STANDARD OPERATING PROCEDURES (SOP) FOR THE EL DORADO PARK MEN S GOLF CLUB

Similar documents
OAKWOOD LADIES GOLF ASSOCIATION CONSTITUTION

By-Laws June 1, 2017

THE BLUE HERON GOLF CLUB

DISCOVERY BAY WOMEN S GOLF CLUB BYLAWS

Moorpark Golf Club - Bylaws Adopted: 20 Oct 1998 Revised: 28, October 2012

WWGC STANDING RULES (revised 2018)

THE BLUE HERON GOLF CLUB

2018 WOMEN S GREATER KANSAS CITY PUBLIC LINKS RULES

ELIGIBILITY SPOKANE AREA WOMEN S GOLF ASSOCIATION STANDING RULES

CORDOVA GOLF CLUB BY-LAWS ARTICLE I ARTICLE II

D. Regular play shall consist of eighteen holes each playday. The Tournament Chair shall determine the weekly competition.

KINGWOOD COUNTRY CLUB MEN'S GOLF ASSOCIATION OPERATING GUIDELINES (Revised March of 2018) Basic Rules of KMGA Board Meeting Procedure

2018 MGA 9 RULES & GENERAL INSTRUCTIONS

FARRELL ROAD ENGINEERING GOLF ASSOCIATION (FREGA) BYLAWS (REVISED Feb 19, 2015)

By-Laws. The KINGWOOD MEN S O.F.W.W. Golf Association. Kingwood Country Club

SUN CITY SUMMERLIN WOMENS GOLF CLUB BYLAWS

HIGHWAYMEN'S GOLF LEAGUE BYLAWS (April, 2018)

PALO VERDE MENS GOLF ASSOCIATION

EMPIRE RANCH MEN'S GOLF CLUB (ERMGC)

Shadow Hills Men s Golf League Rules

LAKE ARBOR LADIES GOLF ASSOCIATION 18 HOLE (Established 1973) (last printing 2017) CONSTITUTION and BYLAWS CONSTITUTION

BEST EVER GOLF ASSOCIATION (BEGA) BY-LAWS

KICKINGBIRD SENIOR MEN S GOLF ASSOCIATION CHARTER. February 28, 2019

MURRIETA MEN'S GOLF CLUB TOURNAMENT POLICY

Ladies of Legends Nine Hole Golf Association. Section 3 BY-LAWS

ELIGIBILITY SPOKANE AREA WOMEN S GOLF ASSOCIATION STANDING RULES

DOUGLAS AIRCRAFT COMPANY MEMORIAL GOLF CLUB BYLAWS

CEDAR KNOB MEN' S GOLF ASSOCIATION 2018 Member Guide 2018 EXECUTIVE COMMITTEE

Central Savannah River Area Women s Golf Association. Tournament Guide. Containing. General Tournament Information

CONSTITUTION AND BY-LAWS of the Sully B. Maize Memorial Golf Association

Pacific Grove Senior Men 's Golf Club By-Laws

Alta Loma High School. FOOTBALL 12th MAN CLUB CONSTITUTION BYLAWS

REAGAN SOCCER CLUB CONSTITUTION PREAMBLE CONSTITUTIONAL STATEMENT

EMPIRE RANCH MEN'S GOLF CLUB POLICY FILE March 16,2018

THE PINEWILD MEN S GOLF ASSOCIATION MEMBER S GUIDE

Lowcountry Women s Golf Association STANDING RULES

Bensalem Golf Association 2019 Constitution and Bylaws

CHANGES TO THESE RULES:

FOREST GLEN GOLF & COUNTRY CLUB 18-HOLE LADIES GOLF ASSOCIATION BY-LAWS

CORONADO MEN S CLUB TOURNAMENT HANDBOOK

WOMEN S GOLF ASSOCIATION OF NORTHERN CALIFORNIA

Revised: January 13, 2018

LAKE OF THE PINES MEN S GOLF CLUB CONSTITUTION

Lake Doster Men s Golf Association

SIMI HILLS MEN'S GOLF CLUB

Welcome to the 2014 Annual Kick-Off Dinner

SEA 'N AIR MEN'S GOLF CLUB PO BOX CORONADO, CA 92178

CONSTITUTION. Section 1. The official name of the organization shall be the Sandia Women's Golf Association (SWGA).

THE VILLAGES REC DIVISION IV PROCEDURES WINTER 2019 Revised January 24, 2019

THE VILLAGES REC DIVISION IV PROCEDURES WINTER 2018 Revised

+TABLE OF CONTENTS RULE # PAGE # SCHEDULE 3 2. PLAYER ELIGIBILITY CLUB RESPONSIBILITIES CLUB OPTIONS. 3

Any changes or modifications to the tournament format will be addressed on the tournament signup sheet for that particular tournament.

RED HAWK RIDGE LADIES GOLF CLUB LADY 9ers BYLAWS

USGA Rules and the USGA Handicap System will govern MPWGA rules of play and handicaps.

The name of this league shall be MARS GOLF LEAGUE. The league shall be an informal, non-profit organization without a formal charter.

Lake Highlands High School Cheer Booster Club Bylaws Revision 1 Jan 14, 2015

Palm Valley Senior Men s Golf. Association Goodyear, Arizona 85395

NATIONAL WHEELCHAIR BASKETBALL ASSOCIATION WOMEN S DIVISION RULES AND REGULATIONS (Adopted February 27, 2008)

3. Status of Rules These rules (the Club Rules ) form a binding agreement between each member of the Club.

WOMEN S TRENTON DISTRICT GOLF ASSOCIATION BY LAWS. I. The name of this organization shall be the WOMEN S TRENTON DISTRICT GOLF ASSOCIATION (WTDGA).

Ladies Seacoast Invitational Guidelines

Conditions of Competition 2018 Men s Competition

2017 MEN S ASSOCIATION MEMBERSHIP INFORMATION

Sacramento Nisei Bowling Association Constitution

CANTON LIONS JR. FOOTBALL CLUB BYLAWS Revised/Approved February 2016

ALASKA STATE USBC BOWLING ASSOCIATION POLICIES & PROCEDURES MANUAL

Revised: January 13, 2019

KWGA TOURNAMENT RULES

H.A.Y.A.A. BASEBALL/SOFTBALL CONSTITUTION

KEITH HILLS GOLF CLUB Buies Creek, North Carolina

Palmetto Senior Amateur Golf Tour policies.

