GAAM Wealth Advisors 2018 Polar Bear Swim Meet hosted by the BARRACUDA SWIM CLUB of NORTHEAST TENNESSEE Holston Medical Group Competition Pool at the Kingsport Aquatic Center January 27-28, 2018 This meet will be conducted under the auspices of Southeastern Swimming, Inc. of USA Swimming. USA Swimming technical rules and regulations will be followed with the exception of items specifically addressed in the meet information Sanctioned by Southeastern Swimming, Inc. Held under the sanction of USA Swimming and Southeastern Swimming, Inc Sanction # 18SEBSC1-127 Time Trial Sanction # 18SEBSC1-127TT HOSTED BY: Barracuda Swim Club of Northeast Tennessee LOCATION: Kingsport Aquatic Center 1820 Meadowview Parkway, Kingsport, TN FACILITIES: Indoor 50 meter pool with two 25-yard courses separated by moveable bulkheads. Competitor lane lines. Automatic timing system with scoreboard. Water depth is 13' at the start end of the competition course and 6'-6" at the turn end. The warm-up course is 5' to 6' deep. Custom starting blocks with adjustable wedge mounting, raised spectator seating. The competition course has been certified in accordance with 104.2.2C(4). RULES: Current USAS rules will govern the conduct of the meet unless otherwise noted herein. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Changing into or out of swimsuits other than in locker rooms is prohibited. Use of drones in the KAC facility is prohibited. OFFICIALS: Meet Director: Chris Coraggio bscswim@yahoo.com 423-833-5595 Referee: Jack Gump gumpjacka@gmail.com Administrative Official: Katarina Neglia BSC welcomes and encourages the assistance of certified officials and apprentices from the visiting teams. Please contact the Meet Referee concerning your availability. ELIGIBILITY: All participants must be USA Swimming registered athletes. Entries will not be accepted without valid USAS registration numbers. Coaches and officials must present evidence of certification as required by Southeastern Swimming. A swimmer's age on the first day of the meet will determine his or her age for the meet. On deck entries and USAS registrations will be accepted. An additional $10.00 processing fee will be charged for on-site registrations to cover the cost of overnight delivery of USAS Registrations. WARM UP: Southeastern Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. The Meet Director will post and announce the warm-up assignments prior to the start of the meet warm-up. Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. STARTING TIMES: Warm-up Competition Saturday Morning - Session 1 7:30 AM 9:00 AM Saturday Afternoon Session 2 Not before 10:30AM Not before 11:30 AM Saturday Afternoon - Session 3 Immediately after session 2 15 minutes after Session 2 Sunday Morning Session 4 7:30 AM 9:00 AM (More detailed afternoon starting times and warm-up assignments will be published once entries have been received) ENTRIES: Teams should submit their entries via E-mail using HYTEK s Team Manager. Those teams not using HyTek Team Manager may submit entry forms. Entry forms must be completely filled out including the swimmer s best times for short course yards. Conversion to SCY times is permitted. Please provide a written copy of entries for verification purposes. Results and HyTek files will be posted on the team web site after the meet. DISABILITIES: Swimmers with disabilities are welcome and must complete the Information Form for Disabled Swimmers and return it with the entries.
