INFORMATION & REGISTRATION PACKET 58 TH ANNUAL prca national convention NOV. 30 - DEC. 3, 2004 THE MIRAGE HOTEL AND CASINO LAS VEGAS, NEVADA
Welcome! Welcome to the 58th Annual PRCA National Convention, and back to the Mirage Hotel & Casino! The following information will help you get started. Additionally, a complete event schedule will follow in a later mailing. Please keep in mind the contract personnel business meetings will begin at 8:00 a.m., Wednesday, December 1, 2004. There are three important deadlines that are fast approaching: October 13, 2004 is the deadline for all trade show booth applications. There is a limit of 120 booths. Trade show applications, along with convention registration, will only be considered when accompanied by full payment. All other convention pre-registration forms, with full payment, must be received in the PRCA National Office by November 8, 2004. Finally, don t miss out on the phenomenal rate The Mirage is offering to convention attendees. Please make your room reservations no later than November 5, 2004 to get this great rate. If you have any questions, please to contact me at (800) 772-2890, and I will assist you in any way possible. I look forward to seeing you in December! Aaron Enget Convention Director THE MIRAGE HOTEL & CASINO The official hotel for the 2004 PRCA National Convention is The Mirage Hotel & Casino. To make room reservations, please call The Mirage Hotel & Casino at (800) 499-6311. Please request the special room rate of $95 per night, plus tax, by identifying yourself as being with the Professional Rodeo Cowboys Association. Please be aware that you must secure your room reservations with a first-night deposit or credit card number. You will be charged for the first night at the time you make the room reservation. Please make your reservations as soon as possible so that your room requests at the special rate can be fulfilled by The Mirage Hotel & Casino! This special rate is available until November 5, 2004. 2
Events PRCA WELCOME RECEPTION WEDNESDAY, DECEMBER 1, 2004 6:00-8:00 P.M. The 18th Annual PRCA Welcome Reception, hosted by the PRCA, kicks off the contestants arrival in Las Vegas for the 46th annual Wrangler National Finals Rodeo. Don t miss your chance to congratulate them on their year of accomplishments and to send them into competition with your best wishes! All contestants are introduced, and receive their official Wrangler NFR back numbers, jackets, and rings. Buckles and bonus checks for the 2004 Jack Daniels World Standings year-end leaders will also be presented. Beverages and hors d oeuvres will be provided. PRCA AWARDS BANQUET THURSDAY, DECEMBER 2, 2004 6:00 8:00 P.M. The PRCA Awards Banquet will begin at 6:00 p.m. with a cocktail reception, followed by a dinner and awards program at 7 p.m. Various awards will be presented, including awards to contract personnel of the year, stock contractors of the year, rodeo committees of the year, and AQHA horses of the year. Save $10 by purchasing banquet tickets on or before November 8, 2004 for $60 per person. Tickets purchased after November 8, 2004 are $70 per person. PRCA BOOTH AT COWBOY CHRISTMAS THURSDAY, DECEMBER 2, 2004 SATURDAY, DECEMBER 11, 2004 10:00 A.M. 5:00 P.M. DAILY Cowboy Christmas opens Thursday, December 2, 2004 at 10:00 a.m.! Get your Holiday shopping done in one place. Don t forget to come by the PRCA/Pro Rodeo Hall of Fame/Justin Cowboy Crisis Fund Booth. It s front and center so you can t miss us. Renew your PSN subscription and Hall of Fame Associate membership and buy your commemorative 2004 Wrangler National Finals Rodeo pin with proceeds benefitting the Justin Cowboy Crisis Fund. MISS RODEO AMERICA PAGEANT SUNDAY, NOVEMBER 28, 2004 SATURDAY, DECEMBER 4, 2004 The 48th Annual Miss Rodeo America Pageant will showcase young women from around the country. Contestants are judged on appearance, personality, and horsemanship as they compete for the title of Miss Rodeo America. You can be a part of this exciting pageant by calling the Miss Rodeo America office at (719) 948-9206 for reservations or for more information. The MRA Luncheon will take place at the Mirage on Wednesday, December 1, 2004, from 11:45 a.m. to 1:30 p.m. Tickets are $35 per person, and reservations are required. 3
Trade Show The PRCA National Convention is proud to host a three-day trade show with 120 booths featuring PRCA contract personnel and associate members. This provides a great opportunity for convention attendees to meet the exhibitors and to discuss business. For those PRCA contract personnel and associate members who are interested in being exhibitors, please read the following information carefully. PRCA TRADE SHOW POLICIES The PRCA Trade Show is an invitational, non-commercial event. Any vendors participating in the PRCA Trade Show are invited to display their businesses only. THE SALE OF PRODUCTS IS PROHIBITED. Contract personnel members are given first priority in reserving booth space. Any associate members interested in reserving booth space will be placed on a waiting list and will be assigned a space when one becomes available. For those individuals interested in sharing a booth with another PRCA member, please note that we will only accept applications and payment from a primary booth holder, which is the individual who is responsible for that booth and any information regarding the booth (payment, signage, and exhibitor information). Only the primary booth holder should send in an application for a booth with full payment, however both members are responsible for sending in a convention registration form with full payment. REGISTRATION, FEES & IMPORTANT DATES Again, booth reservations must contain full payment for both the booth space and convention registration. Applications will be accepted on a first-come, first-served basis. and should be received in the PRCA National Headquarters by Oct. 13, 2004. Please see forms for all