INFORMATION BULLETIN No.3

INFORMATION BULLETIN No.3 9th IDBF Club Crew World Championships Ravenna 2014, 2nd 7th September 2014 Standiana Bacin Regatta Course, Via Standiana 38, Savio di Ravenna, Ravenna, Italy To: ALL IDBF MEMBERS AND NON-MEMBER DRAGON BOAT ORGANIZATIONS. Welcome to Information Bulletin No.3 from the Organizing Committee of Ravenna 2014. With less than two months to go, this is the final chance for you to enter the 9 th IDBF Club Crew World Championships, Ravenna 2014, taking place on the Standiana Bacin Regatta Course, Via Standiana 38, Savio di Ravenna, Ravenna, Italy from 2nd to 7 th September 2014. For regular updates on the Ravenna 2014 IDBF CCWC visit the Championships websites at www.ravenna2014.org and www.idbf.org CONFIRMED ENTRIES RECEIVED (based on data current on 7 th July 2014) Confirmed Entries have been received from 132 Clubs representing 24 Countries (Australia, Canada, China, Czech Rep, France, Germany, Great Britain, Hong Kong, Hungary, Italy, Macau, Netherlands, Norway, Philippines, Poland, Russia, Senegal, Singapore, Slovak Rep., Spain, Trinidad & Tobago, Ukraine, United Arab Emirates, USA) as summarized in the tables below, from Clubs sanctioned by the IDBF Members; Standard Boat open women mixed 200 500 2000 200 500 2000 200 500 2000 premier 27 (13) 29 (13) 28 (11) 16 (8) 16 (8) 16 (8) 29 (13) 32 (13) 32 (12) senior A 8 (5) 8 (5) 8 (5) 12 (5) 12 (5) 12 (5) 19 (8) 19 (8) 19 (8) senior B 12 (8) 12 (8) 12 (8) 12 (3) 12 (3) 12 (3) 14 (7) 14 (7) 15 (7) senior C 6 (4) 6 (4) 6 (4) 7 (2) 7 (2) 7 (2) 8 (3) 8 (3) 8 (3) u24 1 (1) 1 (1) 1 (1) junior A 3 (2) 3 (2) 3 (2) 1 (1) 1 (1) 1 (1) 3 (2) 3 (2) 3 (2) junior B BCS 7 (4) 7 (4) 6 (4) ACS 1 (1) 1 (1) 1 (1) ADP 2 (1) 2 (1) 2 (1) 1 (1) 1 (1) 1-16

Small Boat open women mixed 200 500 2000 200 500 2000 200 500 2000 premier 25 (11) 23 (11) 21 (10) 24 (13) 21 (13) 17 (10) 24 (11) 24 (11) 22 (11) senior A 13 (7) 12 (7) 13 (8) 12 (7) 12 (7) 12 (7) 16 (6) 15 (6) 14 (6) senior B 9 (4) 9 (4) 9 (4) 9 (4) 7 (4) 7 (4) senior C 4 (4) 4 (4) 4 (1) 4 (1) 4 (2) 4 (2) u24 1 (1) 1 (1) junior A 2 (2) 2 (2) 1 (1) 1 (1) 2 (2) 2 (2) junior B 2 (2) 2 (2) 2 (2) 2 (2) 1 (1) 1 (1) BCS 2 (2) 2 (2) ACS ADP Number in brackets denotes countries represented CHAMPIONSHIPS CLASSES. (This information supersedes previous Information Bulletins) The Championship Divisions, Racing and Competition Classes that will be contested are listed below, Classes may be combined in the early rounds of competition but Grand Finals will be separate, where possible. Each Country or Territory may sanction up to 5 different crews (one crew per Club), per Competition class in both the Standard and Small Boat Championships. This CCWC will include a Cancer Survivors Division. BCS Crews and All Cancer Survivors Crews (ACS) will race in the Cancer Survivors Division. BCS/ACS crews will not count against the 5 crews per IDBF Member Adaptive paddlers (Para Dragons) will also be included, with entry details outlined in Bulletin 1. Both Standard and Small Boat Championship Races are on offer (see table below) with the Small Boat Races primarily aimed at new Clubs on the international stage but also at older Clubs with a small number of available paddlers in a particular Racing Class. A Club can enter the Standard or Small Boat Races or both but the Small Boat paddlers all have to be different paddlers from those in any of the Standard boat crews, with the exception of the Mixed Racing Classes. A Club cannot enter a Standard and Small Boat crew in the same Championship Division Racing Class, e.g. Open but could, for example, enter a Premier Open Standard Boat Crew and a Premier Women s Crew in the Small Boat Races. (Championship Divisions are Premier, Senior, Junior and U23s). In any event double rostering of paddlers between Divisions is discouraged. Helms and Drummers may be used across the Divisions (subject to the rules for Junior and Seniors) but in the case of back to back races the race officials will NOT delay races to accommodate the transfer of Helms or Drummers. 2-16