DEADLINE: Entries must be received by the Meet Director on or before Tuesday, January 16, 2018. Late entries will be accepted at the discretion of the Meet Director. Emailing of a Hytek entry file is highly encouraged. Send entries and fees to: Chris Coraggio 423-833-5595 1 Saddlebrook Lane bscswim@yahoo.com Johnson City, TN 37615 Email entries to: bscswim@yahoo.com FEES: USAS Swimmers: $4.00 per individual event, $10.00 per relay event, Late entries are $8.00 per individual event and $16.00 per relay and will be accepted at the discretion of the meet director; $10.00 per swimmer facility fee; SES surcharge: $3.00 for Southeastern LSC swimmers; $5.00 for swimmers from other LSC s. Please make checks payable to: Barracuda Swim Club. All entry fees are nonrefundable. LIMITS: Swimmers are limited to 5 individual events per day. Entries will be limited to 300 swimmers per session. MEET FORMAT: This is a timed finals meet. Swimmers swim together by gender and are scored per the methods listed below. All events will be pre-seeded and swum slowest to fastest, except the 500 yard freestyle and 400 yard IM, which will be deck-seeded. Swimmers must sign-in with the Clerk of Course for all deck-seeded events. Sign-in sheets will be available at the beginning of Session 2 and Session 4. The deadline is 30-minutes after the start of Session 2 and Session 4, respectively. If the swimmer is not checked in with the Clerk of Course, the swimmer is legally scratched from the event. Only the swimmer or his/her coach may sign in for deck-seeded events. The 500 freestyle will be swum fastest to slowest, alternating women and men. Swimmers in the 500 freestyle must provide their own timer and counter. SCORING: For high-point awards in the 8 & under age-group events: Traditional points based on event placing will be tallied in each designated 8 & under event. For high-point awards for ages 9 and above: Hy-Tek s single year power point system will be used. Boys and girls will be ranked separately, regardless of age. AWARDS: Ribbons will be awarded for first through eighth place in all individual events in the following age groups: 8 & under, 9 & under,10-11-12-13-14-15 & over. High point awards will be presented to the top 3swimmers of each gender in the 8 & under division. High point awards will be awarded to the top 8 swimmers of each gender overall in the 9 & over division, regardless of age COACHES' MEETING: If needed, a coaches' meeting will be held at the conclusion of warm-ups each day. No swimmers will be allowed in the pool during this time. WEATHER: In the event of bad weather that would cancel or shorten the swim meet, the Barracuda Swim Club reserves the right not to refund any entry fees or surcharges submitted by the teams entered in the Swim Meet. Please understand that this is due to the expenses incurred by the host club for operating the swim meet. Thanks for your understanding and cooperation with this policy. MEET EVALUATIONS: Please send any comments, suggestions, or evaluations concerning the meet to: Philip A. Kraus, P.O. Box 30318, Pensacola, FL 32504, www.gpacswimteam.org
ORDER OF EVENTS # Session 1 - Saturday Morning 1 11-12 Boys 200 IM 2 10 & under Girls 200 IM 3 10 & under Boys 200 IM 4 8 & under Girls 100 IM 5 8 & under Boys 100 IM 6 11-12 Boys 100 Freestyle 7 10 & under Girls 100 Freestyle 8 10 & under Boys 100 Freestyle 9 11-12 Boys 50 Butterfly 10 10 & under Girls 50 Butterfly 11 10 & under Boys 50 Butterfly 12 8 & under Girls 25 Breaststroke 13 8 & under Boys 25 Breaststroke 14 11-12 Boys 100 Breaststroke 15 10 & under Girls 100 Breaststroke 16 10 & under Boys 100 Breaststroke 17 8 & under Girls 25 Freestyle 18 8 & under Boys 25 Freestyle 19 11-12 Boys 50 Backstroke 20 10 & under Girls 50 Backstroke 21 10 & under Boys 50 Backstroke 22 10 & under Girls 200 Freestyle Relay 23 12 & under Boys 200 Freestyle Relay # Session 2 - Saturday Afternoon 24 Open Girls 200 Breaststroke 25 Open Boys 200 Breaststroke 26 11-12 Girls 