USTA Northern California Joint Meeting of the Community Tennis Grant Committee and the Community Tennis Committee Hilton Garden Inn, Fairfield, California November 1, 2006 MINUTES Community Tennis Grant Committee Members Present: Sherri Nordahl (Chairperson), Alan Criswell, Paul Garron and Jolene Wells (Community Tennis Grant Committee) Community Tennis Committee Members Present: Sherri Nordahl (Chairperson), Paul Garron, Pam Sloan and Linda Peltz Excused Members: Ron Gilman Guests: Jay & Peggy Byrn Staff Present: Craig Stephens (Staff Liaison); Marian Thomson, Cherryl Silva, Sue Davis, Christy Funk and Fred Allemann (Note Taker) All minutes are final after approval by the committee and all committee decisions are subject to final approval by the Board. 1. Call to Order Sherri Nordahl called meeting called to order at 8 p.m. 2. Approval of Minutes MOTION: Pam Sloan moved to approve and Paul Garron seconded a motion to approve the minutes of the October 4, 2006 Community Tennis Grant Committee meetings. Approved 5-0 with no abstentions. 3. Chairperson Report Sherri thanked the members of both the Community Tennis Grant Committee and the Community Tennis Committee, and the Community Tennis staff for their contributions this year. She also announced that after 12 years of service to growing tennis in USTA Northern California, she has decided to step down from USTA Northern California volunteer positions she currently holds, including the Chair of the Community Tennis Committee and the Community Tennis Grant Committee, effective December 31, 2006. Members of the committees and the staff expressed their appreciation of Sherri s work and dedication to tennis. 4. Staff Report The September update of the 2006 Section Goals is included at the bottom of these minutes, along with Craig Stephen s September Community Tennis Report. Craig Stephens announced that Rosalie Escamilla started today as the USTA Community Tennis Coordinator for the Central San Joaquin Valley, and that he will soon be hiring a new Community Tennis Coordinator for the North Counties, to replace Steve Leube, who has assumed the position of Interim Executive Director of USTA Northern California. 5. USTA Public Facility Funding Grant Applications (one application) Ed Mitchell Park Folsom Parks and Recreation Category I Sue Davis, Community Tennis Coordinator Requesting $2,500 from USTA Northern California (not submitted to USTA National for matching grant as it s not a 2006 Tennis in the Parks agency) USTA Organization Membership: 919368752, expiration 8/31/2007 Previous Grants: none
Conflict of Interest Disclosure: none Purpose: Install windscreens at an eight-court park facility. MOTION: Paul Garron moved and Pam Sloan seconded a motion to approve the USTA Public Facility Funding Grant, Category I application from Ed Mitchell Park for $2,500, to install windscreens at an eight-court park facility, with the stipulation that they use higher-quality windscreens than the ones cited in the grant application. Approved 5-0 with no abstentions. 6. USTA Northern California Community Tennis Program Grant Applications (two applications) Biggest Little Tennis Association Christy Funk, Community Tennis Coordinator Requesting $1,500 from USTA Northern California USTA Organization Membership: 922069579, expires 5/31/2007 Previous Grants: $1,050 Wheelchair Tennis Program Grant, awarded 6/5/2006 Conflict of Interest Disclosure: none Purpose: Offer a ten-week, one day per week, school tennis program targeting 1,320 fifth- and sixth-graders in ten Washoe County schools, starting March 26, 2007 and ending June 3, 2007. MOTION: Jolene Wells moved and Paul Garron seconded a motion to approve the Community Tennis Program Grant application from Biggest Little Tennis Association for $1,500, to offer a ten-week, one day per week, school tennis program targeting 1,320 fifth- and sixth-graders in ten Washoe County schools, starting March 26, 2007 and ending June 3, 2007. Approved 5-0 with no abstentions. Ohlone College Lori Shepherd, Community Tennis Coordinator Requesting $500 from USTA Northern California USTA Organization Membership: 2002555750, expires 7/31/2007 Previous Grants: none Conflict of Interest Disclosure: