Surveyor s Safety HANDBOOK

Surveyor s Safety HANDBOOK

Purpose This is an overview of Dewberry s Health and Safety Program best practices and key information needed to be successful and reduce risk when performing field surveying work. This is to be used to reinforce the training that you ve had or will have associated with your job assignment. Want this handbook on your phone? Scan with your smartphone to download the PDF or go to www.dewberry.com/libraries/brochures/ surveyorsafetyhandbook.pdf. For more information, contact your supervisor and/or Dewberry s Director of Safety. Dewberry s Director of Safety Jeff Ambrose, CSP, CHST, CET 703.849.0342 301.751.1418 cell jambrose@dewberry.com 2016 Dewberry. All rights reserved.

Table of Contents INTRODUCTION...2 Roles and Responsibilities... 2 Pre-job Planning... 3 REPORTING AND COMMUNICATION...4 Incident Reporting... 4 OSHA Inspection... 5 Media Event... 6 Interaction with the General Public... 7 PERSONAL SAFETY...8 Appropriate Field Attire... 8 Personal Protective Equipment (PPE)... 9 Tools and Equipment...11 Back Injury Prevention and Proper Lifting Techniques...12 FIELD SAFETY...13 Fall Hazards...13 Fall Protection...14 Underground Utilities...15 Poisonous Vegetation...16 Insects...17 Ticks and Mosquitoes...18 Wildlife...20 CONSTRUCTION SITE SAFETY...21 Trenching and Excavation...21 Slope Requirements...22 Confined Space...23 Manhole/Vault Cover Removal...24 Chemical Hazard Communication...25 GHS Classification...26 TRANSPORTATION SITE SAFETY...27 Driver Safety...27 Safe Vehicle Operation...28 Highway Right-of-Way...29 Railroad Right-of-Way...30 HIGH RISK PROJECT SAFETY...31 Electrical Substation...31 Telecom/Rooftop...32 Remote/Rough Terrain Projects...33 All-Terrain Utility Vehicles...34

INTRODUCTION Roles and Responsibilities Employees Responsible for following company policies in order to avoid and mitigate unsafe work conditions and prevent injuries. Employees are responsible for determining if there are site-specific safety guidelines and requirements. If so, these need to be reviewed and followed. No employee is required to perform work that he or she believes is unsafe. If you see an unsafe condition or practice, speak up! Supervisors Manage employees for full compliance with safety policies and procedures. Management Supports survey management and field operations and allocates resources needed for the safety and health of employees. Monitors employees for adherence to safety policies and procedures. Contact Dewberry s Director of Safety with any questions. INTRODUCTION 2

Pre-job Planning Employees should know the location of the following: First aid kits Grab and Go packet Nearest hospital/ems Chemical Safety Data Sheets (SDS) Emergency action plan Communication plan If you have any personal health conditions that could result in an emergency, notify your supervisor. Establish an alternative communication plan for remote job locations if cell phone service is limited or unavailable. Determine if there are site-specific safety guidelines and requirements, and if so, review and follow them. Inform your supervisor about your job location and duration. INTRODUCTION 3

REPORTING AND COMMUNICATION Incident Reporting An incident is a work-related injury or illness. In the event of an incident regardless of severity follow these procedures: Perform first aid as necessary. Notify your supervisor and Dewberry s Director of Safety immediately. Maintain and refer to the Grab and Go packet in your vehicle for incident report forms and detailed procedures. A Dewberry employee must escort an injured/ill employee(s) to a medical center. Supervisor completes incident report. REPORTING AND COMMUNICATION 4

