Dear Hosanna Family, HOSANNA DANCE STUDIO Teaching the Art of Dance with a Heart of Worship 1361 River Road Eugene, OR 97404 (541) 607-5798 www.hosannadance.com RECITAL AND YEAR END INFORMATION PACKET 1 April 1, 2012 It s recital time, and I am very excited for this year s production. The Hosanna Dance teachers have found inspiration for their dances from God s very own art work; His beautiful creation. The heavens and earth demonstrate the Father s lavish love for us. He has created for us layers of beauty that satisfy all of our senses and offer abundant sources of inspiration. Hosanna Dance students are getting to dance as lightning, stars, water, rainbows, lambs and more. I hope that we can come close to representing Gods creation praising Him and all of His good works. But with eager hope the creation looks forward to the day when it will join God s children in glorious freedom from death and decay. Romans 8:20(b)-21 (NLT) As many of us know, recital time can be hectic. The Hosanna Dance staff has put together this packet that contains helpful information in an effort to give you the tools you need for a smooth recital season. Please take some time to read through it carefully with a highlighter in hand to mark information pertinent to you and your student. If you have any questions concerning the information, you may call the studio office and we would be happy to help. We have made big changes to the recital line up this year to allow our audiences the enjoyment of a larger variety ages and skill levels. The information in this letter will also be available on our website: www.hosannadance.com Even if you have danced with us for many years, we encourage you to closely read all the information in this packet and to highlight the specific portions that apply to your family. What s in this packet: Recital details, including: o Show times and which classes will perform in which show (not listed in show order) o How and when to purchase tickets (including voucher information) o Rehearsal details o Costume information o Photography/DVD information (no personal videography during shows!) A copy of your account statement as of April 1 st, which also projects your May tuition o Important reminders regarding financial policies (relates to costume distribution) Calendar of post-recital performances (required!) Information on 2012 summer classes
RECITAL PERFORMANCE DETAILS When: Where: Tickets: There are a total of eight performances. Each CLASS will perform in TWO of the shows. 1. Saturday, May 19, 3:00 pm 2. Saturday, May 19, 4:15 pm 3. Saturday, May 19, 5:30 pm 4. Saturday, May 19, 6:45 pm 5. Sunday, May 20, 3:00 pm 6. Sunday, May 20, 4:15 pm 7. Sunday, May 20, 5:30 pm 8. Sunday, May 20, 6:45 pm Willamette High School s Powers Auditorium 1801 Echo Hollow Rd., Eugene, Oregon 97402 For directions see: http://www.bethel.k12.or.us/schools/whs/powers/index.html $7 each. Tickets may be purchased at the door or in advance at the studio. Combination tickets for all performances on the same day cost only an additional $3. Group Schedule and Performance Assignment (not in order of performance) EMERALDS GARNETS AMETHYSTS SAPPHIRES Mon 5/14 4:15-7:15 pm Mon 5/14 4:15-7:15 pm Fri 5/18 4:15-7:15 pm Fri 5/18 4:15-7:15 pm Performance 1: Saturday, May 19th 2:15 pm arrival, 3:00 pm Performance 1 Saturday, May 19 th 3:30 pm arrival, 4:15 pm Performance 1 Saturday, May 19 th 4:45 pm arrival, 5:30 pm Performance 1: Saturday, May 19 th 6:00 pm arrival, 6:45 pm Performance 2: Sunday, May 20 th 4:45 pm arrival, 5:30 pm Performance 2 Sunday, May 20 th 6:00 pm arrival, 6:45 pm Performance 2 Sunday, May 20 th 2:15 pm arrival, 3:00 pm Performance 2: Sunday, May 20 th 3:30 pm arrival, 4:15 pm Modern/Lyrical 6-8 Modern II Creative Dance (Mon) Ballet I Creative Dance (Tues) Youth Hip Hop Adult Tap Ballet III A Tumbling I Ballet IV A Ballet/Tap 6-8 Hosanna Dance Company Senior Spotlight (Michael) Tap II Intermediate Pointe Creative Dance (Thurs) Lyrical/Jazz III Creative Dance K (Fri) Dance Sampler Mime II Modern IV Ballet 6-8 (Sat) Tap I Creative Dance 3 & 4 (Wed) Tap III A & B Modern/Lyrical I HYPe Creative Dance 3-5 (Wed Eve) Senior Spotlight (Sarah) Lyrical/Jazz II Ballet III B Creative Dance 4 & 5 (Wed) Tap IV/V Ballet IV B Lyrical Jazz IV Ballet II Beg. Pointe Mime I Modern III Creative Dance (Sat) Advanced Pointe Hip Hop/Tumbling 6-8 Tumbling II Questions? Please call the studio at 541-607-5798 or see your child s teacher at class time. + MY BUDDY AND ME Dress rehearsal at Willamette High School Friday, May 18 th from 4:15-5:15 pm. My Buddy and Me will perform in the 5:30 show both Saturday and Sunday. 2
