PORT DOUGLAS YACHT CLUB 2018 CLUB PROGRAMME Please This support club your was 2017 built club for sponsors: fun
Port Douglas Yacht Club Inc 1, Spinnaker Close, Port Douglas, QLD 4877 Postal Address: PO Box 111, Port Douglas, QLD 4877 Contact Details: Club Manager, Richard Stapleton Ph: (07) 4099 438 http://www.portdouglasyachtclub.com.au pdy@portdouglasyachtclub.com.au Sailing Committee: Mick Gwilliams, Rear Commodore: 0418 897 123 Peter Chapman, Club Captain & J24 Fleet Manager: 0400 002 979 Carl Barnett: 0409 901 807 2
CONTENTS 2018 Club Calendar 4 Quicksilver Port Douglas Race Week 6 Club Championship 8 Fun Sailing Days 9 Cruising 10 Discover Sailing 11 Notice of Race and Sailing Instructions 12 Volunteers 12 WAGS 13 Seasonal Series Supplementary Sailing Instructions 15 Handicapping 17 Safety Management Plan 18 Sponsors 20 3
2018 CLUB CALENDAR DATE EVENT DETAIL January 26 Friday Australia Day Celebration Fun day March 10 Saturday March 11 Sunday March 17 Saturday March 18 Sunday J24 sail training week 1 J24 sail training week 2 March 23 Friday Quiz Night The Yachties Team Challenge March 24 Saturday Closehaven Cup Race 1 Club Championship March 30 - April 2 Easter Rally Hope Isles April 7 Saturday Lady Skippers Race Race 2 & 3 Club Championship April 28 Saturday Commodores Cup Race 4 Club Championship May 12 Saturday Working B All hands on deck May 19 Saturday Cruise: Port to Fitzroy Mickey Ink Rally - Meet boats May 20 Sunday Cruise: Fitzroy to Port heading north for PDRW May 22nd to 26th Quicksilver Port Douglas Race Week June 9 Saturday Winter Series race 1 and 2 June 16 Saturday Winter Series race 3 and 4 June 23 Saturday Winter Series race 5 and 6 July 7 Saturday July 8 Sunday July 14 Saturday July 15 Sunday Races 5 to 10 Club Championship J24 sail training weekend 1 J24 sail training week 2 July 21 Saturday Quicksilver Cup Race 11 Club Championship July 28 Saturday Christmas in July Fun day August 4 Saturday Memorial Cup Race 12 Club Championship 4
August 10 to 16 August 18 to 25 2018 CLUB CALENDAR DATE EVENT DETAIL August 30 to Sept 5th September Airlie Beach Race Week Hamilton Island Race Week Magnetic Island Race Week Sail Cairns Regatta September 15 Saturday Working B All hands on deck September 22 Saturday September 29 Saturday September 30 Sunday October 6 Saturday October 7 Sunday October 9 Tuesday Annual General Meeting Skippers Dinner J24 sail training week 1 J24 sail training week 2 October 13 Saturday Coral Sea Cup Regatta Race 13, 14 and 15 Club October 14 Sunday Coral Sea Cup Regatta Championship October 27 Saturday Lady Skippers Race Race 16 & 17 Club Championship November 3 Saturday Spring Series race 1 and 2 November 10 Saturday Spring Series race 3 and 4 November 17 Saturday Spring Series race 5 and 6 Races 18 to 23 Club Championship December 1 Saturday Working B All hands on deck December 8 Saturday Christmas Cup Race 24 Club Championship December 15 Saturday Christmas Party Members only IMPORTANT INFORMATION: For each sailing event a Notice of Race will be issued prior to the event. This will be emailed to members on the Sailing Committee contact list. It will also be displayed on the club website and notice board. Skippers intending to enter each event are requested to notify the Sailing Committee of their intention to do so. This will greatly assist in the management of each event. 5
Quicksilver Group is again the major sponsor of Port Douglas Race Week. 2018 is the second consecutive year for Quicksilver as naming rights sponsor and adds to a long history of supporting the community in the Douglas Shire and their association with PDYC. 2017 Division 1 winner: Zoe 2017 Division 2 winner: Lady Mystique Date Division First Warning Mon 21st May All Divisions: Registration from 1230 to 1630 hrs at PDYC Tues 22nd M Div 1, 2 & 4: Two short races; Div 3 short passage race 09:55 Wed 23rd May Div 1, 2 & 3: Passage race; Div 4 two short races 09:55 Thur 24th May All Divisions: Lay day Fri 25th May All Divisions: Two short races 09:55 Sat 26th May All Divisions: Long triangle/w&r race 09:55 Presentation Night Quicksilver Port Douglas Race Week Racing The Winds of Paradise May 22 nd to 26 th 6
