6th EUROPEAN CLUBS TAEKWONDO CHAMPIONSHIPS 2018 06-09 FEBRUARY WT-G1
INVITATION Dear Mr. President On behalf of the Turkish Taekwondo Federation I am proud to invite you and your athletes to participate in the 6 th European Clubs Championships which will be held in Istanbul, Turkey, 06-09 February, 2018. 6 th European Clubs Championships is granted as WT G1 as well. We quarantee high quality organization and competition with the best international referees in order to quarantee maximum transparency, fair play& impartiality for the athletes. One behalf of the Organizing Committee, we would like to ensure that we will make every possible effort in organizing a successful tournament of the highest technical level. I look forward to seeing you in Istanbul, Turkey Yours faithfully Dr.Metin ŞAHİN President Turkish Taekwondo Federation
1. PROMOTER: WORLD TAEKWONDO EUROPE ADDRESS: E-MAIL: WEB-SITE: Westewagenstraat 60 3011 AT Rotterdam /Netherlands info@worldtaekwondoeurope.org http://www.worldtaekwondoeurope.org 2. ORGANIZING MNA: TURKISH TAEKWONDO FEDERATION ADDRESS: BALGAT MAHALLESI MEVLANA BULVARI NO 139A - 45 CANKAYA / ANKARA / TURKEY TELEPHONE: +90 312 310 88 16 / +90 530 300 99 45 / +90 530 575 27 00 FAX: +90 312 310 90 42 E-MAIL: WEB-SITE: taekwondo@sgm.gov.tr / mustafacam@taekwondo.org.tr http://www.turkiyetaekwondofed.gov.tr/ VENUE : WOW Istanbul Hotels & Convention Center DATES: 06-09 February 2018 ADRESSE: Yeşilköy Mahallesi Atatürk Cad. 34149 No:15-17-19 Bakırköy İstanbul TURKIYE 3. METHOD OF COMPETITION Competition will be WTF Rules. Single elimination tournament Qualifications: Holder of Nationality of the participating country. Athletes from athletic Clubs members of WTF Member National Federations WT Global License is mandatory for all age categories. Qualifications Coaches The minimum qualification requirements for coaches are as follows: All coaches must be at least 18 years of age. All Coaches / Trainers must be holders of the World Taekwondo Europe License or the respective CU Coach License (granted by participation in a CU Coach Seminar). Coaches / Trainers that do not have the CU Coach License or their License is expired shall pay a 200, - penalty at the registration desk. 4. CONTEST TIME i. Seniors: 2 minute x 3 rounds with 1 minute break ii. Juniors and Cadets: 1,30 minute x 3 rounds with 1 minute break 5. AGES SENIORS: An athlete must be born in 2001 and earlier (+17 years) JUNIORS: Date of Birth (2001-2003) CADETS: Date of Birth (2004,2005 & 2006) NOTE: Whoever is eligible for Junior and Senior category because of the age, he/she has to pick only one category for competition.
6. WEIGHT DIVISIONS Senior Male: -54, -58, -63, -68-74, -80, -87, +87. Senior Female: -46, -49, -53, -57,-62, -67, -73, +73. Junior Male: -45, -48, -51, -55, -59, -63, -68, -73, -78, +78. Junior Female: -42, -44, -46, -49, -52.,-55, -59, -63, -68, +68. Cadet Male: -33, -37, -41, -45, -49, -53, -57, -61, -65, +65. Cadet Female: -29, -33, -37, -41, -44, -47, -51, -55, -59, +59. 7. PROTECTIVE EQUIPMENT & UNIFORM The participants shall wear the WT recognised Taekwondo Uniform. Daedo PSS and sensing Head gears will be used at this Tournament and will be provided by the OC. All athletes must bring their own Daedo sensor socks. Groin/Forearm/Shinguards and Gloves are compulsory and must be brought by the contestants. Head Gear only blue and red colour is permitted Mouth piece is compulsory! (Only white or transparent) 8. GLOBAL ATHLETE LICENCE & ONLINE REGISTRATION DEADLINE FOR APPLICATIONS: AT LATEST 27 JANUARY, 2018. Entries after deadline will not be accepted Entries will stop when we reach 1500 players. Team entries will only be accepted through the WT online registration system and registration is only possible with a valid WT Global Licence. The GMS administrator will be notified via email once the online registration is open. (https://worldtkd.simplycompete.com). 9. REFEREES Only International Referees will be accepted. An official invitation for the referees will sent to all Federations. Referee meeting at 19:00, Monday 5 th February at WOW Hotel & Convention Center, the Official hotel for the Referees. 10. ENTRY FEE 100.00 (Euro) for each Contestant **Changes of weight divisions after the deadline are allowed - Cost: 25. ***Additional registration of officials/ or amendments requested at the registration desk is subject of an administrational fee of 50 (new accreditation requests). The Entry Fees must be paid in EURO S and please have in mind that it is your responsibility to arrange any additional payment on currency or bank charges. If there are any additional charges on the account of the European Taekwondo Union then it should be paid by cash during the registration. All payments must be done by the team (individual payments are not allowed). Please refer the name of your Club in the description of payment and send it to info@worldtaekwondoeurope.org Entry fees must be paid in advance to the following bank account: Account holder : European Taekwondo Union Name of the bank : Volksbank Bigge Lenne eg Address : Niederste Str. 22-24, 57439 Attendorn - GERMANY IBAN: DE72 4606 2817 2751 1257 00 BIC : GENODEM1SMA Reference : European Club Champs 2018 & Club Name
