NORDSYNC ANNUAL REPORT Grenoble

NORDSYNC ANNUAL REPORT 2016 Grenoble 1

Content 1. Introduction... 3 2. Nordsync`s financial contribution to ESRF... 4 3. Organisation of Nordsync... 6 3.1 Distribution of shares... 6 3.2 Nordsync`s representation in Council and Administrative and Financial committee (AFC)... 7 4. Nordsync visibility at ESRF... 9 5. Purchases from the Nordic countries... 11 6. Nordsync annual meeting 2016... 11 Appendix 1. Beam time statistics... 12 Appendix 2. Purchase return coefficients... 21 Appendix 3. Minutes of the annual Nordsync meeting 2016... 22 Appendix 4. Calculation of the national shares... 25 Appendix 5 Nordsync delegation 2016... 26 Edited by Aase Hundere (Research Council of Norway) and Helmer Fjellvåg (University of Oslo) Cover: View from the main building towards the storage ring in 2015 following completion of phase I of the upgrade. - www.esrf.eu 2

Nordsync Annual report 2016 1. Introduction The four Nordic countries Denmark, Finland, Norway and Sweden are members of the ESRF through the consortium Nordsync, as formulated in the revised agreement concerning Nordsync that entered into force as from January 2008. An objective for Nordsync is to coordinate and enhance the use of synchrotron radiation for scientific and industrial research in the Nordic countries, and also to promote purchases to ESRF from Nordic companies. The members of ESRF are presented in Figure 1. Figure 1: ESRF members and associated (2016). During the period 2009-2022 the facility undergoes an ambitious modernisation programme in two phases with total investments of 330 MEUR. ESRF was in 2016 able to support a record number of experimental sessions. This increase is a direct consequence of the renewed beamline portfolio being built in the Upgrade Phase 1 which was completed in 2015. The Upgrade program allowed not only new scientific investigations but also shorter and more efficient experiments, says Director General Francesco Sette in the ESRF Annual report 2016. 3

Figure 2. ESRF Upgrade programme 2009 2022. The ESRF Extremely Brilliant Source program (ESRF- EBS) is overall in schedule in 2016. Most importantly the project is well off the starting blocks and substantial progress has been made both on the accelerator and experimental sides. This gives a high activity in procurements at ESRF which also has given a positive effect on Nordsync`s purchase return coefficient. The Phase II of the Upgrade Programme with a budget of 150 million EUR, includes construction of a new storage ring with a performance increased by a factor of 100, construction of new state-of-the-art beamlines and an instrumentation programme including optics and detectors. 2. Nordsync's financial contribution to ESRF At its 64 th meeting in November 2016, the ESRF Council approved the budget for 2016 of EUR 113 780 000. The Nordsync contribution to the ESRF budget for 2016 amounted to EUR 5617000. This contribution consists of two components: i) 5 % Nordsync share of the ESRF budget and ii) Nordic overuse of beam time according to ESRF rules for corrective measures. Table 1 gives an overview of Nordsync`s contributions to ESRF in the period 2013 2016. 4

Table 1. Nordsync's contributions to ESRF`s income budget in 2013 2016. ESRF income budget 2013 2014 2015 2016 Share Members contribution 3 580 569 3 589 870 4 517 250 4 565 600 (EUR)* Exceptional contribution overuse 1 690 616 2 098 347 776 407 1 052 114 beam time (EUR)* Total contribution Nordsync 5 271 185 5 688 217 5 293 657 5 617 000 (EUR)* Nordsync use beam time (%) 6.37 6.99 6.55 6,50 Nordsync ideal share (%) 5.03 5.00 5.00 5.00 * Source: Calls for contribution 2013 2016 Corrective measures and effect on the distribution of shifts for Nordsync In order to balance the scientific use of ESRF there are guidelines in place to regulate this. Each member and associated partner can add 10 % value of used beam time to their ideal share. Use of beam time exceeding 10 % is regarded as "overuse" and the member is requested to pay an exceptional contribution. Beam time granted through a peer review, and though the number of Nordsync proposals submitted roughly corresponds to the 5 % share, the quality of the proposals from the Nordic user communities are of a quality, so they are awarded more than 6 % of the beam time. As a consequence Nordsync has annually paid exceptional contribution for overuse according to the rules for corrective measures. In 2014 the Nordic use of beam time was "all time high" with a share of 6.99 %. This reflects that the Nordic synchrotron user communities are very competitive at ESRF, however this success also comes with a price. From 2015 Nordsync implemented a new routine giving the consortium a possibility to control costs corresponding to exceptional contribution. The implemented routine is as follows: Allocation of beam time above 6.5 % (calculated on an average for a calendar year) needs approval from the four Nordsync members. The scientific consequence of the new routine is that there can be limitations other than through the peer review process, for beam time allocated to the Nordic user communities. In 2016 about 45 shifts of beam time allocated through the peer review system were removed from the final allocation to Nordsync researhers. The Nordsync consortium will continue carefully monitoring the effect of the capping of beam time exceeding 6.5 %. Currently, it is estimated that more than 1000 scientists (including PhD students) from the Nordic countries are engaged in synchrotron based research. Out these approx. 300 use ESRF in their research annually. 5

