RACE NOTICE
Dear athletes, coaches, parents, and volunteers: We are pleased to welcome you to Mont-Sainte-Anne for the Haywood NORAM Trials, Coupe Québec, and Ontario Cup competitions. Volunteers from the Mont-Sainte-Anne and Skibec ski clubs, as well as the employees at Mont-Sainte-Anne, have been working hard to prepare these competitions to make them a success and to ensure your stay in the region is as enjoyable as possible. If you ve raced at Mont-Sainte-Anne before, you will notice we ve made significant changes to our trails and infrastructure. We have new sprint courses that will provide great opportunities for passing and a great show for your coaches and for friends and family who come to watch. The longer distance courses have been significantly widened, so there s plenty of room for racers to overtake. Our facilities have been updated, including for coaches, who will have access to waxing facilities similar to those available at the World Cup event in Quebec City. Once again, welcome and Bonnes compétitions! Patrick Blais, President, Skibec Nordique Pierre Boutet, President, Club Nordique Mont-Sainte-Anne Pierrot Bernier, Race Director Pierre Vézina, Director, Mont-Sainte-Anne Cross Country Ski Centre Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 2
GENERAL INFORMATION ORGANIZING COMMITTEE Role Co-chairs, Organizing Committee Chief of Competition Assistant Chief of Competition Finance & Administration Funding & Partnerships Chief of Course Chief of Stadium Chief of Controllers Race Secretary Chief of Timing Infrastructure Communications Medal Ceremonies & VIP Chief of Volunteers JURY Role Technical Delegate Assistant Technical Delegate Director of Events CCC Chief of Competition Name Patrick Blais / Pierre Boutet Pierrot Bernier Daniel Deschênes Edith Nadeau / Louise Cloutier Michel Lamontagne Hugues Longpré Michel Grenier Louis Turenne Louise Cloutier Gilles Laliberté Michel Lamontagne Lyne Tétreault / Sonia Blanchet Georges Bertrand / Vincent Bonneau Alain Fiset / Diane Raiche / Christian Caron Name Richard Lemoine Daniel Bellerose Dave Dyer Pierrot Bernier CONTACT GENERAL INFORMATION Edith Nadeau, Coordinator, 2018 Haywood NorAm Trials Email: msa.noram2018@gmail.com Facebook: https://www.facebook.com/noram2018msa/ RACES 2018 Haywood NorAm Trials Coupe Québec - Race No. 1 Ontario Cup - Race No. 1 SANCTIONING BODIES Fédération internationale de ski (FIS) Cross Country Canada (CCC) Ski de fond Québec (SFQ) Cross Country Ski Ontario (XCSO) Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 3
TECHNICAL REQUIREMENTS International Ski Competition Rules (ICR) - 2017 (October 23, 2017) FIS ICR CCR (Canadian Competition Rules) Precisions 2017 Haywood NorAm Series Technical Package 2017 2018 Ontario Cup Technical Package 2017 2018 Règlements officiels, Coupe Québec 2016 2017 DATES AND LOCATION January 6 to 10, 2018 (January 5: official training) January 10, 2018 has been designated as a race day for any NorAm cancelled competition Mont-Sainte-Anne Cross Country Ski Centre, Auberge du Fondeur sector (Rang Saint- Julien, Saint-Ferréol-les-Neiges) First coaches meeting: Friday, January 5, 5 p.m., Château Mont-Sainte-Anne Social activity: Château Mont-Sainte-Anne, Friday, January 5, 6:00-7:30 p.m. Welcome to coaches, officials, volunteers, sponsors, and support staff REGISTRATION IMPORTANT DATES Registration opens: Saturday, December 3, 2017 (Zone4) End of regular-price registration period: Tuesday, December 26, 11:59 p.m. After December 26: $5 supplement per race December 29 to January 3, $10 supplement per race After January 3, the jury reserves the right to refuse any new registrations. An additional fee of up to 50% of the regular registration fee may be charged by the organizing committee. REGISTRATION CORRECTIONS Please contact the race secretary at msa.noram2018@gmail.com no later than Wednesday, January 3 at 11:59 p.m. ET if you need to make any corrections to your entry. LICENSES All skiers must have a valid racing license issued by FIS, CCC or NSF of another country or a Supporting Member Day License (SMDL) issued by CCC. Biathletes and athletes from other Nordic disciplines must have a valid CCC or SMDL to compete. Skiers must also hold a FIS license to be eligible for the cash purse in NorAm events (Open category). Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 4