2017 Division 4 winners: X2 2017 Division 4 winner: X2 Four Divisions - Four Days of Racing Tuesday May22 nd to Saturday May 26 th The Notice of Race is available online at www.portdouglasraceweek.com.au Entries open Monday 22 nd January. Launch Saturday 24th February. Entries close Friday 18 th May. Refer Notice of Race for details. Quicksilver Port Douglas Race Week The Far North's Premier Sailing Event 7 The iconic Clipper Cup trophy is steeped in Australian sailing history. Originally contested on the Pacific waters of Hawaii by the Waikiki Yacht Club the trophy was won by many legendary Australian sailors in the 70's and 80's. These days it belongs to Port Douglas Yacht Club and what was once the Clipper Cup Regatta has evolved into Port Douglas Race Week. Contestants still compete for the right to have their names adorn the trophy pedestal along with the heroes of a bygone era.
CLUB CHAMPIONSHIP A 24 RACE SERIES WITH POINTS ACCRUED FROM RACES THROUGHOUT THE YEAR The 2018 Club Champions will be the boat, skipper and crew that accrues the least points from 10 events in the 2018 sailing programme. The series is comprised of 12 races from the winter and spring seasonal series plus 12 races from 8 individual trophy events. The series allows for 3 results to be dropped from the 24 races. WINTER AND SPRING SEASONAL SERIES Winter Series: 6 buoy races over 3 consecutive Saturdays in June. Spring Series: 6 buoy races over 3 consecutive Saturdays in November. INDIVIDUAL TROPHY RACES March 24 th April 7 th Closehaven Cup Lady Skippers Race 1 Passage race 2 Passage races April 28 th Commodores Cup 1 Race, the Commodores call July 21 st August 4 th Quicksilver Cup Memorial Cup 1 Long race 1 Race - Waypoints October 13 th & 14 th October 27 th Coral Sea Cup Lady Skippers Race 1 Passage plus 2 short races 2 Passage races December 8 th Christmas Cup 1 Passage race 8
FUN SAILING DAYS The most fun under the tropical sun January 26 th Australia Day Dress up and celebration time July 28 th Christmas in July Fun day with Christmas dinner Points awarded for fun sailing events do not count towards the Club Championship We all know our famous motto, but where does it come from? One Saturday afternoon back in the day, after a day racing on the bay, a disgruntled skipper put in a protest against a fellow competitor. This was something unheard of for a friendly Saturday afternoon social and the defendant was not amused. The following week when the skippers and crews gathered for their next race a plaque appeared to remind the racers just why they were there. That even though yacht racing is an extremely competitive sport they were all just out there for the fun of it! There are two events on the club calendar that are purely for fun. The results do not affect the Club Championship or the competitors future handicaps. Just for the record, it is alleged that Marina Mirage Challenge II won the protest over Sunburnt Snowflake and the legend was born. 9
CRUISING March30 th - April 2 nd May 19 th May 20 th Easter cruise - Hope Islands - Details to be arranged Port Douglas to Fitzroy Island Mickey Ink Rally - Fitzroy Island to Port Douglas "Go if it's good" is the theme for cruising events. Members are encouraged to "watch the weather and plan together". Random cruises can be arranged whenever the weather is suitable and there's nothing else on the calendar. There are many places within a day's sail from Port. If the weather's looking good and time is on your side, then why not go cruising? Cape Kimberley, Snapper Island, Hope Isles, Low Isles, Upolo Cay, Green Island, Fitzroy Island, Double Island and many reef anchorages within reach when the weather is right. Watch the weather, plan together and go if it's good 10
DISCOVER SAILING PDYC is an Australian Sailing Discover Sailing Centre. The club owns two J24 yachts and has several members qualified through Australian Sailing to conduct sail training. Now is the time for all members to discover sailing Throughout 2018 the club is running three four day sail training sessions held over consecutive weekends. March 10 th, 11 th, 17 th & 18 th, July 7 th, 8 th, 14 th and 15 th and September 29 th, 30 th and October 6 th & 7 th. March 10 th to 18 th 2 Consecutive weekends Learn to sail a J24 July 7th to 15 th 2 Consecutive weekends Learn to sail a J24 September 29th to October 7 th 2 Consecutive weekends Learn to sail a J24 Crystalbrook Superyacht Marina is a major sponsor of the clubs J24's Each of the three Learn to Sail programmes is followed by a major club race on the following weekend to enable students to crew in a race with the club fleet. For more information and to book, contact Club Captain Peter Chapman. Ph: 0400 002 979 11