When: Where: Rehearsal Details See schedule on previous page. Willamette High School s Powers Auditorium 1801 Echo Hollow Rd., Eugene, Oregon 97402 For directions see: http://www.bethel.k12.or.us/schools/whs/powers/index.htm Backstage Procedures For All Dancers With four recitals each performance day and overlapping transitions between the shows, it is vitally important that we keep backstage organized and running smoothly throughout the process. Please trust that there is a method to the madness and that you cooperation with these policies and procedures ensures a successful recital for everyone. See schedule on previous page for your specific dress rehearsal date. Please note that we do not have access to the auditorium until 4:00 pm. If you arrive before 4:15 pm, staff will still be preparing the backstage area for the students and will not be ready to receive your child. Thank you for your patience. Remember that NO VIDEO RECORDING of any type will be allowed during the performances on Saturday or Sunday. Dress rehearsal is a great time to plan to record your dancers(s), if you so desire. Creative Dance and Age 6-8 Classes: All students should arrive in full costume with hair and make-up ready for the dress rehearsal. We strongly recommend leggings (or similar) over tights to protect those new tights! Parents and students should go directly to the auditorium. We will begin the rehearsal with announcements and prayer. When the backstage area is prepared, you will be directed to the checkin table where you will receive a pick-up tag and your child will be escorted to the Green Room. Your child will be assigned a group leader to help care for him/her backstage. Rehearsal begins with the Finale number, followed by the Creative Dance classes and the 6-8 classes. Please plan to pick up your child immediately following their dance number. Bring your child s tag to the lobby and follow the signs to the pick-up area. Level I and above: All dancers should arrive with hair and make-up ready for the dress rehearsal. Dancers may put on costumes after they arrive. Parents and dancers should go directly to the auditorium. We will begin the rehearsal with announcements and prayer. When the backstage area is prepared, dancers will be directed to the Green Room. Students will not have direct supervision and will be responsible for themselves and their possessions. The studio will provide staff only to assist with getting students lined up and onto the stage. Please discuss appropriate backstage behavior with your child before arrival. Dancers are free to leave after their last number is released from the stage unless the instructor asks you to stay to practice again at the end of the rehearsal. In addition to your dress rehearsal time, some classes will be asked to stay for an evening technical rehearsal. This will be determined by the complexity of the staging, lights, etc., for the individual pieces. Instructors will let the individual classes know if the technical rehearsal applies to them. Be sure to check with your student. We also plan to post the schedule for the tech rehearsal in Studio A. Keep your eyes on the bulletin board! 3
Performance: See schedule on previous page for your specific performance and arrival times on Saturday and Sunday. Creative Dance and Age 6-8 Classes: Please bring your student to the same check-in table location used for dress rehearsal. You will again be given an ID tag for post-performance pick-up. Dancers should only bring items essential to performance as groups will need to change locations backstage and have very little down-time due to the shortened recital format. We will provide some simple activities when needed. After the Finale number, proceed to the same pick-up area used during rehearsal. Due to the need for quick transitions and limited space, please send one adult with the provided ID tag to pick-up your dancer(s) and then