Guide to MS526 Pan American Round Table of El Paso Records

University of Texas at El Paso DigitalCommons@UTEP Finding Aids Special Collections Department 2-16-2007 Guide to MS526 Pan American Round Table of El Paso Records Abbie Weiser University of Texas at El Paso, ahweiser@utep.edu Follow this and additional works at: https://digitalcommons.utep.edu/finding_aid Recommended Citation Weiser, Abbie, "Guide to MS526 Pan American Round Table of El Paso Records" (2007). Finding Aids. 92. https://digitalcommons.utep.edu/finding_aid/92 This Article is brought to you for free and open access by the Special Collections Department at DigitalCommons@UTEP. It has been accepted for inclusion in Finding Aids by an authorized administrator of DigitalCommons@UTEP. For more information, please contact lweber@utep.edu.

Guide to MS 526 Pan American Round Table of El Paso records Span dates, 1921-2015 Bulk dates, 1950-2000 60 feet (linear) Processed by Abbie Weiser & Pan American Round Table of El Paso members February 16, 2007; October 24, 2014; June 8, 2016; January 3, 2018 Donated by the Pan American Round Table of El Paso, 2005. Citation: Pan American Round Table of El Paso records, MS 526, C.L. Sonnichsen Special Collections Department. The University of Texas at El Paso Library. C.L. Sonnichsen Special Collections Department University of Texas at El Paso

2 Biography or Historical Sketch Founded in 1921 by Eugenia Schuster (1865-1946), the Pan American Round Table of El Paso is a nonprofit women s organization which promotes mutual knowledge, understanding, and friendship among the peoples of the western hemisphere through educational forums and lectures, social gatherings, study groups, community involvement and activities, and the annual celebration of Pan American Day on April 14. The organization s goals include improving international relations by establishing friendships with women from different countries, and to increase members knowledge about the Pan American nations with a focus on women s concerns and issues. For over eighty years, members of the El Paso Round Table have learned about the culture, geography, society, economy, politics, and history of the Pan American nations (now the Organization of American States), and met with members of other Round Tables in North, Central, and South America during state and international Round Table conventions and other activities. The El Paso Round Table is unique as it is the only Round Table with members from two different countries: El Paso, Texas and Juarez, Mexico. The origins of Pan Americanism date from April 14, 1890, when representatives of twenty-five American nations met and formed the Commercial Bureau of the American Republics, later changed to the Pan American Union in 1910. In the United States, Florence Terry Griswold of San Antonio, Texas became interested in Pan Americanism and believed that goals of the Pan American Union could be advanced by the women of the Americas. In 1916 she founded the Pan American Movement and established the first Round Table in San Antonio, Texas. During this time, Eugenia Schuster, along with Mrs. Alberto Matero, became involved with Amigos Listos to help aid Mexican citizens fleeing the country during the Mexican Revolution. Schuster became aware of the need for better awareness of international matters and border issues, and decided to found her own Round Table chapter in El Paso in 1921 and served as its first director. The El Paso Round Table s first meeting was held on November 6, 1921 in Schuster s home. In addition to the director, twenty-five vice-presidents (to represent each of the original twenty-five Pan-American nations) were elected. Early committees included: Courtesy; Luncheon; Music; Rules and Regulations; Finance; Membership; Press; Publicity; Reservation; Decoration; and Table. Since the 1920s, luncheons, meriendas, and teas often featured guest speakers, who discussed culture, diplomacy, and history, art displays, and music programs. Meetings were held in both El Paso and Juarez and usually featured a Pan American Union country as its theme. The chapter also created study groups and met to study the literature of the Pan-American nations. Political and social issues were also discussed at luncheons and events, and in 1946 a junior Pan American Round Table was established at the Texas College of Mines. In 1947 the chapter commissioned El Paso artist Tom Lea to paint a portrait of Benito Juarez, which was presented to the U.S. Department of State for display in the Blair-Lee House in 1949. During the 1950s and 1960s, diplomats and guest speakers lectured on

such topics such as stopping the spread of Communism to Latin American countries, feminism, and encouraging economic development. Members also became involved in civic affairs, sponsored cultural and educational events, funded scholarships to the University of Texas at El Paso, participated in the El Paso Sun Carnival by sponsoring a duchess or princess, and celebrated Founder s Day in January and Pan American Day (April 14 th ). Pan American Day typically included a presentation of flags of the Pan American counties, official ceremonies in Juarez and at Ft. Bliss, and other diplomatic and government officials. The Round Table also participated in creating the state organization, the Pan American Round Tables of Texas, in 1922, and became a member of the international organization, the Alliance of Pan American Round Tables, founded in Mexico City in 1944. By the 1970s, the El Paso Round Table consisted of 150 active members and 108 sustaining members, many of them daughters and granddaughters of the original members, including Eugenia Schuster s family. In 1982 the El Paso Round Table hosted the Alliance s biennial convention, and in 1988 El Pasoan Grace Lake was named Pan American Women of the Year. In 1991, the El Paso Round Table hosted the 45 th State Convention, and continues to be active in the El Paso and Juarez communities and the state and international Round Table organizations. 3 Series Description or Arrangement The Pan American Round Table of El Paso records are arranged in twelve series: Series I. Constitution and by-laws, 1926 1927, 1946, 1953 1958, 1984 1988, 1992 1995, 2003 2004, bulk 1984 1995 Series is arranged chronologically by date. Series II. Minutes and resolutions, 1921 2005, 2002, bulk 1940 1989 Arranged in two sub-series Minutes and Resolutions. Both sub-series are arranged chronologically by date. Series III. Chapter history, 1947, 1974, 1980 1989, 1990, 1993 1994, 2000, bulk 1980 1989 Arranged in two sub-series History and Realia. Both sub-series are arranged chronologically by date. Series IV. Officers papers and reports, 1931 2012, bulk 1950 1989 Arranged in four sub- series Director s papers and reports, Secretary s papers