100 Breaststroke 27 Open Girls 100 Freestyle 28 Open Boys 100 Freestyle 29 11-12 Girls 100 Freestyle 30 Open Girls 100 Butterfly 31 Open Boys 100 Butterfly 32 11-12 Girls 50 Butterfly 33 Open Girls 200 IM 34 Open Boys 200 IM 35 11-12 Girls 200 IM 36 Open Girls 100 Backstroke 37 Open Boys 100 Backstroke 38 11-12 Girls 50 Backstroke 39 Open Boys 200 Freestyle Relay 40 Open Girls 200 Freestyle Relay *15 Minute Warm-Up Break # Session 3 - Saturday Afternoon 41 Open Girls 500 Freestyle 42 Open Boys 500 Freestyle # Session 4 - Sunday Morning 43 Open Girls 200 Freestyle 44 Open Boys 200 Freestyle 45 8 & under Girls 25 Butterfly 46 8 & under Boys 25 Butterfly 47 Open Girls 100 Breaststroke 48 Open Boys 100 Breaststroke 49 12 & under Girls 50 Breaststroke 50 12 & under Boys 50 Breaststroke 51 Open Girls 200 Backstroke 52 Open Boys 200 Backstroke 53 12 & under Girls 100 Backstroke 54 12 & under Boys 100 Backstroke 55 8 & under Girls 25 Backstroke 56 8 & under Boys 25 Backstroke 57 Open Girls 50 Freestyle 58 Open Boys 50 Freestyle 59 8 & under Girls 50 Freestyle 60 8 & under Boys 50 Freestyle 61 Open Girls 200 Butterfly 62 Open Boys 200 Butterfly 63 12 & under Girls 100 IM 64 12 & under Boys 100 IM 65 Open Girls 400 IM 66 Open Boys 400 IM 67 Open MIXED 200 Medley Relay NOTE: Event # 67, the 200 Yard MIXED MEDLEY RELAY, must have 2 boys and 2 girls on each team. Swimmers may enter any event for which they are eligible (ie: an 8 year old may enter the Open 200 Fly). High point awards for 9 & older swimmers will be determined using cumulative HyTek single-age points. High point awards for 8 & under events will be computed by adding up place scores in just the designated 8 & under events
MEET SUMMARY CLUB NAME: CLUB INITIALS: LSC: US POSTAL ADDRESS CONTACT PERSON: TELEPHONE NUMBER: EMAIL ADDRESS: IS YOUR TEAM STAYING OVERNIGHT? YES (Friday Saturday ) NO NAME AND ADDRESS OF HOTEL/MOTEL/INN: COACHES ATTENDING: INDIVIDUALS WILLING TO OFFICIATE: PLEASE BE PREPARED WITH PROOF OF USA SWIMMING MEMBERSHIP FOR ALL SWIMMERS ENTERED IN THIS MEET. SUMMARY OF ENTRIES: NUMBER FEE TOTAL Southeastern SWIMMERS $3 (SES surcharge) Other LSC SWIMMERS $5 (SES surcharge) Facility Suracharge $10 per swimmer INDIVIDUAL EVENTS $4 per event RELAY EVENTS $10 per event TOTAL AMOUNT PAID (payable to BSC or Barracuda Swim Club)
WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE: I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and Regulation: 501.7.1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(s) are members of their LSC and USA Swimming..2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming. And as 302.4 False Registration A host LSC may impose a fine up to $100.00 per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered. I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team s swimmers with those rules during this meet. The Barracuda Swim Club, City of Kingsport, Kingsport Aquatic Center, Southeastern Swimming, Inc. and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet. I SIGNATURE OF COACH OR CLUB OFFICIAL: CLUB: TITLE: DATE:
SOUTHEASTERN LSC INFORMATION FORM FOR SWIMMERS WITH A DISABILITY This non mandatory form is for accommodation purposes. Name Address Team USA Registration # Age and Birth date: Events to be swum: / / / / / / / / / / / / / / / Type of Disability Blind Cognitive/Intellectual Deaf Physical Other Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc. The following person(s) will accompany the swimmer for any needed assistance: Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc. Information gathered on this form will only be used for swimmers accommodation during Meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience. Meet Director : bscswim@yahoo.com Disability Chair: Robin Heller: (850) 418-0645 robin@seastarsaquatics.com
CONSOLIDATED ENTRY FORM Times should be in SHORT COURSE YARDS PLEASE PRINT CLEARLY AND LEGIBLY!! Please duplicate as needed. EVENT # EVENT NAME BEST TIME EVENT # EVENT NAME BEST TIME