Eventing cross country Name of the Head Steward: Rules: assessment focus: Course. Situated between RC and SG Course. Situated between RC and SG Course. Situated between RC and SG Course. Situated between RC and SG Course. Situated between RC and SG Course. Situated between RC and SG Richard Blackman Eventing NSW and NSW Pony Club Management Plan Safety and welfare of horses & riders at EXPO Course. Regular maintenance of the jumps and footing surrounding jumps. Injury to spectators. Rider entered in unsuitable grade Spectators are behind bunting barriers. Team Managers sign off on the riders ability to compete at the level entered 6 Prior to the event the course is inspected by a qualified TD and measured to make sure all jumps are at regulation heights. 6 Spectators supervised by experienced jump judges at jumps and not allowed on the tracks where riders are competing. 5 Riders must provide proof of grade at the time of entry. Fall of rider Ambulance on site. 4 Ambulance on site at all times of XC competition Injury to horse HS to contact vet 3 Vet on site at all times Crossing of public road Road Closed sign. Compliance with Warrumbungle Shire conditions. 4 Control Steward stationed at the Road Crossing. Sand put on the surface of the road. TD Day before event 1
Name of the Head Steward: Rules: assessment focus: and Racecourse and Racecourse and Racecourse and Racecourse and Racecourse Riders falling from horse Horse falling Injury to spectator Injury to horse or rider from jumps. Injury to riders in the warm up area. Showjumping Duncan Graham Eventing NSW and NSW Pony Club Management Plan Safety and welfare of horses & riders at EXPO Grading and experience monitored at time of entry Renewal of surface. Professional Course Designer No spectator in competition area Use of breakaway cups, soft number markers, light rails Supervision by experienced stewards. 4 VRA on site to provide first aid (immediate response) 5 Ongoing surface maintenance, horse suitability checked at time of entry by team manager confirmed by suitable qualifications. 5 Experienced stewards marshal riders and keep spectators in designated areas. 5 Constant upgrading of equipment in consultation with professionals in the field 4 Limiting numbers of riders in the area 2
Name of the Head Steward: Rules: assessment focus: Injury to rider Fall of horse/injury to horse Team Barrel, Sporting Bob Fenwick, Ian Clifton Expo and NSW Pony Club Management Plan Safety and welfare of horses & riders at EXPO Drums - no sharp edges tyres on top. Racing surface well prepared Ground prepared reducing the risk of a fall. 4 VRA on site to provide first aid. 4 Surface inspected by HS prior to the event. Vet on site at all times. Injury to riders when being marshalled Injury to spectators Experienced stewards used to control marshalling area. Spectators excluded from the competition area 4 VRA on site to provide first aid 5 No spectators in competition area. Experienced marshalls and stewards with experience in running these events 3
Name of the Head Steward: Rules: Polocrosse Kylie Deshon NSW Polocrosse Association Management Plan assessment focus: Safety and welfare of horses & riders at EXPO - All umpires/stewards/judges experienced polocrosse officials Polocrosse Main Arena Polocrosse Main Arena Goal Umpires being run over by a horse Injury to horses Goal Umpires wear high viz vests All horses to have bellboots, bandages and breastplate. 4 High viz vests for goal umpires and ensure that there are no spectators or parents in the main arena during play 5 As per current controls ie. Gear stewards to check gear before play K Deshon Goal Umpires Gear Stewards At the start of the games At the start of games Polocrosse Main Arena Polocrosse Main Arena Injury to players Injury to Umpires Players to wear approved helmets, and be graded according to ability Umpires mounted appropriately, wearing ump jackets. 4 As above, and Head Steward to try to place players in the correct division, grade according to ability as per information supplied by team managers Gear Stewards, K. Deshon 5 As per current controls K. Deshon; Umpires At the start of games and prior to Expo. As above 4
Name of the Head Steward: Rules: assessment focus: Spectator kicked or knocked over by a cow Competitor on unsuitable horse Injury during erection and dismantling of yards Cattle Trucking Team Penning Sue McGoldrick Team Penning Australia guidelines Management Plan Safety and welfare of horses & riders at EXPO Cattle are not in contact with spectators. Team Managers to sign off on the experience level of each rider Erection and dismantling of yards by volunteers and stewards Stress loss and sickness to cattle 3 All cattle yard panels are compliant with Australian specifications 5 Head Marshall will asses horses in the enclosed marshalling arena and shall have the child dismount and withdrawn from the event 5 All OH&S procedures in place panels do not weigh more than 40kg 5 All cattle transported by experienced Stock Transport Businesses Cattle Handling in yards Cattle getting loose from yards stress sickness Cattle loading and unloading or injury to cattle and persons 6 Experienced stewards, water for cattle, and well constructed yards 5 Secure loading and unloading facilities a designated laneway for trucks delivering cattle Rider entering event without suitable experience Un suitable cattle Team Managers to sign off on the experience level of each rider Cattle used are suitable for team penning 5 Those riders without any experience will not be able to compete. 4 Cattle will be sourced from breeders who have experience in working with stock and junior riders 5