KENNESAW BASEBALL ASSOCIATION, INC. KENNESAW, GEORGIA CONSTITUTION AND BY-LAWS

Welcome to the Knights of Columbus 69th Annual State Golf Tournament

EAST VALLEY SENIORS TENNIS LEAGUE BY-LAWS. Revised March 25, 2014 BY-LAWS

KENT LEAGUE I.B.A CONSTITUTION and REGULATIONS REVISED FOLLOWING EGM SEPTEMBER 2016

Southwest Power Pool REGIONAL STATE COMMITTEE BYLAWS

EMU PLAINS SPORTING AND RECREATION CLUB BY LAWS

Constitution Adopted 1 March 2014 Amended 28 February 2015 Last amended 18 February 2017

MILESTONE MINOR HOCKEY ASSOCIATION

2018 NEW ENGLAND USTA LEAGUE SECTIONAL REGULATIONS

Twilight League of Rochester

MEN S CLUB BY-LAWS ARTICLE II - MEMBERSHIP. Section 1. Men joining The Men s Club must be eighteen years of age.

Middlesbrough Golf Club

Monocacy Youth Basketball Association Organization Documents and Bylaws Effective September 1, 2017

ROSSMOOR WOMEN S 18-HOLE GOLF CLUB INFORMATION AND PROCEDURES

MADRONA LINKS MEN S CLUB MEMBERSHIP HANDBOOK

2018 Red Hawk Ridge Ladies Golf Club 18 Hole and 9 Hole League Guidelines And Registration Form

LIVINGSTON PARKS & RECREATION BY-LAWS

CONSTITUTION Revised September 2018

Springhill Golf Club 2019 Board of Directors Report to Membership

Welcome to. Shandin Hills Men s Golf Club

LONDON EAGLES FC CLUB CONSTITUTION

Wycombe Heights Golf Club Policy and Procedures Document

RULES OF THE RICHMOND GOLF CLUB A SUB CLUB OF RICHMOND CLUB LIMITED ACN

Grande Prairie Industrial Hockey League Constitution and By-Laws By-Laws

Three Rivers Golf Members

AJAX LADIES VOLLEYBALL ASSOCIATION CONSTITUTION. (Revised May, 2017)

Cincinnati Western Baseball Conference (CWBC) By-Laws

SEA TRAIL LADY NINERS CONSTITUTION

BY-LAWS OF MELVILLE MASTERS SWIMMING CLUB (INC)

Transcription:

Purpose STANDARD OPERATING PROCEDURES (SOP) FOR THE EL DORADO PARK MEN S GOLF CLUB (revised by Board of Directors 3/2014) The purpose of this document is to serve as a guideline for the operation and management of the El Dorado Park Men's Golf Club, a non-profit organization operating at the El Dorado Park Golf Course in Long Beach, California. This procedure is to be used in conjunction with, and support of, the Bylaws. It is not intended nor should it be used to circumvent the By-laws. Scope This standard operating procedure will include a general section and job descriptions for each position on the Board of Directors. The SOP will include pertinent information from the By-laws and appropriate milestones, deadlines and policies adopted by the Board of Directors from time to time. The appendix will include an example master calendar, a sample copy of a financial responsibility statement (that each Member of the Board of Directors is to sign each year at the beginning of the term of office), and the complete By-laws. This is a dynamic document and will be maintained on an ongoing basis. The President will assign the task of maintaining the SOP each year. The Club...from the By-laws ARTICLE IV Section 1. The control and management of the Club and the interpretation of these By-laws shall be the responsibility of the Board of Directors except where directed by majority vote of the Members present at any meeting of Club. ARTICLE IV Section 3. The Board of Directors shall consist of twelve Members. All of these Members are entitled to a vote on actions taken by the Board. ARTICLE XI Section 1. The Board shall establish such standing committees as are necessary for the smooth operation of the Club. Each Member of the Board shall be a Member of each standing committee. Any Member of the Club can be appointed to a standing committee or special committee by the President, or by the chairman of that committee with the approval of the Board of Directors.

General The above sections of the By-laws make the management of the Club within the scope and authority of the Board of Directors or by the President, as allowed by the By-laws or as directed by the Board. Section 3 of Article IV states that the Board of Directors will consist of twelve Members. There are six (6) elected Members: President, Vice President, Secretary, Treasurer, and two (2) Directors at Large. The President appoints five (5) at-large Members to the Board with the approval of a majority of the other elected Board Members. These appointments serve as committee chairmen: Special Events Chairman, Entertainment Chairman, Handicap Chairman, Communications Director, and Rules Chairman. The Board may change the job titles and job descriptions to best serve the Club. The President should convene the elected members of the Board to approve his appointments as soon as practicable after the election of the new Board at the November Annual Meeting. The twelfth Member of the Board is the most immediate Past President who is willing and able to serve. All Members of the Board vote on all matters before the Board except approval of appointed Members (elected Members only) and disputes involving a Member or Members of the Board (Members involved excluded). Getting Started The Board of Directors serves for a one-year term, however, there are no restrictions as to the number of consecutive terms a Board Member may serve in any office, or to be a Member of the Board in various offices. The November meeting is designated as the annual meeting of the Club and the election of officers is held at that time. According to the By-laws, the new Board takes over at the end of the December meeting or after the Christmas Tournament, which ever comes latest; however, in practicality the new Board needs to act right away on several issues: TASK Appointed offices must be filled. Establish format for tournaments to be printed on the Schedule of Events card that is to be included for insertion in the December Newsletter. Establish new signature card at the bank. SCGA membership roster with deletions (members who have not renewed by December 15 th ) must be submitted by date established by SCGA. Establish tournament dates for second year out (e.g. in December 2013, the schedule for 2015) with input from the GM at El Dorado and meet with the other Club Tournament Chairs to create the schedule and avoid conflicts. RESPONSIBILITY OF: President and elected board members Vice President Treasurer (with President and Vice President) Secretary Vice President