and reports, Treasurer s papers and reports, and Other chapter and committee reports. The director s papers and reports, secretary s papers and reports, and other chapter and committee reports are arranged chronologically by date. The Treasurer s papers and reports series is further organized by type of material and then chronologically by date. Series V. Correspondence, 1921 2010s, bulk 1950 1989 Correspondence is arranged chronologically by date. Series VI. Membership, 1930 2012, bulk 1950 1989 Arranged in three sub-series Rosters and lists, Addresses, and Other member information. Sub-series are arranged chronologically by date. Series VII. Activities and events, 1926 2013, bulk 1950 1989 Arranged in ten sub-series Agendas, Committees, Installations, Speeches, Scholarships, Sun Carnival and Civic Committee papers, Benito Juarez Portrait, Pan American Day, Receptions and teas, Clippings, and Other chapter activities. Sub-series are arranged chronologically by date. Series VIII. Photographs and other media, 1921 2012, bulk 1960 1995 Arranged in three sub-series General photographs, Directors, and Other media. Sub-series are arranged chronologically by date. 4 Series IX. Scrapbooks, 1925 2012, bulk 1960 1990 The Scrapbooks series is arranged by type of material and then chronologically by date. Series X. Publications, 1921 2012, bulk 1950 1990 Arranged in four sub-series Pan American Round Table of El Paso publications, Pan American Round Tables of Texas publications, Other chapters publications, and Other publications. Sub-series are further arranged by type of publication or alphabetically by region and then chronologically by date. Series XI. Pan American Round Tables of Texas, 1927 2005, bulk 1957 1989 Arranged in seven sub-series Constitution and by-laws, Minutes, Reports, Correspondence, Administrative, State conventions, and Other activities. Sub-series are arranged chronologically by date.

5 Series XII. Alliance of Pan American Round Tables, 1944 2006, bulk 1950 1999 Arranged in six sub-series Constitution and by-laws, Directories, Administrative, Alliance conventions, Programs, and Souvenirs. Sub-series are arranged chronologically by date. Scope and Content Notes Founded in 1921 by Eugenia Schuster (1865-1946), the Pan American Round Table of El Paso is a nonprofit women s organization which promotes mutual knowledge, understanding, and friendship among the peoples of the western hemisphere through educational forums and lectures, social gatherings, study groups, community involvement and activities, and the annual celebration of Pan American Day on April 14. The records date 1921 2015, bulk 1950 2000. Types of records include minutes, agendas, correspondence, reports, financial records, clippings, photographs, negatives, slides, cassette tapes, scrapbooks, proclamations, postcards and other souvenirs, invitations, programs, notes, publications, pamphlets and brochures, and other printed material. Divided into twelve series (Constitution and by-laws, Minutes and resolutions, Chapter history, Officers papers and reports, Correspondence, Membership, Activities and events, Photographs and other media, Scrapbooks, Publications, Pan American Round Tables of Texas, and Alliance of Pan American Round Tables), the records document the chapter s meetings, social and educational activities, finances and operations, membership, community and national service and projects, travels, and involvement in the state and international Round Table organizations. The constitution and by-laws series consists of the chapter s constitution, bylaws, standing and committee rules, amendments to the constitution, and proposed changes. The minutes and resolutions series documents chapter meetings, activities, operations and decisions, and contains memorial and other types of resolutions passed by the chapter. The third series, chapter history, includes historical accounts of Eugenia Schuster, the Schuster family, Florence Terry Griswold, and the Pan American Round Table of El Paso. Chapter history also contains chapter jewelry with the Pan American Round Table insignia and other mementos important to the chapter and its history. Officers papers and reports consists of director s annual reports, correspondence, and other papers, secretary and treasurer reports and correspondence, and other committee and chapter reports, which document the chapter s activities, operations, administrative matters, and finances. Correspondence includes general correspondence and also documents the chapter s activities, operations, administrative matters, and finances. The membership series contains membership cards, rosters and lists of active, honorary, sustaining, and complimentary members, and other information about

members lives and their involvement in the Pan American Round Table of El Paso. Activities and events cover the chapter s scholarship program, meetings, activities, schedules, educational programs, study groups, social events, chapter installations, Founder s Day and Pan American Day activities, and participation in the annual Sun Carnival. Photographs and other media document chapter activities and events, state and Alliance conventions, and chapter members. The scrapbooks series consists of scrapbooks containing photographs, clippings, programs, and other material, which document the chapter activities, important news items, and information about the chapter s members and their activities and travels. Publications include works published by the Pan American Round Table of El Paso, the Pan American Round Tables of Texas, the Alliance of Pan American Round Tables, other chapters, and other organizations, which primarily cover Round Tables activities, events and news, Pan Americanism, and other subjects, issues, and events important to the Pan American Round Tables. The Pan American Round Tables of Texas series documents the chapter s participation in the organization and its activities and conventions. The Alliance of Pan American Round Tables series contains information about the chapter s involvement with that organization, members leadership roles and travels to conventions, and about the Alliance itself. Provenance Statement Donated by the Pan American Round Table of El Paso in September, 2005. Restrictions 6 Literary Rights Statement Permission to publish material from the Pan American Round Table of El Paso records, MS 526 must be obtained from the C. L. Sonnichsen Special Collections Department, the University of Texas at El Paso Library. Citation should read, Pan American Round Table of El Paso records, C. L. Sonnichsen Special Collections Department, the University of Texas at El Paso Library. Notes to the Researcher Some of the Pan American Round Table of El Paso records are fragile and brittle. Please handle with care. Photocopying of materials in poor condition might be restricted. Most of the original clippings, duplicates, and restricted material are placed at the end of

7 the collection. Researchers should also see: Tom Lea papers, C.L. Sonnichsen Special Collections Department. The University of Texas at El Paso Library. Pan American Round Table painting at the El Paso County Historical Society. Painting is of Lady Liberty (Libertad) by Pandura M. standing on a world globe (standing on top of the Americas) surrounded by flags of the Pan American nations. The painting has an ornate gold frame with an eagle at the top and floral decorations. Gift from Juarez Mayor Antonio Bermudez to Pan American Round Table of El Paso, Texas; probably 1940s, Size: about 3 x 4 Pan American Round Tables of Texas web site for a list of archives locations. http://www.partt.org/