Maria Ramos worked in the Junior Tennis Department at USTA Northern California as a part-time employee from May to September 2006. Purpose: Offer a six-week, one day per week, one-and-a-half-hour per week, youth tennis program targeting 40 adults, using public park courts, starting October 3 and ending November 14, 2006. MOTION: Paul Garron moved and Jolene Wells seconded a motion to approve the Community Tennis Program Grant application from Ohlone College for $1,500, to offer a six-week, one day per week, one-and-a-half-hour per week, youth tennis program targeting 40 adults, using public park courts, starting October 3 and ending November 14, 2006, with the correction of the pro rate to $35/hour as the pro is a Developmental Coach through the Professional Tennis Registry. Approved 5-0 with no abstentions. 9. New Business Pacific Housing Sue Davis, Community Tennis Coordinator Requesting $18,375 from USTA Northern California USTA Organization Membership: 2003149613, expires 10/31/2007 Previous Grants: none Conflict of Interest Disclosure: none Purpose: Offer a ten-week, one day per week, two hours per week, youth tennis program at 15 different sites, targeting 30 juniors at each site, starting January 1 and ending May 31, 2007. MOTION: Alan Criswell moved and Paul Garron seconded a motion to ask the USTA Northern California Board of Directors to conditionally approve $18,375 for the Pacific Housing to offer a ten-week, one day per week, two hours per week, at 15 different sites with 30 juniors per site, starting January 1, 2007 and ending May 31, 2007, pending submission of revised measurable
outcomes, and a more detailed budget sheet to the Director of Community Tennis, who will distribute it to members of the Community Tennis Grant Committee. Approved 5-0 with no abstentions. Marin City Community Services District Tennis for All Loretta Conway, Community Tennis Coordinator Requesting $1,215 from USTA Northern California USTA Organizational Membership: 2002824175, expires 8/31/2007 Previous grants: Two years ago Conflict of Interest Disclosure: None Purpose: to help develop tennis for minority players both adult and youth in the Marin City area, with a 12-week program, starting September 6, 2006 through December 2006. NOTE: Regarding the Motion from September 13, 2006 Meeting of the USTA Northern California Board of Directors: It was moved and seconded and carried with a vote of 12 in favor and 0 against to amend the agenda so that grant decisions could be reviewed. It was questioned by the Chair of the Grants Committee whether Marin City Community Services District was indeed an Organizational member. When it was determined that this group was NOT an organizational member, it was moved, seconded, and carried unanimously with a vote of 15 in favor and 0 against, not to grant Marin City Community Services District their request for monies as they are not an official USTA member organization. MOTION: Alan Criswell moved and Pam Sloan seconded a motion to re-approve the Community Tennis Program Grant application from Marin City Community Services District for $1,215 to help develop tennis for minority players both adult and youth in the Marin City area, with a 12-week program, starting September 6, 2006 through December 2006. Marin City Community Services District is now a USTA Organizational member in good standing (no. 2002824175, expires 8/31/2007; they applied to be a USTA Organization member in August 2006 when the Marin City Community Services District initially submitted the Community Tennis Program Grant application). Approved 5-0 with no abstentions. Proposed Sponsorship Application Jolene presented a proposed Sponsorship Application. The committee recommended that Karen Hirtzel, USTA Northern California s Director of Marketing and Communications review the proposed Sponsorship Application. 10. Old Business None 11. Next Meeting/Adjournment Staff Report MOTION: Moved by Paul Garron and seconded by Alan Criswell to adjourn at 9:28 p.m. Approved 5-0 with no abstentions. The next Community Tennis Grant Committee meeting will be on Wednesday, January 3 at 7 p.m. via conference call. The next meeting of the Community Tennis Committee will be Monday, January 8 at 7 p.m. via conference call. 2006 Section Goals and Measurable Outcomes Revised June 22, 2006 Updated Year-to-Date Report as of September 30, 2006 To grow participation and membership in 2006
