Osseo Maple Grove Hockey Association Meeting Agenda August 14th, 2017 8:00pm Maple Grove Community Center Position Name Present Absent Position Name Present Absent Eecutive Committee s (Non-Voting) President Rob Borsch Traveling Aric Goalie Stienessen ACE Luke Jr. Gold Avery Johnson Appelman VP Traveling Adam Mini Mite Open Reiter VP Girls Chad Wieneke Other Voting s VP House Chuck Sawicky Asst. Charitable Gaming Michelle Anderson Treasurer Tim Jacobs Asst. Charitable Gaming Secretary Amy Lee Olson Dist 3 Rep (non-voting) Direct Elect Board of Members Coaching Charitable Gaming Cathy Cheatham Amy Cherrington Dist 3 Rep Brian Blashack Administrators reporting to Treasurer Jeff Brandt Curtis Janicke Marketing Laurel Bot Asst. Treasurer Brian Phannenstein s (Voting Members) Equipment Mgr Tim Carlson Bantam Skills Mike Equipment Tony Olson Kernan Mgr Bantam Kurt Ice Melissa Elias Halstrom Pee Wee Skills Jay House Ice Dani Picconatto Margeneau Pee Wee Colin Steen Administrators reporting to Secretary Squirt Skills Erik Kukkonen Asst. Secretary Nicole Kustermann Squirt Bret Caywood Registrar Traveling Kristy Gourley Girls U15 Bethany Winter Registrar House Sunny Hamman Girls U12 Jeremy Registrar Michelle Lewis House Laborde Girls U10 Lisa Albers Scholastic Larysa Karkos Achievement Supermite Webmaster Ben Larson Mite Dan Asst. Don Johnson Eveland Webmaster Administrators reporting to Sec. Asst. Webmaster Menno Kievoet Gala Chair Stacie Klitz Volunteer Tricia Leafblad Scholarship Mimi Gallagher Volunteer Rochelle Guillaini Tournament Eric Ruska Tournament Jane Larson
Tournament Sara Grant Dryland / Coaches Room Girls Skills Jeff Allen Grievance Chair Rich Dean Harry Kennedy 1. Meeting Called to Order a. Announcements by the President. 2. Consent Business a. Treasurers Report i. Tournament checks all sent out ii. Registration coming in helping cash flow iii. Will look to get budget approved later in the meeting b. Approval of July Minutes c. Charitable Gaming Report i. Approval of July Actual Epenses: Duffy s Bar Rent $875.00 Wild Bills Rent $1,750.00 Malone s $1,750.00 Payroll/Employer Taes $21,087.78 Three Diamond games/taes $5,660.33 Triple Crown $1,568.02 Pull Tabs Plus games/taes $3,221.73 MN Revenue combined ta $39,342.94 City of MG Ta (Malone s) $2,042.00 City of MG Ta (Wild Bills) $928.00 CG Made Easy (Accounting Software) $418.00 City Country Insurance $100.00 Osseo Meats $800.00 Supplies $387.95 ii. August Proposed Epenses (not to eceed) Duffy s Bar Rent $875.00 Wild Bills Rent $1,750.00 Malone s $1,750.00 Payroll/Employer Taes $25,000.00 Gaming Epenses $12,000.00 MN Revenue combined ta and City Taes $60,000.00 CG Made Easy (Accounting Software) $250.00 Supplies $1,000.00 Raffle Supplies $1,600.00 iii. Wild Bills update Still waiting for things to be finalized. Hoping to make the move to the new location before the holidays. iv. Donation Requests Tim Jacobs mentioned that donation needs to be made net month to OMGHA, per the audit notes. Can no longer wait until the end of the year. v. Motion to approve consent business by Amy lee Olson, second by Adam Reiter, all approve, motion passes unanimously
3. Committee Reports a. District 3 Updates submitted by Jeff Brandt i. MN Hockey had a vote to eliminate C level hockey at Squirts. It did not pass ii. MN Hockey had a vote to eliminate checking form Bantam C. It did not pass. iii. Girls B1/B2 split will not happen this year. Not a lot of support in the metro to do this. Out state has very little interest due to numbers. Nicole is going to ask for some data on when MN hockey added the B1/B2/C splits to the boys teams. iv. The LRM pilot program to have coaches be the only monitors came up. Several topics surrounding this were discussed. Nicole has asked we discuss this issue and have a position or recommendation to bring back by the net D3 meeting. Wayzata is in favor of having the coaches be the only approved LRM s. Nobody else in the room verbalized they were in favor. How do we handle girls teams? What is the punishment if there is not a LRM present? Do we punish those parents, the coach, the manager, etc.? a. Looking for ideas If coaches are the LRM, what happens when a kid comes late or has to leave early? Etc., Etc.. v. The group that currently monitors Safesport at the national level is going to change. Due to that, anyone who is up for renewal only, should get it done by 9/18. After that, they will have to do the full review which is about 90-120 minutes vs. 35 for the current renewal. We may want to send a note out about this to all involved. Amy will add to the homepage and