Tournament Director Job Description Using the platform of baseball to develop future leaders
LETTER FROM DIRECTOR OF OPERATIONS The strategic vision of World Baseball Academy is to develop leaders who positively impact the world. In order to accomplish our vision, we must fulfill our mission. WBA mission is to use the platform of baseball to exemplify excellence and leadership beyond the game. It is our hope that we can find a Tournament Director who shares our philosophy, values, and passion to achieve our mission and vision. WBA is grateful for our Board of Directors and Staff who are dedicated to finding the right person to fit this role within organization. To apply for this position, please read the entire job description and see further details at the conclusion of this packet. Thank you in advance for your interest and consideration! - Andy McManama, Director of Operations Owned & Operated By WBA
ORGANIZATIONAL OVERVIEW The World Baseball Academy has a unique history that has helped position this organization for some great things to come! The founder, Caleb Kimmel, is a homegrown native of Fort Wayne, Indiana. In 2000, while still in college, Kimmel worked alongside his father in forming Between The Lines, LLC that served as the event planner for the annual Hoosier Classic Summer Baseball Tournaments. After graduating college in 2003, Kimmel expanded Between The Lines by beginning to add baseball instructional programs to complement the established tournaments. In December of 2003, Between The Lines became a tenant at the Tahcumwah Facility in Fort Wayne, Indiana. It was in that same year some dynamic leadership crossed paths. Steve Sotir, the former Director of Player Development for the International Baseball Federation (IBAF), had become a key administrative leader within Southwest Allen County School systems. However, Sotir had never really had the opportunity to utilize his unique baseball background while residing in Fort Wayne. Kimmel and Sotir began to envision what could happen if established quality event planners partnered up with the international experts within the game. It was in those brainstorming sessions that the World Baseball Academy emerged. Sotir brought in the leadership of Dr. Darin Van Tassell and Larry Bryant key international baseball leaders who all have had a great impact on the growth of the game globally. Van Tassell, a professor of International Studies, was the Baseball Competition Director of the 2008 Olympics Baseball Games in Beijing. Bryant is a professor of health. These three men met at Georgia Southern University during their playing days and early college coaching days. In 2007, these four leaders began to develop plans that combined the well-established local baseball programming in Fort Wayne with international opportunities around the world. Van Tassell, Bryant and Sotir created the name World Baseball Academy to capture the essence of teaching the game of baseball. Academy represents the concept of being a student of the game. Baseball is the platform by which we can get the attention of young people, build a relationship with them, and educate them on the fundamentals of the sport and of life. World captures the essence of our global vision. In 2008, The World Baseball Academy, Inc became an official 501(c)3 nonprofit with the focus of developing leadership through the game of baseball. As the vision progressed, World Baseball Academy replaced Between The Lines as a primary baseball tenant at the Academy of Sports & Health (ASH) Centre (formerly called "Tahcumwah"). In 2012, the World Baseball Academy consolidated with another nonprofit to become the owners and operators of the ASH Centre, a 26-acre campus located in Fort Wayne, Indiana. In 2016, World Baseball Academy completed a major renovation to the indoor campus with plans to completely transform the outdoor campus in the spring of 2017. As of today, World Baseball Academy, Inc is an established organization that is serving nearly 3,000 young people and making a substantial economic and social impact on the community of Fort Wayne! F O U R T S O F I M P A C T TRAINING TEAM SUPPORT TOURNAMENTS TRIPS Skill & Leadership Development Team practice & game play facilities Hoosier Classic Tournaments Int l Baseball Mission Trips
THE OPPORTUNITY Impact Today on the Community: Over 3,200 kids served in WBA programs Over 300 at-risk youth involved in mentoring 150-170 teams annually participating in Hoosier Classic Tournaments Over $1 Million in economic impact each year Over 80,000 people frequenting the ASH Centre facility Future Impact on the Community (over the next 10 years): Triple the number of kids served per year Triple the number of games played per year at the ASH Centre 300+ teams participating in Hoosier Classic Tournaments Estimated $17 Million of economic impact over 10 years FIRST CLASS FACILITIES Earthwork begins in spring of 2017 Phase One construction will include renovating three current fields to include artificial infields, natural grass outfields, first class lighting, irrigation and expansion of field dimensions. Renovations will enable WBA to grow programming, increase the number of games played and number of kids served, and increase economic impact on the community.
