ELITE ATHLETES AND TEAM OFFICIALS GUIDE V1.0 AUGUST 22-23, 2015
GENERAL INFORMATION 4 INTRODUCTION 4 REVISION HISTORY 4 KEY DATES 4 KEY CONTACTS 4 CONTACT DETAILS 5 TV LIVE COVERAGE 5 VENUE 5 VENUE 5 ELITE ATHLETES LOUNGE 5 DOPING CONTROL 5 MEDICAL SERVICES 5 BIKE MECHANIC SERVICE 6 INFORMATION CENTRE / LOC OFFICE 6 SECURITY 6 ACCOMODATION 7 POST-OFFICE 7 BANK 7 TRANSPORTATION 7 TRAINING 8 TRAINING SESSIONS IN THE SWIMMING POOL 8 PUBLIC TRANSPORTATION 8 BIKE TRAINING 10 RUN TRAINING 11 COURSE FAMILIARIZATION 11 SWIM 11 BIKE / RUN 11 COMPETITION INFORMATION 12 COMPETITION SCHEDULE 12 COMPETITION RULES 12 INFORMATION ABOUT THE FOP 13 START 13 SWIM COURSE 13 BIKE COURSE 13 WHEEL STATIONS 13 PENALTY BOX 13 RUN COURSE 13 AID STATIONS 14 WEATHER CONDITIONS 14 ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 2 of 16
RESULTS 14 PROTEST & APPEALS 14 ACCREDITATION 14 ACCREDITATION CARD REQUEST 14 VISA PROCEDURE 14 FIELD OF PLAY MAPS 15 MAP 1: COURSE MAP ELITE 15 MAP 2: RACE VENUES 16 ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 3 of 16
GENERAL INFORMATION INTRODUCTION The purpose of the Athletes and Team Officials Guide is to ensure that all Elite Athletes and Team Leaders are well informed about all procedures concerning the Vattenfall World Triathlon Stockholm 2015. Please keep in mind that this information can change and the final race information will be provided to the athletes and the team managers at the athletes briefing. REVISION HISTORY Version 1.0 2015-06-15. Key changes from the 2014 event are: - Olympic distance. Women on Saturday, Men on Sunday. - Swim start at City Hall, new swim course. First lap 1000m, second lap 500m. - Two transitions. KEY DATES Elite Athletes Briefing Thursday, August 20, 18.00 (TBC) Bike Familiarization Friday, August 21, 10.30 (City Hall) Swim Familiarization Friday, August 21, 11.15 (Swim start City Hall) Elite Women Competition Saturday, August 22, 13.21 Elite Men Competition Sunday, August 23. 15.31 KEY CONTACTS ITU Team Leader Thanos Nikopoulos thanos.nikopoulos@triathlon.org +46- ITU Technical Delegate Duncan Hough duncan@kweenb.co.uk +46- ITU Medical Delegate Dr. Lothar Schwarz l.schwarz@mx.uni-saarland.de +46- LOC Event Director Mattias Sjöberg mattias.sjoberg@svensktriathlon.org +46 700 107 267 LOC Office Coordinator Pernilla Johansson pernilla.johansson@svensktriathlon.org +46 Chief Race Official Gunilla Bergström gunilla.bergstrom@svensktriathlon.org +46 727 159 595 ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 4 of 16
CONTACT DETAILS Swedish Triathlon Frederation Nedre Kaserngården 5 415 82 Göteborg Telephone: +46 317 266 186 E-Mail: info@svensktriathlon.org TV LIVE COVERAGE Race Channel Time Women TV4 Saturday, August 22, 12:20-14:30 Men TV4 Sunday, August 23, 15:30-17:25 VENUE VENUE The swimming will take place in Riddarfjärden (City Hall), where the first transition is also located. The main venue and second transition is located in the city centre of Stockholm at Kungliga Slottet (Royal Palace). ELITE ATHLETES LOUNGE Facilities including athletes lounge and toilets are provided to the athletes at the start area (City Hall) and finish area Slottsbacken. Sealed bottles of water, fruit and energy bars will be offered to the athletes before and after the race in the athletes lounge. DOPING CONTROL Doping Control will be performed according to the ITU/WADA rules. Tests will be conducted at First Hotel Reisen (next to the venue) after the races. MEDICAL SERVICES First Aid and Emergency Medical Services will be available at the venue on August 22 and August 23 before and during the competition hours. Medical and paramedical personnel will be available throughout competition times. Several ambulances will be available to provide emergency transfer to hospital. A medical tent will be provided on site at the finish area. Possible medical services at the venue are free of charge. Treatment in clinics and practices is to be paid by the participants. Athletes / teams should ensure that they have appropriate medical insurance. For medical questions, please contact the Race Medical Director, Linn Smith, at +46-73-637 56 26. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 5 of 16