8 Container List Series I. Constitution and By-laws Box # Folder # Title Dates 1 1 Booklets 1926-1927 1 2 Booklets 1946 1 3 Various copies of constitution, by-laws, 1953-1958 and standing rules 1 4 Various copies of constitution, by-laws, 1984-1988 and standing rules 1 5 Various copies of constitution, by-laws, about 1992-1994 and standing rules 1 6 Proposed changes to the constitution February 21, 1995 1 7 Constitution and by-laws committee 2003-2004 papers 112 1 Proposed by-law changes January 18, 2011 1 8 Constitution & by-laws, PART of after 1921 Brownville, Texas 1 9 Notes on changes to chapter constitution after 1921 Series II. Minutes and Resolutions Box # Folder # Title Date 1 10 Minutes 1921-1928 1 11 Minutes Photocopies 1921-1928 2 1 Minutes Bound volume 1929-1946 2 2 Minutes Regarding election of June 1, 1932 officers 2 3 Minutes Report of state board February 19, 1933 meeting to El Paso chapter meeting 2 4 Minutes 1943 2 5 Minutes Copy of notes on minutes 1943 2 6 Minutes Bound volume 1946-1954 2 7 Minutes 1951-1952 3 1 Minutes 1953 3 2 Minutes 1954 3 3 Minutes Previously removed from 1954-1961 notebook, 1 of 2 3 4 Minutes Previously removed from notebook, 2 of 2 1954-1961

9 3 5 Minutes 1955 3 6 Minutes May 1958- April 1961 3 7 Minutes Not bound May 1961 November 1963 63 1 Minutes Draft 1963 3 8 Minutes Not bound January 1964- April 1966 3 9 Minutes Previously removed from notebook May 1961- April 1966 4 1 Minutes Previously removed from notebook May 1966 May 1968 4 2 Minutes Not bound May 1966-May 1967 4 3 Minutes Bound volume May 20, 1969 May 16, 1971 4 4 Minutes Bound volume May 23, 1972 May 20, 1975 4 5 Minutes Not bound May 1972- March 1974 5 1 Minutes Bound volume May 1975 May 1978 5 2 Minutes Not bound About 1976 5 3 Minutes Bound volume October 1978 May 1985 5 4 Minutes Not bound 1982-1983 5 5 Minutes Bound volume October 1984 May 1989 5 6 Minutes Not bound 1985 5 7 Minutes Not bound 1986 5 8 Minutes Not bound 1988 5 9 Minutes Not bound 1989 6 1 Minutes Bound volume June 1989 May 1996 6 2 Minutes Not bound January 1990 April 1994 6 3 Minutes Bound volume August 1996 May 2000 109 1 Minutes Bound volume 2000 2004 126 1 Minutes Board meeting July 23, 2002 126 2 Minutes Board meeting October 15, 202; November 19, 2002 126 3 Minutes Board meeting January 15, 2003

10 126 4 Minutes General meeting January 21, 2003 126 5 Minutes State convention planning March 18, 2003 meeting 126 6 Minutes Board meeting May 15, 2003 109 2 Minutes Bound volume 2005 2008 134 o/s Minutes Bound volume 2009 2013 63 2 Resolutions Resolution adopted by May 5, 1933 state Pan American Round Tables at meeting in El Paso, Texas endorsing Herbert Hoover 7 1 Resolutions Correspondence and 1939-1987 notes regarding resolutions 7 2 Resolutions Concerning the study of Spanish in Texas about 1930 1939 7 3 Resolutions Sympathy resolution for April 30, 1945 Charles Wells Shartle 63 2 Resolutions Resolution for Eugenia Schuster November 19, 1946 7 4 Resolutions 1947 1955 7 5 Resolutions 1956 1969 7 6 Resolutions 1970-1983 7 7 Resolutions 1984 1985 7 8 Resolutions 1986 1988 7 9 Resolutions 1991 1994 63 3 Resolutions Memorial resolutions 1992 with clippings 63 4 Resolutions Memorial resolutions, 1 1993 of 2 63 5 Resolutions Memorial resolutions, 2 1993 of 2 7 10 Resolutions 1995 1997 7 11 Resolutions 1998 2000 134 o/s Resolutions notebook and folder 1999 2013 7 12 Resolutions 2001-2005 109 3 Resolutions Memorial resolutions 2009 123 1 Resolutions Memorial resolution for February 19, 2013 Amelia Goodman Krohn 123 2 Resolutions Memorial resolution for March 19, 2013 Marian Zork Given 123 3 Resolutions Memorial resolution for March 19, 2013 Shirley Terrell Leavell 123 4 Resolutions Memorial resolution for May 21, 2013 Jane Elliot Newman 7 13 Resolutions after 1921

11 Series III. Chapter History Box # Folder # Title Date 8 1 History Biographical information on about 1947 Eugenia Schuster and family 8 2 History Account of chapter events 1974 and list of officers 112 2 History Summary and order form for about 1983 Florence Terry Griswold (biography) 8 3 History Early history of the Pan American Round Table of El Paso 1986, 1990, 1993 1994 8 4 History Notes and copies on early chapter meeting minutes, 1921-1928 about 1980 1989 (includes typed notes on important early chapter events) 133 1 History The Early History of the Pan October 1990 American Round Table by Grace Lake 93 23 History History and welcome to new about 2000 members (found in 1972 scrapbook) 89 1 History Posters with Pan American February 2007 Round Table insignia used in University of Texas at El Paso Library s exhibit on the Pan American Round Table of El Paso 126 7 History Club synopsis about 2000s 136 1 History The Pan American Round 2012 Table by Lois Marchbanks 122 1 History Note and Pan American pin belonging to Mabel January 29, 2013; n.d. 8 5 History Brief biography of Florence after 1921 Terry Griswold 8 6 History Account by Carolina N. de after 1921 Ledesma on inclusion of Mexican members 8 7 History Stationery and letterhead after 1921 (blank examples) 126 8 Realia Pins, Florence Terry Griswold 2011 (PART-Texas); 90 th Anniversary of PART-El Paso 8 8 Realia Jewelry and other after 1921 memorabilia, 1 of 3 8 9 Realia Jewelry and other after 1921