Elections The election of the Board of Directors is held at the November General Meeting each year, which is designated as the Annual Meeting of the Club. The President, prior to the August General Meeting, appoints a Nominating Committee, consisting of a Chairman (usually the Immediate Past President) and two other members of the Club. In August, the election is announced inviting all Members interested in running for an office to contact the Nominating Committee. At the September General Meeting, a list of those members interested in running for each office is presented to the Club. At the October general meeting, nominations are taken from the floor. (At the October 2011 Board of Directors Meeting, the Board unanimously approved the ability to request the membership of the Club to approve an election by acclamation of those members nominated for the six elected offices, if each of the offices has only the requisite number of nominees, rather than conducting an election in November). Ballots are prepared by the Nominating Committee, listing candidates in alphabetical order, and distributed to all Members in attendance at the Annual Meeting (one per member). The ballots are counted by the Committee and one other member of the Club chosen from among those present at the Annual Meeting. The Committee will destroy the ballots after the results are announced, through authority given by a motion, second, and voice vote of the Membership. Once the election takes place in November, the new President will take charge of the transition described in the previous section. As stated before, the incoming Board officially takes over responsibility for managing the Club at the end of the December meeting or after the Christmas Tournament, which ever comes latest. Meetings The monthly general meeting of the Club is held on the second Tuesday of each month at 7PM at the El Dorado Park Golf Course under the Big Tent. Board meetings will be held each month at a time and place designated by the President. Historically, the Board meeting has been the first Tuesday of the month for best results in management of the Club. Each Board Member is expected to attend both of these meetings. The President or his designee will chair the Board Meeting and the General Meeting. If a Board Member cannot attend either the General Meeting or a Board Meeting for any reason, he is responsible for advising the President with as much advance notice as possible. As part of the Annual Budget, the Board generally approves up to $75 from Club funds, and each member of the Board donates $10, to offset food and beverage at each month s Board Meeting. A typical General Meeting Agenda will include: 1. Call to Order 2. Pledge of Allegiance 3. Approval of Treasurer's Report and Minutes of last month's meeting 4. Introduction of past Presidents and Honorary Life Members in attendance 5. Introduction and orientation of new Members (usually conducted by the Past President) 6. Committee reports: a) SCGA Delegate b) Handicap Chairman c) Rules Chairman d) Team Play captains (when applicable) e) Directors (when applicable) 1) Golfer of the Month or Golfer of the Year 2) Nine-hole Tournament

3) Putting Contest 4) Club Championship 5) Flights f) Communication Director g) Special Events Chairman h) Tournament Chairman 7. Old business 8. New business 9. Member Attendance Drawing 10. Adjournment NOTE: To encourage attendance by members at the monthly General Meetings, in 2011, it was agreed that all possible tournaments will conduct sign ups at the preceding monthly meeting rather than through mail-in entries. All members present at the meeting will be allowed to enter the random drawing for sign up priority (i.e. if 5 members of a group attend the meeting, all 5 may put their name in the drawing in hopes of getting an earlier shot at choosing a starting time, but only one member of each group may sign up drawn names may not be given to other members or groups). Tournaments Board Members are encouraged to participate in all tournaments, drive and bus trips, and weekenders. Each Board Member is entitled to one tee time in each monthly tournament and a spot in each away trip. If two or more Directors choose to play in the same group at a monthly tournament, the extra tee times will be made available to the general membership. In addition to a reserved spot in each of these events, each member of the Board is expected to help the Director in charge of the event as assigned. If a member of the Board of Directors cannot attend a tournament or away event for any reason, he is responsible to inform the Director in charge as soon as possible. Financial Responsibility Many Board Members will be collecting moneys from the Membership for the various activities for which they are responsible. It is the Board Member's responsibility to get Club funds to the Treasurer in an expeditious manner. All currency and coin (cash) is to be transferred in person and verified by the receiving party. Receipts and reports are required to substantiate payouts. The Treasurer will issue receipts for all financial transactions between the Club and a Board Member. All Members of the Board will sign a Statement of Financial Responsibility (sample in Appendix) at the beginning of the year. Job Descriptions President...from the By-laws ARTICLE V Section 1. The President. The President shall preside at all meetings of the Club and the Board of Directors, and in general shall perform the duties incident to the office. He shall appoint the elected or appointed Members of the Board to chair the specific committees or carry out the specific jobs that are included in these By-laws or have been deemed necessary by the Board. He is also

authorized to appoint special committees as he or the Board of Directors may deem necessary or advisable to further the interests or purpose of the Club. He shall report or cause to be reported to the Membership all actions of the Board of Directors. General The President is the Club s Chief Executive Officer and he represents the Club whenever and wherever necessary. Each Member of the Board will be responsible to the President for their functional area. The President's tenure really starts with his election in November. His first action is to nominate five (5) Members to the Board: Special Events, Entertainment, Handicap, Communication and Rules, who are then voted upon by the newly elected members of the Board. This must be done by November 20th so the "Schedule of Events" card with the new Board Members and their duties and contact information can be printed for mailing to the membership in December. The President also designates a Member of the Club to be the Club s Southern California Golf Association Delegate. The By-laws do not require that this position be approved by the elected Board members or the entire Board, but such approval is advisable. The new Board Members have historically been invited to attend the December Board of Directors meeting. The President, as well as the Treasurer and the Vice President, will be signatories of the Club bank accounts. The Treasurer is responsible to assure this process takes place before the beginning of each year. Club Policy requires that two of the above officers sign all checks. For practical purposes, it is allowed for the Treasurer to have as many as ten checks pre-signed by either the President or Vice President, and it is acceptable for the President and the Vice President to each be in possession of one check that is pre-signed by the Treasurer for use in emergency situations. Assignment to some specific tasks and sub-committees will be made by the President at the beginning of the year and as necessary throughout the year. This includes determining the Director or Directors responsible for making periodic checks of the Post Office Box. The two at-large Directors are most normally given most of the following tasks: Golfer of the Month, Golfer of the Year Tournament, nine-hole tournaments, putting contests, Long Beach Open Raffle and Scramble Raffle ticket sales, Quad Club, Flights, and Club Championship. The assignment of these and any other necessary tasks is the purview of the President, who may also assign them to other members of the Board. The President will advise the Treasurer to have a proposed budget prepared for the January Board meeting for discussion, revision, and adoption by no later than the February Board Meeting. The President will initiate a financial responsibility statement (in the Appendix) and require all Board Members to sign it. The President will write a monthly article for the Newsletter, "The President's Corner" that will contain general information for the Membership at the President's discretion. The President may invite guests from the following organizations to the Christmas Tournament: Members of the Long Beach City Council; key personnel in the Department of Parks, Recreation, and Marine; American Golf executives; pro shop personnel; and employees and management of the golf course restaurant. This should be done approximately a month and a half before the event. The SCGA allows four (4) complimentary memberships annually which are generally given to the Head Pro, General Manager, Course Superintendent and one other. The President should propose these complimentary memberships to the Board for approval each year. In November of 2013, the Board

