Exhibitor packet Sheraton Downtown okc 1 n. Broadway Special points of interest: Name Badges required Advertise in 3-ring Notebook Set Up Times Breakfast Sponsor Lunch sponsor Social Hour Educational Break Sponsors Hotel Information Info due By August 1. 2017 or sooner! Golf Information oklahoma city, ok 73147 Annual Golf Tournament Lake Hefner Golf Course Wednesday Sept. 20th, 2017 8:00am Breakfast, 9:00 am Shotgun vendor Set up 12:00 to 5:30 pm Mos eisley Space Port social in Exhibitor Hall 6:00-7:30pm Thursday Sept. 21st, 2017 Education & Exhibitors For More Information, Contact Wendy Gerdes, Marketing & Membership Director OSIA Post Office Box 14059, Oklahoma City, OK 73113 osia@oklahomaselfinsurers.com Office 405.604.0343
oklahoma Self insurers Conference & Exhibits S h e r a t o n D o w n t o w n o K C TERMS of THE Contract We agree to abide by the regulations affecting the 2017 Oklahoma Self Insurers Conference and Exhibition. 1. No exhibit space shall be sublet or offered for use by any exhibitor without the approval of the convention management of the Oklahoma Self Insurers Association 2. No exhibits permitted that do not have at least one person in attendance at all times. Solicitation or distribution of literature is not allowed except in the exhibitor s leased area, and only by paid vendors/ sponsors. Please respect your fellow vendors! 3. Exhibit booth personnel shall wear an identifying badge at all times on the exhibit floor. 4. It is expressly understood and agreed, and the exhibitor agrees by accepting these contract conditions, that he will make no claim of any kind against the Oklahoma Self Insurers Association, or any of their employees or members for any cause whatever prior, during, or subsequent to, or in connection with said trade show, nor for any injury that may occur to himself or his employees while in the Sheraton Downtown OKC nor for any damages of any nature of character whatsoever, and such exhibitors will hold Oklahoma Self Insurers Association harmless from any claim of any nature whatsoever, including any function sponsored by Oklahoma Self Insurers Association during the period of September 20th & 21st, 2017. 5. This contract is subject to all conditions under which the Sheraton Downtown OKC has made available to the Oklahoma Self Insurers Association, and the right is reserved to cancel the exhibit space assignment of any exhibitor. All points not covered herein are subject to settlement by the Oklahoma Self Insurers Association and the Association reserves the right to make such changes, amendments and additions to the rules or floor plan as shall be necessary. 6. Exhibits are to be left in place through the closing hours of the day of the Exhibition, Thursday 21st, 2017 All exhibit material must be removed from the Exhibit Hall after the close of the show at 5:00 pm, Thursday Sept. 21st.. No breakdown of booths is allowed until AFTER the completion of the last break on Thursday September 21, 2017 7. Set up is Wednesday September 20th from 12:00 pm to 5:30 pm and 6:30-7:30 am Thursday September 21st 2017 8. It is expressly understood that being an exhibitor at the Oklahoma Self Insurers Exposition does not guarantee product/service exclusively or endorsement on behalf of the sponsoring or managing entities. 9. All Door prizes/ give-a-ways are the sole responsibility of the Exhibitor. 10. Decorate your booth with the theme!!! Best Booth wins a FREE Booth for 2018. So bring out your Jedi Powers and be one with the Force! Let s have FuN!
2 0 1 7 B o o t h R e n t a l A g r e e m e n t o k l a h o m a S e l f I n s u r e r s A s s o c i a t i o n The Oklahoma Self Insurers Association agrees to provide the following to the undersigned exhibitor: 8 x 10 foot exhibit space skirted and draped, 1 trashcan and 2 chairs Background drape with 36 high side divider draping Electric is on request and must be noted. There is a $40.00 additional charge for electric Payment: Payment is due with 15 days of receipt of agreement Cancellation: Refunds will be paid on a cancellations rate of 75% of amount paid prior to July 15th, 2017 No refunds will be paid after this date. Attendees: Each booth receives 2 attendees. Additional attendee is $75.00 each Breakdown: Booths may be torn down AFTER the Thursday afternoon break, unless approved prior by OSIA. Any attendee breaking down prior to this time will not be offered a booth for 2018. **Set up begins at 12:00 pm on Wednesday September 20th, Social Hour starts at 6:00 pm Company Name for Booth Sign: Name Badge 1: Name Badge 2: Address: City: State: Zip: Email Address: Phone: Brief description of exhibitor: Cell of Primary Contact: Preferred Booth Number: 1st Choice 2nd Choice 3rd Choice Do you need an electric outlet? Yes No Check and Initial Member Booth $650.00 Non-member Booth $1100.00 Pay by Check: I agree to the terms of contract listed on the Terms of Contract page: Signature: Print Name: Pay by Credit Card Card Type: Visa/AMEX/MasterCard Other: Card Number: Name on Card Exp. Signature: CVC Code: FOR INTERNAL USE ONLY Confirmation Number: Booth Number Reserved Amount Paid Date Paid Payment Type:
Booths reserved Education Room
2017 OSIA Conference Sponsorship Opportunities All attendees will receive a program book with all speaker information, vendor descriptions, ads and a listing of all conference sponsors with their logos. This is a great opportunity to highlight your company and get your name out in front of the attendees! Please fill out your information and put a check next to any item you wish to sponsor (two pages). You may pay via check, credit card or via PayPal at ww.oklahomaselfinsurers.com Company Name: Contact Name: Address: City: State: Zip: Phone Number: Credit Card Number: Card Type: Email: Name on Card: Exp. Date: Signature: FOR INTERNAL USE ONLY Number of Items Amount Paid Date Paid Payment Type: Attendee Program Book **The Program Book will be a 3 Ring Binder, color front and back, vendor ads, speaker information and pages to take notes. AVAILABLE Inside Front Cover, Inside Back Cover or Outside Back ALL Sold Full Page Inside - color 8 1/2 width x 11 height Multiple $150 1/2 Page Inside - color 8 1/2 width x 5 1/2 height Multiple $100 Reserve your ad today First come, first served with cover ads! Please send in PDF or jpeg format please. Ads are due by July 30th, 2017 Must have a booth or an OSIA member to advertise in Program Book.