OSHA Inspection An OSHA inspector may enter a job site for any of the following reasons: A fatality or incident requiring hospitalization. Random selection by OSHA. Follow-up inspection. Formal written complaint submitted to OSHA. During an OSHA Inspection OSHA compliance officers are legally authorized to talk to employees on the job site. Ask to see proper identification of the OSHA compliance officer, and record name and information. You are not forbidden to talk to the OSHA compliance officer on the project, but you are also under no obligation to do so. If asked, answer questions directly and truthfully. Don t hesitate to say I do not know if you do not know. Immediately notify your supervisor and Dewberry s Director of Safety. You must escort and take pictures of everything the OSHA Compliance Officer photographs that relates to Dewberry s work at the site. REPORTING AND COMMUNICATION 5

Media Event If you are approached by a reporter or someone from the media, follow these guidelines: Request identification and record this information. Do not answer questions. Do not say no comment. Politely say to the reporter, I will pass your information on to our director of communications or Please contact our director of communications. Defer to Dewberry Appointed Spokesperson: Molly Wagner Director of Communications 703.849.0307 mwagner@dewberry.com REPORTING AND COMMUNICATION 6

Interaction with the General Public It is everyone s responsibility to anticipate and prevent potential conflicts or violence with the public. Follow these guidelines to manage and avoid encounters: Inform local authorities and/or property owners prior to entering privately or publically owned property. Beware of and obey no trespassing signs and other warnings. Immediately and respectfully remove yourself and others from confrontational, threatening, or dangerous situations. Document in writing the situation/event. Notify your supervisor and Dewberry s Director of Safety immediately and await further instruction. REPORTING AND COMMUNICATION 7

PERSONAL SAFETY Appropriate Field Attire When performing field work, make sure you are wearing the appropriate field attire: Shirt with sleeves and long pants. Safety boots. Hard hats when required by site conditions or site safety requirements. Gloves as necessary. Dress appropriately for various types of weather (excessive heat and cold) and field conditions. Fire retardant clothing is required when performing work near compressor stations and other federally required locations relative to the oil and gas industry, electric power generation, transmission, and distribution. Other personal protective equipment (PPE) may be required by site-specific safety requirements to complete certain tasks. Consult your supervisor, site safety manager, and/or Dewberry s Director of Safety for more information. Reference and follow the site-specific safety program for PPE requirements. The following two pages contain examples of appropriate field attire and personal protective equipment (PPE). PERSONAL SAFETY 8

Personal Protective Equipment (PPE) Eye Protection Must be worn when projectile hazards exist and at all times on construction project sites. Hearing Protection Required in areas where noise exposure is more than 90dBA or as a general guideline, when you must shout to communicate to someone close to you. Class II Safety Vest Required on construction site and when working around heavy equipment. Long Pants Required when performing field work. Safety Boots Required when performing field work. PERSONAL SAFETY 9

Personal Protective Equipment (PPE) Hard Hats When required by site conditions, such as being exposed to overhead work or other falling objects, or site safety requirements. Respiratory Protection Required when using chemicals or working around certain airborne particles that could cause adverse health effects. Shirt with Sleeves Required when performing field work. Class III Safety Vest May be required in DOT right-of-way depending on local requirements. Hand Protection Work gloves must be worn at all times when handling sharp tools or performing tasks that may injure hands. Training Required PERSONAL SAFETY 10

Tools and Equipment Follow the manufacturer s instructions. Do not bypass safety mechanisms. Do not use any defective or unserviceable items; remove items immediately from inventory. Dull tools can be just as unsafe as using them improperly. Keep tools sharp to avoid injury. Sharp Tools Always wear gloves. Chainsaw usage permitted on a very limited basis. Special training required. Use of machetes and other sharp tools are permitted on a very limited basis. Substitute with safer tools when possible, for example: Use brush axe Use with Extreme Caution machete Shears and hand saws are also suitable substitutes. Always cut away from the body. Wear additional PPE as necessary, such as eye protection, and ensure that non-essential personnel are clear of the work area. Training Required PERSONAL SAFETY 11

Back Injury Prevention and Proper Lifting Techniques Back injuries can have serious, long-lasting effects on your health and ability to work. Individual Lift Use your legs to lift; keep your back straight and keep the object close to your body. Team Lift When lifting objects heavier than 50lbs, ask for assistance and use a team lift. PERSONAL SAFETY 12