KNOWLEDGE, SKILLS, & ABILITIES Strong organizational and project management skills Strong interpersonal, communication, and people management skills Effective organizer and leader able to plan the work, then work the plan General understanding of baseball knowledge and rules interpretation Ability to juggle several competing responsibilities wear several hats Technical abilities to assist in management of social media efforts of World Baseball Academy Humble and hard-working demeanor MINIMUM JOB REQUIREMENTS Passion for impacting youth with a positive attitude, reflecting WBA s Core Character Traits: Integrity, Knowledge, Discipline, Perseverance, Respect, and Initiative. Strong attention to detail drive for excellence and personal accountability; a strong customer service attitude Entrepreneurial mindset always reevaluating the process and looking for continuous improvement Thinker and a Doer that works toward full team engagement Management competency and interpersonal skills to work effectively with peers, customers and in a cooperative team environment Creative thinking skills, combined with strong business mindset Ability to foster relationships with adults and youth Able to multi-task, managing various areas of the tournament event(s) Basic knowledge of fiscal control and budgeting of tournaments Seasonal Weekend / Evening Hours in Spring/Summer Basic Calendar Outline Tournament Director Position Manual labor of ballfields involved Initial Plan Work day / Special Event involvement Willingness to work with at-risk youth mentoring Jan March: Assist in Promotions of Tournaments / Baseball Instruction (Light) April July: Execute Tournaments (Heavy) Aug Oct: Execute Tournaments (Light) / Baseball Instruction (Light) Nov Dec: Assisting in Promotions of Tournaments / Baseball Instruction (Medium) Year Round: Assist with WBA Social Media marketing efforts
POSITION RESPONSIBILITIES EXECUTE TOURNAMENTS April - July (main demand) March & October (less demand) Execute the Hoosier Classic Tournaments within the expectations and values of the World Baseball Academy o Excellent Communication o Be respectful to customers and out of town guests at all times o Ability to give motivational Leadership Talks o Games start on time o Recording scores accurately and producing timely updates Fields & Tournament Scheduling o Help coordinate with area sites needs prior, during, and post tournament o Communicate Tournament details to participating teams prior to the start of their first game, then info as needed after that o When weather occurs, rescheduling/adjusting schedule commonly occurs o Coordinate with umpires for weather/re-scheduling needs Conflict Resolution o Positively interact and assist in conflict resolution within tournament atmosphere o Maintain positive speech at all times Management of Tournament Staff o Manage Admissions staff o Manage Concession staff o Manage Tournament Site Directors o Monitor hours of all tournament staff Note: Director of Operations will support the efforts of training the part-time positions listed above. A Typical Tournament Schedule o Tournaments are mainly Friday thru Sunday events o Light demand midweek for pre-tournament needs and posttournament summary reports BASEBALL INSTRUCTION September - March Assist with following WBA instructional programs: o At-Risk Scholarship Programming o Group Programming o Annual Eric Wedge Baseball Camps MANAGEMENT ASSISTANCE Tournaments (April Oct) o Assisting with tournament administrative details as needed Scheduling, contacting coaches prior to event, preparing pre-tournament packets for coaches, etc. Assist with WBA work projects and work days (On Occasion) Assist in management of indoor facilities (Nov March) SOCIAL MEDIA Year round Assist in development & maintenance of WBA social media efforts o Facebook, Twitter, Instagram, etc. o Constant Contact Newsletter, Eblasts
ORGANIZATIONAL MISSION: The mission of World Baseball Academy is to use the platform of baseball to exemplify excellence and leadership beyond the game. ORGANIZATIONAL LOCATION: The ASH Centre - 1701 Freeman Street, Fort Wayne, IN 46802 ORGANIZATIONAL WEBSITE: www.worldbaseballacademy.com ORGANIZATIONAL PROGRAMS (Annually): Lease Agreements / Indoor Rentals (Non-Program): 60,000+ people impacted Outdoor Ballfield Usage (Non-Program Rentals): 15,000+ people impacted Hoosier Classic Baseball Tournaments (WBA Program): 5,000+ people impacted Baseball Instruction (WBA Group Programs & Camps): 800+ players Scholarship Program (At-Risk Youth) 400+ players Baseball Instruction (WBA Personal Instruction): 150+ players Workday / Special Event Volunteers 125+ people Leadership Development & Internships: 35+ people International Baseball Trips: 20+ people
SALARY / BENEFITS / INCENTIVES Position: Reports To: Tournament Director Andy McManama, Director of Operations The Tournament Director of World Baseball Academy will oversee the execution of the Hoosier Classic Tournaments. This person will function as the leader of the tournament staff and will manage the event(s) from start to finish. Aside from oversight of the seasonal tournaments, the Tournament Director will be involved in WBA baseball programming, management assistance, as well as assisting with WBA s social media efforts. This position will include various roles that are designed to work within an annual 2,000 hour schedule for a full-time position. The Tournament Director will have a real advantage by having Andy McManama and Caleb Kimmel (CEO) as a strong support for the Tournament Director with an emphasis on executing events with excellence. A humble and hard-working demeanor is essential to the success of the Tournament Director position and s/he will be most effective by continuing to grow the image and positive reputation of the organization within the Fort Wayne community. Full-Time Position: Benefits: Growth Potential: Negotiable Salary (Based on experience and skills sets) Health Reimbursement Plan Available WBA is gaining significant momentum in the transformation of the ASH Centre Sports Complex. The tournament area of our operations, under proper leadership, is positioned to rapidly grow due to outdoor upgrades. The potential expansion of this area of the operations allows for personal growth development, increase in salary, and adjustments in scope of responsibilities.
TO APPLY FOR POSITION, PLEASE SEE BELOW: Email cover letter, resume, and references to: resume@worldbaseballacademy.com or fax to 260-436-1507 Email Questions on Position to: resume@worldbaseballacademy.com