July 10, 2017 Dear Adult 18 & Over League Player, CONGRATULATIONS to you and your teammates on being your USTA Adult 18 and Over League Regional Champion and advancing to the USTA Mid-Atlantic Adult 18 and Over Section Championships. This is the next step on the road to becoming a National Champion and this year the event is being held August 11-13, 2017 in Newport News, Virginia at Huntington Park Tennis Center and Christopher Newport University. This packet contains all the information you and your team will need to make the necessary preparations for the Section Championships. Please review the entire packet carefully and distribute the information accordingly to your team players. This packet will also be listed on the USTA website at http://bit.ly/2u0glmp. You can also go to usta.com click on Play Play As a Member Adult League Championships and you will reach the page where you will find Adult 18 and Over League Championship information at the bottom. Please note you ll need to share your location to see Mid-Atlantic specific information. All team captains must complete the online registration form. NO teams may advance without enough players to fill all courts for every individual match. Registration is open and teams MUST commit to the entirety of the tournament and register by July 30th. Information that you will need handy includes: Team Number, Region/Area and Names of Eligible Players Participating. We d love to engage with you via social media so please provide your social media handles if you have them and you re active. Click here to access the online registration form. I look forward to meeting everyone attending this year s Section Championships. If there is a change in your team s commitment to this event, please notify your League Manager and myself immediately as the runner-up team will be offered the opportunity to compete. If you have any questions please contact me at (703) 556-6120 or keeler@mas.usta.com. Tournament Staff Tournament Director: Lindsey Keeler Head Referee: Dzarr Daniels Grievance Committee Chair: Jon Smith Grievance Appeals Committee Chair: Carissa Dueweke Adult Leagues Committee Chair: Betty Snavely Best of luck to you and your team! On behalf of the entire USTA Mid-Atlantic Section we look forward to seeing you in Virginia. Sincerely, Lindsey Keeler Director of Adult Programs 703.556.51620 x. 7003 keeler@mas.usta.com
ADULT 18 & OVER LEAGUE SECTION CHAMPIONSHIPS When: August 11-13, 2017 Where: Host Hotel: Registration*: Captain s Meeting*: Newport News, Virginia Marriott Newport News at City Center 740 Town Center Drive Newport News, VA 23606 Pre-Registration Forms must be completed by July 30th Any team that withdraws after this deadline is subject to loss of deposit. Online Webinar Tuesday, August 8 from 6:30PM 7:30PM The Captain's Meeting Webinar will take place on August 8 from 6:30PM to 7:30PM approximately. A captain or representative is expected to attend or review the information discussed on the webinar. Below is a link and instructions to join. 1. Please join the meeting - https://global.gotomeeting.com/join/477682453 2. Use your micriphone and speakers (VoIP) - a headset or bluetooth is recommended. Or call in using your telephone to the following number 1.872.240.3412 and input the following access code 477-682-453. Play Begins: Awards: Official Ball: August 11, 2017 at 8:00AM Champion and Finalist Awards will be given out, up to 10-12 per team (additional awards may be ordered at the team s expense) Penn (provided and handed out prior to each match) Surface/Sites: Hardcourts Huntington Park Tennis Center and Christopher Newport University Player Amenities: Player Gift and Player Party Player Party is complimentary to players and guest tickets are $25.00* *Kids 14 and under are free
GENERAL SCHEDULE OF EVENTS 2017 USTA Mid-Atlantic Adult 18 & Over League Section Championships Please Note: All times are tentative and subject to change Day Date Time What Where Tuesday 8/8/2017 6:30PM 7:30PM Captain s Meeting Online Webinar Friday 8/11/2017 8:00AM Conclusion of Play Play Begins Huntington Park & Christopher Saturday 8/12/2017 8:00AM Conclusion of Play Play Continues Newport University Huntington Park & Christopher Newport University Saturday 8/12/2017 6:30PM 9:30PM Player Party Marriott Newport News at City Center Sunday 8/13/2017 8:00AM Conclusion of Championship Play Play Continues Huntington Park & Christopher Newport University CAPTAIN S MEETING The mandatory captain s webinar will begin at 6:30PM on Tuesday, August 8. Please do not contact me and tell me you cannot attend. It is important that all captains attend this webinar. You must register your team prior to the deadline. The last day to register is July 30, 2017. Below is a link and instructions to join. 1. Please join the meeting - https://global.gotomeeting.com/join/477682453 2. Use your micriphone and speakers (VoIP) - a headset or bluetooth is recommended. Or call in using your telephone to the following number 1.872.240.3412 and input the following access code 477-682-453. All players must meet standard eligibility requirements (e.g. current USTA membership, minimum 2 local league matches, 1 default counting) provable via TennisLink.