12 memorabilia, 2 of 3 8 10 Realia Jewelry and other memorabilia, 3 of 3 after 1921 Series IV. Officers Papers and Reports Box # Folder # Title Date 9 1 Director s papers and reports Annual 1931 1932 report 9 2 Director s papers and reports Annual 1938 1939 report 9 3 Director s papers and reports April 16, 1940 Delegate s annual report 9 4 Director s papers and reports April 16, 1941 Delegate s annual report 9 5 Director s papers and reports Annual 1941 1942 report 9 6 Director s papers and reports Annual 1942 1943 report 9 7 Director s papers and reports Annual 1944 1946 report 9 8 Director s papers and reports Report to the convention of the Alliance of May 3, 1944 May 1, 1947 Pan American Round Tables, Regina S. Rabb 9 9 Director s papers and reports Annual 1946 1947 report 9 10 Director s papers and reports 1946 1948 Correspondence, 1 of 2 9 11 Director s papers and reports 1946 1948 Correspondence, 2 of 2 9 12 Director s papers and reports Report 1948 1955 to the Pan American Round Tables of Texas 9 13 Director s papers and reports 1952 1954 Reports and correspondence, Mrs. E.M. Pooley 9 14 Director s papers and reports Annual 1955 1956 report, Marjorie Jordan 9 15 Director s papers and reports 1957 1958

13 Director s report 9 16 Director s papers and reports Director s report 9 17 Director s papers and reports Director s report 9 18 Director s papers and reports Director s report 9 19 Director s papers and reports Director s report, Ayleen Rector 10 1 Director s papers and reports Director s report 10 2 Director s papers and reports Director s report 10 3 Director s papers and reports Director s report 10 4 Director s papers and reports Director s report, Helen Walker 10 5 Director s papers and reports Director s report, Mrs. Newton F. Walker, 1 of 2 10 6 Director s papers and reports Director s report, Mrs. Newton F. Walker, 2 of 2 63 6 Director s papers and reports Correspondence, Gertrude Goodman 10 7 Director s papers and reports Director s report, Gertrude Goodman 10 8 Director s papers and reports Correspondence, Gertrude Goodman, 1 of 3 10 9 Director s papers and reports Correspondence, Gertrude Goodman, 2 of 3 10 10 Director s papers and reports Correspondence, Gertrude Goodman, 3 of 3 11 1 Director s papers and reports Reports and correspondence, Beatriz de Meneses, 1 of 4 11 2 Director s papers and reports Reports and correspondence, Beatriz de Meneses, 2 of 4 11 3 Director s papers and reports Reports and correspondence, Beatriz 1958 1959 1959 1960 1960 1961 1961 1962 1962 1963 1963 1964 1966 1967 1969 1970 1969 1970 1969 1970 March 1971 1970 1971 1970 1971 1970 1971 1970 1971 1971 1972 1971 1972 1971 1972

14 de Meneses, 3 of 4 11 4 Director s papers and reports 1971 1972 Reports and correspondence, Beatriz de Meneses, 4 of 4 11 5 Director s papers and reports 1972 1973 Correspondence and reports, Helen S. Olsen 11 6 Director s papers and reports 1972 1974 Director s reports 63 7 Director s papers and reports 1973 1974 Amendment to article II of constitution (with Leona Thacker s papers) 11 7 Director s papers and reports 1973 1974 Director s report, Leona Thacker, 11 8 Director s papers and reports 1973 1974 Reports and correspondence, Leona Thacker, 1 of 2 11 9 Director s papers and reports 1973 1974 Reports and correspondence, Leona Thacker, 2 of 2 12 1 Director s papers and reports Papers 1974 1975 and reports, Josefina Salas Porras, 1 of 5 12 2 Director s papers and reports Papers 1974 1975 and reports, Josefina Salas Porras, 2 of 5 12 3 Director s papers and reports Papers 1974 1975 and reports, Josefina Salas Porras, 3 of 5 12 4 Director s papers and reports Papers 1974 1975 and reports, Josefina Salas Porras, 4 of 5 12 5 Director s papers and reports Papers 1974 1975 and reports, Josefina Salas Porras, 5 of 5 12 6 Director s papers and reports 1976 1978 Biennial report 12 7 Director s papers and reports 1976 1977 Reports and correspondence, 1 of 3 12 8 Director s papers and reports 1976 1977 Reports and correspondence, 2 of 3 12 9 Director s papers and reports 1976 1977 Reports and correspondence, 3 of 3 12 10 Director s papers and reports 1977 1978

15 Director s report 12 11 Director s papers and reports Director s report 12 12 Director s papers and reports Correspondence from Alliance of Pan American Round Tables 12 13 Director s papers and reports Reports and correspondence, Evelyn Ainsa, 1 of 3 12 14 Director s papers and reports Reports and correspondence, Evelyn Ainsa, 2 of 3 12 15 Director s papers and reports Reports and correspondence, Evelyn Ainsa, 3 of 3 12 16 Director s papers and reports Director s report, 1 of 2 13 1 Director s papers and reports Director s report, 2 of 2 92 2 Director s papers and reports Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 1 of 7 92 3 Director s papers and reports Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 2 of 7 92 4 Director s papers and reports Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 3 of 7 92 5 Director s papers and reports Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 4 of 7 92 6 Director s papers and reports Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 5 of 7 92 7 Director s papers and reports Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 6 of 7 1978 1979 1979 1979 1980 1979 1980 1979 1980 1980 1981 1980 1981 about 1980 2005 about 1980 2005 about 1980 2005 about 1980 2005 about 1980 2005 about 1980 2005 92 8 Director s papers and reports about 1980