3. Organisation of Nordsync 3.1 Distribution of shares The distribution of national shares between the four Nordsync countries changes every third year based on the distribution of DONE shifts at the ESRF beamlines by the national users, in preceding three years. This procedure is in accordance with the Nordsync agreement (2008). The annual shares for each country of the done shifts for Nordsync are given in Table 1. The calculated distribution of share for the periods (2014-16) and (2017-19) are presented in Table 2. See appendix 4 for more detailed description of the calculation of the national shares Table 2 Annual distribution of the DONE shifts at ESRF between the Nordsync countries Annual percentage of the distribution of shifts Data mining for distribution of shares (periods) Year Denmark Finland Norway Sweden 2014-2016 2017-2019 2020-2022 2009 19.8 % 13.2 % 24.1 % 43.0 % X 2010 28.5 % 8.2 % 16.3 % 47.0 % X 2011 25.7 % 9.7 % 22.7 % 42.0 % X 2012 22.8 % 11.6 % 28.9 % 36.7 % X 2013 22.3 % 20.0 % 24.0 % 33.7 % X 2014 22.6 % 15.6 % 23.9 % 37.9 % X 2015 22.2% 15.8 % 20.8 % 41.3% X 2016 28.3% 12.9% 16.4% 42.4% X 2017 X Table 3 National shares of the Nordsync membership of ESRF (2014-2016) and (2017-2019) National shares 2014-2016 2017-2019 Denmark 24.66 % 22.57 % Finland 10.35 % 15.73 % Norway 21.03 % 25.60 % Sweden 43.98 % 36.10 % Subtotal 100 % 100 % The scientists apply for beam time at all public beamlines and available CRGs at ESRF. Each beamline is equipped with advanced infrastructures mostly specialized for particular areas of research. The distribution of beam time is categorized into 12 different scientific categories and allocated by the beam line review committees. The allocated beam time to Nordic users distributed per scientific category is presented in Figure 3. There are quite large differences between the four countries; Sweden and Finland have their most successful groups within structural biology MX. Denmark has the majority of done shifts within materials science and the Norwegian use is dominated by utilization of the Swiss Norwegian beam line (SNBL). 6

No of shifts 400 350 300 250 200 150 100 50 0 Sweden Finland Denmark Norway Figure 3: Distribution of beam time statistics at ESRF pr. scientific area for the Nordsync countries in 2016. 3.2 Nordsync`s representation in Council and Administrative and Financial committee (AFC) The Nordsync steering committee has a representative from each of the member's countries. The members of the steering committee represent Nordsync in the ESRF Council as: 1. Member of Council and Head of Delegation (HoD) 2. Member of Council 3. Member of Council 4. Adviser in the Council and substitute for a member and Vice Head of Delegation According to the decision of the Nordsync Annual Meeting 2013, the council assignments shall rotate every second year among the steering committee members following the order Sweden-Finland-Norway-Denmark, with the Swedish representative acting as Head of Delegation in 2012, Finland in 2013-2014 and so forth. Head of delegation 2012: Sweden 2013 2014: Finland 2015 2016: Norway 2017 2018: Denmark 2019 2020: Sweden and so forth. According to the decision made in the Nordsync Annual Meeting 2013, the administrative and finance committee (AFC) assignments shall rotate every second year among the steering 7

committee members following the order Sweden-Finland-Norway-Denmark, with the exception during 2014 2017. This is due to Norway acting as the chair of the AFC in 2012 2015. The (three) two-year rotations of AFC HoD follow: 2011 2013: Finland 2014 2015: Denmark 2016 2017: Norway 2018 2019: Sweden Delegations in 2016 The representation of Nordsync in the ESRF Council by the steering committee was in 2016 as follows: Head of Delegation Helmer Fjellvåg, Norway (June & November Council meetings) Delegate Sine Larsen, Denmark (June & November Council meetings) Delegate Ingmar Persson, Sweden (June and November Council meeting) Adviser Keijo Hämäläinen (June & November Council meetings) The representation of Nordsync in the AFC in 2016 was as follows: Anders Kjær, Denmark, delegate (Head of Delegation, May and October, 2016) Ritva Taurio, Finland, delegate (May and October, 2016) Aase M. Hundere, Norway, adviser (May & October, 2016) Winnie Birberg, Sweden, delegate (May and October, 2016) 8