applicable fees. Please note that reduced guest rates for trade-show helpers will be applied ONLY if the helper is NOT a PRCA card holder. PRCA card holders who come as trade-show helpers will be charged the $125 registration fee for the PRCA National Convention. Champion Exposition Services will provide an exhibitor kit containing information regarding exhibits and materials. A 10-by-10-foot area with a draped exhibit booth, two chairs, a 6-foot table, waste basket, and an identification sign are included in the booth price. Electrical outlets are available upon request for an additional fee. Booth applications must be received in the PRCA National Headquarters by Oct. 13, 2004. Exhibitors using the Mirage loading dock, must have their booth contents ready for union labor assistance during booth set up and tear down times only. No exceptions. EXHIBIT HALL HOURS Wednesday, Dec. 1, 2004...9:30 a.m. - 4:00 p.m. Thursday, Dec. 2, 2004...9:30 a.m. - 4:00 p.m. Friday, Dec. 3, 2004...9:30 a.m. - 2:00 p.m. BOOTH SETUP Tues., Nov. 30, 2004 1 p.m. - 5 p.m. BOOTH TEARDOWN Fri., Dec. 3, 2004 2 p.m. - 5 p.m. 4
Registration PRE-REGISTRATION INFORMATION REGISTRATION FORMS Pre-registration forms will be accepted when accompanied by full payment. Faxed pre-registration forms will only be accepted if they contain credit card information and a release signature. Pre-registration forms must be received in the PRCA National Headquarters by Nov. 8, 2004. After this date, additional fees will apply for registration. REGISTRATION FEES $125 Pre-registration fee for each rodeo committee chairman (or first member of committee), contract personnel, associate members, and trade-show helpers who are PRCA card holders. $110 Pre-registration fee for each additional committee person, guest, or spouse who is not a PRCA card holder. $150 Fee for any registration forms received after Nov. 8, 2004 or any on-site registrations for any rodeo committee chairmen, contract personnel, or associate members. $135 Fee for any registration forms received after Nov. 8, 2004 or any on-site registrations for any additional committee person, guest, or spouse who is not a PRCA card holder. TRADE SHOW This year s trade show will run Dec. 1 Dec. 3, with setup on the afternoon of Nov. 30. To participate in the 2004 Trade Show, please fill out the application in the back of this booklet. Applications will be accepted only with full payment, on a first-come, first-served basis. All applications must be received in the PRCA National Office by Oct. 13, 2004. Champion Exposition Services will be the official service company for the trade show, so additional fees may apply. Champion Exposition Services will send out booth information kits once registration has been completed and confirmed by the PRCA. IMPORTANT DATES October 13, 2004...Deadline for trade show booth applications November 5, 2004...Deadline for Mirage room reservations at the special PRCA rate of $95 per night November 8, 2004...Deadline for convention pre-registration 5
PRE-REGISTRATION FORM Name: Street Address: City: State: Zip: PRCA Card #: Telephone: Home/Cell RODEO COMMITTEES ONLY City & State of Rodeo Name of Rodeo Pre-Registration Fee of first committee member/rodeo $125.00 = Each additional committee member or guest (list on reverse form) $110.00 x = PRCA Awards Banquet Tickets (price per person) $60.00 x = TOTAL = CONTRACT PERSONNEL ONLY TYPE OF BUSINESS (please check only one) Announcer Music & Sound Specialty Act Bullfighter Clown/ Barrelman Photographer Secretary/Timer Labor Producer Scoreboard Stock Contractor Pre-Registration Fee $125.00 = Guests $110.00 x = Trade Show Booth Fee $160.00 = PRCA Awards Banquet Tickets (price per person) $60.00 x = TOTAL = ASSOCIATE MEMBERS ONLY Name of Business: Pre-Registration Fee $125.00 = Guests $110.00 x = Associate Member Dues (if applicable) $75.00 x = Associate Member Trade Show Booth Fee $275.00 = PRCA Awards Banquet Tickets (price per person) $60.00 x = TOTAL = Work Enclosed is my check payable to PRCA OR Charge the following: MC Visa Credit Card Number Expiration Date Print name exactly as it appears on card Signature Date GUESTS Please print the names of those individuals who will be attending the convention as guests: MAIL TO: PRCA National Convention, Attn: Aaron Enget, 101 Pro Rodeo Dr., Colorado Springs, CO 80919 Phone (800) 772-2890 Fax (719) 548-4876 6
APPLICATION FOR BOOTH SPACE Exhibitors using the Mirage loading dock, must have their booth contents ready for union labor assistance during booth set up and tear down times only. No exceptions. ONE BOOTH PER PERSON! NO SPACE RESERVATIONS WILL BE MADE UNLESS PAYMENT ACCOMPANIES APPLICATION! Name of Primary Booth Occupant: Street Address: PRCA Card #: City: State: Zip: Telephone: Authorized Signature: THE FOLLOWING SECTION SHOULD BE COMPLETED ONLY IF THE BOOTH IS SHARED Name of Second Booth Occupant: Street Address: PRCA Card #: City: State: Zip: Telephone: Authorized Signature: In accordance with Rules & Regulations governing the Professional Rodeo Cowboys Association National Convention and Trade Show, the undersigned hereby makes application for exhibit space and encloses a check for the full amount to cover the total rental value of space selected in this application. FEE: $160 fee 10-foot by 10-foot booth ($275 for Associate Members) (This fee DOES NOT include convention registration fees) LOCATION: First Choice Booth # Second Choice Booth # Third Choice Booth # General Preference for Location is SIGNAGE: Two-Line Booth sign is included in fee for space. Please print desired listing: Please use the following diagram to select your first and second choice for booth location IMPORTANT: MAKE ALL CHECKS PAYABLE TO: PROFESSIONAL RODEO COWBOYS ASSOC. Attn: Aaron Enget 101 Pro Rodeo Drive Colorado Springs, CO 80919 7
Professional Rodeo Cowboys Association 58th Annual PRCA National Convention 101 Pro Rodeo Drive Colorado Springs, CO 80919