BIKE MECHANIC SERVICE Team Sportia will offer a comprehensive bike mechanic support August 22-23. Onsite Services In Expo village at Skeppsbron Friday 10:00 20:00 Saturday 10:00 20:00 Sunday 10:00 18:00 In the athletes lounge at City Hall Saturday 10:30 12:15 Sunday 13:45 15:00 INFORMATION CENTRE / LOC OFFICE The LOC Information Office is located at the First Hotel Reisen, Skeppsbron (100m from transition 2 / finish), and is open daily from Tuesday, August 18 until Sunday, August 23. First Hotel Reisen Skeppsbron 12 111 30 Stockholm LOC Office: +46 31 726 61 86 (only during opening hours!) LOC Contact: Pernilla Johansson, +46 ITU Office: First Hotel Reisen ITU Contact: Duncan Hough +46 Opening hours: Tuesday, August 18, 10:00 17:30 Wednesday, August 19, 10:00 17:30 Thursday, August 20, 10:00 17:30 Friday, August 21, 8:00 18:00 Saturday, August 22, 8:00 20:00 Sunday, August 23, 8:00 20:00 A sports information and transfer desk will also be located at the official hotel, First Hotel Reisen. It is open daily from Wednesday-Monday. 9.00-18.00. Information will also be posted in the lobby at Scandic Sjöfartshotellet Slussen. SECURITY A private security company, G4S, will be responsible for the venue security and community police and Field of Play (FOP) marshals will patrol around the Field of Play. Police and a certified traffic management company will manage the road closures and the traffic around the course. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 6 of 16
ACCOMODATION The official hotel of the race is the First Hotel Reisen, located 100m from the swim start. The second official hotel is Scandic Sjöfartshotellet, located at Slussen, just south of the venue approx. 1km from the race venue. If you are interested in booking you are welcome to contact: Mattias Sjöberg, LOC msjoberg@lagardere-unlimited.com POST-OFFICE The nearest post office is located on Gamla Stan close to Slussen. The post office is actually part of a grocery store called Coop Nära Coop Nära Järntorget 80 111 29 STOCKHOLM Telephone +46 (0)8 20 21 02 Opening Hours Monday - Friday 7.00-22.00 Saturday - Sunday 9.00-22.00 BANK The nearest bank is Handelsbanken. It is located within a 7 minute walk of the official hotel. Handelsbanken Kornhamnstorg 51 111 27 Stockholm Telephone +46 (0)8 545 213 40 TRANSPORTATION The LOC will provide free transportation for the elite athletes and their team officials from the airport to the official hotels (First Hotel Reisen or Scandic Sjöfartshotellet) and back. You will find the online booking form at: https://www.surveymonkey.com/r/wts2015transfer. Should you require help please contact Judith Matz at transfer@stockholm.triathlon.org or via phone at +46 725 00 99 70 ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 7 of 16
TRAINING TRAINING SESSIONS IN THE SWIMMING POOL Pre-competition swimming training can be done at Eriksdalsbadet (50m pool) There is free admission for athletes if you show your accreditation card at the entrance. Should you want to swim before the race briefing, you can pick up your accreditation at the First Hotel Reisen on Skeppsbron (next to the venue). We have reserved the following lanes/times at Eriksdalsbadet: - Tuesday August 18th. 2 lanes 10-15 - Wednesday August 19th. 3 lanes 10-15 - Thursday August 20th. 3 lanes 10-15 - Friday August 21nd. 3 lanes 10-15 (Please note that there s the bike familiarization at 10.30 and swim familiarization at 11.15) - Saturday August 22nd. 3 lanes 9-10 (Pool opens at 9.00) - Sunday August 23rd. 3 lanes 9-10 (Pool opens at 9.00) Coaches can reserve lanes by sending an email to msjoberg@lagardere-unlimited.com no later than Sunday, August 9 th. Lanes not reserved by then will be cancelled. Eriksdalsbadet is located within walking distance from the Skanstull metro station. To get there from the First Hotel Reisen, walk to the Gamla Stan metro station (8 minutes), take the green line in the direction Hagsätra, Farsta stand or Skarpnäck (it does not matter which because you