4. Nordsync visibility at ESRF Mikael Eriksson has been a member of Machine Advisory Committee (MAC) in 2015-16. Ragnvald Mathiesen has been a delegate to the Scientific Advisory Committee (SAC) and five other Nordic representatives have been members of the review committees in 2016 names highligted in bold in the below list: Review committees for beam time allocation Following the reorganisation in 2012, there were 10 beam time allocation committees in 2016. The committees are nominated by the Research Directors at ESRF. All member countries are welcome to suggest candidates for the committees and the Nordsync consortium generally encourages national user communities to take this opportunity. The members from Nordsync countries are highlighted in the list. Surfaces & Interfaces Science: C01 (Chair: Edwin Lundgren, Sweden) This deals with surfaces and interface science, including diffraction and spectroscopy. The remit is beamlines ID01, ID03, BM25B and BM32. Chemistry: C02 (Chair: Olivier Thomas); Ragnald Mathiesen, Norway, David Wragg, Norway This committee deals with proposals related to chemistry, atomic structures of material, engineering materials sciences and diffraction. The remit is beamlines ID11, ID15A, ID15B and ID22. Spectroscopy: C03 (Chair: Andrea Severing) The committee deals with spectroscopy, magnetism, chemistry and the electronic structures of materials. The remit is beamlines ID12, ID20, ID26, ID32 and BM28. Structure of Materials: C04 (Chair: Federico Boscherini) The committee addresses the electronic and magnetic properties of materials; structural properties aspects are included but only when related directly to magnetic or electronic properties. Techniques/methods include EXAFS, Powder Diffraction, Magnetism. The remit is beamlines ID24, BM01B, BM08, BM20, BM23, BM25A, BM26A and BM30B Diffraction: C05 (Chair: Valentina Giordano) This committee deals with studies of the structures of ordered systems, studies under extreme conditions, dynamics and spectroscopy. The beamline remit is: ID06-LVP, ID09A, ID18, ID27, ID28 and BM01A. Biomedical and Engineering Materials Research: C06 (Chair: Bert Müller); Per Ahlberg, Sweden This committee deals with studies of industrial or engineering relevance, as well as biomedical research involving 2D-3D X-ray imaging. In addition it reviews radiobiology and radiotherapy-related proposals. The remit is beamlines ID17 and ID19. Nanomaterials: C07 (Chair: Owen Addison) The committee reviews proposals involving nanomaterial, environmental science, and spectroscopy. The beamline remit is ID13, ID16B-NA and ID21 SAXS and soft condensed matter: C08 (Chair: Helga Lichtenegger) The committee reviews proposals on SAXS and soft condensed matter. The beamline remit is BM26B. Soft condensed matter: C09 (Chair: Michel Goldmann); Adrian Rennie, Sweden 9

This committee reviews proposal on spectroscopy and diffraction experiments on soft condensed matter. The beamline remit is ID09B, ID10 and BM02 Structural Biology: C10 (Chair: Gerlind Sulzenbacher) Marjolein Thunnissen, Sweden The committee reviews proposals to study the structures of biological macromolecules using X-ray crystallography. Experimental methods include single or multi-wavelength anomalous dispersion (SAD/MAD), molecular replacement using fixed wavelength X-rays, and Laue techniques. The beamline remit is IS14-1, ID23-1, ID23-3, ID29, ID30A-1, BM29, BM14U and BM30A. Staff at ESRF with Nordic affiliation A handful people with Nordic affiliation are among the staff at ESRF. Table 4 Staff with Nordic affiliation at the ESRF in 2016. Engineers Name First name Nationality Contract SVENSSON OLOF SWEDISH CDI OHLSSON STAFFAN SWEDISH CDI OSKARSSON MARCUS SWEDISH CDI Post-Docs. Name First name Nationality Contract PEDERSEN MARTIN NORS DENMARK CCD SUURONEN JUSSI-PETTERI FINLAND CCD Scientist Name First name Nationality Contract HONKIMAKI VEIJO FINLAND CDI WULFF MICHAEL DENMARK CDI CDD = temporary contract, CDI = permanent contract Senior technician Name First name Nationality WIKER GEIR NORWAY Staff at SNBL The CRG Swiss-Norwegian Beamline (SNBL) at BM01 A + B is one of the most successful and productive beamlines at ESRF which contribute to a positive Nordic visibility at ESRF. The possibility to use combined techniques at SNBL is considered particularly attractive to many users. In 2016 there was a restructuring of beamlines at SNBL. Beamline BM01B was moved to BM31 in May. The new beamline was in user operation from October 2016. The new beam line at SNBL increase the flexibility and possibilities to exploit new techniques in the future. 10

5. Purchases from the Nordic countries The return coefficient for purchases from the Nordic countries has always been low. The situation was improved late 2015 due to the purchase of magnets from the Danish company Danfysik. This positive purchase from a Nordsync supplier continued into 2016. The return coefficient in 2016 was 1,09. The full statistics are given in Appendix 2. 6. Nordsync annual meeting 2016 Nordsync held its annual meeting at the Research Council of Norway (Lysaker, Oslo) on September 28 th. The minutes of the meeting are provided in Appendix 3. The annual meeting 2017 will be held in Copenhagen on October 9 th. 11

Appendix 1. Beam time statistics The following pages display statistics for beam time allocated, scheduled, and number of shifts actually done by the Nordsync countries for the proposal rounds 10/2015 and 4/2016. The code in the first column refers to beam time allocation committee. All proposals containing at least one institution from a Nordsync country are shown, and the breakdown is by country. The same proposal may appear in two different tables if there are applicants from two Nordic countries. The country of the main applicant is also shown: it does not have to be the same as the country listed in the table. Table is without project titles. The list of CRG proposals is not included in these tables. Denmark ID All Req. BL (shifts) Alloc. BL (shifts) Done BL (shifts) CH-4631 ID12 (9) FR CH-4661 BM23 (18), BM26A, BM01B, ID26 (18) BM01B (18), BM23 (18) BM23 (18) IT CH-4696 BM01A (9) DK CH-4711 ID28 (18) DK CH-4715 ID21 (12) DK Country Code CH-4789 ID15A (9), ID31, ID11 ID31 (9) ID31 (9) DK CH-4813 ID12 (9) FR CH-4815 ID12 (18) DK CH-4829 CH-4838 BM23 (18), BM31, BM26A, ID26 (18), ID20, BM30B BM23 (6), BM25A BM26A (15) BM26A (15) IT DK CH-4888 BM01 (9) BM01 (9) BM01 (9) DK CH-4890 BM01 (12) DK CH-4919 ID21 (12) DK CH-4922 ID02 (9) SE CH-4960 ES-418 ID26 (18), ID20, BM30B ID19 (15), ID11, ID16B-NA ID26 (18) ID26 (18) IT DK ES-506 ID19 (15) DK EV-197 ID22 (6), BM31 ID22 (3) ID22 (3) IT EV-205 EV-213 BM20 (18), ID26 (9), ID20, BM30B ID16B-NA (14), ID13 HC-2325 ID22 (15) ID22 (18) ID22 (18) DE DK DK HC-2422 BM23 (12), ID24 (18) BM23 (18) BM23 (18) DK 12