All Québec skiers competing in Juvenile to Senior categories must also hold a SFQ annual license. Québec skiers competing in Midget category must also have a SFQ license or buy a SFQ Day License online for each race day. REGISTRATION FEES, RACE FEES AND TRAIL ACCESS For athletes, registration fees include free access to the trail system during official training days and competitions (starting January 5). A trail pass is required outside of these periods. For coaches, access is also free. Coaches must register on Zone 4 so we can create a list of email addresses and SMS numbers that will be used to communicate any changes or decisions made during the event. All athletes and coaches must bring their Zone4 registration receipt as proof to be allowed access to the cross country ski center. Mont-Sainte-Anne reserves the right to charge an access fee for those who do not have their Zone4 receipt. Note: Mont-Sainte-Anne will allow free access to spectators who do not use the trail system. Race fees: All athletes affiliated with a Quebec or Ontario club must pay a race fee (see amount below). For athletes not affiliated with a club, the province of residence applies. CCC license numbers, and those of the club s province of affiliation to determine race fees for SFQ or XCSO, will be validated following registration. Athletes who are incorrectly registered will have to pay any unpaid registration fees to the race secretary before they can receive their bibs. Fee Amount GST PST Total Registration fees - Juveniles and $ 45.00 $ 2.25 $ 4.49 $ 51.74 + Registration fees - Midget $ 25.00 $ 1.25 $ 2.49 $ 28.74 Supporting Member Day License $ 5.00 (SMDL) CCC Day License SFQ (Midget $ 5.00 only) Race fees SFQ $ 5.00 Races fees XCSO (Midget) $ 5.00 ($ 2.50) BIB PICK-UP Bibs can be picked up at the Race Secretary office (Auberge du fondeur) between 7:30 and 8:30 a.m. on each race day. If both "Club" and "Team" fields are selected on the Zone4 registration form, skiers will be asked to choose whether their bib should be picked up by their club or team at the time of registration. Only coaches can pick up the bibs. Only coaches can pick up the bibs. Clubs and teams will be charged a bib replacement fee of $50 for each missing bib or chip at the end of each race. Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 5
REFUNDS Any refunds will be made at the sole discretion of the Organizing Committee. No registration or supporting member day license fees will be refunded in the event the athlete does not show up for one or more races. If it is forced to cancel the event, the Organizing Committee, in cooperation with CCC, will remit the registration fee less the costs associated with any items that cannot be reused at future events. RACE SCHEDULE PRELIMINARY Date Time Events Thursday, 9:30 a.m. - All courses available trail pass mandatory January 4 3:00 p.m. Friday, January 5 9:00 a.m. - 3:00 p.m. Official training and course inspection Sprint 5:00 p.m. Coaches meeting Château Mont Sainte-Anne All categories 6:00-7:30 p.m. Welcome Happy Hour Château Mont Sainte-Anne. For coaches, officials, support staff, volunteers, and sponsors Saturday, January 6 9:00 a.m. 9:50 a.m. 11:30 a.m. Qualifications NorAm Sprint, classic technique: Open categories, Women & Men