will get off before the line splits) for 3 stops and get off at Skanstull. Eriksdalsbadet Hammarby Slussväg 20 118 60 Stockholm The pool is open as follows: Monday Thursday 09:00-20:00 Friday 09:00-19:00 Saturday 09:00-17:00 Sunday 09:00-17:00 Price for admission is: Adult 90 SEK Student 60 SEK Children 4-19 years old 40 SEK Athletes train in the swimming pool at their own risk. PUBLIC TRANSPORTATION The official hotel First Hotel Reisen (as well as the race venue) is within a short walking distance from the Slussen (red/green line), Gamla Stan (red/green line) and Kungsträdgården (blue line) subway stations. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 8 of 16
The Scandic Sjöfartshotellet, is right next to the Slussen (red/green line) subway station, The swimming pool at Eriksdalsbadet can be reached via the green line of the Stockholm subway. Get off at the station Skanstull. Figure 1: Stockholm subway system ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 9 of 16
BIKE TRAINING First Hotel Reisen Starting at the race venue. Head east along the water on Strandvägen, towards Gärdet and Djurgården. There are cycling loops on both Djurgården and Gärdet which can be repeated as many times as desired. The roads are quiet and well paved. In addition, they offer picturesque views. The route is not closed to traffic. You are cycling at your own risk. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 10 of 16
RUN TRAINING Here is a suggestion for run training. The loop is 7km. If you start from First Hotel Reisen and run along Strandvägen, you have just shy of 2km to the start of the loop. You can also shorten the actual loop by 2km by turning around at the first bridge (Djurgårdsbrunn). COURSE FAMILIARIZATION SWIM You will be able to familiarize yourself with the swim course on Friday, August 21 from 11.15 to 12.15. The location will be the same as the start of the race City Hall, about 2km away from the venue/finish. Please note: It is forbidden to swim outside the test swimming zone at any time because of safety reasons and shipping traffic! BIKE / RUN You will be able to familiarize yourself with the bike course on Friday, August 21 at 10.30. Athletes gather outside the City Hall - parking lot next to transition (see map 2). You will be escorted by police for two laps on the bike course. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 11 of 16
Please note, that the official race courses are otherwise not open for training before the races. The race courses are in general NOT suitable for training. COMPETITION INFORMATION COMPETITION SCHEDULE Activity Time Place Thursday, August 20 LOC Information Office 10:00 17:30 First Hotel Reisen, Skeppsbron Elite Athletes Briefing 18:00 19:00 TBC Friday, August 21 LOC Information Office 10:00 17:30 First Hotel Reisen, Skeppsbron Bike Mechanic Services 10:00 20:00 Expo village, Skeppsbron Bike course Familiarization 10.30 City Hall Swim Familiarization 11.15 12.15 City Hall, Pontoon Saturday, August 22 LOC Information Office 08:00 20:00 First Hotel Reisen, Skeppsbron Bike Mechanic Services 10:00 20:00 Expo village, Skeppsbron Bike Mechanic Services 10:00 12:15 City Hall, Athlete Lounge Transition Zone 2 Check-in 10:00 11:00 Slottsbacken Athlete Lounge Check-in 10:30 11:50 City Hall, Transition Transition Zone 1 Check-in 11:00 12:10 City Hall, Transition Athletes Warm up 11:25 12:10 City Hall, Pontoon Athletes Introduction 12:17 City Hall, Pontoon Elite Women Competition 12:26 City Hall, Pontoon Sunday, August 23 LOC Information Office 08:00 20:00 First Hotel Reisen, Skeppsbron Bike Mechanic Services 10:00 18:00 Expo village, Skeppsbron Bike Mechanic Services 13:45 15:00 City Hall, Athletes Lounge Transition Zone 2 Check-in 13:15 14:15 Slottsbacken Athlete Lounge Check-in 13:45 15:00 City Hall, Transition Transition Zone 1 Check-in 14:15 15:20 City Hall, Transition Athletes Warm up 14:35 15:20 City Hall, Pontoon Athletes Introduction 15:27 City Hall, Pontoon Elite Men Competition 15:36 City Hall, Pontoon For further details please see: http://stockholm.triathlon.org/elite/ COMPETITION RULES The race will follow the latest published competitions rules of the International Triathlon Union. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 12 of 16