HC-2471 ID27 (6) DK HC-2482 ID27 (9) ID27 (9) ID27 (9) DK HC-2503 ID28 (18) DK HC-2553 ID10 (18) FR HC-2699 ID32 (18) CH HC-2810 ID28 (18) ID28 (36) ID28 (9) DK HC-2882 ID24 (18) ID24 (18) ID24 (18) ESRF HC-2888 ID24 (18) ESRF HG-76 ID16B-NA (9) DK HG-84 ID13 (9), ID21 (6) ID21 (6) ID21 (6) DK HG-92 ID16B-NA (9) DK LS-2489 ID16A-NI (15) DE LS-2505 ID21 (18) GB LS-2527 ID09 (12) ID09 (15) ID09 (15) SE LS-2567 ID21 (18) GB MA-1317 (LT) ID11 (107), ID06A ID06A (90), ID11 (263) ID06A (203), ID11 (105) DK MA-2901 ID11 (15) ID11 (15) ID11 (15) DK MA-2907 ID11 (12) DK MA-3002 ID16A-NI (9) ID16A-NI (9) ID16A-NI (9) DK MA-3009 ID16B-NA (9) ID16B-NA (15) ID16B-NA (15) DK MA-3011 MA-3162 MA-3213 ID16B-NA (6), ID16A-NI ID31 (15), ID15A BM01 (15), ID15B, BM31 ID16B-NA (9) ID16B-NA (8) DK ID31 (15) ID31 (15) DK BM01 (15) BM01 (15) DK MA-3230 ID19 (15) ID19 (24) ID19 (17) NO MA-3267 ID02 (12) NO MD-830 (LT) ID16A-NI (108) ID16A-NI (108) ID16A-NI (85) FR MD-980 ID15A (9) DK MI-1245 ID09 (24) ID09 (36) ID09 (32) FR MX-1780 (BAG) BM29, ID23-1, ID29, ID30B, ID23-2, ID30A-1 BM29 (6), ID23-1 (9), ID23-2 (6), ID29 (12), ID30A-1 (1), ID30B (6) BM29 (7), ID23-1 (9), ID23-2 (5), ID29 (6), ID30A-1 (3.8), ID30B (3) DK MX-1807 BM29 (1) BM29 (1) BM29 (1) DK MX-1818 BM29 (2) BM29 (2) BM29 (2) DK MX-1856 ID23-1 (1) ID23-1 (2) ID23-1 (2) DK MX-1868 BM29 (3) BM29 (2) BM29 (3) ESRF MX-1871 BM29 (3) DK SC-4248 BM28 (9) DK SC-4285 ID02 (12) ID02 (6) ID02 (6) DK SC-4440 ID10 (18), ID02 (21) DK 13

Finland ID All Req. BL (shifts) Alloc. BL (shifts) Done BL (shifts) CH-4719 ID02 (9) ID02 (6) ID02 (6) FI CH-4739 ID20 (15) DE CH-4747 ID26 (18) FI CH-4945 ID20 (15) DE Country Code CH-4946 ID20 (12) ESRF CH-4959 ID26 (18) ID26 (18) ID26 (18) FI ES-377 BM30B (18) DE ES-417 ID19 (3) FI ES-452 BM30B (18) BM30B (18) BM30B (24) DE ES-502 ID19 (12) ID19 (12) ID19 (12) FI HC-2558 ID20 (18) ID20 (18) ID20 (18) FI HC-2867 ID20 (9) FI HC-2875 ID20 (18) ID20 (18) ID20 (20) FI HG-90 ID19 (6) FI LS-2481 ID19 (12) FI LS-2545 ID19 (9) FI LS-2565 ID21 (12) ID21 (12) ID21 (12) FI MA-2787 ID16B-NA (12) ID16B-NA (24) ID16B-NA (15) FR MA-2865 BM25B (18) FI MA-3010 ID16B-NA (15) FI MD-953 ID17 (18) ID17 (24) ID17 (12) FR MD-963 ID19 (9) FI MD-999 ID17 (15) CH MD-1010 ID17 (15) ID17 (24) ID17 (18) BE MI-1269 ID16B-NA (18) ID16B-NA (15) ID16B-NA (15) DE MX-1734 (BAG) BM29, ID30A-1, ID30A-3, ID23-1, ID29, ID30B, ID23-2 BM29 (6), ID23-1 (6), ID23-2 (6), ID29 (9), ID30A-1 (6), ID30A-3 (12), ID30B (6) BM29 (6), ID23-1 (6), ID23-2 (6), ID29 (9), ID30A-1 (3.9), ID30A-3 (12), ID30B (6) FI MX-1792 (BAG) BM29, ID30A-1, ID23-1, ID29, BM14U, ID30A- 3, BM30A, ID30B BM14U (3), BM29 (12), BM30A (3), ID23-1 (6), ID29 (6), ID30A-1 (24), ID30A-3 (6), ID30B (3) BM14U (3), BM29 (10), BM30A (3), ID23-1 (6), ID29 (6), ID30A-1 (10.1), ID30A-3 (3), ID30B (3) NO MX-1828 (BAG) ID30A-1, ID23-1, BM14U, ID30A-3, ID29, BM30A, BM29 BM14U (3), BM29 (1), BM30A (3), ID23-1 (6), ID29 (3), ID30A-1 (6), ID30A-3 (9) BM14U (3), BM29 (1), BM30A (3), ID23-1 (6), ID29 (3), ID30A-1 (7.8), ID30A-3 (6) GB 14