agreed to let staff members of El Dorado Park GC join the club for only the SCGA membership fee with three conditions: 1) these people could play in monthly tournaments by paying only the prize fund portion of the tournament entry (provided the course did not charge the club a green fee for them to play) and cash in the prize fund; 2) provided they are not golf professionals, they could pay to enter and win special events; and 3) they could play in events subsidized by the club (Christmas, Member-Member, Weekender, Team Play, GOY, etc.) only if they paid the full membership fee. If any Member of the Board cannot complete his term, the President will appoint a replacement for the duration of the term with the approval of the remaining Members of the Board of Directors. Vice President/Tournament Chairman...from the By-laws ARTICLE V Section 2. The Vice President. The Vice President shall be the chairman of the Tournament Committee. In the absence or inability of the President to act, the Vice President shall perform the duties of that office, or assume that office as necessary. ARTICLE Xl Section 2. The Tournament Committee shall take entries for, and conduct all tournaments scheduled at El Dorado Park Golf Course. General The Vice President is responsible for planning all monthly tournaments and directing the Board in all tasks required to conduct the monthly tournaments. The planning starts after the election in November by establishing the format for each Tournament for the following year. This must be done by November 20th so the "Schedule of Events" cards can be printed and made available to the membership in December. A meeting between the VP and the GM of El Dorado will determine the upcoming home tournament schedule. We are allowed one tournament each month, two of which are two-day tournaments, designated as the Member-Member, and the Partner s Tournament, and one of which is three weekend days in a two-week period for a Club Championship. The Christmas Tournament is a Shotgun start (we have the course all day). The Tournament Chairman sets the format for all tournaments. To ensure that subsidized or important events are open only to members who have been supportive of the Club, and have shown their true ability to the Handicap Committee, in order for a Member to participate in the Christmas, Member/Member, Club Championship events and Team Play, he must have participated in at least three (3) Club events over the preceding 12 months, and he must have an established SCGA handicap. Three Club sponsored events (including monthly tournaments, away trips, Team Play matches and Quad Club, but not 9-hole tournaments) will qualify the Member for participation in these specified events.

A typical tournament will be run as follows: Effective December 2011, sign-ups for all monthly events will be taken at the meeting prior to the month of the tournament. Members of the Board of Directors will advise the Tournament Chairman of the members of their group at the Board Meeting one week prior to the sign-ups. The tournament Chairman will assign duties to each Member of the Board for the day of the event. The Tournament Chairman is responsible for all entry fees for the event and will collect from participants and submit said moneys to the Club Treasurer, who shall pay the course at the end of the day of the tournament. The Club is responsible to pay the course for all of the groups reserved and not returned to the course at least 48 hours before the event. A member may only receive a refund for an emergency situation as determined by the Tournament Chairman. To avoid having excessive cash laying around on tournament days, to ease the job of the Tournament Chairman and to ensure the Club is not charged for unpaid fees, beginning in December of 2011, the Board instituted a policy requiring a $5 penalty for any entry not paid by the night of the meeting before the tournament. This $5 fee shall be added to the purse for that tournament. The Tournament Chairman will determine all flight designations and payoffs. Ideally, this is done prior to the tournament and is part of the format/rules sheet. Unless incompatible with a particular format (i.e. One Ball Gross, Two Balls Net, etc.) there shall be a one gross payout in each flight and net payouts to approximately one third of each flight. If there are at least 3 groups/teams with only 4 players in a fivesome format, those groups will constitute a Player Short Flight and be paid from the entries of those groups as figured by the Tournament Chairman. If there are less than three short groups, those groups shall receive a blind draw as their 5 th player (the same scores shall be applied to each blind draw team). In events like scramble or select drive, a rotation should be determined to allow a short group to play an additional shot in a scramble or tee shot in select drive. The Tournament Chairman will provide a copy of the results of each tournament to the Treasurer and the Special Events Chairman. The Treasurer shall compare the results with the entry fees received for the particular tournament and the greens fees paid to the course, and then write a check for the amount of the winnings made out to the golf shop. This check will be given to the Special Events Chairman who shall provide the check and the winnings to the Golf Shop for the creation of the gift cards and the Special Events Chairman shall place them in the Scrip Box. A Format/Rules sheet will be prepared by the Tournament Chairman and will be available for all participants prior to their tee off time. The Tournament Chairman will schedule himself so as to be available to all concerned on the day of the event. Results of the event will be posted at the Club and on the Website by the Tournament Chairman within five days of the event. An additional window of 4-5 days should be observed between posting of results and generating of gift cards or payout envelopes in case mistakes are identified and changes need to be made. In general, the field will be broken into flights based on total handicap of the team, and the first place team in each flight both gross and net (unless the format is a combination of gross/net) will be paid the same amount, and that amount is generally equal to the entry fee for the tournament. The Tournament Chairman will attempt to pay 40% of the competitors in each flight. The last paid team in each flight should receive approximately 50% of their entry fee back, and any small amount not paid out will be added to a fund to help offset the cost of the course for the December Tournament. The Tournament Chairman must be prepared for last minute changes and rulings on disputes.