INFORMATION ABOUT THE FOP START The start area is at City Hall. Athletes will start from a pontoon (0,6m high) and stand in a starting position approximately 70cm wide. The Race Referee with the assistance of ITU Technical Officials, who are assigned to the start, will start each race. The athletes are required to leave their last minute gear at the swim start inside a dedicated box and the LOC will drive those bags back to the recovery area at the finish. SWIM COURSE There are two laps to swim. The first lap is 1000 meters and the second 500 meters. The first turn is in 480m. You will exit via stairs on the side of the start pontoon. The water temperature in Riddarfjärden at the end of August can be expected to be roughly 18-20 C. You will find actual information about the water temperature on the website: stockholm.triathlon.org BIKE COURSE Generally flat profile with the exception of the Palace hill. There is an initial 2 km from transition to the Palace, followed by nine laps of 4,2 km to ride, so a total of 39,8 km. The route is technically demanding, due to many changes of direction and tight turns. Generally good tarmac, approximately 1km of cobblestone per lap. Athletes who are lapped are taken out of the race. The first runner, last biker -scenario is applicable for this event. In this case the biker will be taken off the course. WHEEL STATIONS There will be two wheel stations. The first one will be a neutral wheel station with LOC provided wheels, located at the aid station at 1,3km. The second station will be adjacent to the penalty box, just before entering the transition area at Skeppsbron. Here you can place your own wheels. PENALTY BOX The penalty box is 20m from the entrance to the transition area (Skeppsbron/Royal Palace). RUN COURSE Generally flat course except of the Palace hill. There are four laps of 2.5km to run. Two 180 turns per lap. Surface mostly cobblestone and tarmac. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 13 of 16
AID STATIONS The aid stations are located on the run course at km 0.0 and km 1.3. Closed 0.5 liter bottles of sealed water will be handed out. Littering zones are also located next to both aid stations and apply to both the bike and the run. WEATHER CONDITIONS Despite its northern location, Stockholm has relatively mild weather compared to other locations at similar latitude, or even farther south. Temperatures in August range between 13 C to 20 C with an average of 16.3 C. RESULTS Results will be uploaded live at the ITU s official website: www.triathlon.org All the results information will be distributed to the Team Leaders at the LOC Information Office. PROTEST & APPEALS Standard procedures will be followed according to the ITU Competition Rules. ACCREDITATION LOC will provide all athletes, coaches, technical officials, journalists, etc. with an official accreditation card according to the ITU Event Operational and Technical Requirements. Accreditation cards for athletes and coaches will be handed out during the official registration on August 20 after the Race Briefing. Only accredited persons will be allowed to access certain venue areas. Accreditation cards are number-coded and provide access to specific areas of the competition areas. All accredited persons are requested to carry their accreditation cards with them at all times and to show them upon request. ACCREDITATION CARD REQUEST National Federation representatives and observers apply for accreditation by sending their request to the ITU. VISA PROCEDURE Please mail all the required information (Visa Support Letter Information), if required for your entrance to the country of Sweden, to the ITU: ituhdq@triathlon.org. ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 14 of 16
FIELD OF PLAY MAPS MAP 1: COURSE MAP ELITE ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 15 of 16
MAP 2: RACE VENUES ATHLETES AND TEAM OFFICIALS GUIDE (v1.0) Page 16 of 16