16 Reports and other papers, Alyn Brown Morton (Morton was president 1983 1984), 7 of 7 112 3 Director s papers and reports Annual report and other reports 13 7 Director s papers and reports Director s report, 2 of 5 13 8 Director s papers and reports Director s report, 3 of 5 13 9 Director s papers and reports Director s report, 4 of 5 13 10 Director s papers and reports Director s report, 5 of 5 63 9 Director s papers and reports Reports and correspondence 13 11 Director s papers and reports director s report, Carol F. Pearson 13 12 Director s papers and reports Director s reports, Anna M. Skipworth 13 13 Director s papers and reports Annual report of Pan American Round Table of El Paso by Nancy S. Smith 112 4 Director s papers and reports notes, reports from Mildred Marcus 13 14 Director s papers and reports Director s report, 1 of 5 13 15 Director s papers and reports Director s report, 2 of 5 14 1 Director s papers and reports Director s report, 3 of 5 14 2 Director s papers and reports Director s report, 4 of 5 14 3 Director s papers and reports Director s report, 5 of 5 14 4 Director s papers and reports Director s report 14 5 Director s papers and reports Director s report 14 6 Director s papers and reports Reports and correspondence, Ana Rosa Navarro, 1 of 4 14 7 Director s papers and reports Reports and correspondence, Ana Rosa Navarro, 2 of 4 2005 1984 1985 1985 1986 1985 1986 1985 1986 1985 1986 1985 1986 1987 1988 1988-1990 1988 1989 about 1980s 1990 1991 1990 1991 1990 1991 1990 1991 1990 1991 1992 1993 1993 1994 1994 1995 1994 1995

17 14 8 Director s papers and reports Reports and correspondence, Ana Rosa Navarro, 3 of 4 14 9 Director s papers and reports Reports and correspondence, Ana Rosa Navarro, 4 of 4 15 1 Director s papers and reports Reports and correspondence, Dorothy Schatzman, 1 of 3 15 2 Director s papers and reports Reports and correspondence, Dorothy Schatzman, 2 of 3 15 3 Director s papers and reports Reports and correspondence, Dorothy Schatzman, 3 of 3 15 4 Director s papers and reports Director s report, Cheryl McCown 15 5 Director s papers and reports Director s report 15 6 Director s papers and reports Director s papers, Carolyn Scott 15 7 Director s papers and reports Director s report, Olga Badia 15 8 Director s papers and reports Director s report, Judith Goggin, 1 of 2 15 9 Director s papers and reports 107 [formerly Box 94] Director s report, Judith Goggin, 2 of 2 o/s Director s papers and reports Director s report, Mary Carmen Saucedo [in notebook] 103 1 Director s papers and reports Director s report, Mary Carmen Saucedo 106 1 Director s papers and reports Papers 108 Director s papers and reports Director s report/scrapbook 115 o/s Director s papers and reports Director s notebook, Fifi Heller-Kaim 121 o/s Director s papers and reports Director s notebook, committee assignments, rosters, reports 1994 1995 1994 1995 1998 1999 1998 1999 1998 1999 1999 2000 2001 2000 2002 2003 2003 2004 2004 2005 2004 2005 2005 2006 about 2005 2006 2006 2008 2007 2008 2008 2009 2009 2010

18 118 o/s Director s notebook 2010 2011 130 1 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 2 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 3 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 4 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 5 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 6 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 7 Director s papers and reports 2011 2012 Director s book, Ann Jackson 130 8 Director s papers and reports 2011 2012 Director s book, Ann Jackson 15 10 Secretary s papers and reports about 1930 Thank you letter to Mrs. Chase for her leadership 15 11 Secretary s papers and reports 1954 1955 Report of corresponding secretary 15 12 Secretary s papers and reports 1956 Report of corresponding secretary 15 13 Secretary s papers and reports List 1957 1958 of letters received and sent 15 14 Secretary s papers and reports 1957 1958 Report of corresponding secretary 15 15 Secretary s papers and reports 1961 Report of corresponding secretary 15 16 Secretary s papers and reports 1963 1964 Report of corresponding secretary 15 17 Secretary s papers and reports List 1965 1966 of letters sent 16 1 Treasurer s papers and reports Bank 1922 1940 statements and check stubs statements, check stubs, and receipts 16 2 Treasurer s papers and reports Bank 1957 statements and check stubs statement 16 3 Treasurer s papers and reports Bank 1958 statements and check stubs statements and check stubs 16 4 Treasurer s papers and reports Bank 1961 1963

19 statements and check stubs statements, check stubs, and receipt, 1 of 3 16 5 Treasurer s papers and reports Bank statements and check stubs statements, check stubs, and receipt, 2 of 3 16 6 Treasurer s papers and reports Bank statements and check stubs statements, check stubs, and receipt, 3 of 3 16 7 Treasurer s papers and reports Bank statements and check stubs statements 16 8 Treasurer s papers and reports Bank statements and check stubs statements, notes, and receipts, 1 of 3 16 9 Treasurer s papers and reports Bank statements and check stubs statements, notes, and receipts, 2 of 3 16 10 Treasurer s papers and reports Bank statements and check stubs statements, notes, and receipts, 3 of 3 63 10 Treasurer s papers and reports Bank statements and check stubs check stubs 16 11 Treasurer s papers and reports Bank statements and check stubs scholarship fund bank statements 16 12 Treasurer s papers and reports Bank statements and check stubs statements, check stubs, and receipts, 1 of 3 16 13 Treasurer s papers and reports Bank statements and check stubs statements, check stubs, and receipts, 2 of 3 16 14 Treasurer s papers and reports Bank statements and check stubs statements, check stubs, and receipts, 3 of 3 (includes financial information for the International Ball) 17 1 Treasurer s papers and reports Audit reports 1961 1963 1961 1963 1964 1965 1965 1965 1965 1965 1966 1966 1967 1966 1967 1966 1967 April 1, 1960 March 31, 1961