Entry Fees must be paid before the deadline (27 JANUARY, 2018) Note: Reservation and Registrations are only valid when payment have been received and confirmed by the bank and the organizer. IMPORTANT: -If the athlete registered on-line does not take part in the competition for some reason, but he/she has not been removed from the list of participants before the deadline (27 th JANUARY, 2018) his / her team officially must fully (100%) pay his/her entry fee for participation. -If a team does not show up at the event and has not requested a participation cancellation before the deadline, it will be requested to settle the payment of the entry fees in full(100%) -The entry fee is non-refundable. Each National Team is required to present a copy of the bank transaction, as proof of entry fee payment at the Registration Centre. Any team unable to present a copy of the Bank transaction will be required to pay in cash to the WT Europe official responsible onsite. Belt Requirements for Poomsae 1 st Poom / Dan and above Belt Requirements for Kyourugi For Senior 1 st Dan and above/ for Junior and Cadets : 1 st Kup and above Incomplete application forms or applications without entry fees are invalid and will be sent back. Applications and payments shall be sent at the same time. Receipt of entry fees, hotel accommodations and applications shall be sent by e-mail. Payment must be done per team or club Hotel reservations that are cancelled after January 13st, will be fined 50% of the total hotel reservation cost. Hotel reservations that are cancelled after January 27 th, will be fined 100% of the total hotel reservation cost. DAEDO Electronic Body Protectors and sensoring head gears will be provided by the OC, for all the competitors. Only WT approved equipment will be allowed to use in this tournament (even dobok etc.) The latest version of WT-recognized manufacturers list is available at the website of WT: http://www.worldtaekwondo.org/wtfpartners/recognized/ Groin / forearm / shinguards and gloves are compulsory and must be brought by the contestants. Mouth piece is compulsory! (White or transparent) All the players must bring their own full equipment except body protector. Only competitors and coaches have admittance to the field of play. Coaching is only allowed in sportswear. First Aid will be provided by the organization and is only to be used in case of an Emergency 11. INSURANCE The organisation and supervisor assume no responsibility for teams, any damages, violence, loses and injures during the stay in Turkey. All contestants must bring their own documents and forms for any medical treatment in Turkey. If not, this will have to be paid cash. 12. CLASSIFICATION OF RESULTS Individual Awards Medals will be awarded to the top four athletes in the respective classifications and weight divisions of the pertinent championships: 1 st PLACE: GOLD MEDAL & CERTIFICATE 2 nd PLACE: SILVER MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE Team Awards
Cups will be awarded to the top five European clubs ( Club ranking classification will be among only European Clubs) European Club ranking method: Ranking will be done by Olympic system. In case of draw, next ranking criteria; a- more match winning team b- more points collecting team c- less gam-jeom collecting team 13. HEAD OF TEAM MEETING & DRAWING OF LOTS SESSION The head of team meeting and the drawing of lots session shall be conducted on Monday 05/02/2018, in the presence of OC the representatives of the participating Clubs- Teams. 14. WEIGH-IN Weigh-in of the contestants shall be completed one day before their scheduled competition day. During the weigh-in, male contestants shall wear underpants and female contestants shall wear underpants and brassieres. However, contestants may weigh-in in the nude if they want to do so. 15. INDEMNITIES The respective club shall be responsible for ensuring that their participants have validly completed and signed the official participation forms, thus indemnifying the organizers, its officials and other contestants from any claims of injuries, losses, fatalities or otherwise arising in the course of participation in this tournament or any activities thereto. The respective club shall be responsible for ensuring that all officials and participants are covered with effective insurance coverage. Participants without proper participation entry forms and effective insurance coverage will not be allowed to compete at the championships. The Organizing Committee will acquire general insurance, at its own expenses, for all participants of the tournament, including but not limited to contestants and staffs, in the event of any injury and/or damages that may arise during the course of the championships. 16. ACCOMMODATION The participating teams are required hotel reservation contact by mail following Mr. Mustafa Nesimi TELLI e-mail: mustafa@niraturizm.com mobile number: +90 555 962 94 72 Please check accommodation guide for more information