CAPTAIN S MEETING AGENDA 2017 USTA Mid-Atlantic Adult 18 & Over League Section Championships Welcome/Introductions Team Photos Photos will be taken of Champion and Finalist teams. If other teams would like a team photo please sign up for a time-slot at the tournament desk. Court Location & Schedule Court Rules and 2017 Section Regulations Team Line-Up Sheets Completed scorecards must be turned into the Tournament Desk by the team captain at the playing location no later than 30 minutes prior to when the match is scheduled to start. All team members on the line-up card must be on-site when you turn in the line-up card. A match could start as early as 30 minutes prior to the scheduled start time, so it is very important that your team is present and ready to play when the captain turns in the team line-up card. All players must be prepared to present photo identification to the tournament desk staff prior to going on the court. We will be doing random ID checks throughout the tournament. Tournament Rules Please review the enclosed tournament rules. Please keep in mind: - When you are assigned a court please ask your opponent what position they are playing. Make sure you are playing the right team and position. - When each individual match is completed all players from that line should report the scores and return the balls to the tournament desk. - When the team match is completed the captain from each team must go to the Tournament Desk to confirm scores and SIGN the scorecard. - The warm-up rule will be strictly enforced so we can ensure matches go on as scheduled. - All tiebreakers will utilize the Coman Rotation including the 10-point match tiebreaker in lieu of the third set. Awards - Awards will be handed out as play ends after completion of each division s matches. The USTA Mid-Atlantic Section, will provide up to ten or twelve awards for each Champion and Finalist team. Additional awards may be purchased at the team s expense. Sportsmanship Award Teams will be asked to nominate one deserving player from each team they compete against for each match throughout the tournament for the Sportsmanship Award. Those players who receive code violations from a Tournament Official are not eligible. The recipient will be determined based on player nominations and tournament staff review. Other Information/Questions USTA MEMBERSHIP All team members must have current USTA memberships through the tournament or players will be required to renew their membership prior to their first match. Please instruct your players to renew ahead of the tournament to avoid delays.
IMPORTANT TOURNAMENT RULES OF PLAY 1. Match Line-Ups will be included in your captain s packet at registration and must be turned in to the Tournament Desk no less than 30 minutes prior to the scheduled start of the match. Failure to do so will result in an automatic $50.00 cash fine for each such occurrence, which must be paid before each offending team may play. 2. Penalties for lateness apply, up to and including forfeiture will be observed throughout the tournament. The Tournament Desk clock, at the match site, is the official timepiece. This tournament uses followed by scheduling. By rule the Tournament Desk has the right to call matches up to 30 minutes before their scheduled start time, and will so if courts are available. 3. Once submitted line-ups cannot be changed without the approval of the Tournament Director. 4. The order of play is #1 Singles, #2 Singles, #1 Doubles, #2 Doubles and #3 Doubles. The Tournament Director has the authority to deviate from this order if needed. 5. A warm-up period not to exceed 5 minutes (including practice serves) shall be observed. 6. All matches shall be best of two tiebreak sets, with regular scoring. In the event of split sets, a match tiebreaker will be played in lieu of a third set. The Coman Tiebreak shall be used. Please Note: The Tournament Director/Referee reserve the right to alter the order of play or to implement alternative scoring systems at any time if necessary in their judgment to complete the tournament within the allotted time. 7. At the conclusion of each individual match, all players must return to the Tournament Desk to report scores and return the balls. Captains or their designees are required to sign the official scorecard at the conclusion of each team match. All reported scored are deemed final fifteen minutes after the conclusion of the last individual match. No changes will be accepted after that time. 8. A Referee will be on hand at all times to enforce proper conduct and observance of rules. 