The Vice President/Tournament Chairman will be prepared to advise the Board of tournament status at each Board Meeting, to speak at each General Meeting regarding tournament matters, and write a tournament report for each Newsletter. Some tournaments require special handling. The Member-Member usually includes food. Arrangements must be coordinated with the restaurant. Also, advise the restaurant to be properly staffed for the Christmas Tournament (early shotgun means lots of early breakfasts). The Vice President must be willing and able to serve as President either temporarily or to fulfill the current term of President in the event that the President cannot so serve, or designate another member of the Club to do so (with the voted consent of the remaining members of the Board). Secretary...from the By-laws ARTICLE V Section 3. The Secretary. The Secretary shall keep records of all meetings of the Club and of the Board of Directors. He shall give and serve all notices of meetings. He shall be responsible for, and have charge of, all correspondence, files, and papers of the Club. He shall serve as the Membership Chairman and be responsible to perform all duties incident to the office or required by the association with which the Club is affiliated. General The Secretary is responsible to take minutes of each General Meeting and make sure said minutes are published in the monthly Newsletter. He is also responsible to take minutes of all Board Meetings and Special Meetings and make them part of the Club correspondence file. The Secretary is responsible for all correspondence for the Club, including sympathy cards and/or flowers for Members who are sick or pass away. He will keep the correspondence files for the Club including minutes of all meetings and all newsletters (or ensure these are maintained through the Club s website archives). As Membership Chairman, the Secretary deletes Members from Southern California Golf Association Membership that do not renew their Club Membership prior to December 15 th and adds new Members according to the schedule set by the SCGA in each year. New Members are added to the Southern California Golf Association Membership and their email addresses are submitted to the Club Webmaster. The Secretary makes sure there is an adequate supply of new Member applications at the golf course. The Secretary sends a welcoming package to all new Members that includes a welcome letter from the President, the New Member Information Sheets and a Schedule of Events card. Monthly newsletters (as described in Article IX Communications Director) are e-mailed monthly to all members who have provided the secretary with an email address. Beginning in 2012, the Club ceased making special accommodations for members who did/could not accept electronic delivery of the Newsletter. The Secretary maintains the Membership roster and provides an electronic copy to the Webmaster with a roster prior to the January Newsletter. Periodic updates are provided as new Members are added throughout the year.

The Secretary also reconciles the Membership roster with the SCGA records on a monthly basis. He collects the Membership renewals and new Memberships in concert with the Treasurer and insures that all renewal and new Membership fees are given to the Treasurer. The Secretary reconciles the monthly SCGA list/billing via receipt from the Treasurer. In June or July, the Secretary will revise the renewal form and provides it to a printing company for printing and mailing by August 15th. The Monthly Membership drawing is conducted to encourage attendance at our General Meetings. At the February 2014 Board Meeting it was approved to allow the Secretary to create a predetermined list of drawing names from a randomization program created by the Club Webmaster that will be used to identify the eventual winner of the monthly drawing. Treasurer...from the By-laws ARTICLE V Section 4. The Treasurer. The Treasurer shall keep full and accurate accounts of all moneys received, and shall deposit the same in the name of the Club in such depositories as may be designated by the Board of Directors. He shall disperse all moneys under the direction of the Board of Directors. He shall have the authority to receive and to give receipts for all moneys due and payable to the Club from any source whatever, and to endorse on behalf of the Club all checks, drafts, notes, warrants and orders, and to give full discharge for same. He, and the President or Vice President jointly, shall sign all checks, drafts, notes, warrants and orders for payment of Club funds. He shall present at each monthly meeting of the Club, a written report of the financial affairs of the Club from the previous month, and shall make such a report available whenever requested by the Board of Directors. He shall work with the Tournament Chairman, Special Events Chairman, Entertainment Chairman, Directors at Large and any other Board member that collects money, to ensure sufficient checks and balances are in place to show all income and expenses or payouts balance properly, and are either reported in the monthly Treasurer s Report or can be summarized annually in an annual report sufficient to withstand an audit as may be directed by the Board of Directors. He shall perform all duties incident to the office. General The Treasurer will submit a Treasurer's Report to be published monthly in the newsletter. This report will cover the previous month's financial activity with beginning and ending balances to satisfy the By-laws requirement. Acceptance of the report will be made by motion of the Membership at the General Meeting. When the position of Treasurer changes from one Member to another, full coordination and cooperation is required more than any other office because they are dealing with Club funds and the dollars involved are considerable. The outgoing Treasurer should complete the previous year's December Treasurer's Report and ending balances before turning the checkbook and other related items over to the new Treasurer. This can be done at a mutually agreeable time for the outgoing and incoming Treasurer. An address change should be executed so bank statements go to the new Treasurer. There are currently three bank/checking accounts for the Club, including two which alternate in odd and even years so as to have a clear yearly accounting of funds, and an all-years account specifically for tournaments and away trips.