FIELD SAFETY Fall Hazards The following are examples of fall hazards. Take appropriate precautions and follow site-specific safety requirements (i.e., construction site safety program and requirements). Unprotected sides or edges of a walking or working surface. Walking/working surfaces that do not have the strength and structural integrity to support employee. Falls from elevation or ground level to lower levels. Falls through floor or roof openings (skylights, etc.). Falls through the floor or roof surface (floor/roof collapses). Falls on the same level (point of contact was the same level supporting individual). FIELD SAFETY 13

Fall Protection Training Required Fall protection is required when working at heights of six feet or higher. Guardrails, safety nets, and personal fall arrest systems (must be inspected prior to each use) are examples of appropriate fall protection. Calculate fall distances as part of your job pre-planning: Before Fall After Fall 2' Maximum Free Fall Distance 3.5' Deceleration Distance 6' Height of Employee Must consider fall distances when pre-planning work. Distances shown are for example only. 3' Safety Factor FIELD SAFETY 14

Underground Utilities Stakes/iron property corners must not be driven in areas where underground utilities may exist. If you re unsure of the location of underground utilities, contact the local utility and the utility location service (if available). State Local 811 Program Contact Number FL Sunshine 811 1.800.432.4770 MD Miss Utility 1.800.257.7777 MS Dig Safe 1.800.322.4895 NY Dig Safely NY 1.800.962.7962 NJ One Call 1.800.272.1000 NC NC 811 1.800.632.4949 PA One Call 1.800.242.1776 SC SC 811 1.800.922.0983 VA Miss Utility 1.800.552.7001 WV Miss Utility 1.800.245.4848 NOTE: when in doubt dial #811, visit www.call811.com/state-specific.aspx or scan with your smartphone. FIELD SAFETY 15

Poisonous Vegetation Includes poison ivy, oak, or sumac. Learn how to identify and avoid the plants: poison ivy poison sumac poison oak Skin irritation may result from touching poisonous vegetation or handling clothing or tools that have come into contact with poisonous vegetation. Advise your supervisor if you are allergic to poisonous plants and what special attention and medication you require. If you come into contact with any of the plants, treat with first aid. FIELD SAFETY 16

Insects Advise your supervisor of any need for medication(s) or personal health conditions that could result in an emergency. Prevention: Wear long-sleeved shirts and long pants. Avoid dense vegetation when possible. Avoid insect nests and disrupting their natural habitat. If Exposure Occurs: Treat with first aid, if necessary. Notify your supervisor if further treatment is required. FIELD SAFETY 17

Ticks and Mosquitoes Ticks and mosquitoes may carry vector-borne diseases, such as Lyme disease and West Nile Virus, and may require medical treatment. Prevention: Wear light colored and long-sleeved shirts and long pants. Treat clothing with Permethrin prior to going out to a job site. Perform tick checks during work and thoroughly check immediately after completing work. Treatment: Clean wound and perform first aid. Report to your supervisor if a bulls eye is found anywhere on the body. Reasons to seek additional medical treatment include: Fever/chills. Aches and pains: symptoms include headache, fatigue, and muscle aches. Rash. FIELD SAFETY 18

Removal Procedures: If tick is found, remove promptly, following these instructions: Use tweezers to grasp the tick as close to the skin s surface as possible. Pull upward without squeezing the tick as this could release toxins into your body. After removing the tick, thoroughly clean the bite area and your hands. FIELD SAFETY 19

Wildlife You may encounter various types of wildlife and animals when on a job site: Make wildlife/animal planning part of your job pre-planning, such as carrying animal deterrents. If you see wildlife/animals in the work area, notify your supervisor and wait for the wildlife to clear. Perform first aid to treat any injuries, and seek emergency treatment, as needed. FIELD SAFETY 20

