HAMPTON ROVERS AFC ANNUAL GENERAL MEETING 2014 HELD AT BOSS JAMES RESERVE MONDAY 24 th NOVEMBER 1) ATTENDANCE Cameron Voss, Jenny Voss, Jim Westhead, Annie Westhead, Max Grimmer, Jason Cave, Peter Wolfe, Mark Brayshaw, Anthony Naumoff, Matthew Gray, Dean Lovig, Leigh Fletcher, Guy Martyn, Stephen Wigley, John Cesario, Michael Malone, Gary Nash, Don Scarlett, Bernie Woodland, Jason Nicholls, Andrew Lingard, Nick Williams, Melinda Coyne, Gerrard Woods, Gareth Adams, Paul Pavlou, Troy Morris, Andrew Gathercole, Kyle Pinto, Paul Carrigan, Peter Wilson 2) APOLOGIES Steve Tuffley, Roger Yelland, Ian Cave, Sue Anderson, Steve Johnstone, Fiona Wilson Max Grimmer Leigh Fletcher 3) PREVIOUS MINUTES Mark presented the 2013 AGM minutes, which were tabled and accepted. Jim Westhead Gary Nash 5) SENIOR PRESIDENT S REPORT The Annual Report was placed on the club website for all to see and read. All in attendance had the opportunity to put questions to the Senior President Matthew Gray in relation to his 4 page yearly report. Matthew Gray Report included the following: I sincerely thank all the players and coaching staff headed by Guy Martyn and Owen Lalor for an outstanding year going Back To Back Premiers and placing the club back into Premier B Grade for 2015. And let s not forget the U/19 Premiers South Division coached by John Cesario. To all the members, current life members & new life members (Annie Westhead & John Cesario), Supporters, All our Sponsors & specifically (Buxton, Bendigo Bank & Mick Freedman), Coaches, Trainers, all junior & Auskick (Louise Khanbashi) participants, Sandringham Football Club, all our volunteers and don t forget the Rovarians led by our own Gary Nash thank you for your help, advice, support and patience. We again have achieved a great deal together. The involvement either directly or indirectly with the Hampton Rovers Amateur
Football Club in 2014 has been nothing short of sensational. I also take this opportunity to thank the Board, led by Mark Brayshaw, who once again gave myself, the senior committee and the club as a whole, great direction. As Mark is standing down at seasons end on behalf of the senior element of the club, we would like to sincerely than you for your work. My Senior Committee: Anyone involved in the running of a football club knows that it s a far greater role than the 6 months of the season. A large part of our success on the field has been due to our dedication off the field. Our efforts, large or small, have helped us achieve the ultimate success of winning back to back senior premierships. Again those involved in 2014 will forever share an unbreakable bond. The 2013 & 2014 reunions, we will look forward to with high regard. To my family Linda, Clark and sister Kim, football consumes a large part of my life and your continued support and patience is greatly appreciated. Now more than ever we need more hands on deck to ensure we can continue to progress as a club. See you all in 2015 Cameron Voss Andrew Lingard 6) JUNIOR PRESIDENT S REPORT The Annual report was placed on the club website for all to see and read. Unfortunately, Belinda Bacon was unable to attend the AGM. All in attendance had the opportunity to put questions to the Junior President 6 page report, however, none were forthcoming. Belinda Bacon Report included the following: In 2014 we saw Hampton Rovers Juniors have it s most successful season in terms of Premierships in our illustrious history. So too there were a number of individuals recognised for their contribution by the league & AFL. The club hosted the SMJFL Presidents & Secretaries meeting and a number of junior finals very successfully. A huge thanks, to all the volunteer coaches, assistant coaches & support staff & Team Managers. To the management & running of the Rovers Academy during school holidays for the second year.