20 17 2 Treasurer s papers and reports Audit reports April 1, 1961 March 31, 1962 17 3 Treasurer s papers and reports Audit reports April 1, 1962 March 31, 1963 17 4 Treasurer s papers and reports Audit reports April 1, 1963 March 31, 1964 17 5 Treasurer s papers and reports Audit reports April 1, 1964 March 31, 1965 17 6 Treasurer s papers and reports Audit reports April 1, 1965 March 31, 1966 17 7 Treasurer s papers and reports Audit reports April 1, 1966 March 31, 1967 17 8 Treasurer s papers and reports Audit reports April 1, 1967 March 31, 1968 17 9 Treasurer s papers and reports Audit reports April 1, 1968 March 31, 1969 18 1 Treasurer s papers and reports 1972 1973 Budgets 18 2 Treasurer s papers and reports 1973 1974 Budgets Proposed budget 18 3 Treasurer s papers and reports 1975 1976 Budgets 63 11 Treasurer s papers and reports 1978 1979 Budgets 18 4 Treasurer s papers and reports 1979 1980 Budgets 18 5 Treasurer s papers and reports 1986 1987 Budgets Budgets and reports 63 12 Treasurer s papers and reports 1986 1987 Budget and ledger sheets 18 6 Treasurer s papers and reports 1987 1988 Budgets Proposed budget 18 7 Treasurer s papers and reports 1988 1989 Budgets Proposed budget 18 8 Treasurer s papers and reports 1989 1991 Budgets Budgets and reports 18 9 Treasurer s papers and reports 1991 1992 Budgets Proposed budget 18 10 Treasurer s papers and reports 1993 Budgets Budgets and bond information 18 11 Treasurer s papers and reports 1993 1994 Budgets Proposed budget 18 12 Treasurer s papers and reports 1994 1995

21 Budgets Budgets and reports 112 5 Treasurer s papers and reports proposed budget 63 13 Treasurer s papers and reports Budgets, 1994 1995 63 14 Treasurer s papers and reports Budgets and reports 63 15 Treasurer s papers and reports Budgets and invoice (found in member dues book) 103 2 Treasurer s papers and reports Budgets 18 13 Treasurer s papers and reports Budgets Budgets and summary of assets 63 16 Treasurer s papers and reports Financial statements Statements and receipts from International Ball 18 14 Treasurer s papers and reports Financial statements Statement 18 15 Treasurer s papers and reports Financial statements Statement 18 16 Treasurer s papers and reports Financial statements Statement 18 17 Treasurer s papers and reports Financial statements Statement 18 18 Treasurer s papers and reports Financial statements Statements and budgets 18 19 Treasurer s papers and reports Financial statements Statements and correspondence 18 20 Treasurer s papers and reports Financial statements Statements 18 21 Treasurer s papers and reports Financial statements Statements 18 22 Treasurer s papers and reports Account books and cash books 18 23 Treasurer s papers and reports Account books and cash books 18 24 Treasurer s papers and reports Account books and cash books 18 25 Treasurer s papers and reports Account books and cash books 1994 1995 April 31, 1995 1995 1996 1995 1996, 1999 1998 1999 1999 2002 April 14, 1967 1974 1975 1976 1987 1990 1992 1991 1992 1992 1993 2003 1925 1933 1933 1942 May 1942 October 1950 1951 1954

22 19 1 Treasurer s papers and reports Account books and cash books Book, reports, and notes 19 2 Treasurer s papers and reports Account books and cash books 19 3 Treasurer s papers and reports Account books and cash books 19 4 Treasurer s papers and reports Account books and cash books 19 5 Treasurer s papers and reports Account books and cash books 19 6 Treasurer s papers and reports Account books and cash books 19 7 Treasurer s papers and reports Account books and cash books 19 8 Treasurer s papers and reports Account books and cash books, 1 of 2 19 9 Treasurer s papers and reports Account books and cash books, 2 of 2 93 2 Treasurer s papers and reports Account books and cash books 93 3 Treasurer s papers and reports Account books and cash books (scholarship account) 93 4 Treasurer s papers and reports Account books and cash books 94 Treasurer s papers and reports Account books and cash books (oversize) 20 1 Treasurer s papers and reports Other papers Treasurer s report 63 17 Treasurer s papers and reports Other papers Report of receipts 63 18 Treasurer s papers and reports Other papers Insurance policy from General Insurance Company of America and dues note 20 2 Treasurer s papers and reports Other papers Reports and income tax forms and information 20 3 Treasurer s papers and reports Other papers Deposit books and correspondence, 1 of 2 1952 1955 June 1955 May 1956 1955 1958 1956 1962 October 1957 May 1958 1960 1961 1961 1962 1962 1963 1962 1963 1967 1986 1967 1986 1977 1986 1986 1995 May 1, 1946 October 1, 1946 July 12, 1955 March 19, 1957 1958 1960 1962 1965 1965 1967 20 4 Treasurer s papers and reports 1965 1967

23 Other papers Deposit books and correspondence, 2 of 2 20 5 Treasurer s papers and reports Other papers Income tax exemption form 20 6 Treasurer s papers and reports Other papers Tax information, correspondence regarding donations, and reports 20 7 Treasurer s papers and reports Other papers Internal Revenue Service report 20 8 Treasurer s papers and reports Other papers Inventory of treasurer s papers, 1956 1967 20 9 Treasurer s papers and reports Other papers Bills and invoices 20 10 Treasurer s papers and reports Other papers Financial report 20 11 Treasurer s papers and reports Other papers Annual report 63 19 Treasurer s papers and reports Other papers Treasurer s report 20 12 Treasurer s papers and reports Other papers Annual report and balance sheet 20 13 Treasurer s papers and reports Other papers Treasurer s reports 20 14 Treasurer s papers and reports Other papers Report 20 15 Treasurer s papers and reports Other papers Annual report 20 16 Treasurer s papers and reports Other papers Tax information financial statement and annual report 20 17 Treasurer s papers and reports Other papers Tax exempt forms and information 20 18 Treasurer s papers and reports Other papers Financial balances and notes, 1985 1995 20 19 Treasurer s papers and reports Other papers Invoices from Kwik Kopy printing 1966 1966 1967 October 1967 1967 1967 April 30, 1972 1973 May 20, 1974 April 30, 1983 1985 1986 March 20, 1990 1992 1993 1993 1994, 1999, about 1999 about 1995 1999 2002