After soliciting input from the President and other Board Members as well as consulting previous budgets, the Treasurer will prepare a proposed budget for presentation to the Board at the January Board meeting. The Board will discuss, revise if necessary, and approve the budget no later than the February Board Meeting. The approved budget will be the financial guideline for the year. After paying the Membership dues to the Southern California Golf Association, the Treasurer and the President or Board should consider the possible amounts and duration of Certificates of Deposit for excess funds not immediately needed to meet the Club's financial obligations (i.e. can enough money for a six month CD be set aside, or is it better to put larger amounts in two or three month CDs, etc.) The January Treasurer's Report should contain a recap of "prepaid expenses" (i.e. items paid in the previous year such as bus trip deposits and Team Play entry fees) and assets carried forward each year, e.g.: Hole-In-One Fund, 50/50 raffle proceeds, bus trip entries, etc. The Treasurer is responsible to reconcile the bank statement each month. The statement will arrive approximately the 15th of the month so the reconciliation and Treasurer's Report can be completed in time to be included in the Newsletter. The Treasurer is responsible to ensure the Nonprofit Tax Return is completed either by himself or by a Member qualified to do it. (This has been done for many years by Jim Fuchs free of charge in return for receiving a free entry to a regular monthly tournament). This return is due by May 15th. In September, the Treasurer along with the President and the Board should consider placing funds received from dues for the upcoming year in a Certificate of Deposit. In November, the Treasurer will solicit input from all Board Members of upcoming expenses and encumbrances and any needs from the upcoming year that would necessitate a carry-over balance for the next year, so that a budget for a subsidy to the Christmas Tournament prize fund can be established. At the beginning of the term of the Board (November or December), the Treasurers (old and new) should review the need of changing banks with the incoming President. In any event, a new signature card with the President, Vice President, and Treasurer authorized, is to be submitted to the bank. To help with organization and record keeping, effective in approximately 2008, the Club created two checking accounts to be used for funds from even and odd years. Effective in approximately 2009, the Club created a checking account for just the monthly tournaments and away trips. Any Board Member who has Club funds to be deposited should get them to the Treasurer in person as soon as practicable. Currency and coin (cash) must be given to the Treasurer personally, and receipted; checks may be left in the Men's Club box, if necessary but should be endorsed before being put in the box. The Vice President and Treasurer have endorsement stamps. Club Policy requires that two of the President, Vice-President and Treasurer sign all checks. For practical purposes, it is allowed for the Treasurer to have as many as ten checks pre-signed by either the President or Vice President, and it is acceptable for the President and the Vice President to be in possession of one check that is pre-signed by the Treasurer for use in emergency situations. At Large Directors

The Club By-laws provide that two (2) At-Large Members be elected to the Board of Directors. These At-Large Directors serve as directed by the President. Traditionally, the Directors are assigned the following responsibilities: Golfer of the Month, Golfer of the Year Tournament, Quad Club, the Putting Contest, the Nine-Hole Tournament, and the Flight Championships. Other responsibilities include raffle ticket sales for the Long Beach Open Pro-Am and the Club Championship have been assigned to a Director in the past but have also been assigned to the Handicap Chairman by the President. All of these assignments are at the discretion of the President, and assigned early in the year. The At-Large Directors are also the first back-up for key assignments if the Board Member primarily responsible cannot perform his duties at a particular event (e.g. the Tournament Chairman is unavailable to conduct a tournament for a business or personal reason). The At-Large Directors must be prepared to discuss their assigned responsibilities at Board Meetings and address the General Meetings as necessary. They must submit articles to the newsletter appropriate to their responsibilities and assignments each month. Golfer of the Month / Golfer of the Year Each month the Club awards two Golfer of the Month (GOM) Awards, one for net and one for gross. The Net GOM is determined by using the player s 6-month LI (Low Index) in effect the day the round was played (voted at 11/1/11 Board Meeting, 6-Month LI voted at July 2013 Board Meeting). Members must submit individual cards for rounds played at El Dorado only. The card must be filled out as described in an example in the Pro Shop, must be attested by another Club Member and posted on the Computer or within 48 hours if posted on-line. The cards are deposited in the Club s mailbox in the Golf Shop. A Member can win Golfer of the Month only one time per calendar year (net or gross). To be considered for GOM, a round must be played with another member of the Club and from at least the permanent White tee markers. Beginning in 2014, rounds played in the Flights Matches may be submitted for consideration for GOM, provided the player verifies that any concessions were minimal in both occurrence and length of shot. Because Team Play requires that players discontinue play upon the completion of all matches, and pace of play concerns dictate picking up conceded shots, rounds played during Team Play shall not be considered for GOM (voted by Board of Directors in July 2013). The Director in charge collects all cards submitted immediately at the end of the month. He reviews the cards and establishes a winner. In the case of a tie for first, the winner is determined by a card off using the method recommended by the United States Golf Association (i.e. back nine, last six holes, last three holes, last hole. The same sequence applies on front nine). Plaques for winners are engraved in time to be presented at the General Meeting. The Director in charge makes the Golfer of the Month presentations at the meeting. Early the following year, all Golfers of the Month compete in the Golfer of the Year Tournament planned and run by the Director assigned. Net golfers of the month compete for Net Golfer of the Year and gross golfers of the month compete for Gross Golfer of the Year. The date is established by the Board; normally this is a Saturday Team Play time in early March after the regular team play season has been completed. The Director in charge forms a small committee from the Board. The committee contacts all those who have qualified and notifies them of the date and starting times. The tournament format is stroke play for gross players, and net, 6-month LI, for net winners. Plaques are presented at the first General Meeting after the tournament. The Net Golfer of the Year Tournament will be played to each monthly winner s 6 Month LI as of the date of the GOY Tournament.

Nine-hole Tournament During Daylight Savings Time, a nine-hole tournament is held in conjunction with the General Meeting. An announcement is made regarding the nine-hole tournament by the Director in charge at the General Meeting the month prior to the first tournament. On the day of the General Meeting, any Member who plays El Dorado with another Member and pays an entry fee (established by the Director in charge) in the Pro Shop prior to play, is eligible to win a share of the pot based on his net score on the front nine using one-half of his current handicap. The tournament is played from the blue or white tees and is identified on the sign in sheet. The number of places paid and the Director in charge will determine amount of each payoff with 100% of entry fees being paid. Payoffs are awarded at the General Meeting. Putting Contest During Daylight Saving Time, a putting contest is held in conjunction with the General Meeting. An announcement is made regarding the putting contest by the Director in charge at the General Meeting the month prior to the first contest. The Director in charge sets up a course on the practice putting green, and for an entry fee, Members can "play" the course. The Director in charge establishes the format. Each entry fee entitles the player to one round but there is no limit to the number of times a Member can pay said fee and play. The number of places paid and the Director in charge will determine amount of each payoff with 100% of entry fees being paid. Payoffs are awarded at the General Meeting. Quad Club Each year, four local Men s Clubs play a Quad Club event: El Dorado, Recreation Park, Skylinks, and Lakewood. Generally, there are between 20-25 players from each Club playing for points. There is one player from each Club per foursome. Format is a handicap event. Three points are awarded by group for first low net score under the chosen format, two points for second, one point for third, and zero points for last. Ties split points available. The total points are added and the Club with the greatest number of points possesses of the Quad Club Trophy until the next tournament. The tournament site rotates among the four courses. The Quad Club is run by an At-Large Director, as assigned by the President. The Director in charge announces ideally at least two months before the event that sign-ups are being taken, usually ensures that any member who recorded 3 points the previous year is on that year s team, seeks other members of the Board to assist him in running this event, and may run optional side pot games. The Club hosting the Quad Club is usually responsible for making the pairings based on reasonable requests for starting times, and making the pairings so that the variations on course handicaps in each group are minimal. The Head Professional at each course (or designee) is usually paired in the first group against the professionals from the other courses, and the President of each Club is usually paired together in a show of camaraderie and so that ideas and best practices may be shared among all of the Clubs. Each Long Beach-based Club will be required to donate $250 to Long Beach Junior Golf Association in return for the right to have an additional tournament. Each year s Board will determine if this $250 will come from the Treasury or by charging each participant $10. Club Championship The Club Championship is generally contested over 54 holes each year in June. The Club Championship is open to all Members with current handicap indexes of 8.4 or less and who have played in at least 3 events in the prior 12 months (event in this instance an event is defined as a