meet in the courtyard to visit and congratulate them on a wonderful performance. Level I and above: We ask that you arrive as close to your scheduled arrival time as possible. Early or late arrivals will cause a significant disruption to the very tight schedule we need to run with four shows each day. Enter and exit through the courtyard door; look for signs to guide you. After the Finale, please exit the backstage area as quickly as possible unless you are dancing in the next scheduled recital. The next recital will be preparing to start as you exit and so we need to keep the rooms and hallways clear and traffic at a minimum. Foundation Garments GENERAL RECITAL POLICIES For the sake of modesty, ALL girls who are Level I or above or have a costume change are required to wear a nude- colored leotard as a foundation garment. Tights and costumes can be worn directly over the nude leo. Girls (of all ages) should not wear underpants beneath their costume. (Their tights or nude leo are their undergarment.) Boys in Level I and above should wear an appropriate dance belt with all costumes. Other General Recital Policies NO costumes are allowed in the auditorium. NO VIDEO RECORDING OR PHOTOGRAPHY OF ANY TYPE DURING RECITALS. THIS INCLUDES USE OF CELL PHONE CAMERAS All dancers except My Buddy & Me should stay backstage during their entire show and should be picked up by the same PARENT or legal guardian- NO siblings) who dropped them off. Students are expected to keep their belongings contained. We suggest a small suitcase or laundry basket. All belongings should be labeled with the student s name. All tights should be NEW. All shoes should be in good condition. 4
COSTUMES: Delivery: Account Status Pick-up Time Notes If account on auto-pay and has been current Costumes picked up at studio May 2-5th any class If absent during class, pick up at the alternate time below all year, OR not on auto time (Wednesdaypay and has a zero Saturday) balance on May 1 st. If not on auto-pay AND you have a balance owing at close of business Tuesday, May 1 st Pick up at studio Saturday, May 12 th, from 9 am -12 pm. No costumes released until account paid in full. Personal checks must clear our bank before costumes are released (currently takes ~5 days) Account balance must be zero before costume is picked up If you have any costuming questions, please call Brenda DeCock at 541-499-8808. Alterations: It is inevitable that not every costume will fit every child perfectly. Hosanna Dance does not have the resources to provide alterations for your student(s) (although many teachers will advise as to the type of alterations they recommend). It is the family s responsibility to arrange for any necessary alterations. You may contact Costume Manager for further questions regarding your costume(s). Miscellany: Students must wear new, clean, appropriate dance-quality tights with costumes. Makeup should be similar to street makeup, only darker (please see information on the photo schedule page regarding our recital makeup workshop). NO GLITTER should be worn on the face. (It ends up just looking dirty from the audience.) Dance shoes must be in good condition and comply with teacher s expectations. Please talk to your teacher regarding shoe specifications. Hair should also conform to the teacher s expectations. Hosanna Dance has a small supply of nude leotards, tights, slippers, and shoes that meet these standards. Please see the retail rack in Studio B. Prices: Vouchers: BOX OFFICE INFORMATION All seats are $7. All seats are ticketed, reserved, and sold on a first-come, first-serve basis. Purchase tickets at the studio office. Sale hours are listed below. If you wish to attend all the shows on the same day only, you can buy a combined ticket for only $3 more ($10 total). Enclosed in this letter you will find one white voucher for each enrolled class for your family. At the time of ticket purchase, each voucher can be exchanged for one ticket ($7 value). Vouchers must be presented at time of ticket purchase, so don t forget them at home! Vouchers also are given for signing up for volunteer positions during recital and rehearsal. Sale Dates: Ticket sales begin May 7 th and will continue until they are sold out or until rehearsal day. If a show has not sold out, tickets will also be available for purchase at the door. While no tickets will be sold at the studio on May 14 th or 18 th (dress rehearsal days), tickets will be for sale at Willamette High School s Powers Auditorium from 4:30-7:00 pm, on those days. 5