Name of the Head Steward:: assessment focus: Management Plan WORKING HORSE CHALLENGE Shannon Mathews Safety and welfare of horses & riders at EXPO RIDER Incident resulting in physical or psychological injury RIDER Equipment does not meet standards as per Expo guidelines outlined in Programme RIDER display poor horse control HORSE Injury during event Ambulance on site. First Aid Kit on grounds. Crisis Management Team (CMT) guidelines. Expo Committee guidelines as outlined in Programme Team Manager (TM) endorsement of horse/rider combination Vet on site during event. TM endorsement of horse/rider combination 3 Head Steward (HS) to carry mobile phone for use in case of injury All riders are in view of HS during event Event is run in accordance with Australian Stock Horse Society (ASHS) guidelines All competitors in view of HS during event Event overseen by qualified Pony Club Association of NSW (PCANSW) Instructor 3 TM are advised to gear check their team member s equipment to ensure compliance with guidelines Suitable equipment, ie stock whips, are available to competitor upon request 4 Elimination (Qualifier) process to assess horse control in designated area Judge can remove rider at anytime during event if deemed to be unsafe 4 HS walks course prior to event to identify current conditions and hazards and address where possible HS to advise CMT as outlined in Expo guidelines for ruling HS & CMT At time of incident HS & TM At time of incident HS & Qualifier judge HS & CMT At time of incident At time of incident Damage to Rider s Equipment During Event TM responsible for assessment of suitability and safety standards of team s gear and equipment 5 Rider halted by Official TM responsible for replacement of riders gear before rider permitted to continue HS & TM At time of incident 6
Damage to Course Equipment During Event eg gates Gates owned, designed and maintained by Pony Club 3 Event is run in accordance with ASHS guidelines HS walks course prior to event to identify current conditions and hazards and address where possible Repairs & Maintenance equipment on site HS & Judge Expo Comm rep At time of incident Extreme Weather Conditions CMT regulations regarding continuing or halting of event 5 HS to liaise with CMT for ruling TM responsible for ensuring Team Members are suitably attired and appropriate protective equipment eg wet weather protection or sunscreen HS & CMT At time of incident 7
Name of the Head Steward: Rules: assessment focus: Unsafe gear Hacking Lisa Moody Management Plan General Guidelines of the NSW Hack Council Safety and welfare of horses & riders at EXPO Team Manager & parents/carers responsibility 3 Competitor not permitted to take part in marshals competition until gear replaced with appropriate equipment. Unsafe horse Team Manager & parents/carers responsibility 4 Competitor will be requested to dismount and lead the horse from the competition area. marshals NW Equestrian Expo Horses kicking, running away, biting Effective marshalling, team managers aware of possible hazards 4 Team managers to keep children organised & under control, marshalling in & out of the arena & during the class. One entry one exit. Gates manned or shut marshals 8
NW Horse Expo RDA Event Name of the Head Steward: Catherine Stinson assessment focus: Crossing Roads Injuries associated with being hit by a car Riding Horses Watching horse riding from distance Injuries associated with falling off horse Injuries associated with being kicked by a horse Injuries associated with out of control horse Management Plan Student Safety and welfare of horses & riders at EXPO Students have been instructed on road crossing safely and how to cross to the conditions. Students have been instructed by RDA coaches or on riding safely and riding to the conditions. Correct riding gear equipment must be used. Students receive instruction before and during the time they are in close proximity to the horses. Horses are accompanied by a trained leader 3 Students must be accompanied and watched by staff at all times when crossing 3. Staff members to closely supervise each individual rider by walking with students whilst on horseback. 3 Under this close supervision to ensure they are unlikely to have an accident. Staff also take suitable precautions when near horses. 5 Students are supervised at all times when in the arena area. All staff All participants All staff All staff To and from event When riding When near horses At all times Walking to and from the horse arena Watch for vehicle unloading horses and general movement of riders and horses Keeping strictly to footpaths, walking with teachers. 3 Students closely supervised by staff All staff At all times 9
