EVENTS PLANNING GUIDE
A PREMIER EXPERIENCE FOR ANY OCCASION You ve probably heard of a party with go-karts before, but never like this. At Autobahn, we skip the gimmicks and get straight to exhilarating races, comfortable facilities and fully customizable a la kart options for any event. Perfect for kids and adults, our Event Sales Managers will help you prepare every detail, while an Event Captain will ensure everything goes according to plan. Don t settle for another slow party. Gather your team, strap in and race on! We ve hosted a wide variety of events, such as: BIRTHDAY PARTIES Go-karts, food and gifts it s an American classic! REUNIONS Who doesn t want to compete against their former colleagues and classmates? BACHELOR & BACHELORETTE PARTIES Settle some nerves before the big day by racing at 50 mph! LADIES NIGHT The fastest way to unwind with the girls FIELD TRIPS The kids may not want to leave, but we promise they ll sleep well after YOUTH GROUPS Make new friends and lasting memories on the track TEAM BUILDING We have a variety of special games that will bring any group together 2
THE AUTOBAHN EXPERIENCE At Autobahn, we are dedicated to delivering a top-of-the-line experience. From our pro-karts to our conference rooms, we offer your guests new thrills without compromising on any amenities needed to host a successful event. Our Event Sales Managers will work with you to ensure all accommodations are met. Here s a brief list of what we offer: 40,000 SQ. FEET OF EVENT SPACE Accommodates groups from 8 to 300+ people COMPLETELY INDOOR, TEMPERATURE- CONTROLLED ENVIRONMENT Stay cool, stay dry, drive fast EXTENDED HOURS FOR SPECIAL EVENTS The fun never stops when you book an event CONFERENCE & ENTERTAINMENT SPACE Plenty of room to handle business and leisure A/V EQUIPMENT FOR ALL PURPOSES ON PREMISE We can provide any projectors, monitors or microphones needed for your presentations FREE WI-FI THROUGHOUT THE ENTIRE FACILITY Stay connected at all times RANGE OF CATERING OPTIONS From breakfast to barbecue and soda to Sauvignon Blanc we ve got you covered 3
WHAT TO EXPECT 1. PLANNING Our Event Sales Manager will help you plan every aspect of your event, then our Event Captain will help execute your vision down to the smallest detail. They will be available through phone and email throughout this process. 2. CHECKING IN On the day that your group arrives, they will be greeted in our lobby by your dedicated Event Captain. 3. MEETING Our conference and banquet spaces will be tailored to your specifications for every meeting. 4. EATING Seating styles, catering and linens can be customized to your group s size and your desired experience. We ll help you every step of the way. 5. TRAINING Safety is of the utmost importance to us. Our racing crew will ensure that everyone has a fast, fun and safe turn around the track by taking each guest through our pre-race training session. 6. GEARING Now that you re ready to race like a pro, it s time to gear up like one with our certified racing helmets and headsocks. Please be sure all of your racers arrive wearing closed-toe shoes. 7. RACING It s time to drive! Race with no speed limit in our Formula-1 inspired pro-karts. Our dedicated staff will ensure everyone has a great, safe experience. 4
THE TRACK Professionally designed Grand Prix-style tracks Advanced safety reflexive barrier system High-tech timing system. Accurate to 1/100th of a second Live lap times displayed for racers and results printed at the end of each race Up to ten karts racing simultaneously on each track LE MANS INSPIRED TRACK LAYOUT THE KARTS SPEEDS UP TO 50 MPH State of the art Italian-made, 3rd-generation Electric Karts Professional four-point safety racing harness Transponders on all karts allow for slow-down or full stop during caution flag Dual disc brakes for superior braking ability Rear differential allows the kart to take turns smoothly at high speeds Electric motors that deliver nearly instant acceleration Responsive steering that gives the feel of true racing 5
FROM OUR CLIENTS AWESOME!! Everyone was extremely excited to have such a fun place for this year s celebration. A total success!! Thank you from all of us at Source Refrigeration! Debbie N. Source Refrigeration Autobahn was the perfect place to host our year end Team Building event! We had a blast and your entire staff was excellent. We would definitely do it again. Melissa L Toll Brothers I would give this place 10 stars if I could (but 5 stars is the highest allowed)! What AN AMAZING experience they provided for our company event and it was just pure FUN, FUN, FUN! We were able to reserve the location before they opened and had the whole track to ourselves. Everyone has been working so hard in this summer heat, we thought it would be a great opportunity to connect outside of work (BEFORE work) and blow off a little steam. The people at Autobahn made everything super easy. They also included lots of little perks we had no idea were included. They took photos of our time there (and sent them to us), had trophies and medallions for awards for the fastest times and team, podium pictures and a really thoughtful and nice touch of a tire with all of our signatures on it with our company name. They had no problem with allowing us to cater breakfast for our event and even helped us set up in a private room. Kathe S. Precision Heating & Air 6