9. Teams departing prior to the completion of all their scheduled matches without the written permission of the Tournament Director may be disqualified from League play for the following year. 10. YOU MUST BRING A FULL TEAM TO THIS CHAMPIONSHIP. Teams unable to field enough players to compete in all lines will not be eligible to participate and the next team in line will be asked to advance. Waivers to this rule must be requested to the Section Office one week prior to attending. 11. If you choose to compete on more than one team, at a different level, no consideration will be given to scheduling. 12. If needed, the USTA tiebreaking procedures will be used to determine champions (2.03H). The 2017 tiebreaking procedures apply as follows: Team Wins, Individual Matches Won, Head-to-Head, Sets Lost, Games Lost, a Method to be determined by the Championship Committee. The winner of the third set shall be credited with a set won and a game won (2.03C) and the loser of the third set shall be credited with a set lost and a game lost (2.03C). RAIN PLAN THOSE ON COURT: In the event of rain, proceed to the lobby inside the facility, with the balls, for instructions on how to proceed. Write down the score and who was serving, and take that information with you to the lobby. DO NOT leave the tournament desk without speaking to the Tournament Director. RAIN UPDATED ON WEBSITE: You may visit the tournament website for updated tournament information. The tournament staff will have the option of revising the schedule and the tournament format, if necessary, in the event of inclement weather. We do have some indoor courts as backup. RAINEDOUT.COM: Register via RainedOut.com - https://www.rainedout.net/team_page.php?a=b373e5aa6dc8b7f3bb74 - to receive phone or email alerts on tournament updates.
HOST HOTEL INFORMATION Host Hotel: Address: For Reservations: to make a reservation. Marriott Newport News at City Center 740 Town Center Drive Newport News, VA 23606 Hotel reservations can be made by contacting the hotel at 866-329-1758 or clicking here The Marriott Newport News at City Center has blocked off rooms for tournament players and is offering the participants a room rate of $133 per night plus taxes and fees. The deadline for all reservations is July 27, 2017. Reservations made after the cutoff date may not have the group rate honored so make your reservations early.
HOST SITE INFORMATION Host Site: Address: Telephone: Note: Huntington Park Tennis Center 361 Hornet Circle Newport News, VA 23607 757-591-4853 (please only contact with questions about the facility) Players are expected to wear proper tennis attire during the tournament. No practice courts will be available once the first round of play begins each day.
CHRISTOPHER NEWPORT UNIVERSITY SITE INFORMATION Host Site: Address: Note: Christopher Newport University 1 Avenue of the Arts Newport News, VA 23606 This is a college campus. Please be respectful when on property. Alcohol is not permitted on site. No practice courts will be available once the first round of play begins each day. Please note that parking is limited and carpooling is suggested. Please allow yourself some additional time for parking.
Adult 18 & Over Sectionals Player Party Marriott Newport News at City Center 740 Town Center Drive Newport News, VA 23606 When: Saturday, August 12, from 6:30PM 9:30PM Dinner will be provided! Be ready to dance to the beats of our professional DJ! Have fun with friends and family at our Photo Booth! Keep a look out for our Cash Bar! Door Prizes! Cost: PLAYERS GET IN FREE! Guest Tickets - $25.00 Free entry for children 14 and under.
SHOW US WHAT YOU GOT AT THE NET! FACEBOOK.COM/USTAMAS FACEBOOK.COM/USTAMAS YOUTUBE.COM/USTAMAS TWITTER.COM/USTAMAS Tag/Share/Like us in ours as well as your Facebook pics & posts and Tweet us/instagram us all weekend at "USTAMASLeagues. We will be picking out frequent posters on our Social pages to receive prizes throughout the weekend so get busy even before the event! Travel shots, on and off court shots, fun photos from dinner, pre-match routine videos or team cheer, we want to see what you guys are doing at our events!