monthly tournament, Team Play match, weekender or away tournament). The Senior Club Championship is open to Members age 55 and older (or whatever age is set by the SCGA for their Senior Tournament of Club Champions), and is generally held over 36 holes in August. There are also flighted Club Championships for between 2-4 flights depending upon total entries. With the cancellation of the Fathers Day tournament in 2012, the Board shall decide if the Club Championship shall be three or four rounds. To qualify, a Member must have participated in at least three Club events (this includes monthly tournaments, Team Play matches, weekender or away trips) in the twelve months since the last Club Championship. The Club Championship and Senior Championship are gross tournaments, while the flighted Divisions may be played gross or net within each flight at the discretion of the Director in charge. Each year the Director in charge must identify the qualifications for participating in any SCGA Tournament of Champions events, and decide (with the input of the Board) whether those qualifications shall be imposed on the participants of the various Championships. Any qualifications that lessen eligibility for a Club event should be carefully examined before being implemented. The Director responsible for planning and conducting the Club Championship will place a notice and entry blank in the Newsletter (this is the only Club event to allow signups other than at a monthly meeting) two months prior to the Championships and begin sign-ups. The tournament planning and execution process is as follows: Confirm tee times with American Golf. (times should have been arranged by the tournament Chairman at December scheduling meeting with American Golf). Establish a deadline for entries and stick to it! Inform participants of their specific tee times at least a week ahead of time. Have a Rules sheet available to all participants prior to their tee time, along with preprinted scorecards. Arrange for a small committee of Board Members to help run the tournament. Ensure players post all scores as Tournament Scores Get trophies (or plaques) for the winners of the all Divisions. Have the nameplate on the Club Championship Trophy engraved. Write article for the newsletter. Ensure the Club Champion is entered in the SCGA Tournament of Club Champions in December. The USGA allows for the entry fee for this event to be paid by the Club. Beginning in 2011, the SCGA allows the gross winners of the Club Championship and Senior Club Championship to enter the respective TOCC, and allows one net Club Champion to play in the Net TOCC. The winners of all net Championship Flights (including Senior Net if conducted) will play in a 1-Day 18-hole playoff to determine the Club s rep in the Net TOCC. Both the Club Champion and the Senior Club Champion receive their Club Membership sponsored by the Club for the following calendar year if they fill out a membership renewal application. Flights Championships In the June to November time frame each year, the assigned Director runs the "Flights". The flights are net match play; single elimination rounds played at El Dorado, in brackets of 16 players, grouped by handicap. The first round must be played by the end of August, the second round by the end of September, the semifinal round by the end of October, and the finals by the end of November. Participants arrange for their own matches and starting times (although beginning in 2012 the course offered to work with the Director in Charge to arrange for 1 or 2 times on each Saturday and Sunday in the month where matches are contested. It is up to the Director in charge to orchestrate this with the course if desired. The Director in charge must ensure that unfilled times are returned to

the course by the Wednesday before the weekend in question or the Club may be liable for unused times). The Director in change takes sign-ups, checks handicaps, assigns brackets, and ensures all matches are played on time. If matches are not played on time both of the players should be disqualified, unless the Director in charge verifies that one member made considerably more effort to arrange or complete the match, in which case that member should be declared the winner. A binder with all pairings is located in the pro shop. Winners are presented with plaques and winnings at the December General Meeting. The Flights Matches are played to a player s 6-month LI. Past President The By-laws provide that the most immediate past President who is willing and able to serve is made a Member (with a vote) of the Board of Directors. In most cases, the Past President has spent many years on the Board and possesses knowledge and insight not always documented. Since he has been President, he should be familiar with all jobs and schedules required to manage the Club. In this role, the Past President provides the President and the Board with guidance and advice on Club matters. The Past President is charged with the responsibility of planning and running the Directors' Outing. The Board of Directors generally goes on one golf weekender per year. Each Board Member receives an annual stipend of $350.00 (as approved by the Membership in 2011) to be spent in whatever way an individual Director desires. The stipend is generally applied to the cost of the weekender. Site selection, date, and format are the responsibility of the Past President with advice of the rest of the Board. For many years it has been a practice for Board members to invite potential new Board members on the outing, although each Board member may play with any member of the Club. If any Board member chooses to or cannot attend the Outing, the Past President will generally work backward among the Club s other past Presidents to fill the Outing and ensure that there will be a number of attendees that is divisible by four; there is no limit to the number of players who may attend the Outing. (Note: beginning in approximately 2010, the Board approved providing a $350.00 annual stipend to the Club s Webmaster so that he could attend the Outing, although he may also simply accept the stipend). The Past President will give an indoctrination session to all new Members attending their first General Meeting. Included in the indoctrination will be how to sign-up for tournaments and events, details about Club functions, how to post scores, and a question and answer process. The Club has a Hole-In-One Insurance Fund. On a voluntary basis, each Member may pay a "premium" (currently $5.00) to get in. If a Member that has paid into the Hole-In-One Insurance Fund gets a hole-in-one in a full-field monthly tournament, he receives the proceeds of the fund. Once paid out, the fund is reestablished by Members again paying the "premium". Away trips, Team Play, and events not considered the Club's monthly tournament at El Dorado or in the rounds of the Club Championship Divisions that are not part of a full-field monthly event, are excluded from the payoff. The Past President is the administrator of the Hole-In-One Insurance Fund. He collects the "premium" and submits these funds to the Treasurer. The Treasurer maintains this as a separate line item in all financial reports. The Past President maintains records of who is in the Hole-In-One Insurance Fund and solicits those who are not, to join. He posts a list of the Members in the Hole- In-One Insurance Fund on the Club's website. Should two holes-in-one occur in the same event, the Insurance will be split. Should there be a player short group where additional tee shots are rotated among the team, only a first tee shot may claim the Hole In One insurance. Special Events Chairman...from the By-laws