NOTICE OF RACE AND SAILING INSTRUCTIONS NOTICE OF RACE (NoR) A NoR is published prior to each event which may cover a single race or multiple races included in a single event. The NoR shall advise where and when the sailing instructions will be available and include the title, place and dates of the race(s). It will state how the race(s) will be governed and a list of documents that will govern the event. It shall also include the divisions and the handicap system that will be used and the conditions of entry. Each NoR is published on the club notice board and website prior to each event. SAILING INSTRUCTIONS The sailing instructions for all events will consist of the instructions in the World Sailing Racing Rules of Sailing 2017-2020 Appendix S, Standard Sailing Instructions, and the Supplementary Sailing Instructions (SSI) issued for each event. The standard sailing instructions plus the SSI for WAGS and the Seasonal Series are posted on the club notice board. SSI for other events are issued prior to the event as detailed in the notice of race. VOLUNTEERS WORKING B's Working B's are held throughout the year where members come together to put their time and effort into looking after the club. Check the calendar for dates and make sure your email is on the distribution list. WAGS A volunteer event that is only made possible by the generous members that put in the time and the effort. RACE WEEK The success of Race Week depends on members that give their time planning, organising and staging the event. This club was built for fun only by the strength of its volunteers GENERAL DUTIES Volunteers are always welcome and the club is forever grateful to those many members that have assisted throughout the years, and those that continue to do so today. 12
WAGS Wednesday sailing is a thriving tradition at many yacht clubs. PDYC skippers and their crew generously give their time to take members and the public for a free sunset sail every Wednesday. To get involved be at the club from 4PM and register your interest. Skippers choose their guests who are encouraged to participate in dinner and drinks at the club. Many years ago, in a distant port a few keen yachties hard at work one Wednesday afternoon decided that the weather was just too good, and they should be out sailing. Tools were downed and the race was on, and so was born the legend of WAGS. WAGS SUPPLEMENTARY SAILING INSTRUCTIONS 1 RULES 1.1 WAGS is governed by these Supplementary Sailing Instructions, PDYC WAGS Policy and Risk Management Code of Practice contained within the PDYC Risk Management Plan and the mandatory nature of the rules and regulations therein. 1.2 PDYC WAGS Policy and Risk Management Plan is available on the club website at www.portdouglasyachtclub.com.au/risk-management. 2 EVENT CATEGORY 2.1 The event is a short course sunset cruise. PDYC adopts YA/AS Special Regulations Part 1 as a guide for cruising boats. 2.2 The event is defined as a Category 6 event. 3 ENTRIES AND ELIGIBILITY OF VESSELS 3.1 WAGS is open to only monohulls and multihulls listed on the PDYC Yacht Register. 3.2 Boats registering in the event log on the day shall be deemed to have entered the event. 3.3 By entering the event an entrant implies compliance with PDYC policy. 3.4 PDYC shall not be held accountable for non compliance of its policies by event entrants. 4 SCHEDULE OF EVENTS 4.1 Every Wednesday, registration at the Club from 4:00pm sailing anytime thereafter. 5 COURSES, START & FINISH 5.1 Refer to course diagram below. 13