MX-1850 (BAG) BM29, ID30A-1, ID30B, ID30A-3, ID23-1 BM29 (6), ID23-1 (1), ID30A-1 (12), ID30A-3 (6), ID30B (6) BM29 (6), ID23-1 (1), ID30A-1 (10.3), ID30A-3 (4.5), ID30B (3) FI SC-4291 ID13 (6) FI SC-4297 ID13 (15) FI SC-4351 BM25B (21) FI SC-4404 ID13 (9) FI 15

Norway ID All Req. BL (shifts) Alloc. BL (shifts) Done BL (shifts) CH-4642 BM01B (12) PL CH-4647 BM01B (18) NO CH-4665 BM23 (18), ID24 BM23 (18) BM23 (17) CH Country Code CH-4669 CH-4697 BM23 (18), BM01B, BM26A, BM31 BM01A (18), BM01B BM23 (18), BM31 (18) BM31 (18) RU NO CH-4788 ID15A (15) NO CH-4829 BM23 (18), BM31, BM26A, ID26 (18), ID20, BM30B BM26A (15) BM26A (15) IT CH-4876 BM31 (15) NO CH-4877 BM31 (18), BM23 RU CH-4881 BM31 (18) NO CH-4882 BM31 (15) DE CH-4883 CH-4887 BM31 (15), BM26A, BM23, BM08 BM01 (6), BM31 (3) BM23 (15) BM23 (17) IT NO ES-295 (LT) ID19 (45) ID19 (45) ID19 (37) FR ES-410 ID19 (9) ID19 (18) ID19 (10) NO ES-416 ID19 (9) NO ES-504 ID19 (9) NO HC-2295 HC-2640 ID03 (9), BM25B ID15A (6), ID11, ID22 NO ID22 (6) ID22 (6) NO HC-2740 BM31 (9) NO HG-93 ID21 (16) NO MA-2847 MA-2933 MA-3048 MA-3155 MA-3208 ID01 (15), BM25B BM01B (18), BM26A ID26 (18), BM01A (18) ID22 (9), ID11, ID15A BM31 (15), BM23 NO BM01B (15) BM01B (15) NO ID26 (18) ID26 (18) CH ID22 (9) ID22 (9) NO BM31 (18) BM31 (18) IL MA-3209 BM31 (18) NO MA-3210 BM31 (12) NO MA-3211 BM01 (15) NO MA-3215 BM01 (15) NO MA-3230 ID19 (15) ID19 (24) ID19 (17) NO 16

MA-3267 ID02 (12) NO MI-1274 ID10 (15) NO MX-1792 (BAG) BM29, ID30A-1, ID23-1, ID29, BM14U, ID30A- 3, BM30A, ID30B BM14U (3), BM29 (12), BM30A (3), ID23-1 (6), ID29 (6), ID30A-1 (24), ID30A-3 (6), ID30B (3) BM14U (3), BM29 (10), BM30A (3), ID23-1 (6), ID29 (6), ID30A-1 (10.1), ID30A-3 (3), ID30B (3) NO MX-1811 BM29 (3) BM29 (3) BM29 (3) NO MX-1817 BM29 (1) BM29 (3) BM29 (3) NO SC-4285 ID02 (12) ID02 (6) ID02 (6) DK SC-4324 ID09 (15) NO SC-4338 ID10 (12) NO 17