2017 osia Conference sponsorship opportunities CONFERENCE SPONSORSHIPS Show your support for OSIA! Be a Conference Event Sponsor! All sponsors will get recognition in the notebook, signage at the event and in the newsletter. Must be an OSIA member or have Aa booth to sponsor an event. Sponsorships are limited. Call today! T-Shirt Sponsor - Includes 1/2 page ad in program book & newsletter SOLD Koozie Sponsor SOLD Wednesday Evening Social Hour Co-Sponsorship 1 left $1750.00 Continental Breakfast (Thursday) Full Sponsorship $2,000.00 Morning Refreshment Break Co-Sponsorship 4 left $300.00 President s Luncheon Co-Sponsorship 3 Available $1250.00 1/2 page ad in Program Afternoon Refreshment Break Co-Sponsorship 5 Available $300.00 Registration Sponsor - Logo on name badge SOLD Decoration sponsor - Signage, Full page ad in Program SOLD Any Vendor sponsoring over $1000.00 will also have 2 vendor attendees permitted To attend conference. Call if you have any questions or concerns. JOIN OSIA to save money on a booth! Thank you, Wendy Gerdes **Must be an OSIA Vendor Member to Sponsor with out a booth.
2 0 1 7 A g e n d a osia Annual Golf Tournament Wednesday September 20, 17 Time: 8:00 am Registration & Continental Breakfast Lake Hefner Golf Course Shotgun Start: 9:00 am Wednesday September 20 2016 M o s E i s l e y S p a c e p o r t s o c i a l Sheraton downtown okc 6:00-7:30 pm Thursday September 21, 17 Exhibitor Hall opens Education & Networking 7:30 am 4:30 pm
Sheraton Downtown OKC 1 N. Broadway, Oklahoma City, OK 73147 Group Individuals Make Their Own Reservations: Attendee OK Self Insurers Association Conference (OR copy and paste the following link into a web browser) https://www.starwoodmeeting.com/book/ OKSelfInsurersAssociationConference Guests can access the site to learn more about the event and to book, modify, or cancel a reservation from October 3, 2016 to September 19, 2017. The last day to book reservations at the group rate is August 25, 2017. 2017 Annual Golf Tournament Hefner Golf Club 4491 S. Lake Hefner Drive Oklahoma City, OK 73116 Help sponsor one of the best parts of the OSIA Annual Conference - The Golf Tournament! The Golf tournament is always well attended and gives you a great opportunity to network one on one with your client base. Sponsors will get signage and recognition in the program, at the tournament and in the vendor hall. Hole sponsors will get recognition on your hole. Beer Carts must be done through OSIA. Sponsors will be listed on carts and signage. No vendors will be allowed beer carts on their own. Golf Sponsorships Available - Lower cost to sponsor! Join in the fun!! Breakfast Sponsor 1 Available $400 Lunch Sponsor SOLD Beer Carts 2 Available $500 Best Foursome 1 Available $400 Closest to the Pin 1 Available $250 Longest Drive 1 Available $250 Individual Hole Sponsorship 18 Available $100 signage on each hole
The Oklahoma Self Insurers Association Annual Golf Tournament Wednesday September 20th, 2017 The OSIA Annual Golf Tournament has become a terrific way to spend time with Your clients and associates in the industry. This will be our 7th tournament, and we always have a lot of fun! The North Course was designed by Randy Heckenkemper and stretches to just under 7000 yards from the black tees with a rating of 73.8Although challenging to even the most experienced golfer, we believe golfers of all ages and skills will enjoy the golf courses at Lake Hefner Golf Club. Deadline for registration is September 15th, 2017. Please send in your registration form along with payment. Mail/Credit Card/PayPal or osia@oklahomaselfinsurers.com Thank you, Wendy Gerdes ************************************************************** Golf For Everyone - Prizes and Fun Longest Putt, Closest to the Pin and Best Foursome Score Wednesday September 20th, Registration 8:00 am Coffee and Breakfast snacks 9:00 am Shotgun Begins - Golfer s Lunch starting at 1:00 pm Name: Business: Address: City: State: Zip: Phone: Yes, I plan to join you and here is my 4-some or assign me with a 4-some. Names: Handicap 1. 2. 3. 4. # players @ $75.00 ea. Come out with your clients & friends, hit some balls, and have a great day!! No denim of any kind, sweatpants, cut-offs or swimwear. Men must have a shirt with appropriate collar. A sleeveless shirt with collar or appropriate sleeved shirt are required for women.-spikes are also required. The dress code is strictly enforced at all times. OSIA P.O. Box 14059 OKC, OK 73113 Team Sponsor - $300.00 for all 4 players, must pay up in advance. Payment is due prior to golf tournament. Vendors must be an OSIA member
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