24 126 9 Treasurer s papers and reports Other papers PART, Summary of assets 126 10 Treasurer s papers and reports Other papers PART, Income/Expenses for meetings 20 20 Treasurer s papers and reports Other papers Summary of assets 126 11 Treasurer s papers and reports Other papers Budget committee and summary of assets 20 21 Treasurer s papers and reports Other papers Summary of assets 20 22 Treasurer s papers and reports Other papers Signature authorizations 21 1 Other chapter and committee reports Report of the Pan American Round Table of Mexico City 21 2 Other chapter and committee reports Report of the International Relations Committee 21 3 Other chapter and committee reports Program chairman report 21 4 Other chapter and committee reports Report of the Civic Committee 21 5 Other chapter and committee reports Annual report of the Membership Committee 21 6 Other chapter and committee reports Various committee reports 21 7 Other chapter and committee reports Report of the Finance Committee on Alliance Convention 21 8 Other chapter and committee reports Various committee reports 21 9 Other chapter and committee reports Various committee reports and lists of hostesses, 1 of 2 21 10 Other chapter and committee reports Various committee reports and lists of hostesses, 2 of 2 21 11 Other chapter and committee reports Various committee reports and lists September 2000 2001 2002 2002 2002 2003 2005 after 1921 1932 1953 1954 1955 1956 1955 1956 1956 1957 1957 1958 February 2 6, 1958 1958 1959 1959 1960 1959 1960 1960 1961

25 21 12 Other chapter and committee reports 1961 1965 Various committee reports 21 13 Other chapter and committee reports April 24, 1962 Report of the Publicity Committee 21 14 Other chapter and committee reports 1963 1964 Various committee reports 21 15 Other chapter and committee reports 1965 1966 Excuse report 21 16 Other chapter and committee reports May 17, 1966 Report of the Foreign Social Secretary 21 17 Other chapter and committee reports May 17, 1966 Report of the Courtesy Committee 21 18 Other chapter and committee reports 1966 1967 Report of the Program Committee 21 19 Other chapter and committee reports 1973 1974 Various committee reports 21 20 Other chapter and committee reports March 24, 1981 Report by Louise Schuessler 21 21 Other chapter and committee reports October 1982 Report of memorial contributions from Virginia Thompson, Memorial Committee Chairman 21 22 Other chapter and committee reports June 10, 1983 Report of minutes from Membership Committee meeting 112 6 Other chapter and committee reports 1985 annual report, financial report 112 7 Other chapter and committee reports 1985 1986 proposed budget, reports 112 8 Other chapter and committee reports May 7, 1986 Literature Study Group report 21 23 Other chapter and committee reports June 1988 Report to the members of Latin American study groups 21 24 Other chapter and committee reports 1989 Report of the Membership Committee meeting 120 1 Other chapter and committee reports Memorial donations, correspondence 1980s, 2007 2008 21 25 Other chapter and committee reports March 1990 Report of the Nominating Committee 112 9 Other chapter and committee reports September 1992 memo from By-Laws Committee 21 26 Other chapter and committee reports 1993

26 Report of chapter Historian 21 27 Other chapter and committee reports Report of the Membership Committee meeting 120 2 Other chapter and committee reports Memorial donations, correspondence 21 28 Other chapter and committee reports Report of the Membership Committee meeting 21 29 Other chapter and committee reports Report of the Notifications Chairperson 112 10 Other chapter and committee reports report from Nominating Committee 120 3 Other chapter and committee reports Memorial donations, correspondence, 1 of 2 120 4 Other chapter and committee reports Memorial donations, correspondence, 2 of 2 21 30 Other chapter and committee reports Slate of officers presented by the Nominating Committee and the Notifications Committee report 126 12 Other chapter and committee reports List of PART officers 120 5 Other chapter and committee reports Memorial donations, reports (Elvia Miles, Chair) 126 13 Other chapter and committee reports List of officers 126 14 Other chapter and committee reports Gift to outgoing director 126 15 Other chapter and committee reports List of committee reports 126 16 Other chapter and committee reports List of committee chairs and members 126 17 Other chapter and committee reports Committee job description 126 18 Other chapter and committee reports Committees for 2002 2003 126 19 Other chapter and committee reports List of Board of Directors 126 20 Other chapter and committee reports List of nominated officers 1994 1995 1994 1996 1997 1996 1997 May 1, 1997 1990s 2000s 1990s 2000s 2000 2002 2000 2001 2001 2004 February 4, 2002 April 2002 July 23, 2002 about 2002 about 2002 2002 2003 2002 2003 2003 2004

27 120 6 Other chapter and committee reports Memorial donations (Suzanne E. Hubbard, Chair) 120 7 Other chapter and committee reports Memorial donations (Kay Hatfield, Chair) 120 8 Other chapter and committee reports Memorial donations (Suzanne Hubbard, Chair) 120 9 Other chapter and committee reports Memorial donations (Suzanne Hubbard, Chair) 126 21 Other chapter and committee reports Motions [instructions] 126 22 Other chapter and committee reports Committee job descriptions 126 23 Other chapter and committee reports Committee chairs and materials 21 31 Other chapter and committee reports Report on invitations 2004 2005 2005 2006 2007 2008 2008 2009 about 2000s about 2000s 2010 2011 after 1921 Series V. Correspondence Box # Folder # Title Date 22 1 Correspondence between Florence July 1921 Terry Griswold and Charles Evan Hughes, regarding Mexico s oil 22 2 Letters from General John J. Pershing, 1922 General Jose Juan Méndez, and telegram from Maria T. Obregon 22 3 Regarding honorary membership and 1923 El Paso Golden Jubilee 22 4 Regarding International Fair and 1924 Exposition 22 5 Regarding invitations to the Queen of 1926 Rumania and the Courtesy Committee s visit to Ft. Bliss 22 6 Regarding the state meeting, Pan 1927 American union, and reception for the governor 22 7 Letter to Eugenia Schuster from L.S. Rowe regarding invitation to Ambassador Morrow June 7, 1928