maybe send out another email. vi. We need to update our team declarations and submit them. vii. There is a mandatory Tournament meeting on 9/27 at St. Louis Park, 7:00 viii. D3 needs a Girls coordinator, Treasurer and Mite coordinator. b. Hockey Updates i. Boys Traveling submitted by Adam Reiter Review New Parent presentation Getting ready for tryouts committee is meeting net week. Coaches Bantam AA Tom Adolph Peewee AA, Scott Aleander, PW A, Erik Kukkoken, Squirt Upper A, Adam Reiter ii. Girls Traveling submitted by Chad Wieneke A meeting with the Maple Grove and Osseo Park Center high school coaches was held in late July, we are ecited about enhancing our partnership between both high schools and the OMGHA girls program going forward. Future plans include the continued involvement of high school girls in our traveling "skills nights", additional involvement in girls house activities and plans for partnering together for future camps. In addition, MG plays OPC on Hockey Day in Minnesota (January 20th) this year, we will plan a girl s hockey event around this game. We are in the midst of our tryout planning for the 2017-2018 season and that will continue to be our near-term focus for the net two months, everything regarding the season planning (tournaments, hotels, pre-tryout camps, tryouts etc.) is on track at the present moment. Working with Boys program on tryouts looking to mirror each other. Head Coaches a. U15A Luke Johnson b. U12A Jon Erickson c. U10A Andy Olson iii. House submitted by Chuck Sawicky Registration
a. Over 200 house players registered now up to 368 at meeting. Looking to get back to 540ish like last year. Over 100 registered for Fall 3v3 Recruiting a. Osseo Parade is Saturday 9/9 b. Working on T-shirts for volunteers c. Working on foam pucks to provide as handouts d. Will need volunteers to walk in parade Try Hockey for Free a. Net event is Tuesday 8/15 at MGCC Premier from 5:15 to 6:15 b. Goldy & Nordy will be there! Upcoming Key Dates a. New Skater Skills begins 9/7 b. Fall 3v3 begins 9/9 c. Returning Girls Skate 9/12 d. New Parent Orientation TBD (10/10) e. HEP testing 10/14 f. MEA house open skate is scheduled for weekend of 10/19 and 10/20 g. Supermite/U8 season begins 10/28 h. Manager Meeting 10/26Mite 1/2/GM season begins 11/4 i. Mini-Mite season begins 11/11 iv. Skills and Development (ACE) nothing submitted v. Tournaments submitted by Sara Grant Lucas Decker PW B2/C Full Winter Faceoff PW A/B1 Full Squitacular--Full Cabin Fever - Full c. OMGHA Partner Updates i. High School Coaches Osseo submitted by Kevin Willey a. Thank you for your donation to our golf tournament this coming weekend. We already have 29 groups signed up and we usually get a few more before we tee off, so we should pass our 30 number from last year! b. We had a great summer on and off the ice and look forward to the upcoming season. We think we'll have upwards of 50 skaters out for our teams this year! We are thrilled with our numbers but realize we will have to make some tough decisions come tryouts. This is definitely the most kids we've had out in our 10 years as Co-Head Coaches. c. Quick question for the group, I saw via Twitter that the OMGHA signs were out for registration on 7/31...Are there still some to go out? Haven t seen any OMGHA signs by Elm Creek or along Revere towards the Middle School...I didn't see any around the Middle School or High School...I also didn't see any by Boundary Creek Park. I just don't want our side of town to be forgotten! ii. Arena Managers nothing to submitted iii. Marketing/Sponsors nothing submitted d. Administrative Updates i. Volunteer s submitted by Rochelle Giuliani and Tricia Leafblad Created the 2017-2018 DIBs sessions for 1-Player and 2-Player families Corrected registrations to ensure the right amount of volunteer hours associated to a family lots of families do it incorrectly. Need to fi before they claim positions or a lot of troubles