(Participation is measured by the USTA annual survey of tennis participation while membership refers to individual and organization members of the USTA in our section. According to the 2005 U.S. Tennis Participation Survey, 8.56% of section s population played tennis at least once in 2005. As of August 2006, we have 43,756 individual members, a 2.7 % increase over August 2005 and we have 520 organization members, a 7.2% increase over August 2005. Year-to-date numbers for measuring outcomes are in parentheses at end of each outcome.) #1 Goal: To increase the number of Junior Team Tennis League participants Junior Team Tennis: Establish 33 Junior Team Tennis Leagues (USTA individual membership required, at least one per Community Tennis Coordinator, using Leagues for Fun software, six session minimum) by December 31, 2006. (21, 64% of Register 1,100 participants in Junior Team Tennis Leagues by December 31, 2006. (649, 59% of #2 Goal: To increase the number of organizations offering intramural tennis on campus, or adult team tennis Campus Team Tennis Contact every college or universities with tennis courts on or nearby campus about offering an intramural program in 2006 of at least six sessions. The Community Tennis Coordinators will contact all the colleges and universities by June 30, 2006. (79 of 83, 95% of Establish an intramural program on 100% of the 28 colleges or universities that said indicated an interest, by Dec 31, 2006. (7 of 28, 25% of Establish a sports club on 100% of the 24 colleges or universities that indicated an interest, by Dec 31, 2006. (6 of 24, 25% of To offer to organize a campus tennis tournament on 100% of the 30 colleges and universities that said no to offering either a sports club or intramural tennis program, by Dec 31, 2006. (Provided all of the yes programs are implemented in a sector.) (0 of 30, 0% of Adult Team Tennis: Establish 10 Adult Team Tennis programs (using Leagues for Fun, six session minimum). (4, 40% of Register 250 participants in Adult Team Tennis programs. (181, 72% of #3 Goal: To sustain, support and to partner with current organization members to grow participation and membership, especially through USTA Leagues and Sanctioned Tournaments Community Tennis Coordinators will contact every current USTA organization member by June 30, 2006. (493 of 518, 95% of USTA Leagues: Increase the USTA organization members offering USTA Leagues to 149, an increase of 9 (or 5%) over 141 member organizations in 2005. (145, 97% of Increase the USTA Leagues participants to 50,844, an increase of 1,967 participants (or 4%) over 48,877 participants in 2005. (48,628, 96% of
USTA Tournaments, Juniors Increase the number of sanctioned Novice tournaments held in 2006 to 79, an increase of 23 (or 41%) from the 56 held in 2005. (74, 94% of Increase the number of Junior USTA Sanctioned Tournaments participants (singles and doubles entrants) to 25,351, an increase of 1,800 (or 8%) from the 23,551 participants for 2005. (These are not unique players.) (24,015, 95% of USTA Tournaments, Adults Increase the number of USTA organization members offering Adult USTA Sanctioned Tournaments to 70 in 2006, an increase of five (or 7%) from the 65 in 2005. (67, 96% of Increase the number of Adult USTA Sanctioned Tournaments (NTRP, Open, Senior, Wheelchair, Family) to 140 in 2006, an increase of eight (or 6%) from 132 in 2005. (137, 98% of Increase the number of participants in Adult USTA Sanctioned Tournaments (NTRP, Open, Senior, Wheelchair, Family) to 20,457, an increase of 1,860 (or 10%) from 18,597 in 2005. (14,251, 70% of #4 Goal: To sustain current initiatives Community Tennis Associations Maintain the number of Community Tennis Associations registered through USTA.com at 30. (38, 127% of Grants & Sponsorships Distribute $65,000 in grants and $4,000 in sponsorships for Adult Tennis, Community Tennis Associations, and USTA Northern California Public Facility Funding matching grants. ($17,111, $2,500) Distribute $75,000 in grants and $5,239 in