Sweden ID CH-4399 CH-4578 All Req. BL (shifts) ID09B (18), ID09 ID24 (18), BM23 (18) Alloc. BL (shifts) ID09 (9), ID09B (15) Done BL (shifts) ID09 (9), ID09B (21) Country Code ESRF ID24 (36) ID24 (37) SE CH-4600 ID03 (18) ID03 (15) ID03 (15) ES CH-4620 ID22 (9) SE CH-4654 BM08 (18), BM23 BM08 (15) BM08 (15) IT CH-4702 ID06-LVP (18) SE CH-4703 ID06-LVP (18) SE CH-4720 ID02 (12) SE CH-4737 ID20 (18) SE CH-4753 ID26 (18) DE CH-4801 ID22 (18), ID31, ID15A CH-4922 ID02 (9) SE CH-4926 ID02 (9) SE CH-4949 ID24 (18), BM23 (3) CH-4968 ID26 (3) SE ES-342 ID19 (15) ID19 (30) ID19 (15) SE ES-406 ID19 (3) SE ES-415 ID19 (15) ID19 (12) ID19 (13) SE ES-500 ID19 (3) SE ES-505 ID19 (12) ID19 (12) ID19 (12) CZ ES-520 ID21 (12) SE HC-2289 ID03 (15) ID03 (30) ID03 (25) SE HC-2317 ID11 (12), ID22, ID31 HC-2320 ID11 (18) SE HC-2345 ID12 (18) DE HC-2346 ID12 (18) DE HC-2378 BM28 (18), BM02, BM25B SE SE SE BM28 (18) BM28 (18) SE HC-2380 BM28 (18) SE HC-2382 ID32 (18) DE HC-2393 ID32 (18) SE HC-2397 ID32 (21) DE HC-2399 ID32 (18) GB HC-2411 BM01B (6) SE HC-2418 BM23 (12), BM26A, BM30B HC-2521 ID16B-NA (18) ID16B-NA (12) ID16B-NA (12) SE HC-2535 ID09 (18) DE HC-2538 ID09 (15) ID09 (18) ID09 (18) SE SE 18

HC-2545 ID10 (15), ID01, BM32 HC-2567 ID20 (18) SE HC-2624 ID03 (18) SE HC-2703 ID32 (18) ID32 (18) ID32 (18) SE HC-2706 ID32 (18) GB HC-2793 ID27 (6), ID15B SE HC-2831 ID21 (18) SE HC-2850 ID10 (15) RU HC-2862 BM28 (18) SE HC-2869 ID20 (18) SE LS-2487 ID16A-NI (9) ID16A-NI (9) ID16A-NI (9) GB LS-2527 ID09 (12) ID09 (15) ID09 (15) SE LS-2542 ID19 (9) SE LS-2543 LS-2550 ID19 (6), ID17 (6) ID16A-NI (12), ID16B-NA RU SE ID16A-NI (12) ID16A-NI (12) BE LS-2584 ID13 (15) SE LS-2589 ID09 (15) ID09 (15) ID09 (15) SE LS-2590 ID09 (15) SE LS-2594 ID09 (18) SE LS-2595 ID10 (9) ID10 (9) ID10 (9) SK LS-2596 ID26 (6) SE MA-2239 (LT) ID03 (72) ID03 (63) ID03 (66) SE MA-2855 ID03 (18) ID03 (18) ID03 (11) SE MA-2890 ID11 (12), ID31 SE MA-2919 ID22 (9) SE MA-2988 ID19 (6) SE MA-3024 BM26B (9) SE MA-3035 ID09 (15) ID09 (15) ID09 (15) SE MA-3043 ID20 (6) ID20 (6) ID20 (9) DE MA-3126 ID15A (5), ID11 SE MA-3143 ID15A (9) ZA MA-3144 ID15A (6) SE MA-3160 ID31 (12) SE MA-3227 ID19 (3) ID19 (3) ID19 (3) FR MD-953 ID17 (18) ID17 (24) ID17 (12) FR MD-956 ID19 (11) ID19 (18) ID19 (6) SE MD-962 ID19 (8) SE ME-1418 ID15A (6) ZA ME-1421 ID15A (9) ZA MI-1226 ID19 (12) ID19 (24) ID19 (9) SE MI-1246 ID09 (15) SE MI-1254 ID01 (6) ID01 (9) ID01 (9) CH MI-1271 ID09 (15) SE 19