Qualifications - Coupe Quebec/Ontario Cup Sprint Junior B, Juvenile, Girls & Boys Sprint heats NorAm, Open categories only, Women & Men 1:00 p.m. Sprint heats - Coupe Quebec/Ontario Cup Junior B, Juvenile, Girls & Boys 1:20 p.m. 4:15 p.m. 6:00 p.m. Medal ceremony NorAm Medal ceremony Coupe Quebec/Ontario Cup Coaches meeting Chalet des athlètes (onsite) Sunday, January 7 9:00 a.m. NorAm - Distance classic technique interval starts, Senior, Junior A categories, Women & Men 11:35 a.m. Coupe Quebec/Ontario Cup - Distance classic technique interval starts, Junior B, Juveniles, Midget categories, Girls & Boys 12:15 p.m. Medal ceremony NorAm Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 6
Date Time Events 3:45 p.m. 4:30 p.m. Medal ceremony Coupe Quebec/Ontario Cup Coaches meeting Chalet des athlètes (onsite) Monday, January 8 9:00 a.m. Qualifications - NorAm Sprint, free technique: Senior, Junior A categories, Women & Men Tuesday, January 9 11:00 a.m. 2:10 p.m. 2:30 p.m. 3:30 p.m. 9:00 a.m. 9:50 a.m. 11:15 a.m. 1:20 p.m. 2:50 p.m. Sprint heats - NorAm Sprint, free technique: Senior, Junior A categories, Women & Men Medal ceremony NorAm Distance, free technique, Mass Start, Junior B, Juvenile, Girls & Boys Medal ceremony Junior B, Juvenile categories Haywood NorAm - Skiathlon: - Junior Women - Senior Women - Senior Men - Junior Men Medal ceremony Wednesday, January 10 4:00 p.m. Announcement (Tentative schedule to be confirmed) Athlete team selection for OWG/WJC/WCU23 Château Mont Sainte- Anne Important note: Wednesday is part of the official schedule for the NorAm races. In case of cancellation of a NorAm race due to weather conditions, a race may be rescheduled on Wednesday, January 10. Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 7
RACE FORMAT, DISTANCES, MEDALS, PRIZES, AND PURSES HAYWOOD NORAM RACES Category January 6 OWG Trials Sprint Classic Technique January 7 World U23/WJr, OWG Trials Long Distance Interval Starts Classic Technique January 8 World U23/WJr Trials Sprint Free Technique January 9 World U23/WJr, OWG Trials Skiathlon Junior A Women 5 km (1 X 5km) 1350 m 10 km 2 X 2.5 km C 2 X 2.5 km F Junior A Men 10 km (2 X 5 km) 1350 m 20 km 4 X 2.5 km C 4 X 2.5 km F Senior Women Senior Men 1350 m (Open) 1350 m (Open) 10 km (2 X 5 km) 1350 m 15 km 3 X 2.5 km C 3 X 2.5 km F 15 km (3 X 5 km) 1350 m 30 km 6 X 2.5 km C 6 X 2.5 km F OTHER RACES Category January 6 Coupe Québec/Ontario Cup Sprint Classic Technique Midget Girls Midget Boys January 7 Coupe Québec/Ontario Cup Long Distance Classic Technique, Interval Starts 2.5 km (1 X 2.5 km) 2.5 km (1 X 2.5 km) January 8 CCC Sanctioned CPL race Medium Distance Free Technique, Mass Start Juvenile Girls 1000 m 5.0 km (2 X 2.5 km) 5.0 km Juvenile Boys 1000 m 5.0 km (2 X 2.5 km) 5.0 km Junior B Girls 1000 m 5.0 km (1 X 5 km) 5.0 km Junior B Boys 1000 m 10.0 km (2 X 5 km) 5.0 km QUALIFYING ROUNDS FOR SPRINT All Open category skiers (Seniors and Juniors A) are seeded together by gender for the Sprint Qualifying round in order of Sprint CPL, with the best starting first. When Junior A finals are held, all Juniors A who have successfully qualified will be automatically included in the Junior sprint quarterfinals, unless a Junior A athlete has already applied to the Race Secretary to race up as a Senior, no later than at the coaches meeting. Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 8