CONSTRUCTION SITE SAFETY Trenching and Excavation Trenching/Excavation is any man-made cavity or depression in the earth s surface, including its sides, walls, or faces formed by earth removal and producing unsupported earth conditions. A protective system is engineered to prevent soil cave-in and must be in place and approved by the competent person on site prior to entering a trench or excavation. Never enter without consulting site contractor s safety representative or competent person. Trench box Shoring Soil classification determines which protective system is required. Consult site contractor s competent person. Never enter an excavation with vertical walls, this is an unsafe condition. Safe Access (i.e., secured ladder) is required when excavation is greater than four feet deep. Must not be more than 25 feet of horizontal travel distance away. Never work near suspended loads. Sloping or benching Training Required CONSTRUCTION SITE SAFETY 21

Slope Requirements Examples provided for general reference include: Type A Soil: stable rock or clay 20' Max Simple Slope ¾ 1 12' Max Simple Slope Short Term (24 hours or less) ½ 1 Type B Soil: granular cohesive 20' Max Simple Slope 1 1 Type C Soil: sandy, non-cohesive 20' Max Simple Slope 1 ½ 1 (no benching) Training Required CONSTRUCTION SITE SAFETY 22

Confined Space Confined spaces present a variety of hazards. They can be oxygen deficient, contain flammable or toxic gases, and other physical hazards. Examples of a confined space: Tanks Vaults Manholes Spaces noted by signage as confined, hazardous Never enter any space judged to be a confined space. Entering a confined space requires specific authorization, special training, and equipment. If entry is required and authorized by Dewberry s Director of Safety, please follow the guidelines below: Always test air with calibrated 4-gas meter prior to entry. Verify 4-gas meter is working via bump test before and after sampling the space. Acceptable oxygen range = 19.5 to 23.5. Where significant hazards are present such as live electric, water, explosive atmosphere, etc., stop work and notify your supervisor and Dewberry s Director of Safety. Training Required CONSTRUCTION SITE SAFETY 23

Manhole/Vault Cover Removal Clear gravel and debris from immediate area to prevent slips and trips. Wear gloves for a better grip and to protect against abrasive edges. Use coordinated team lift or authorized tools to remove and place heavy covers: J-hooks. Handles. Pry bar levers. Keep fingers and toes clear of pinch points. Do not enter or break the plane with any tools or equipment that could come into contact with live electric parts. CONSTRUCTION SITE SAFETY 24

Chemical Hazard Communication Chemical hazards can be found in certain paints, greases, and other products. Must review Safety Data Sheet (SDS) and understand hazards prior to use. Use chemicals in accordance with manufacturer s recommendation. Training Required CONSTRUCTION SITE SAFETY 25

GHS Classification If you re on a job site and other contractors are using chemicals in close proximity, contact the site safety manager for required precautions and protection. Oxidizers Explosives Corrosives Gasses Under Pressure Flammables Environmental Toxicity Acute Toxicity (Severe) Carcinogen Irritant Training Required CONSTRUCTION SITE SAFETY 26

TRANSPORTATION SITE SAFETY Driver Safety Driving is one of the most dangerous things we do on and off the job. Speed, distractions, fatigue, road conditions, and vehicle conditions can lead to dangerous driving. Only authorized persons may operate or ride in Dewberry company vehicles. Driver and passengers must always wear seat belts. You may not use a mobile phone for calling or texting while driving, unless using a hands-free device. Avoid use if possible. Properly maintain emergency and safety equipment in the vehicle. Training Required TRANSPORTATION SITE SAFETY 27

Safe Vehicle Operation Vehicle safety must start prior to turning on the ignition. Perform the following prior to operating the vehicle: The authorized driver should perform a safety walk-around of the vehicle to make sure there are no obstructions, personnel, or unsafe conditions present. Conditions can quickly change when on a construction site. Secure tools and equipment before placing vehicle in motion. Backing the vehicle is highly discouraged unless a spotter is present. The visual safety walk-around of the vehicle should include inspection of the following: Tires Headlights Wipers Mirrors Horn Oil levels Brake lights Safety equipment Training Required TRANSPORTATION SITE SAFETY 28