MX-1730 (BAG) ID30A-1, ID30A- 3, ID29, ID30B, BM30A, ID23-2, ID23-1, BM14U BM14U (3), BM30A (3), ID23-1 (3), ID23-2 (3), ID29 (3), ID30A-1 (6), ID30A-3 (6), ID30B (6) ID23-1 (3), ID23-2 (3), ID29 (3), ID30A-3 (6), ID30B (3) SE MX-1749 (BAG) ID30A-1, ID30A- 3, ID23-1, ID29, ID30B, BM14U, ID23-2, BM30A BM14U (3), BM30A (3), ID23-1 (9), ID23-2 (12), ID29 (9), ID30A-1 (12), ID30A-3 (12), ID30B (6) BM14U (3), ID23-1 (9), ID23-2 (11.3), ID29 (8.5), ID30A-1 (2.6), ID30A-3 (10), ID30B (6) SE MX-1772 BM29 (2) BM29 (2) BM29 (2) SE MX-1791 (BAG) BM29, ID30A-1, ID23-1, ID29, ID30B, BM14U, BM30A, ID23-2, ID30A-3 BM14U (3), BM29 (6), BM30A (6), ID23-1 (9), ID23-2 (9), ID29 (6), ID30A-1 (6), ID30A-3 (6), ID30B (12) BM29 (3), BM30A (3), ID23-1 (6), ID23-2 (6), ID29 (6), ID30A-1 (4.3), ID30A-3 (3) SE MX-1795 (BAG) BM29, ID23-1, ID30B, ID23-2, ID30A-3, ID30A- 1 BM29 (12), ID23-1 (6), ID23-2 (9), ID30A-1 (2), ID30A-3 (6), ID30B (3) BM29 (9), ID23-1 (9), ID23-2 (9), ID30A-3 (3), ID30B (3) SE MX-1800 ID29 (2), ID23-1 ID23-1 (2) ID23-1 (2) SE MX-1809 BM29 (3) BM29 (3) BM29 (3) SE MX-1812 ID29 (3), ID23-1 ID29 (2) ID29 (2) SE MX-1823 ID23-2 (2), ID29 ID23-2 (4) ID23-2 (2) SE MX-1840 (BAG) BM29, ID30A-1, ID23-1, ID29, ID30B, BM30A, ID23-2, ID30A-3 BM29 (4), BM30A (3), ID23-1 (6), ID23-2 (6), ID29 (9), ID30A-1 (2), ID30A-3 (9), ID30B (6) BM29 (5), BM30A (3), ID23-1 (6), ID23-2 (3), ID29 (10), ID30A-3 (11), ID30B (6) SE MX-1846 (BAG) ID23-1, ID29, ID30B, BM30A, ID30A-3 BM30A (3), ID23-1 (3), ID29 (6), ID30A-3 (3), ID30B (3) ID23-1 (3), ID29 (1.5), ID30A-3 (4), ID30B (3) MX-1857 ID29 (3), ID23-1 ID29 (3) ID29 (3) SE MX-1858 BM29 (3) BM29 (3) BM29 (3) SE MX-1872 ID23-2 (2), ID29, ID30A-3 SE ID30A-3 (2) ID30A-3 (2) SE MX-1908 BM29 (3) BM29 (3) BM29 (3) SE SC-4250 BM01A (6) SE SC-4284 ID02 (6) SE SC-4339 ID10 (18) SE SC-4372 ID02 (9) SE SC-4375 ID02 (6), BM26B SC-4376 ID02 (12) SE SC-4380 ID02 (6) GB SC-4385 ID02 (6) SE SC-4391 ID02 (15), BM26B SC-4416 ID13 (6) SE SC-4441 ID10 (12) ID10 (15) ID10 (15) SE SC-4448 ID10 (18) DE IT SE 20

Appendix 2. Purchase return coefficients Evolution of purchase return coefficients from January 1996 to December 2016 for Nordsync Period Return coefficient 1/96 12/98 0.26 1/97 12/99 0.17 1/98 12/00 0.25 1/99 12/01 0.28 1/00 12/02 0.33 1/01 12/03 0.31 1/02 12/04 0.34 1/03 12/05 0.54 1/04 12/06 0.50 1/05 12/07 0.63 1/06 12/08 0.58 1/07 12/09 0.57 1/08 12/10 0.50 1/09 12/11 0.41 1/10 12/12 0.37 1/11 12/13 0.31 1/12 12/14 0.30 01/13 12/15 1,21 01/13-06/16 1,09 Historical average 0.39 21

Appendix 3. Minutes of the annual Nordsync meeting 2016 Participants: Sweden; Winnie Birberg (WB) and Ingmar Persson (IP) Denmark: Sine Larsen (SL) Finland: Ritva Taurio (RT) and Keijo Hämäläinen (KH) Norway: Aase Marie Hundere (AMH) and Helmer Fjellvåg (HF) Venue: The Research Council of Norway, Drammensveien 288, Lysaker. Date: Time: 28. September 10:30-16:30 hrs Item 1 Adoption of the agenda The agenda was adopted. Item 2 Approval of minutes from the 2015 Nordsync annual meeting in Oslo The Minutes was approved with minor changes. Item 3 Nordsync Annual Report 2015 A slightly adjusted outline of the Nordsync Annual Report has been introduced for this year's report. The Nordsync delegates had received a first draft version which was discussed and adjusted during the meeting. A revised version will be circulated and finally approved by email correspondence. Item 4 Update from ESRF Council and HoD 2016 Nordsync` s head of delegation (HF), reported from the recent Head of Delegation meetings. There had been a record number of proposals for beamtime with well representation also from new Members. The status for the negotiations with Associates is progressing, some positive signals regarding outstanding contributions and possible changes in participants in the CentralSync consortium has been presented. There are ongoing negotiations with potential new Associates. ESRF still has possibility to re-open some beam lines to increase capacity if needed. There are ongoing discussions whether new Associates should contribute with a higher entrance fee as the construction costs of the facility have increased significantly as a consequence of ESRF Upgrade. The long shut down during EBS will take place in the period January 2019-August 2020 (18 months). Exact dates will be announced in June 2017. Most components are already in place and the project is so far on time and according to budget. Work related to evaluation of use of external labour during the EBS project and its compliance to French Labour Laws, is in progress. The EBS project affects the split beamlines. The affected beam lines are offered alternative solutions at ESRF. The Swiss-Norwegian beamline (SNBL) is already established in new locations (BM1 and BM31). 22