Ticket Sales Hours: Monday May 7th, (NOT the 14 th ) 9:00-10:30 am 3:30-7:30 pm Tuesdays May 8 & 15 9:00-10:30 am 3:45-5:45 pm Wednesdays May 9 & 16 9:00-10:30 am 4:30-6:45 pm Thursdays May 10 & 17 9:00-10:30 am No Evening Hours Friday May 11 (NOT the 18 th ) 9:00 am - Noon No Evening Hours Saturday May 12 9:00 am - Noon PHOTOGRAPHS/VIDEOGRAPHY: Our still photography/videography offers are as follows: Mark Willett will be taking low-light still photographs during the actual performances. He will sell photo DVDs of the shows at a table in the foyer during the recital. (For samples of his work, see www.hosannadance.com. Mark is responsible for all the photos on our web page.) Individual and group posed shots will not be professionally provided this year. In lieu of this, we will provide an opportunity for each class to be in costume with a backdrop available. This will be an opportunity for PARENTS to snap their own photos during a portion of your student s class. Please see the schedule on the reverse side of this page. Stafford Video Productions will again make DVDs of the recital. He will be recording the Saturday, May 19 th shows. Order forms for purchasing a copy will be in the programs at the shows. Pre-orders will also be taken, forms will be available in May at the studio. The Emerald and Garnet shows will be on one DVD and the Amethyst and Sapphire shows will be on a separate DVD (due to space constraints). Orders will be mailed after June 1, 2012. First DVD will cost $20.00; additional DVDs are $10.00 each. Orders can be placed on the telephone with a credit card or with the form in the recital program. REMEMBER: NO PERSONAL VIDEO RECORDING ALLOWED DURING THE SHOW! STAFFORD VIDEO PRODUCTIONS 21 East 28th Avenue, Suite A Eugene, OR 97405 Telephone: 541-683-5445 Fax: 541-683-5447 Toll Free: 1-877-556-4082 6
Photo Schedule May 2012 Monday, May 21 Creative Dance 3 & 4 Modern/Lyrical 6-8 Broadway Tap I Ballet I Modern II Tuesday, May 22 Creative Dance 4 & 5 Tumbling I Tumbling II Tap III A Modern III Tap IV/V Tap III B Modern IV Wednesday, May 23 Creative Dance 3 & 4 Ballet/Tap 6-8 Ballet III A Ballet IV A Broadway Tap II Creative Dance 3-5 Dance Sampler 10-10:30 am 3:30-4:00 pm 4:00-4:30 pm 4:45-5:15 pm 6:15-6:45 pm 2:30-3:00 pm 3:45-4:15 pm 4:45-5:15 pm 5:15-5:45 pm 5:45-6:15 pm 6:15-6:45 pm 7:15-7:45 pm 7:45-8:15 pm 12-12:30 pm 3:30-4:00 pm 4:00-4:30 pm 4:30-5:00 pm 5:45-6:15 pm 6:45-7:15 pm 7:45-8:15 pm Thursday, May 24 Creative Dance 3 & 4 Creative Dance 4 & 5 Modern/Lyrical Jazz I Ballet II Ballet III B Lyrical Jazz IV Lyrical/Jazz III Ballet IV B Friday, May 25 Dance Sampler Creative Dance Kinder HYPe Youth Hip Hop Mime II Lyrical/Jazz II Saturday, June 2 My Buddy & Me Ballet 6-8 Creative Dance 3-5 Hip Hop/Tumbling 6-8 Mime I 10-10:30 am 11-11:30 am 3:45-4:15 pm 4:15-4:45 pm 4:45-5:15 pm 5:15-5:45 pm 6:45-7:15 pm 7:15-7:45 pm 12:15-12:45 pm 1:00-1:30 pm 3:45-4:15 pm 4:15-4:45 pm 5:45-6:15 pm 7:15-7:45 pm 9:00-9:30 am 9:30-10:00 am 10-10:30 am 11-11:30 am 11:30 am-12 pm RECITAL MAKEUP WORKSHOPS! Level I & above students have a fantastic opportunity to learn recital makeup application techniques: Saturday, April 14 th from 1-4:30 pm. Class will be held at Hosanna Dance. Cost is $3 for the workshop, plus the cost of ordering makeup, if so desired. Students age 8 & younger, Friday April 13 th from 4:30-5:00 pm. Parents are encouraged to attend this workshop to learn proper recital hair and makeup techniques. Cost is $2 per family. HYPe kids will be providing childcare during this workshop. Additional information will be available on the Hosanna website: www.hosannadance.com. 7