Uploaded Volunteer positions for Pre-Tryout Skate at the Bantam, PeeWee, U15 and U12 levels Burned $500 Volunteer checks collected at the House Level from last season, waiting for word to burn the travel checks. Remind the s tryout hours must be reported immediately. 12 volunteer buyouts already this year. ii. Registration submitted by Kristy Gourley Fiing a lot of registration Working on getting manager meetings scheduled. Numbers looking heavier than last year. House: a. Mini Mite: 43 - Goalies: 1 b. Mite 1: 61 - Goalies: 1 c. Girls Mite 1: 17 d. Girls Mite 2: 14 e. Mite 2: 76 - Goalies: 2 f. Supermite: 119 - Goalies: 2 g. 8U: 39 - Goalies: 2 Travel: (numbers include goalies) a. 10U: 38 - Goalies: 4 b. 12U: 29 - Goalies: 4 c. 15U: 17 - Goalies: 4 d. 19U: 2 e. Squirt: 115 - Goalies: 13 f. Peewee: 96 AA: 33 A/B/C: 63 - Goalies: 11 g. Bantam: 63 AA: 34 A/B/C: 29 - Goalies: 5 h. JG: 3 iii. Equipment submitted verbally at the meeting by Tim Carlson Jerseys have been ordered, confirmed teams with Adam and Chad needed to order 68 travel jerseys retired some and also new Goalie and practice jerseys same. Ordered helmet stickers and girls tryout jerseys Delivered on 9/22 will get everything set up for tryouts Brian Grant ordered all House jerseys waiting on delivery Socks all travel teams get 22 pair of socks, makes it easier for fits and loses Coach s kit is back hat will be new, but rest will be similar doing 1 head Coaches and 3 assistances doing for House and Travel. Chuck and Brian will get hat and pullover order to Tim. VP s will hand out bags to head coaches. Working on Maple Grove Throwback Jerseys with Lettermens Adam gave a big thank you to Tim. Rob added no retirement Tim said it is happening. Erik Kukkonen and Rob met with Dave s last week. Agreed to a wall of merchandise at the store that we need to approve the items eplore their goaltending equipment. Asked them to develop a proposal for goalie equipment. Have a CCM event this weekend. Will be a hockey wall and will get a kickback for scholarship fund. iv. Grievances Nothing to report v. Finance verbally submitted at the meeting by Tim Jacobs and Chuck Sawicky Meet and working on the budget 70-80 budget for capital funds a. Netting--$7,000 b. Seating and kickplates c. Speakers--$15,000 d. Osseo Bench upgrades--$10,000, Brian Grant working on e. Heart Screening $5,000
f. Lobby upgrades/ branding--$15,000 g. Osseo Concession new register (ipad) $1,000 h. Video system--$5000 i. Open $20,000 open for other ideas 4. Old Business a. By Law Change Annual Meeting. Submitted by Amy Lee Olson i. Second reading and vote ii. No questions or discussion iii. Motion by Amy Lee Olson, second by Adam Reiter, all approve and motion is passed unanimously 5. New Business a. Tryout updates submitted by Adam Reiter i. Tryout process similar to last year. Adam read through the tryout. ii. Encourage all players and parents to read through the tryout policy so understand the procedures. Flow charts are also included. iii. Only non-parent coaches iv. Question by Lisa Albers about math if coaches score put wording in to cover if have one who wants to score. Really coaches don t score, but have wording to cover if one wants too. Would take average score if it happens v. Girls taking out U10 that girls do not have to tryout, they do, so can be evaluated. b. 2017/2018 OMGHA Operating Budget submitted by Tim Jacobs i. $1.365 million was what last year came in at looking at $1.487 with new epenses. Looking for a request of $1.5 not to eceed. ii. This is just for hockey operations. iii. Big increases are ice and tournaments. $55,000 ice, tournaments $30,000 additional cost this year. Most tournaments are a 15% increase over last year gone from $1,000 to $1,500. Added fees for new accounting form. Rob ice, no association pays less than we do for ice. Osseo, increases each year, but reasonable. MCGG is also reasonable, but went up. Most other rinks $210-240 per hour. BP we pay $215-220. Charitable gambling does help offset the ice costs. Looking to buy more ice at Mariucci more epensive. iv. Motion by Tim Jacobs, second by Chad Wieneke, all approve and motion approves unanimously. c. Ben King from King Signs i. Brought handouts with what he does for his business making signs for businesses big and small ii. Rob Borsch and Adam Reiter met with him last week to talk about OMGHAfying the West Rink and Osseo. Vision of getting the logo in as many spots as we can. Adding mission statement and core values. What words do we want. iii. Can work on glass, doors, concrete lots of surfaces. iv. Discussion Question from Mike Kernan about how long to last 5-9 years pending upon placement. Question from Chuck, material vinyl, mainly but have Statement from Adam looking for consistency banners would be the same. Question from Mike K any challenges with school district or city Rob answered if we partner with them, we should be good. Especially with MGCC West and Osseo West. Ability to turn product fairly easily if they have the logos. Question by Brian Blashack can we do team banners? Ben can. He will put together a better, more focused presentation. 6. Meeting Adjourned motion to adjourn by Brian Blaschack, second by Chad Wieneke, all approve and meeting is adjourned at 9:29