Social Events Skimming the Surface: Date: Wednesday, August 23rd Time: 7pm Venue: Welland International Flatwater Centre Age 19+ Cost: $20 This event is open to all athletes, coaches parents, and community members. An evening of entertainment, and celebration of the official opening of the Canadian Canoe Museum, Skimming the Surface exhibit hosted by Commodore Madeleine Hall. Catered event with appetizers provided as well as bar service available. Preorder tickets from the link here. Payment and pickup at the info desk in the Welland International Flatware Centre, Athletes building. Deadline for tickets: Wednesday, August 23rd, 5pm at the info desk. Alumni Reception: Date: Friday, August 25th Time: 4 pm - 7 pm Location: The Upper deck (beer garden) Join fellow CKC alumni at the Upper Deck - beer garden and viewing area for a casual reception during the last hour of races on Friday, including the Black race, and extending until 7 pm. This is a chance to connect with fellow CKC alumni and join an initial discussion on how we can all stay connected to the sport we love. Refreshments are available at this reception for sale. We look forward to seeing you there. Athlete Retirement: Date: Saturday, August 26th Time: 12:00 pm Location: Grand stand/ podium
Join the family, teammates and friends of our retiring National Team athletes and international officials at the podium on lunch break of Saturday for a special ceremony. These athletes and officials, who have dedicated so much to the sport will be honoured at this ceremony. Come down to the grandstand and join us in recognizing these athletes and officials. BurgeeFest: Celebrate the presentation of the Burgees! Date: Saturday, August 26th Time: End of race day Location: Grand Stand at WIFC Junior Dance: Niagara College Welland Campus The Core 100 Niagara College Boulevard, Welland, Ontario, L3C 7L3 Saturday August 26th, 2017, 8:00pm - 12:00am Pizza and pop included Cost: $20 This is a Much Video Dance. Tickets must be preordered by August 25th by one designated club representative. For ever 10 tickets purchased, the club must provide one chaperone to accompany the ten attendees. To order your tickets, fill out this form. Pickup / payment: Club representatives must pick up and pay for their tickets during Nationals by 12pm on Saturday, August 25th at the Info desk in the athletes centre, and name their chaperone for every 10 tickets purchased. Individual tickets are not sold, in team packages only. On Saturday, August 26th at 11am, chaperones must attend a brief meeting in the volunteer lounge of the athletes centre. Tickets and wristbands will be distributed at this time. Payment can be made by cash, cheque made out to Canoe Welland 2017, or credit card at the Info desk. Senior Dance: Legion #4 383 Morningstar Ave. Welland, Ontario, L3B 5B5 Saturday August 26, 2017, 8:30 pm to 1:30 am
19 years of age and up Carding at door Cost: $20 Tickets can be pre-ordered at this link. Preordered tickets can be picked up and paid for at the info desk daily until 3pm on Saturday. OR Individual tickets will be available at the info desk daily until Saturday at 3pm. There is a space capacity associated with this event. Please purchase early. Section 5: Site Amenities/ services General Parking: Parking entrance at the WIFC is at 16 Townline Tunnel Rd, Welland. Daily rate: $10/day paid in cash at the gate. Weekly Parking Passes: Tuesday - Saturday: $40 Tuesday - Sunday: $45 CanMas / Weekend Special: Saturday/ Sunday: $15 - Preordered passes must be picked up by Friday at 5pm or paid in cash at gate. Parking passes can be preordered online here. Payment for passes and pickup, Sunday, August 21st, or Monday, August 22nd, at the information desk in the athletes building at the Welland International Flatware Centre from 7am to 5pm. Individuals are encouraged to order weekly parking passes. Passes must be visible or your vehicle will be ticketed and/or towed by the City of Welland.
*** There is no parking on Shaw st. as you will be ticket and towed by the City of Welland. Shuttle Bus: Daily shuttle service available starting at 10am, leaving the WIFC, for Seaway Mall, with a stop at Niagara College Welland Campus (NC) on the way back to the race course. On-site Food and Beverage: Free drinking water will be available at the water truck adjacent to the athletes village. Vendors will be on-site to provide food and beverages for athletes and spectators. There will be no boxed lunches. See event website for full vendor information. http://www.canoewelland2017.com/vendors.html Canoe Kayak Canada Clothing / Vendors: Vendors will be on-site to provide a variety of shopping experiences from clothing, equipment, paddles, and everything a paddler will need. Canoe Kayak Canada will also be on-site to sell their new line of branded clothing.