Name of the Head Steward:: assessment focus: racecourse (inside/outside track) racecourse (inside/outside track) racecourse (inside/outside track) Injury to rider/volunteer/marshall/ penciller/steward/judge/ spectator Injury to horse Slippery ground/extreme weather Monday Dressage Lucy Evans Management Plan Safety and welfare of horses & riders at EXPO Ambulance on site at First Aid kit on grounds. Crisis Management Team (CMT) guidelines TM to ensure riders wear approved gear Vet on site during event TMs endorsement of suitability of nominated grade for combination CMT regulations regarding continuing or halting of event 3 3 4 Head Steward (HS) to carry mobile phone and walkie talkie for use in case of injury. All riders in both warm up & competition area to be in view of HS Volunteers/marshals/pencillers/stewards/(& judges when out of car) to wear fluoro vest and to minimize being in warm up area Spectators to be kept out of warm up & competition areas Signs to restrict access to warm-up & competition area TM to ensure riders wear approved gear Incident book & statements of witnesses Team Manager to ensure horses to be of nominated standard Head Steward (HS) to carry mobile phone and walkie talkie for use in case of injury. All riders in both warm up & competition area to be in view of HS Volunteers/marshals/pencillers/stewards/(& judges when out of car) to wear fluoro vest and to minimize being in warm up area Spectators to be kept out of warm up & competition areas Signs to restrict access to warm-up & competition area HS & TMs to walk warmup area & competition arenas prior to event to assess current conditions & hazards & address where possible HS to liaise with CMT for ruling TMs to ensure riders are suitable attired in protective clothing/sunscreen when necessary HS & TMs & all volunteers TM HS & all volunteers HS & TMs & CMT From warm up At nomination From warm up Prior to competition & if conditions deteriorate 10
racecourse (inside/outside track) Travel from showground to racecourse via XC course & Reservoir road 2 TMs to ensure combination capable of the journey Volunteers in fluoro at intervals along Reservoir Road Journey to be made in groups where possible TM Prior to journey racecourse (inside/outside track) racecourse (inside/outside track) racecourse (inside/outside track) equipment Access to inside of racecourse from warmup area Poor horse control EXPO committee guidelines as per programme Depends on situation 4 TM endorsement of combination 4 A volunteer with walkie talkie to have vision of Reservoir Road 2 TM to ensure compliance Elimination Volunteer/Marshall to attend Depends on placement of access which should be directly from warm up area Judge can eliminate All riders in both warm up & competition area to be in view of HS Volunteers to report any poor horsemanship CMT TM HS/judge Marshall CMT Judge HS Throughout competition Throughout competition Prior to EXPO competition 11
Name of the Head Steward:: assessment focus : Course Course Course Course Course Fall of rider resulting in injury. Fall of horse Injury to judges/stewards Injury to spectators Unsuitable or unsafe horse for the event Warrumbungles Way Michael.Doolan Management Plan Safety and welfare of riders and horses competing at expo VRA on site during event Course is inspected by officals and competitors prior to competition to eliminate areas that might cause injury to horse Judges/Officals wear high vis vests and are at clearly marked locations Spectators not allowed in competition areas Team Managers to sign off on riders capability to complete listed tasks 3 VRA on site during the event 3 Vet on site at all times to treat an injured animal. VRA in attendance to cater for rider injury in the event of an accident. 3 VRA on site in case of injury 4 VRA on site in case of injury. Designated spectator areas safe from competitors and horses. 3 Experienced mounted stewards to oversee event. 12
Management Plan Proforma Name of the Head Steward: Rules: assessment focus: Safety and welfare of horses & riders at EXPO 13
The following may assist with identifying hazards. Consider what could go wrong, that is, potential injuries or illnesses that may arise from the hazard. Note that injuries may be psychological as well as physical. Hazards are the sources of these potential injuries or illnesses. There are many ways to identify a hazard including workplace inspections, consultation with staff, review of injury, illness and near-miss records, maintenance requests, hazard reports, direct observation of activities and incident investigations. Hazards may be: Physical consider aspects of the work environment (built or natural) that may be hazardous such as noise, vibration, sun exposure, lighting, ventilation, confined spaces, extreme temperatures and hot water. Mechanical consider the types of activities undertaken and how they re carried out. s may be associated with plant and equipment, manual handling, driving, occupational overuse syndrome etc. Electrical consider the various types of electrical items found at the workplace and how they re installed, used, and maintained. Also take into account the adequacy of power outlets, the condition and placement of power. Guidance in Completing the Management Plan Proforma Chemical consider any substances used and the potential risks 5 & 6 Minimal risk, action to rectify hazard should occur within 21 days associated with those items. This includes cleaning products, pesticides, as well as a range of chemicals used for teaching/learning purposes. Biological consider activities associated with human contact or handling bodily products such as providing first aid, assisting with feeding or toileting, handling agricultural products, or coughs and colds. Psychological consider risks associated with psychological health and workplace relationships. For example interpersonal conflict, violence or workplace stress. Other Consider other hazards related to your specific workplace. Matrix How serious could the injury be? Very Likely Death or permanent injury Long term illness or injury Medical attention & several days off First aid needed Severity is how seriously a person could be harmed Legend (as a guide only) How likely is it to be that serious Likely Unlikely Very Unlikely 1 1 2 3 1 2 3 4 2 3 4 5 3 4 5 6 1 Extreme risk; action to rectify the hazard should commence immediately 2 High risk; action to rectify the hazard should occur within 48 hours 3 Medium risk, action to rectify hazard should occur within 7 days 4 Low risk; action to rectify hazard should occur within 14 days Likelihood is an estimate of how probable it is for the hazard to cause harm. 14