sponsorships for Junior Tennis. ($34,408.35, $1,500) Distribute $11,678 in grants and $13,000 in sponsorships for Wheelchair and Special Populations. ($13,020, $0) Distribute $12,000 in grants for Collegiate intramural programs. ($2,850) Establish tracking to evaluate outcomes and assess effectiveness. National Junior Tennis League Maintain the number of NJTL Regional Rallies at 2. (4, 200% of Maintain the number of estimated participants in NJTL Regional Rallies at 650. (685, 105% of Maintain the number of NJTLs receiving Capacity-Building Grants from USTA at 1. (1, 100% of Increase the number of NJTLs registered through USTA.com from 0 to 10. (28, 280% of Pro Circuit Maintain the Pro Circuit tournaments with community tennis-related events at 10. (10, 100% of Tennis in the Parks Increase the number of Park & Recreation Agencies, Schools and Community Tennis Associations that are registered as Tennis in the Park sites from 97 to 116, a 20% increase. (44, 38% of Tennis Welcome Centers Maintain the number of active Tennis Welcome Centers at 125. (61, 49% of Special Populations
Maintain the number of special populated-related organizations offering tennis at 2. (2, 100% of Wheelchair Tennis Maintain the number of wheelchair tennis-related organizations at 6. (6, 100% of Maintain the number of wheelchair tennis-related events/programs at 12. (11, 92% of USTA Northern California Community Tennis Department Goals Directed Activities & Achievements September2006 Schools and After School Programs Multiple In-Services performed for the staff & volunteers of Sacramento Start, serving up tennis to nearly 3,000 youth. Another Schools In-service for McClymonds High School staff in Oakland Long-term partnerships begun with large school districts in Salinas, Reno, plus a 5-county provider of after school services reaching aprox 6,000 students at 30 sites in our Fresno Sector. Expansion of partnership with another non-profit, serving out-of-school youth at centers in 5 Contra Costa Co communities. Our Program Grant funds assist in 3 new school tennis programs in the Reno area, enrolling 180 youth. Our CTC worked with the Reno Tennis Club to create their funding of high school tennis team scholarships, encompassing 5 high schools. Junior Team Tennis Leagues [JTTL] 6-TENNIS An innovation turned a fair success into a rousing success. By offering team practices before school, our CTC attracted over 60 youngsters, plus lots of grateful parents whose after school schedules were overstressed. This inaugural, 3-school, middle school tennis league is off to a great start. 4 JTTL start-ups from last spring, have begun their fall seasons. 4 new JTTL/6-TENNIS leagues have started up this fall. Collegiate/Campus Tennis San Jose State University upgraded 6 of its courts, and we got over 5 dozen kids to turn out for the kick-off party to launch the new SJSU Campus Tennis Sports Club. Our 1 st Campus Regional League is underway, with coed teams from St. Mary s, Stanford, Cal, and SJSU. Plans are underway for a Regional Campus Team Tennis Tournament at the Diablo Valley Community College courts on October 29. Wheelchair Tennis Our 5 th Annual Golden State Challenge Wheelchair Tennis Tournament & Clinic was held Labor Day weekend at Stanford, with excellent feedback.
Our 21 st Annual Tahoe Donner Int l ITF Wheelchair Tournament took place at Truckee Meadows at the end of the month and reported a 56 percent increase in entries over last year. Community Events(Incl. Pro Circuits) Lots of September planning went into the community outreach events taking place this week during the Sutter Lawn Men s event in Sacramento. Linking a Women s Pro Circuit event in San Francisco with all of the city s girls high school tennis teams, turned out to be a multi-level success. 2 CTCs joined our MP Staff at the California Hispanic Chamber of Commerce Conference in Sacramento. Also in Sacramento, Sue Davis attended the Sept 15, Tennis Development Business Workshop along with representatives from 12 of our Org. Members. The San Francisco Tennis Coalition continues building partnerships and strengthening their bond with the SF Rec & Park leadership. A top-to-bottom renaissance of SF tennis is being planned.