Congratulations to the Seniors (Matthew Gray, Senior President) on winning the Seniors & Under 19 Premierships. Also, to Louise Khanbashi Auskick My Junior Committee: Throughout the year we have maintained a strong focus on improving and maintaining our facilities, systems and structures to enable our club to thrive. Our goal has always been to provide our kids with a safe, respectful and fun environment in which to play and develop their skills, achieve in competitive sports, build solid and lasting friendships and engage in their local community. The administrative tasks involved in running a junior football club are significant and where the vast majority of the, at times, thankless work lies. THANKYOU ALL. On the Thursday prior to the U/19 s & Seniors Grand Finals a Special General Meeting was called by a group wishing to replace the committee. The sitting committee decided not to contest given this would disrupt or distract from what should be a great period of excitement for our players, officials & supporters. A vote still took place with the challengers gaining a 45 to 1 endorsement. Congratulations. Max Grimmer Jenny Voss 6) TREASURER S REPORT The Annual report was placed on the club website for all to see and read. Unfortunately, Steve Tuffley was unable to attend the AGM. All in attendance had the opportunity to put questions to the Treasurer s report, 3 questions have been raised on the night and the board secretary has followed-up with the treasurer and provided answer to those questions raised on the night. A Revised Treasurers Report is attached: Steve s Annual Report Statement: The club recorded a small loss for the year ended 30 September 2014 of $5,180.91. This was lower than last year s break even result but ahead of our budget expectations by $2,000.00. We have again been well supported by a very loyal group of local organisations who continue to sponsor our club and without which we would not exist. A big thankyou is extended to all sponsors with particular acknowledgement of the major contributions provided by Buxton and the Bendigo Bank Sandringham. Trading for the year was similar to 2013 although there was a significant investment in junior football in a number of areas: Refreshing all of the Auskick equipment Ensuring that all junior players were provided bags and jackets which had not been the case in previous years hence there was some catchup expenditure
Ensuring all teams had the number of footballs required for training and game purposes Subscriptions were slightly down on last year due primarily to a lesser numbers of junior teams. Catering revenue was well up on 2013 and this can be attributed to the level of effort and dedication shown by our catering manager Fiona Wilson. As well as renewing a lot of the worn out equipment in both the bar and canteen areas, Fiona introduced new products, rationalised the product range and ensured that the clubs single major source of income was run as a professional enterprise. The work done by Fiona was reflected in a bar profit that was $20,000 more than budgeted. Fundraising revenue was down this year however both the Auction Night and Wine Raffle were significant contributors. Expenses were maintained at similar levels to last year however we did make a significant investment in our sponsors with the provision of new banners for all of them. Our cash position at 30 September of $26,092.33 is slightly own on last year s $36,978.91. As with the profit, this was largely due to the additional investment put into the club from both a capital and operations natures. I would like to thank The Board and both committees for their support during 2014. Also thanks go to Senior Treasurer, Liam Woodward, who handled all the senior payments and expenses and has enabled us to keep the finances in check. I would also like to acknowledge Greg Taylor, the outgoing Treasurer who spent numerous hours handing over the role at the start of the year. Finally I would also like to acknowledge Alison Witherow for her bookkeeping support and assistance in getting me up to speed on the club s financial history. The upcoming season provides some exciting opportunities in all areas of the club and I look forward to working with a lot of fresh blood, as well as the old hands to ensure that 2015 builds on our success of 2014. Stephen Tuffley Board and Junior Treasurer Annie Westhead Matthew Gray Dean Lovig raised 3 issues at the AGM. Q1. Subscriptions are slightly down. On my calculation by about 20%. This is due in part to no subs for the U17/19s but also a fall off in junior teams. I think that there should be some comment in the report. A1: Fair call - I've attached a revised report that deals with this. Q2. Catering. We did budget for $20K profit from catering and achieved that. In fact, revenue was up $20K as were expenses up $20k so the nett effect was the same. The paragraph needs to be amended accordingly.
A2:The $20k was in reference to the extra bar profit as opposed to the catering profit. This could be confusing so might be better to remove the last sentence. Also there was some changing of where expenses and revenues were recorded this year so you'll note that the costs for the lunch were in the catering but the revenue was in the fundraising. Q3. Fundraising. The report says revenue was down. In fact it increased from $19K last year to $33K this year. I think we budgeted for $15K total. It was really a good result. A3: Once again - it has a lot to do with what was captured in each category this year and last - it's not really a like for like comparison. Having said that - we reported it that way so see updated commentary. A Revised Treasurers Report has been submitted: Treasurer s Report The club recorded a small loss for the year ended 30 September 2014 of $5,180.91. This was lower than last year s break even result but ahead of our budget expectations by ~$2000. We have again been well supported by a very loyal group of local organisations who continue to sponsor our club and without which we would not exist. A big thankyou is extended to all sponsors with particular acknowledgement of the major contributions provided by Buxton and the Bendigo Bank Sandringham. Trading for the year was similar to 2013 although there was a significant investment in junior football in a number of areas: Refreshing all of the Auskick equipment Ensuring that all junior players were provided bags and jackets which had not been the case in previous years hence there was some catchup expenditure Ensuring all teams had the number of footballs required for training and game purposes Subscriptions were down on last year due primarily to a lesser numbers of junior teams and the decision not to charge U17s and U19s in order that we could field teams. Catering revenue was well up on 2013 and this can be attributed to the level of effort and dedication shown by our catering manager Fiona Wilson. As well as renewing a lot of the worn out equipment in both the bar and canteen areas, Fiona introduced new products, rationalised the product range and ensured that the clubs single major source of income was run as a professional enterprise. Fundraising revenue was up this year with both the Auction Night and Wine Raffle significant contributors.