ARTICLE Xl Section 6. The Special Events Committee shall be responsible for, and manage, any and all special events at Club functions. General The primary, ongoing responsibilities of the Special Events Chairman are the special events (e.g. Closest to the Hole, Skins game, etc.) held as part of each monthly tournament. Additionally, he handles any Opportunity Drawings (After the December General Meeting). The Special Events Chairman is also responsible for maintaining the gift cards for tournaments and cash for special events payoffs. To provide a check and balance, upon the completion of each Club Tournament, the Tournament Chairman will post the results on the website, the Special Events Chairman and Treasurer will verify the amounts, the Treasurer will write a check to the course, and the Special Events Chairman will receive the scrip from the course and place it is the Scrip Box. Any other special event (e.g. a Club dance, etc.) would be organized and run by the Special Events Chairman and his committee. The Special Events Chairman will conduct the Opportunity Drawings conducted in association with the December General Meeting or any other special event. The overwhelming majority of the items purchased for these two raffles is to be purchased from the golf course, with as much as 25% of the items being purchased from other sources (alcohol, etc.). All of the proceeds of the raffle should be distributed to ticket holders in the form of cash. The Special Events Chairman will record all Opportunity Drawing transactions and submit records to the Treasurer, along with all profits if any, which shall be carried over to the subsequent year s Opportunity Drawings. Special Events at Monthly Tournaments The Special Events Chairman and his committee are responsible for all special events at the Club's monthly tournaments. A special event is defined as any event taking place at a tournament that is not part of the tournament itself (e.g. skins game, circles on greens, long drive, straight drive, etc.) for which a separate and not mandatory entry fee is paid. 100% of the side pots are paid to the winners in cash. The process for each monthly tournament is as follows: Advise course Superintendent which holes and what size circles or other markings are required. This is to be done in writing at least one week prior to the tournament. Ensure course is marked prior to tournament start and place appropriate signs and placards on special event holes. Coordinate any appropriate proposed tee locations with the Director setting up the tees for the day. The Check-in table will be manned from the beginning of the tournament until all participants have checked in, by the Special Events Chairman or committee member to collect special events entry fees. Flights will be broken into approximately equal flights based on the handicap being used in the particular tournament (i.e. a tournament played at LI, will have Special Events Flights determined using LI). It is the responsibility of members to submit potential winning scores or results to the Scoring Table when they return their card, however the TPP Computer program may serve as a check and balance. Coordination with the Tournament Chairman will create sign-in sheets by Flight. Should there be a player short group where additional tee shots are rotated among the team, only a first tee shot may claim a special event.

Results of the event will be posted on the Club Website by the Special Events Chairman within five days of the event. An additional window of 4-5 days should be observed between posting of results and generating of payout envelopes in case mistakes are identified and changes need to be made. The Special Events Chairman shall submit to the Treasurer (for his own protection, the purposes of record keeping and as a check and balance), a form listing the amount of money collected on the day of the tournament, any expenses (raffle tickets, envelopes, etc.) and a copy of the special events paid in cash. This accounting procedure may be done for each event or at the end of the year, as agreed by the Special Events Chairman and Treasurer. It is the responsibility of the individual members to accurately record or report any events in which they cash, and the Special Events Chairman will verify that they are entered before being paid. Club Winnings The Special Events Chairman is the keeper of winnings for all events until claimed by the winning Member. Once winnings (from any event or tournament) have been prepared by American Golf or the Special Events Chairman, the Special Events Chairman verifies that they are accurate. The Special Events Chairman is charged with keeping unclaimed winnings at all Club events available to be claimed by winners. If winnings are unclaimed 60 days after the date of the next General Meeting after the tournament, they are turned back to the Club and become part of the General Fund. The mechanics of this process includes unclaimed winnings being used to purchase things from the Golf Shop for the December Meeting Raffle or to augment the Christmas Tournament prize fund. Entertainment Chairman...from the By-laws ARTICLE Xl Section 4. The Entertainment Committee shall be responsible for, and manage, entertainment at Club functions and shall be responsible for arranging and conducting approved functions away from El Dorado Park Golf Course. General The Entertainment Chairman plans and runs all tournaments held at courses other than El Dorado Park Golf Course. These include one-day drive or bus trips each month (about seven to nine per year) and one weekend trip usually held the first weekend of October. The planning process starts by booking a schedule for the upcoming year (i.e. book 2007 tournaments during 2006). The Entertainment Chairman must ensure the schedule he books does not conflict with other Club events. The one-day tournaments will include getting starting times and bus if applicable. The number of participants will be based on past history of participation and tee time availability. The planning for the Weekender will include lodging, tee times, hospitality suite, purchase of beverages and snacks, payouts, etc. The Entertainment Chairman shall have the Treasurer pay any advances or deposits from the upcoming year s checking account. The away tournament formats are the responsibility of the Entertainment Chairman and must be announced prior to the beginning of sign-ups. Results of the event will be posted on the Club Bulletin Board and Website within two days of the event. The Entertainment Chairman is responsible for all entry fees for the events he runs and will collect from participants and submit said moneys to the Club Treasurer. The Entertainment Chairman shall submit all entry fees to the