TEAM BUILDING OPTIONS Competition builds character, but it can be hard to draw the line. At Autobahn, we believe racing is the ultimate way to let loose, have fun and build lasting memories along the way. Below are some popular racing formats that are sure to bring your group together. BLINDFOLD CHALLENGE Communication is key here, as the driver is blindfolded and given his or her instructions by other group members seated in the vehicle. They attempt to guide the driver around a series of obstacles as fast as possible. Blindfold driving always raises a laugh and can be run alongside other activities. PIT CREW CHALLENGE Teams compete against each other for time. Each team completes a series of pit stops for tires and fuel. Penalties are assessed for any violations (i.e., loose wheels) found by the officials. Each time a team completes a pit stop they regroup and work on strategy. The team with the fastest final time after penalties wins. 7
EVENT PACKAGES Make the track yours! We offer a variety of formats to ensure you race exclusively with your group, providing you a premium experience, not a shared one. MINI GRAND PRIX WEEKDAYS Mon-Thu, Fri until 6pm 2 RACES $40.00 per racer* - Minimum of 8 racers - GRAND PRIX WEEKDAYS ONLY Mon-Thu, Fri until 6pm 3 RACES $50.00 per racer* - Minimum of 8 racers - MINI GRAND PRIX WEEKENDS Fri 6pm-Close, Sat & Sun (see available times below) 2 RACES $495.00 - Up to 10 racers - AVAILABLE WEEKEND PARTY TIMES: SATURDAY - 10am, 12pm, 2pm, (4pm - Ages 13+ ONLY) SUNDAY - 10am, 12pm, 2pm, 4pm, (6pm - Ages 13+ ONLY) LE MANS WEEKDAYS ONLY Mon-Thu, Fri until 6pm 4 RACES $65.00 per racer* - Minimum of 8 racers - Ask your Event Sales Manager about more information regarding additional options. Don t forget to also ask about our special discounted pricing for track rentals and full-facility rentals that begin prior to 11am! ADDITIONAL OPTIONS INCLUDE: Medals 25% Off Branded Merchandise Catering Large Conference Room Rental +18% event fee (includes Racing License & dedicated Event Captain the entire duration of your event) 8
FULL-FACILITY RENTAL Renting our entire facility is the best way to provide a premium experience. Closing Autobahn from the public for your event enables your group to enjoy unlimited racing and complete access without having to experience the distractions that come with day-to-day operations. Your Event Sales Manager can provide information regarding this option. Perfect for large groups ready to race like the pros. 9
CATERING An event is only as strong as the food it serves. When you plan an event with us, your Event Sales Manager will help you select the caterer that best fits your group s size and dietary preferences. We will then handle the order and delivery so that your experience is both easy and efficient. Be a guest at your event, let us cater your meal! Heart 2 Heart Catering has been providing full service catering to clients throughout the Virginia area for over four years. Events come in all shapes and sizes, indoors and out, formal to non-formal; we have accommodated to all. Our 18-inch XL pizzas are fresh hot and most importantly tasty and BIG! So come pick-up a whole pie or come grab our NY style pizza by the slice which you can actually fold in your hand and enjoy! Whether your in the mood for a Stromboli, Pizza, Garlic Breadsticks, fresh Salads or Gourmet Pasta, we got you covered! 10
WHY BOOK AN EVENT? EXPERIENCED SUCCESS Autobahn hosts over 650 events each year. Many are loyal, repeat customers. NO WAITING AROUND Wait times on busy days can often be 2+ hours. Booking an event ensures reserved track time just for your group. We never double book heats, so your event will stay on schedule. THE TRACK IS ALL YOURS Scheduling an event gives your team exclusive access to the track, ensuring that no non-event customers will race in your private heats. PRIVATE SPACES Reserve your own space even at our busiest hours. INCLUSIVE PRICING No need to pay additional retail fees. Complimentary day licenses and head socks are included in all event pricing. EAT, DRINK & BE MERRY An Event Captain will guide you through our catering process so that your team can enjoy food of any style and quantity throughout your event. After racing, celebrate like a champion through one of our licensed alcohol vendors. PERSONALIZED SERVICE We have a dedicated Events Captain here to take care of your needs. Contact us today to check availability and plan your custom event! 11
CONTACT We can t wait to see you on the track soon. Our dedicated Event Sales Managers and Event Captains are excited to help you every step of the way. Give us a call today and we ll get you on the road to an unrivaled company experience. Autobahn Indoor Speedway - Dulles 45448 East Severn Way, Suite #150 Sterling, VA 20166 (571) 353-1220 (ext. 3) Dulles@AutobahnSpeed.com 12