Expenses were maintained at similar levels to last year however we did make a significant investment in our sponsors with the provision of new banners for all of them. Our cash position at 30 September of $26,092.33 is slightly own on last year s $36,978.91. As with the profit, this was largely due to the additional investment put into the club from both a capital and operations natures. I would like to thank The Board and both committees for their support during 2014. Also thanks go to Senior Treasurer, Liam Woodward, who handled all the senior payments and expenses and has enabled us to keep the finances in check. I would also like to acknowledge Greg Taylor, the outgoing Treasurer who spent numerous hours handing over the role at the start of the year. Finally I would also like to acknowledge Alison Witherow for her bookkeeping support and assistance in getting me up to speed on the club s financial history. The upcoming season provides some exciting opportunities in all areas of the club and I look forward to working with a lot of fresh blood, as well as the old hands to ensure that 2015 builds on our success of 2014. Stephen Tuffley Board and Junior Treasurer 7) LIFE MEMBERSHIP The Board Approved the following Life Members on 7 th October 2014. Annie Westhead & John Cesario Presented at the Senior Presentation night 8) ELECTION OF OFFICE BEARERS In line with the constitution, election of office Bearers Section 21 (3) requirements, we were required to elect a new Chairman of the Board, plus All Senior and Junior Committee Positions. All nominations approved at the AGM were received in writing by the Club Secretary Anthony Naumoff 7 days prior to the AGM. At the completion of all the reports the current Board Chairman (Mark Brayshaw) stood down. The secretary then advised all in attendance that he received a nomination for the position of Board Chairman was by Gerrard Woods. The nominator was Matthew Gray & the Seconder Tony Naumoff All in attendance unanimously elected Gerrard Woods as Chairman Of the Board for season 2015. Sufficient nominations were tabled for each committee position and were accepted unanimously. The Senior Treasurer position will be confirmed at the 1 st Senior Committee meeting where Liam Woodland will accept the position.
Gerrard Woods then worked through all nominations received by the secretary, commencing with the Senior Presidents position. Matthew accepted his nomination as president of the club senior committee as did the rest of the Senior Committee. The voting members unanimously elected the following: Dean Lovig Cameron Voss Senior Committee President Matthew Gray Vice President / Sponsorship Gary Nash Secretary Anthony Naumoff Senior Treasurer Liam Woodland TBC Support Liasion Dean Lovig Merchandise Ben Kezilas Media/communications Cam Voss Caretaker Max Grimmer Football Operations Bernie Woodland Committee / Social Co-Ordinator Leigh Fletcher General Committee Liam Dynon General Committee Stefan Constantinou TBC
Steve Wigley accepted his nomination as president of the club junior committee as did the rest of the Junior Committee. The voting members unanimously elected the following: Dean Lovig Cameron Voss Junior Committee President Steve Wigley Vice President Jason Nicholl Secretary Peter Wilson Treasurer Steve Tuffley Head of Football Kyle Pinto Property Manager Andrew Gathercole Coach s Co-Ordinator Gareth Adams Facility Manager Troy Morris Communications/Marketing Melinda Coyne General Committee VACANT General Committee VACANT General Committee VACANT The makeup of the Board of Management for 2015 was confirmed as follows: Board of Management Chairman of the Board Gerrard Woods Senior President Matthew Gray Junior President Steve Wigley Senior Vice President Gary Nash Junior Vice President Jason Nicholl Club Treasurer Steve Tuffley Senior Club Secretary Anthony Naumoff
9) GENERAL BUSINESS a. Amendment to Constitution: NOTICE TO MEMBERS We have received a request to amend the constitution in respect to the specific details required for a quorum for a Special General Meeting. The request is to include the wording at Section 17 Part 9 into Section 18, becoming Section 18 Part 10. Proposed: Mark Brayshaw Tony Naumoff The voting members unanimously confirmed this minor change to the constitution at the AGM: Question from Jenny Voss: Jenny advised all in attendance that we need to closely look at a couple of bank accounts that are siting dormant. Answer: The Secretary will advise the Board Treasurer to take action. The Chairman asked the members in attendance if there was any further business to be discussed. With no further business the meeting was closed at 8:05 pm. CLOSURE OF MEETING Anthony Naumoff Club Secretary