STATEMENT OF ACCOUNT Enclosed with this packet you will find a copy of your most recent statement. This statement includes the billing for April and the projected May tuition. If your account is on automatic payment and your account has been current all year, you will be able to pick up your costume on the first available pick up date. If you self-pay each month or if your account has consistently carried a balance due, you will not be able to pick up your costumes until your final payment has cleared our bank (checks are currently taking 5 days to clear the bank so if you pay by check you will need to do so by the 25 th of April in order to pick up costumes beginning May 2nd). Please refer to the chart in the costumes section of this document for further details. If there is any problem with your final payment of the year (automatic or self-pay) your student(s) will NOT be cleared to dance in the recital until the account balance is zero even if you have already picked up your costume(s). Tips on reading your statement Please note that any amount in brackets at the bottom of the column titled Balance is the total amount you owe to Hosanna Dance, including a projection of your May obligation. If you have made changes to your enrollment or your records are different from ours, please contact us immediately. Remember, the financial agreement you initialed with your registration states that all enrollment changes must be made in writing to the Business Office in order to ensure accurate billing. POST-RECITAL PERFORMANCE SCHEDULE Once again we are looking forward to blessing residents of our community with the wonderful dances the students and teachers have prepared throughout the year. The community has warmly received these performances, and we always hear many positive comments from the venues at which we perform. Post-recital performances are an important part of our dance year and all students are expected to participate. Your child will perform on the same day he or she takes class but at a different time and location. This will mean a change to your schedule from May 28-June 9. Please pay close attention to the attached chart. Any scheduling conflicts MUST be discussed with your child s teacher. Please help your dancers understand what an opportunity we have to be a blessing to people who would not otherwise have access to such an uplifting performance. REMEMBER: The week immediately following recital, all classes will meet at the normal time and location. In addition to providing the photo opportunity (explained elsewhere) this time will be an important preparation for the community performances. 8
Dance Post Recital Performance Schedule May 28 - June 9 Monday May 28 NO Performance scheduled due to Holiday. Creative Dance 3-4 Mon, Broadway Tap I, Ballet IVA, Int. Pointe, Ballet IIIA, and Ballet I will perform on Tuesday, May 29th Modern/Lyrical 6-8, Modern II, Ballet IVB, Adv. Pointe and Ballet IIIB, and Beg. Pointe will perform on Friday, June 1 Tuesday May 29 Lead teachers: Terri and Aubrianne Location: Avamere Riverpark (425 Alexander Loop, Eugene) 345-6199 4:00-4:45 All Tuesday Classes and Creative Dance 3-4 Mon, Broadway Tap I, Ballet IVA, Int. Pointe, Ballet IIIA, and Ballet I Wednesday May 30 Lead teacher: Nicole Location: Grace Manor (2811 Bailey Lane, Eugene) 686-2721 All Wednesday Classes Thursday May 31 Lead teacher: Leanne Location: Sheldon Oaks (2525 Cal Young Rd., Eugene) 341-3700 4:00-4:40 All Thursday Classes (Park on street) Friday June 1 Lead teacher: Tiese Location: Alpine Springs (3760 N. Clarey St., Eugene) 607-9525 Performing Classes: All Friday Classes & Modern/Lyrical 6-8, Modern II, Ballet IVB, Adv. Pointe and Ballet IIIB, and Beg. Pointe Classes Saturday June 2 Lead teacher: Sarah Location: Lone Oak (2615 Lone Oak Way, Eugene) 463-7700 Arrival Time: 9:15am 9:30-10:15 All Saturday Classes Monday June 4 Lead teachers: Katherine Location: Holly Residential (1075 Irvington Dr., Eugene) 607-8587 Arrival Time: 3:15 3:30-4:15 All Monday Classes Tuesday June 5 Lead teacher: Jennifer Location: Ya-Poh-ah Terrace (350 Pearl St., Eugene) 342-5329 pm All Tuesday Classes Wednesday June 6 Lead teacher: Tiese Location: Alpine Springs (3760 N. Clarey St., Eugene) 607-9525 4:00-5:00 All Wednesday Classes Thursday June 7 Lead teacher: Becky Location: Grace Manor (2811 Bailey Lane, Eugene) 686-2721 All Thursday Classes Friday June 8 Lead teacher: Stephanie Location: Bayberry Commons (2211 Laura St., Spgfld) Performing Classes: All Friday Classes Saturday June 9 Lead teacher: Brenda Location: Chateau Gardens (29 S Cloverleaf Loop, Eugene) Arrival Time: 9:45am 10:00-10:45 All Saturday Classes 9