Division, Racing & Competition Classes and Distances Standard Boat (22 Racers) (Mixed Crews = min of 8 and max of 12 female paddlers) Division Premier Senior A Senior B / C Under 24s Junior A/B BCS/ACS/ADP Open 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K Women 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K Mixed 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m, 2K 200m, 500m Small Boat (12 Racers) (Mixed Crews = min of 4 and max of 6 female paddlers) Division Premier Senior A Senior B / C Under 24s Junior A/B BCS/ACS/ADP Open 200m, 500m, 2K 200m, 500m, 2K 200m, 500m 200m, 500m 200m, 500m 200m, 500m Women 200m, 500m, 2K 200m, 500m, 2K 200m, 500m 200m, 500m 200m, 500m 200m, 500m Mixed 200m, 500m, 2K 200m, 500m, 2K 200m, 500m 200m, 500m 200m, 500m 200m, 500m Age Regulations: Seniors A age 40 or over. Senior B 50 or over, Senior C 60 or over as of 1 June 2014 Junior A Under 18 but 12 or over. Junior B- Under 16 but 12 or over as of 1 June 2014 Under 24s under 24 but 18 or over as of 1 June 2014 Each crew s entry to the 2014 CCWC must be sanctioned by the IDBF member organization to which that crew belongs. Crews from countries or territories where there is not an IDBF member may compete, subject to the agreement of the IDBF at the entry email address below. FINAL NAMED ENTRIES All Final Entries and Competitors details are to be submitted to the IDBF no later than 31 July 2014 on the IDBF Database https://idbfchamps.org/login_idbf.php REGATTA FEES IDBF Registration Fee An IDBF Registration fee of USD 15.00 per person is to be paid by all participants in the CCWC, that is, all competitors, team officials and accredited supporters. The payment of the IDBF Registration Fee is due at the same time as the Final Named Entries are submitted and should be sent by electronic transfer to the bank below on or before 31 st July 2014, at the latest. After this date, payments will be accepted with a penalty fee of 5.00USD per person. 3-16

The payment must be paid before a Crew will be allowed to participate in the CCWC. All Bank Charges must be borne by the payee. The IDBF Bank details are Bank : HSBC Sort Code: 40-43-19 Bank Address: Stratford upon Avon, UK Account Name: International Dragon Boat Federation Account No.: 3929 3600 IBAN: GB17 MIDL 4005 1539 2936 00 BIC: MIDL GB22 Proof of a Bank Transfer must be available for the IDBF Treasurer if requested. Administration Fee For this CCWC an Administrative Fee of 50.00 USD will be charged by the Organizing Committee, except for Late Named Entries, that is those received after the 31 July 2014, an extra USD 5.00 per person may be charged to offset additional administration costs. UNICREDIT BANCA DI ROMA ag 0731 Viale Europa, 34, 00144 Roma (RM) Italy Account name: RAVENNA 2014 DRAGON BOAT ASD Viale Carso 77 00195 Roma (RM) Italy IBAN (account number): IT36Q0200805134000103090394 SWIFT (or BIC) CODE: UNCRITM1731 Payment of Accommodation, Lunches and Transport charges All outstanding payments, including airport shuttle service fees, regatta site shuttle service fees, race-day meal service fees and Celebration Party shuttle fees, are required to be paid no later than 4 th August 2014. The form in Annex B is to be used for ordering Transport. ADMINISTRATION & LOGISTICS ACCOMODATION All the Teams are advised to book Accommodation as soon as possible. FOR LATE ACCOMODATION REQUESTS PLEASE REFER DIRECTLY to the Organising Committee dragonboat@ravenna2014.org Teams who have booked their own accommodation are kindly requested to inform the Organising Committee of the name of the hotel and how they intend to travel to the regatta site, this may affect available parking 4-16