Highway Right-of-Way Refer to the Manual for Uniform Traffic Control Devices (MUTCD) prior to going on site. Each state and jurisdiction may have specific requirements for traffic control, signage, etc. Obtain these requirements; review and follow them. Special training may be required. Minimize the use of backing maneuvers. Minimize interactions between on-foot workers, equipment, and trucks. Wear Class II vest/clothing. Some DOTs may require Class III vests. Check local authority requirements. Work within protection boundaries and keep a constant state of awareness. Review the MUTCD/DOT pocket guide for proper traffic control diagrams. Want the MUTCD on your phone? Scan with your smartphone to access a PDF or visit www.mutcd.fhwa.dot.gov/kno_2009r1r2.htm. Training Required TRANSPORTATION SITE SAFETY 29

Railroad Right-of-Way Occupational hazards exist for workers on or near railroad tracks and the environment can change rapidly. Often railroad companies require railroad personnel to accompany workers when within railroad right-of-way. Daily pre-job meeting must take place to discuss safety precautions and any required on-track protections. Class II vest must be worn when within 25 feet of the track. Class III vest may be required by client or local authority. Designate a watchman/lookout responsible for designating place of safety, watching for approaching trains, and warning workers to move to place of safety. He or she may have no other responsibilities. Training Required TRANSPORTATION SITE SAFETY 30

HIGH RISK PROJECT SAFETY Electrical Substation General Safety Precautions Dewberry employees must always be escorted and perform under the supervision of a qualified power company employee. Be familiar with and follow the power company s safety program and requirements. Special training is required for working around electric substations. Use non-conductive tools and equipment. Outdoor Substations May have exposed energized electrical equipment, which is often found in low proximity to the ground. Keep vehicles, tools, and other equipment at least 20 feet away from exposed electrical conductors in outside substations. Indoor Substations Dewberry employees must not work in proximity to any exposed electrical equipment within an indoor substation. Training Required HIGH RISK PROJECT SAFETY 31

Telecom/Rooftop When possible, request radio frequency (RF) emitting equipment be de-energized. Always have a working RF monitor (Radman) on your person while conducting work. If working near a building with exposed sides or ledges, wear appropriate personal fall arrest equipment. Training Required HIGH RISK PROJECT SAFETY 32

Remote/Rough Terrain Projects Review emergency action and communication plans as part of job pre-planning. Establish an alternative communication plan for remote job locations if cell phone service is limited or unavailable. Follow strict check-in/check-out procedures. Use of SPOT/GPS transponder may be required. If multiple crews are deployed, maintain frequent communication and report unsafe conditions to field survey coordinator. Ensure survey vehicle s winch for recovery is properly secured and maintained on the front of the truck. Access to remote job locations may require client-specific training and other special requirements. Avoid steep terrain and other hazardous objects when possible. If terrain is impassable or unsafe, report back to your supervisor immediately. Training Required HIGH RISK PROJECT SAFETY 33

All-Terrain Utility Vehicles All-Terrain Utilities Vehicles (ATUVs) are special vehicles for off-road use only. Speeds are not to exceed 25 MPH. Wear Class II vest/clothing. Orange vests may be required during hunting season. Check local authority requirements. Must obtain permission from client, survey manager, and Dewberry s Director of Safety before deployment of ATUVs. Driver and passengers must always wear seat belts. ATUVs must be equipped with: Roll cages Headlights Seat belts Tail lights Training Required HIGH RISK PROJECT SAFETY 34

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Dewberry s Director of Safety Jeff Ambrose, CSP, CHST, CET 703.849.0342 301.751.1418 cell jambrose@dewberry.com Visit the Health and Safety page on ID for more information. Click on the safety icon on the ID homepage.