INTERVAL STARTS Canadian distance points will be used to classify skiers in the Juvenile to Open categories for interval-start races. Skiers will be grouped in the category based on the total number of participants. Starting positions will then be randomly assigned to each group based on Canadian points. The starting order for each group will be determined by a jury decision. Athletes without CPL points will be assigned to an additional group, and their starting position will be determined randomly. RACE UP Athletes who wish to race up a category should consult their coaches and parents to select the most appropriate category for the entire race program. MEDALS, CASH PURSES, AND AWARDS Medals and prizes will be awarded no later than 15 minutes after the end of each race for each category, based on unofficial results. Medals: first three in each category plus a ranking for university racers in the Open category. Note: For sprint races, university rankings will be based on qualifying times. Prizes: Top 5 in each category, including Top U23 in the Open category Cash purses: Haywood NorAm - Open category only - Per race Open Category - Men & Women Cash Purses 1st $500 2nd $300 3rd $200 4th $150 5th $100 Top U23 $75 Total per gender $1,325 Total for 4 events $10,600 DOPING CONTROL Participants must be aware that doping control tests may be conducted by the Canadian Centre for Ethics in Sport (CCES) on a random basis in accordance with the Canadian Anti-Doping Program. To avoid an inadvertent positive test and the consequences of an anti-doping rule violation, athletes are invited to read CCC s anti-doping policy: http://www.cccski.com/events/anti-doping.aspx Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 9
INFRASTRUCTURE AND SERVICES WAXING There will be four large (52 ft. x 12 ft.), heated and ventilated trailers for waxing. In addition, several parking spaces are provided for teams who have their own trucks or waxing trailers, with the possibility of a power supply for those who do not have generators. Teams wishing to use these facilities must reserve by emailing msa.noram2018@gmail.com by Sunday, December 3, 2017, stating o o Name of team, team leader, contact info, number of athletes Need: Wax trailer/parking space with or without power supply (if you have your own generator) Priority will be given to teams who reserve in advance. SAFETY MEASURES In accordance with Article 8.1, Paragraph 3 of the Haywood NorAm Technical Package, team technicians should wear, at a minimum, half-mask respirators rated for Chemical Clean-up, Grinding, Masonry or Painting Spray units that provide protection against organic vapors and a minimum 95% efficiency against non-oil particulate aerosols: N95 (95% Efficient Protection Against Non-Oil Particulates). LODGING Full face masks will protect eyes from dangerous vapours and dust. The use of disposable gloves is also recommended as the skin represents a secondary source of exposure to toxins. Château Mont Sainte-Anne is the official hotel of the 2018 Haywood NorAm Trials. A discount of 15% is offered off the daily rate for the period from January 5 to 10, 2018. Promotional Code: NorAm 2018. Call 1-418-827-5211 or toll-free: 1-844-586-6324. Reservation service: Château Mont Sainte-Anne will also offer a central reservation service and will be able to identify the accommodation solutions that best suit the needs of the teams. http://www.chateaumontsainteanne.com/en/ FOOD SERVICES AT RACE SITE Cafeteria at the cross-country ski center - 1 km from the race site Microwaves available in the athletes' chalet at the race site PARKING 200 parking spaces available at the race site Area set aside for waxing trucks and trailers Volunteers and officials are encouraged to car pool Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 10
MEDICAL SERVICES, ETC. Canadian Ski Patrol (onsite) Hospital (8 km) Medical clinic (8 km) Gym: Alpine Ski area 5km Physiotherapists: Beaupré (8 km) GROCERY STORES Marché du village: Saint-Ferréol-les-Neiges, 2 km Convenience store: Marché Mont Sainte-Anne, 5 km Supermarkets: IGA Super-C: 10 km (Sainte-Anne de Beaupré) Race Notice 2018 Haywood NorAm Trials Mont-Sainte-Anne Page 11
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