Shuttle Services If you need a Bus Service; we are organizing 3 special Dragon Lines. a) Ravenna Dragon Line (from the Regatta Course to the Ravenna Train Station) b) Dragon Sea Line South (from the Regatta Course to Cervia) c) Dragon Sea Line North (from the Regatta Course to Marina di Ravenna) To use these Dragon Lines you need to purchase a Dragon Line card and the prices are shown below. 45 Euro 6 days 40 euro 5 Days 30 Euro 3 days 12 Euro 1 Day Exclusive Buses It is possible to rent a bus to take care exclusively of your team with departure in the morning and return at the end of the racing day to the hotel, please contact the Organising Committee if you wish to organise an exclusive bus. The cost of a 50 seat bus is 350 Euros per day within a distance of 35Kms from the Regatta course. Smaller buses can be provided if required at a reduced cost. Racing Days Lunches For your meals on the regatta course the Org. Com is organizing a very good service with one of the best Italian catering companies for very big events. We recommend buying the lunch tickets in advance to provide a better service. Please order lunch tickets direct from the Organising Committee by email at dragonboat@ravenna2014.org A) 10 Euro Lunch Tickets (first course (pasta/lasagne/spaghetti/tortellini) with a side dish (potatoes, vegetables, caprese mozzarella and tomatoes) and water B) 15 Euro Lunch Tickets (first course (pasta/lasagne/spaghetti/tortellini) with a side dish (potatoes, vegetables, caprese mozzarella and tomatoes), a main course with meat or chicken, Macedonia or cake and water Crew Registration Package Crew information & Registration packages will be available at the Regatta Site during practice session at the Regatta Registration Office. The crew packages will be issued to Crew/Team Manager or a person authorized in writing by the Team manager. 5-16

Outline Programme The programme is subject to final confirmation and is to assist crews with their planning. Tuesday 2 nd will be retained as an optional racing day if the entry increases before the closing date of 31 st July. Changes will be published in Bulletin 4. Sunday, 31 st Aug. 2014 Crews arrival, register & training Monday, 1 st Sept. 2014 Crews arrival, register & training Tuesday, 2 nd Sept. 2014 Crews arrival, register & training Morning: Race Officials meeting Afternoon: Crew Managers Meeting in Conference Room at the zoo safari Ravenna 500 metres walking distance http://www.safariravenna.it/info-e-contatti/dove-siamo/ Opening Ceremony at Piazza del Popolo Ravenna city center. Meeting point for the teams at 18.00 in front of the Ravenna Train Station Wednesday, 3 rd Sept. 2014 2000m Championships All Classes Thursday, 4 th Sept. 2014 200m Championships Mixed Classes Friday, 5 th Sept. 2014 200m Championships Open & Women Classes Saturday, 6 th Sept. 2014 500m Championships Mixed Classes Sunday, 7 th Sept. 2014 500m Championships Open & Women Classes Celebration Party Monday, 8 th Sept. 2014 IDBF Executive & Council Meetings Teams depart DEADLINE DATES FOR ENTRIES AND FEES Requirements Deadline Balance of accommodation cost and fees for the relevant Hotel. 04/08/2014 Named Entry; IDBF Registration Fee of USD 15.00, per person, and Admin fee 50 USD, per person. Those submitting a late Named Entry cannot be guaranteed an entry once the race programme has been completed. Note: An Administration Fee of USD 5 per person may be charged for any late entries. So you are advised to confirm your Named Entries as early as possible. 31/07/2014 6-16