28 22 8 Thank you letter from Patrick J. Hurley, June 12, 1931 Secretary of War to Mrs. Gamble 22 9 Various correspondence 1933 22 10 Letter from Florence Terry Griswold to April 30, 1935 Eugenia Schuster regarding finances 22 11 Invitation for Florence Terry Griswold April 1938 from La Union Femenina Ibero Americana 22 12 Invitation to dinner honoring General 1939 Kenyon A. Joyce 22 13 Letter from William Blocker to Eugenia Schuster regarding flowers September 19, 1944 22 14 Regarding chapter activities and 1947 resolutions on the death of Eugenia Schuster 22 15 Various correspondence 1950 22 16 Regarding the state convention in Ft. 1951 Worth, Texas and Alliance of Pan American Round Tables business 22 17 Correspondence between chapter and 1952 Carmelita Pomeroy regarding La Voz (newsletter published by the Alliance of Pan American Round Tables) 22 18 Regarding La Voz, Pan American Day, 1953 library, membership, and letters from Lyndon Baines Johnson 22 19 Regarding La Voz, Pan American Day, 1954 and state convention 22 20 Various correspondence 1955 22 21 Various items of correspondence, 1 of 1956 2 22 22 Various correspondence, 2 of 2 1956 22 24 Various correspondence, 1 of 2 1957 22 25 Various correspondence, 2 of 2 1957 22 26 Various correspondence 1958 22 27 Various correspondence 1959 137 1 Correspondence about 1950s, 1958 22 28 Various correspondence, 1 of 2 1960 22 29 Various correspondence, 2 of 2 1960 22 30 Various correspondence, 1 of 2 1961 23 1 Various correspondence, 2 of 2 1961 23 2 Various correspondence, 1 of 2 1962 23 3 Various correspondence, 2 of 2 1962 63 20 Various correspondence 1962

29 23 4 Various correspondence, 1 of 2 1963 23 5 Various correspondence, 2 of 2 1963 133 2 Letter to Mrs. Gabriel from Harriot March 17, 1964 Jones 23 6 Various correspondence 1964 23 7 Various correspondence 1965 63 21 Various correspondence 1965 23 8 Various correspondence 1966 23 9 Blank stationery samples about 1966 23 10 Various correspondence, 1 of 2 1967 1968 23 11 Various correspondence, 2 of 2 1967 1968 23 12 Correspondence with OK Van and 1967 1971 Storage Company 24 1 Letter from Beatriz Meneses to Eloise (Gorman?) regarding the Friendship September 11, 1971 and International Committees 24 2 Various correspondence 1973 24 3 Various correspondence 1974 24 4 Various correspondence 1975 24 5 Various correspondence 1976 24 6 Various correspondence 1977 103 3 Correspondence with clippings 1977, 1992, 2008 24 7 Various correspondence 1978 63 22 Various correspondence May 1980 24 8 Various correspondence 1980 24 9 Thank you note to Leona Thacker from October 26, 1982 Patty Rennick 24 10 Regarding dinner for complimentary and new members September 1983 24 11 Various correspondence 1985 109 4 Correspondence to Gertude Goodman; Correspondence and emails to Mary Carmen Saucedo 1985; 2008 2009 24 12 Letter to Mildred Marcus from Sara R. July 1986 de Garcia Jaramillo 112 11 Letter to Jackie McDowell, Director June 3, 1987 Zone II 24 13 Various correspondence 1987 24 14 Various correspondence 1988 24 15 Various correspondence 1989 112 12 Letters to Mildred Marcus 1989, 1992 24 16 Various correspondence about 1980 1989

30 24 17 Various correspondence 1990 24 18 Various correspondence 1991 112 13 Postcard, New Year s Card to Mildred 1991, 1992 Marcus 24 19 Various correspondence, 1 of 2 1992 1993 24 20 Various correspondence, 2 of 2 1992 1993 24 21 Regarding changing Alliance of Pan November 5, 1994 American Round Table zones 24 22 Letter to Sandra Hoover from the June 10, 1995 Library Committee 24 23 Letter to Peggy Clark and lists and 1998 notes to Ana Maria Garcia 123 5 Letter from Mary Brock to Ellie Fenton August 24, 2001 126 24 General correspondence 2002 126 25 General correspondence about 2000s 24 24 Regarding Pan American Day and 2004 meetings 133 3 Letter from Fifi Heller-Kaim to Mary August 19, 2008 Carmen Saucedo 24 25 Various correspondence with clippings after 1921 and notes 24 26 Note of appreciation for expression of after 1921 sympathy from the Hilton family 24 27 List of directors of other local after 1921 organizations (accompanying letter not found) 24 28 Various correspondence (primarily related to the Alliance of Pan American Round Tables) after 1944 Series VI. Membership Box # Folder # Title Date 25 1 Rosters and lists List of active October 1948 members 25 2 Rosters and lists List of active 1950 1951 members 25 3 Rosters and lists List of committee 1952 1953 chairmen 25 4 Rosters and lists List of new 1953 1954 members and notes on membership 25 5 Rosters and lists Membership list April 1, 1953

31 25 6 Rosters and lists Lists of executive officers, committee chairmen, and other lists April 1, 1954 1953 1955 25 7 Rosters and lists Membership list April 1, 1954 April 1, 1955 25 8 Rosters and lists List of Courtesy 1954 1955 Committee members 25 9 Rosters and lists Membership list April 1, 1954 April 1, 1956 25 10 Rosters and lists List of Army 1955 1956 complimentary members 25 11 Rosters and lists List of officers (on 1956 two index cards) 25 12 Rosters and lists List of 1956 1957 complimentary members 63 24 Rosters and lists List of Board of 1956 1957 Directors 63 25 Rosters and lists Lists of Board of Directors, committee chairs, and past directors 1956 1957 25 13 Rosters and lists Lists of Board of Directors, officers, committee chairs, and members 1957 1958 25 14 Rosters and lists List of Friendship October 1959 Committee members for 1959 1960 63 26 Rosters and lists List of Complimentary members October 1959 May 1960 25 15 Rosters and lists Lists of officers and 1959 1960 membership 25 16 Rosters and lists List of Social Committee members about 1950 1959 25 17 Rosters and lists List of 1960 1961 complimentary members 93 5 Rosters and lists List compiled from 1963, 1966, 1975 membership questionnaire 25 18 Rosters and lists Membership list 1967 1968 25 19 Rosters and lists List of members about 1976 interested in going to Lima 25 20 Rosters and lists List of about 1979 complimentary members 25 21 Rosters and lists Lists of officers and 1984 1985 nominating committee 25 22 Rosters and lists List of Board of about 1980