5.2 The Start and Finish are at the discretion of the skipper within the time limit. 6 TIME LIMIT 6.1 All boats shall complete the course in daylight hours only. 7 CHANGE OF COURSE 7.1 When a strong wind warning is issued by the Bureau of Meteorology for Cairns Coastal Waters, the course is to be changed to Dickson Inlet and Packers Creek only. 8 OMISSIONS 8.1 There will be no notices to competitors, changes to sailing instructions, divisions, signals, marks, changes to the course, shortened courses, protests, penalties or scoring. 9 SAFETY REGULATIONS 9.1 All entrants shall agree to abide by PDYC WAGS Policy and Risk Management Code of Practice. 9.2 A boat that retires from the event shall notify the event office as soon as possible. 10 RADIO COMMUNICATION 10.1 All boats shall monitor VHF channel 16 for the duration of the event. 11 PRIZES 11.1 All entries are eligible for prizes to be drawn at random after the event. 12 DISCLAIMER OF LIABILITY 12.1 Participation in the event is entirely at the sole risk of the participant. See Rule 4, RRS. The organising authority, committee, members and employees will not accept any liability for material damage or personal injury or death sustained in conjunction with or prior too, during, or after the event. 13 INSURANCE 13.1 Each participating boat shall be insured with a minimum $5,000,000 third party liability cover. APPENDIX A: WAGS COURSE DIAGRAM No current weather warning 1 2 1 Strong wind warning 1 3 1 Boats may choose to navigate Dickson Inlet and Packers Creek when there are no current weather warnings but are required to do so when a strong wind warning is current. When navigating Trinity Bay boats are required not to travel further than the point at which their return shall exceed day light hours. 1 = PDYC pontoon or your boats marina pen 2 = Any point on Trinity Bay 3 = Any point on Packers Creek 14
SEASONAL SERIES SUPPLEMENTARY SAILING INSTRUCTIONS 1 RULES 1.1 Races will be governed by the rules as defined in The Racing Rules of Sailing (RRS), the prescriptions of Australian Sailing (AS), and the Supplementary Sailing Instructions (SSI). The SSI may modify parts of the RRS. 1.2 Australian Sailing Special Regulations Part 1, Category 6 shall apply. 2 CHANGES TO SAILING INSTRUCTIONS This changes RRS Appendix S 2. 2.1 Any change to the sailing instructions will be advised at the race briefing or notified on VHF 72. 3 SIGNALS MADE ASHORE This changes RRS Appendix S 4. 3.1 No signals shall be made ashore. 4 SCHEDULE OF RACES SERIES DATE RACES 1st WARNING 2nd WARNING LATEST WARNING Winter 9 th June 2 10:10 ASAP after 1st race 13:55 Winter 16 th June 2 10:10 ASAP after 1st race 13:55 Winter 23 rd June 2 10:10 ASAP after 1st race 13:55 Spring 3 rd November 2 10:10 ASAP after 1st race 13:55 Spring 10 th November 2 10:10 ASAP after 1st race 13:55 Spring 17 th November 2 10:10 ASAP after 1st race 13:55 5 THE COURSE This changes RRS Appendix S7 5.1 The course to be sailed shall be notified at the briefing at 0830hrs on the day. 5.2 The course shall be either three laps windward leeward (WL) or one lap triangle sausage (TS). 6 MARKS 6.1 Course WL Start marks: A point (p) 100m from and through red outer channel marker in line with non palm tree (S). Rounding marks: Inflatable buoy (P) and red outer channel marker (P). Finish marks: Red outer channel marker (P) and green outer channel marker (S). 6.2 Course TS Start marks: Inflatable buoy (P) and inflatable buoy (S). Rounding marks: Inflatable buoys (P). Leeward gate: Inflatable buoy (P) and inflatable buoy (S). Finish marks: Inflatable buoy (P) and inflatable buoy (S). 7 SHORTENED COURSE This changes RRS 32 7.1 Changes to the course shall be notified at the race briefing or on VHF 72. 8 THE START This changes RRS Appendix S 9. 8.1 Races will be started by using rule 26 except that there will be no signals. 8.2 All boats must use GPS time to count down to the start and record a finish. 9 RECALLS This changes RRS 29 9.1 Boats over the line prior to the start shall voluntarily re-cross the start. 10 OMISSION OF RRS RULE 50.2 15
10.1 Rule 50.2 requiring that if used a whisker pole is attached to the mast does not apply. 11 THE FINISH This changes RRS Appendix S 11. 11.1 Yachts take their own finish times to be provided to race office as soon as possible. 11.2 Finish times must be taken off GPS time recorded in hours, minutes and seconds. 12 TIME LIMITS This changes RRS Appendix S 12. 12.1 Three hours. 13 PROTESTS AND REQUESTS FOR REDRESS This changes RRS Part 5. 13.1 Protests shall be lodged with the Race Committee within the protest time limit. 13.2 The protest time limit shall be at the discretion of the Race Committee. 13.3 Hearings will be held as soon as possible. APPENDIX A: SEASONAL SERIES COURSE DIAGRAMS WINDWARD LEEWARD (WL) Start 1(p) 4(p) 1(p) 4(p) 1(p) Finish 1 = Inflatable buoy 2 = A point 100m from 4 in line with 4 & 5 3 = Green outer channel marker 4 = Red outer channel marker 5 = Non palm tree on Rex Smeal Park TRIANGLE SAUSAGE (TS) Start 1(p) 2(p) L Gate 1(p) Finish Start = 3(p) 4(s) Gate = 3(s) 4(p) Finish = 3(s) 4(p) 1 = Inflatable buoy 2 = Inflatable buoy 3 = Inflatable buoy 4 = Inflatable buoy 16