SIDE EVENTS Full details of the following entertainment programme are provided in Annex C Welcome Aperitif Beach Party Teams Welcome Dinner Italian Style Triumph of pasta Pizza all you can eat Sunset seafood Celebration Dinner Please see: http://www.ravenna2014.org/en/media/events and https://www.facebook.com/ravenna2014 TECHNICAL INFORMATION COMPETITION REGULATIONS AND RACING RULES The Ravenna 2014 CCWC will comply with the IDBF Competition Regulations and will be conducted under the IDBF Rules of Racing. The following points from the regulations are the ones which cause most problems at World Championships. You need to read this advice and follow it to minimize the problems that could arise for your Crew Paddles IDBF Specification 202a Please ensure that every paddle complies with the specification 202a and has an IDBF identification mark and license number on the paddle. These are the only paddles that are allowed in the championships. You will not be able to use any paddle that does not carry an IDBF identification mark and license number. It is your responsibility to check that all members of your team comply with this regulation. Seat Pads There are regularly issues with seat pads that do not comply with Competition Regulation 13.4 which states:- Dragon Boat Seat pads (cushions) as described in Regulation 13.1 shall be made of a soft material, such as neoprene, of a maximum thickness of 15mm that will compress easily when squeezed between finger and thumb. The width of the seat pad shall approximately be the width of paddling seat in the IDBF Standard International Racing Boat (12.5cm) and the length should ideally not exceed 33cm. So the seat pad should be rectangular. Seat pads will not be measured to the exact cm, but obviously round seat pads, such as those sold by IKEA are not acceptable, unless they are cut to size. 7-16

SAFETY ISSUES Boat Swamping or Capsize A capsize is rare in our World Championships but your Crew must be trained and understand the recommended procedures in the event of capsize. Full details of the IDBF recommended practices can be found at: www.idbf.org It is essential that all crew members are familiar with the Buddy System and that if capsize should occur the paddlers are required to stay with the dragon boat and wait for the instruction from the safety boat crew. No one should swim to the shore. Personal Flotation Devices (PFDs) Under the IDBF Competition Regulations participants are not normally required to wear PFDs when racing, unless the Chief Official so decides for the Junior Racing Classes or in inclement weather. However, approved PFDs will be available from the Organizing Committee for those participants who may wish to use them, by prior notification and application. Anti-Doping Tests Random anti-doping test will be conducted at the 2014 CCWC. Your attention is drawn to IDBF Regulation 11 concerning drug abuse and doping. All tests will therefore be set against the current IOC banned substances list and Members of the IDBF medical and sports science commission will be on hand to monitor the testing process. The current list of Banned Substances is shown in the IDBF Anti Doping Policy-Annexes on the IDBF website: www.idbf.org Identity & Compliance Checks All participants will be given a Personal Identity Number (PIN) which will be shown on their Accreditation Cards. Random ID checks will be carried out during the championships by the Race Officials to ensure that only those Competitors shown on the Named Team Entry List are competing and that competitors are bona-fide members of their Clubs and Crews in accordance with Competition Regulation 4.3 and 4.3.1. Crews with competitors found not to be complying with these regulations will not be allowed to proceed to finals and will be allocated to an outside racing lane for all competitions. Crew Lists (see below) will also be checked against Accreditation Cards by the Race Officials. And Competitors will be selected for random Drug Testing by their PIN. Crew Lists A Crew List showing the competitors and reserves who will be racing in a particular Competition class must be submitted by the Crew Manager to the Race Secretariat no later than 1 hour before the first race on the day in which the competition takes place. (A blank crew list template, for manual filling in, will be published in the Technical Information Bulletin No. 4). The person signing the crew list is confirming to the Chief Official that all the competitors shown on the list are Fit to Race. This statement covers not just the physical ability of the competitors to undertake the race concerned but it also means that the signatory is confirming that there are no known medical reasons why those listed should not compete during the whole period of the Championships. 8-16