The new French electricity tax (TICFE) will affect the ESRF budgets and correspondingly ESRF has presented two options (1,35 % and 2 %) of increased income budget to cover increased expenses. The 2017 budget will be discussed in forthcoming AFC meeting and decided by Council. ESRF has presented justifications for the proposed 2 % increase. There are ongoing negotiations between ESRF and the labour unions regarding with respect to the collective agreements. Item 5 Beamtime limitation Nordsync, revisited From 2015 Nordsync implemented a new routine giving the consortium a possibility to control costs corresponding to exceptional contribution. Allocation of beam time above 6.5 % (calculated on an average for a calendar year) needs approval from the four Nordsync members. It was decided to keep this beam time limitation in 2017 and 2018. It was decided to include a paragraph in the Nordsync annual report 2015 where the reasoning and effect of the beam time limitation is explained more thoroughly for parties interested in the subject. Item 6 Renewal of the Nordsync contract how to proceed? It was decided to leave the Nordsync contracts unchanged even though the present version not fully reflects the revised ESRF Convention. However, these recent changes do not affect the agreement between the Nordsync parties. Item 7 Nordsync position on the ESRF proposed budget for 2017 The members of Nordsync are still in process of concluding position with respect to the two proposed options ( + 2 % and + 1.35 % ). Sweden raised a question about data policy and missing budgetary allocations (at least not explicitly stated). AFC delegates will follow up on this in the meeting and request a feedback from ESRF. Item 8 Discussion of items on the agenda of the forthcoming ESRF AFC meeting No specific comments other than those already covered in the agenda. Item 9 Information on national status regarding the projects MAX IV, ESS and XFEL Sweden (IP) presented updated information about the building and commissioning of beam lines at MAX IV. The facility was inaugurated June 21 st 2016. The ESS construction is ongoing. John Womersley, CEO of the UK s Science and Technology Facilities Council (STFC), is appointed the next Director General. He joins the ESS project on November 1 2016. Finland (KH) informed that Finnish interest in XFEL is presented in an early draft of a national road map for research infrastructure. It would be interesting to evolve thoughts of using "the Nordsync model " for joint membership at XFEL. 23

Item 10 Information on national user meetings Sweden (IP) there has been no user meeting in 20165 but MAX lab will host a meeting March 2017. Finland (KH) has a very active user community and there is established an annual meeting. The 2016 meeting in Helsinki gathered approximately 70 participants. Denmark (SL) has its DanScatt which organize annual meetings where typically 200 scientists from a broad scientific user community participate. Norway (HF) there has been no synchrotron user meeting in 2016. Item 11 HoD Nordsyn 2017-2019 Sine Larsen from Denmark will be head of Delegation for Nordsync in ESRF Council in the period 2017-2018. Item 12 Nordsync annual meeting 2017 The AFC meeting will take place 19-20 October. It was proposed to set the date for the Nordsync Annual meeting 2017 either being Friday October 6 th (week 40) or Monday October 9 th (week 41). Item 13 Any other business The ESRF Council meeting June 2017 will take place at MAX IV in Sweden. The Swedish Research Council and MAX IV will jointly host the meeting. There will be meetings and formal events (dinner) by invitations to distinguished guest. More information will follow. Director Asbjørn Mo from the Research Council of Norway presented a new strategy for Norwegian representation at international organizations like ESRF. Due to the increasing number of similar organizations especially as a consequence of ESFRI, The Research Council will have limited capacity to follow directly all committees. The ambition is to establish a national steering committee with representation from the R&D institutions and potentially transfer the responsibility to them for representations in different committees like the AFC. 24

Appendix 4. Calculation of the national shares 1) The calculations are based on data delivered by the ESRF containing information for each proposal on the number of DONE shifts, participating institutions, their nationality, and whether the proposal is a CRG proposal, normal proposal, or industrial proposal. 2) The National Fraction for each proposal is calculated as the number of participating institutions from the particular country divided by the total number of participating institutions. Institutions are considered as identical if they have the same postal address unless they belong to different research institutions or organisations. Only institutions from ESRF members or ESRF associates are considered. The ESRF itself is considered as a member institution. 3) A weight of 0.25 is assigned to the CRG proposals and a weight of 1.0 to the normal proposals. Industrial proposals are assigned a weight of 0.0. 4) For each proposal the weighted number of shifts is calculated as (Number of DONE shifts) (National fraction) (Weight) 5) The national share is calculated as (sum of weighted number of shifts for each country)/(sum of all weighted number of shifts for all Nordsync countries). 2. Payment for overuse at the ESRF In case of a request from the ESRF for an additional contribution due to overuse in the preceding three years, the contribution from each Nordsync country shall be calculated using the national share valid for the year where the additional contribution is to be confirmed at the ESRF council. According to the ANNEX 1 to document on Scientific juste retour, Guidelines for a Readjustment of Contribution Rates, ESRF 10 June 1998. 25

Appendix 5 Nordsync delegation 2016 Council delegates Finland: Keijo Hämäläinen, keijo.hamalainen@helsinki.fi Sweden: Ingmar Persson, ingmar.persson@slu.se +46 18 67 15 47 Norway: Helmer Fjellvåg, helmer.fjellvag@kjemi.uio.no +47 2285 5564 (head of delegation in 2015-2016) Denmark: Sine Larsen, sine@chem.ku.dk, +45 20 33 24 46 AFC delegates Finland: Ritva Taurio, ritva.taurio@aka.fi, +358 29 533 5115 Sweden: Winnie Birberg, winnie.birberg@vr.se, +46 8 546 44 252 Norway: Aase Marie Hundere (head of AFC delegation 2016-2017), amh@forskningsradet.no, +47 414 22058 Denmark: Anders Kjær, akj@fi.dk +45 7231 8241 Purchasing advisors Sweden: Norway: Johan Holmberg, johan.holmberg@vr.se Ole Petter Nordahl, Ole.Petter.Nordahl@cern.ch 26