Elimination or Control Eliminate the item or activity. If this is not reasonably practicable, control the risk as far as practical using the hierarchy of controls below. Select the highest possible control and/or use a combination of controls to reduce the risk. Substitute the hazard: Replace the activity, material, substance or equipment with a less hazardous one. Isolate the hazard: Separate the hazard from the person at risk; use fume cupboards or spray-painting booths where necessary, or locate noisy machinery away from main work areas. Use engineering controls: Install equipment to counteract the hazard; ensure guards are used on equipment or machinery, use an extraction system to remove dangerous fumes and dust, or lifting equipment for heavy loads. Use administrative controls: Establish and document procedures to lower the risk such as guidelines for the supervision of students, behaviour management programs, health care plans, classroom safety procedures, job rotation, instruction and training programs, and safe work method statements. Use personal protective equipment: Use appropriately designed and properly fitted equipment such as safety goggles, ear muffs, gloves, respiratory protection, hats and sunscreen. 15
Introduction This Management Plan has been compiled to assist in the proposed Horseball Competition component of the North West Equestrian Expo. Horseball is a sport played worldwide and whilst it is relatively new to Australia understanding of the game and it s rules and regulations has provided a significant growth and in particular interest with youth equestrians. Indeed it is because of this popularity that the sport has been recognised by Pony Club NSW as an approved sport. Here in the North West of NSW we have a significant base of youth interest and the 2012 Australian Junior Team that travelled to Montpellier, France to take part in the World Cup competition was made up entirely of players from the North West NSW regions. Horseball rules and regulations are arranged and governed by the FIHB (International Horseball Federation) who govern the sport worldwide as one of the FEI (International Equestrian Federation) recognised disciplines. The Australian Horseball Association is a member of the FIHB. Event OHS Guidelines This competition, as part of the broader event, will be operated under the rules of the Australian Horseball Association which refers to the rules set down by the FIHB (International Horseball Federation) and specifically the FIHB General Rules, FIHB Organisation Rules and the FIHB Competition Rules. Together these outline the safety standards required for the players, horses including equipment and officials.
AUSTRALIAN HORSEBALL ASSOCIATION EVENT RISK ASSESSMENT ORGANISATION: Australian Horseball Association and North West Equestrian Expo VENUE: (Sporting Arena) EVENT NAME: North West Equestrian Expo TECHNICAL DELEGATE Name: Victor Collett Mobile Ph. 0417 454 880 HAZARD RISK LEVEL CONTROLS RESIDUAL RISK RESULT RESPONSIBILITY COMMENTS Arena Surface suitability S Sand base providing adequate underfoot surface Inspection by umpires prior to and during matches FIHB surface safety guidelines used L Umpires & TD Horse Welfare Weather extremes, eg wind, storm, rain, heat S L Competitors briefed on rules and requirements Australian Horseball Rules and Guidelines adhered to Umpires inspection of horses prior to each match Umpires responsible to remove horses where concerned Weather conditions to be monitored. Adequate water available for competitors & horses Umpires and Technical Delegate monitor throughout L L TD / Event Horse Welfare Officer TD Any concerns raised will involve consultation by Technical Delegate with the Event Horse Welfare Officer. Medical Emergency and Emergency vehicle access to the event Erection of Equipment Spectators Exercise areas Wash bays for horses M M M M M First Aid Services provided. Ambulance access provided. Australian Horseball Association approved equipment used Equipment set up inspected by Umpires prior to play Goals secured by weight bags and protected Mark out sides with witches hats for safety Designated playing zone separated by Bunting / Fence Playing pitch set out with witches hats TD, Chair Umpire and timer controlling pedestrian traffic Team officials only allowed on foot in restricted area Adequate area provided for horse warm up Surfaces maintained throughout event Separation from spectators provided Horse wash down area provided L L L L L Venue/Event Organiser TD & Umpires Event Organiser / TD Venue/Event Organiser Venue Event Organiser to provide suitably fenced area, TD to monitor during competition.
Consequences Likelihood Negligible Minor Moderate Major Catastrophic Almost Certain M S S H H Likely M M S S H Possible L M M S S Unlikely L M M M S Rare L L L M S Likelihood + Consequence = Rating. Example Likely + Minor = M