Crew list can also be made on the IDBF registration system where the crew list can be prepared and printed. This facility has been produced to assist you and make the preparation of crew lists easier. It is recommended that you use the IDBF registration system to produce crew list as it also reduces the need to manually write crew lists and helps in making them more readable. PIN Numbers are also available on the registration system and will be available before you depart for Ravenna. Whichever method you choose to prepare your crew list a hard copy paper version must be handed in to Race Secretariat. Another important note is that the special version available in the online system, with photographs of the competitors, is there only as an additional tool for your convenience, it is not used by the IDBF in any way what so ever. The organizing Committee is planning to provide printers at the regatta course where you will be able to print your crew lists. This is not yet confirmed but hopefully will be achieved and a separate message will be sent if printing on site is available to teams. Start Video and Photo Finish A fixed video camera will be placed in the Starting area which will record all starts and assist the Race Officials in determining the Drummers are complying correctly with the starting procedures. This camera will also be used to help identify false starts. A fixed photo finish camera will be used at the Finish to record all boats crossing the finish line. Participants Photographs All participants, that is, competitors, coaches, managers, officials, media, supporters and any other members for whom a Registration fee is due, will be required to submit a photograph of each participant directly onto the IDBF Data Base through the on-line registration system available at https://idbfchamps.org/login_idbf.php Photographs should be similar to those used for passports or car licenses, for example. The expected size is at 240 x 360 pixels (width x height a portrait layout). Smaller photographs are enlarged and larger are reduced in size when uploading. Whatever the pixel size is, the uploading file size should not exceed 150 KB (153 600 bytes) and the high limit is 500 KB. The photographs will be used for Accreditation Card purposes, so do not include hats or sunglasses in them. A competitor whose photo does not allow recognition may not be allowed to compete. It is recommended that wrong or old photos already existing on the database should be replaced. No photographs will be accepted by post or email. Questions regarding the data base should be addressed to Slawek Borucki at s.borucki@borsoft.pl 9-16

TEAM MATTERS Crew Training Training sessions will be available from Thursday 28 August to Tuesday 2 nd September 2014. Training sessions can only be booked on line in the IDBF registration system at https://idbfchamps.org/login_idbf.php Team Managers will be informed via e-mail and by an appropriate message in the registration system when booking is opened. Crew Profiles (Crew Information Sheet) Crews are asked to submit a short (150 words max) crew profile and a single high resolution photo for publication in the Championships Souvenir Programme. Text and photo can be submitted to Org. Com. at dragonboat@ravenna2014.org using the Team Information Sheet included as Annex A which should be returned by 31 st July 2014. Doping Control and Medical Declarations A competitor who for medical reasons has been prescribed a substance on the IDBF Banned Substances List must declare such medication on the Medical Declaration Form. Completed Declaration Forms are to be submitted to the IDBF appointed Medical Representative on site before the first race in which such competitor is listed on the crew sheet and will be retained for the duration of the CCWC. Declarations, Consents & Waivers The Team Manager should ensure that a complete set of signed Declarations listed below is submitted to the Race Secretariat in the printed form, ideally in the Team Managers meeting or at the latest the morning before the first race of the Team concerned. Declaration 1 Competitors & Team Leaders Medical & Financial Declaration Declaration 2 Competitors Anti-Doping Declaration Declaration 3 Competitors Declaration of Commitment to Dragon Boat Sport Declaration 4 Crew Officials Declaration of Commitment to Dragon Boat Sport Declarations 1, 2, 3 One copy is to be printed and to be signed by the Team Manager only. These three declarations refer to all competitors and there is a separate Team List required where all competitors must put their signature. 10-16