HANDICAPPING Boats racing in PDYC events are allocated a performance handicap which by definition indicates the expected performance of a boat relative to each other boat. This is based on historical performance, crew and equipment. Actual performance is used when historical data is available. Where historical data is not available expected performance is based on information supplied to, or researched by the Sailing Committee. The Sailing Committee issues up to four initial handicaps to each boat. A buoy race handicap, a passage race handicap, a fun sailing event handicap and a Race Week handicap. Handicaps for Race Week are determined by the Race Officer in conjunction with the Sailing Committee. All events use TopYacht (TY) race management software to compute results and adjust handicaps. Handicaps will adjust based on the parameters that are entered into TY. To determine the results TY creates a benchmark boat and this boats handicap will not change after that race. Boats placing above this boat will usually increase and boats below will decrease. By how much depends on how close the result is. The Sailing Committee meets once a month and determines if any manual adjustments are required. This might occur if a boat is clearly under or out performing for any reason such as major change of crew, new sails or recent slipping. The PDYC Handicapping Rules are available on the club website. 17
SAFETY MANAGEMENT PLAN SAFETY MANAGEMENT PLAN FOR CLUB SAILING ACTIVITIES PDYC Safety Management Plan addresses the issues of health and safety and demonstrates an understanding of the duty of care to all members, workers, contractors, participants and the general public in respect to club organized sailing activities. Visit www.portdouglasyachtclub.com.au/risk-management to read the club Safety Management Plan in full. All skippers and crew participating in club organised sailing activities are encouraged to read and comply with this document. SAFETY CATEGORY The safety requirements of YA/AS Special Regulations Part 1, Category 6 applies to all PDYC sailing events unless stated otherwise in the Notice of Race or the Sailing Instructions. The YA/AS Special Regulations Equipment Audit Form for Category 6 safety requirements is available at http://portdouglasyachtclub.com.au/risk-management. Skippers and their crew are encouraged to review this to ensure their compliance. 18
POSTPONEMENT OF RACES The rules for the postponement of races applies to all PDYC organised events on the club calendar except Quicksilver Port Douglas Race Week which is under the control of the appointed Race Officer. The following five point plan is in place to manage the inherent risk of sailing, limit possible damage to equipment and preserve the integrity of the events. 1 If a strong wind warning is current for Cairns Coastal Waters for any period that a scheduled race is due to take place then that race shall be postponed. 2 A postponed race is rescheduled for the same start time on the next Saturday. 3 Where there is an existing race on the next Saturday the postponed race will be run on the same day provided the time limit allowed for the postponed race will not infringe upon the time limit allowed for the existing race or races in which case the postponed race will be postponed to the next Saturday. 4 Postponed races not rescheduled shall be abandoned. 5 Postponed events may be rescheduled to a day other than a Saturday if a majority of skippers entered in the affected series agree. Safety First Always You're the Skipper - You're Responsible http://portdouglasyachtclub.com.au/risk-management 19
Please support your clubs sponsors CRYSTALBROOK SUPERYACHT MARINA PRINTED BY: Coastline Printing, Graphics & Business Services Design and Publication: PDYC Sailing Committee. Images: Visibility Video & Photography, various PDYC members Information contained in the 2018 Club Programme is provided as a guide only. Check each Notice of Race and the PDYC website and club notice board for current information prior to each event. PDYC Inc accepts no liability for any error or omission in this publication.