Declaration 4 This should be printed and signed individually by each Team Official and also by the Team Manager. (A Team Official is every person who is registered as an Official or Coach in the PERSONAL DATA interface of the registration system) All Declaration forms as well as the Team List can be printed directly from the registration system. They are available in the DECLARATIONS interface available from the main menu. For those competitors to whom it may concern an ATUE form (Abbreviated Therapeutic Use Exemptions) must be completed and handed in at the Race Secretariat at the latest in the morning of the first race of the person concerned. 11-16

DRAGON BOAT CHAMPION OFFICIAL CCWC SUPPLIER Crews ordering their Dragon Boats through Champion's Agent in Hungary - Kajak.hu Kft Hungary, using the code word IDBF14 will receive a special CCWC discounted price and for each boat ordered the IDBF will receive a contribution to the IDBF Development Fund which helps Clubs in new and Developing Countries to get their first Dragon Boats. 'Support your Club and your Sport by taking advantage of this special discount offer 12-16

Annex A ANNEX A PART1 CREW INFORMATION SHEET Please return before 31 st July 2 0 1 4 t o dragonboat@ravenna2014.org (A) NAME OF THE CREW and CLUB (show also Country or Territory) (B) DISCRIPTION OF THE CREW (150 words maximum) (C) TITLES IN MAJOR CHAMPIONSHIPS and NATIONAL CHAMPIONSHIPS at 500m. Event Name Year Placing Best Time Return this sheet by e-mail to dragonboat@ravenna2014.org Crew Manager Signature Date 13-16

ANNEX B Transport Please return before 4 th August 2014 t o dragonboat@ravenna2014.org Team Name Contact Person E-mail /Tel. The costs shown are for those requiring transport. Days Arrival & Departure Return transfer Dragon Lines Indicate your Hotel details Airport/Terminal Hotel Site, per day 6 days 45 Euro for a better organization Please indicate the Airport EURO 5 days 40 Euro of the Dragon Lines Stop and the number of people for 350,00. 3 days 35 Euro quotation 1 day 12 Euro Arrival Departure No. Required No. Required No. Required No. Required No. Required Indicate below estimated number of participants, room requirements and arrival/departure dates *Crew **Supporters Total Rooms Arrival Date Departure Date * Includes all competitors, managers, coaches, medics, etc. ** Includes spouses, family and friends. Crew Manager Signature Date 14-16

ANNEX C Side Events WELCOME APERITIF BEACH PARTY 01/09/2014 Opening party that welcomes you on the magical beach of Ravenna. Aperitif on the picturesque beach of Marina di Ravenna where you can relax with a drink or have fun with the best music. All is accompanied by an extensive buffet. 20,00 TEAMS WELCOME DINNER - ITALIAN STYLE 02/09/2014 After the opening ceremony, meet all opposing teams and toast with them to celebrate the start of World Championship, relish the traditional Italian cuisine. 25,00 TRIUMPH OF PASTA 03/09/2014 Enjoy the tasty and exclusive dinner on the Rivera Beach, you will be hosted at the PAPARAZZI BEACH in Milano Marittima 25,00 15-16

PIZZA, ALL YOU CAN EAT! 04/09/2014 Have you ever eaten real Italian pizza? Well, tonight you can eat as much as you want! In a spectacular restaurant near the race course, we have arranged for you an evening not to be missed! 25,00 SUNSET SEAFOOD 05/09/2014 We invite you to participate in the closing dinner, set in the seaside at Paparazzi Beach", location you already know for dinner "triumph of pasta." 25,00 CELEBRATION PARTY 07/09/2014 The Celebration Party will be held on Sunday the 7th September 2014 from 20.00 at: Centro Congressi Milano Marittima Milano Marittima, Emilia-Romagna, Italy Futher details including costs will be sent to team managers by email 16-16