WOW HOTEL CONVENTION CENTER 6th Date Time Event Place 04 February 2018 Sunday 05 February 2018 Monday 06 February 2018 Tuesday 14.00-19.00 08:00-15:00 09.00-13.00 &14.00-19.00 10.00-12.00 19.00-20.00 20.00-21.00 Registrations for All Competitors WTE Coach Seminar Registration Weigh in ( for 06 FEB 2018 Competitors ) CADET MALE : -33, -37, -41, -45, -49, -53, -57, -61, -65, +65. CADET FEMALE: -29, -33, -37, -41, -44, -47, -51, -55, -59, +59. Referee Meeting Head of Team Meeting and Drawing Lots 09:00-13:00 Registration 09:00-12:30 Competition Starts CADET MALE : -33, -37, -41, -45, -49, -53, -57, -61, -65, +65. CADET FEMALE: -29, -33, -37, -41, -44, -47, -51, -55, -59, +59. 12:30-13:30 Lunch Break 10:00-12:00 Weigh in ( for 07 FEB 2018 Competitors ) JUNIOR MALE :-45, -48, -51, -55, -59, -63, -68, -73, -78, +78. JUNIOR FEMALE: -42, -44, -46, -49, -52. 13:30-19:00 Elimination Rounds, Quarter Finals & Semi Finals 19:00-21:00 Finals / Award Presentation 07 February 2018 Wednesday Competition Starts 09:00-12:30 JUNIOR MALE :-45, -48, -51, -55, -59, -63, -68, -73, -78, +78. JUNIOR FEMALE: -42, -44, -46, -49, -52. 12:30-13:30 Lunch Break Weigh in ( for 08 FEB 2018 Competitors ) 10:00-12:00 JUNIOR FEMALE : -55, -59, -63, -68, +68 SENIOR MALE :-54, -58, -63, -68-74 13:30-19:00 Elimination Rounds, Quarter Finals & Semi Finals 19:00-21:00 Finals / Award Presentation 08 February 2018 Thursday Competition Starts 09:00-12:30 JUNIOR FEMALE : -55, -59, -63, -68, +68 SENIOR MALE :-54, -58, -63, -68-74 12:30-13:30 Lunch Break Weigh in ( for 09 FEB 2018 Competitors ) 10:00-12:00 SENIOR FEMALE :-46, -49, -53, -57,-62, -67, -73, +73. SENIOR MALE : -80, -87, +87. 13:30-19:00 Elimination Rounds, Quarter Finals & Semi Finals 19:00-21:00 Finals / Award Presentation
09 February 2018 Friday Competition Starts 09:00-12:30 SENIOR FEMALE :-46, -49, -53, -57,-62, -67, -73, +73. SENIOR MALE : -80, -87, +87. 12:30-13:30 Lunch Break 13:30-19:00 Elimination Rounds, Quarter Finals & Semi Finals 19:00-21:00 Finals / Award Presentation TIMES ARE SUBJECT TO CHANGE
PERSONAL INDEMNITY Participating Athletic CLUB: COUNTRY: I submit here with the application to attend the 6th European Clubs Taekwondo Championships From February 06 to 09, 2018 ISTANBUL, Turkey Name: Date of Birth Address: NEXT OF KIN Name: Address: Relationship: HEALTH CONDITION Please state if you have any medical problem
MALE TEAM PERSONAL INDEMNITY Participating MNA / Athletic CLUB: COUNTRY: I submit here with the application to attend the European Clubs Taekwondo Championships From February 06 to 09, 2018 ISTANBUL, Turkey Name: Date of Birth: Address: NEXT OF KIN Name: Address: Relationship: HEALTH CONDITION Please state if you have any medical problem NOTE: Please fill in a copy of this form for every team member.
FEMALE TEAM GROUP INDEMNITY To: Organizing Committee e-mail: mustafacam@taekwondo.org.tr fax: 0090 312 310 90 42 Participating MNA/Club: COUNTRY: LIABILITY DECLARATION Name: Position in MNA/Athletic Club: National Federation: Address: I hereby declare and confirm by my signature here under, that liability insurance has been effected for all the officials and contestants from (insert name of yourclub) participating in the European Clubs Taekwondo Championships. This insurance covers all damages to persons and belongings and indemnifiest Τhe World Taekwondo Europe and the Organizer from and against all damages, claims and Demands what so ever in respect there of. Signature for the MNA or Athletic Club
MALE TEAM GROUP INDEMNITY To: Organizing Committee e-mail:mustafacam@taekwondo.org.tr fax: 0090 312 310 90 42 Participating MNA/Club: COUNTRY: LIABILITY DECLARATION Name: Position in Athletic Club: National Federation: Address: I hereby declare and confirm by my signature here under, that liability insurance has been effected for all the officials and contestants from (insert name of yourclub) participating in the European Clubs Taekwondo Championships. This insurance covers all damages to persons and belongings and indemnifiest Τhe World Taekwondo Europe and the Organizer from and against all damages, claims and Demands what so ever in respect there of. Signature for the MNA or Athletic Club
FEMALE AND MALE TEAM DECLARATION OF CONSENT As legal guardian I herewith declare my consent that my son / my daughter may participate as an active player at the following championship: 6th European Clubs Taekwondo Championships from 06 to 09 February, 2018 Istanbul, Turkey I do know that Taekwondo is a Full Contact Competition Sport, where injuries can not be excluded. Neither the organizer nor the promoter of the event can be held responsible for any damage so injuries and there fore. I declare that there exists a valid insurance that will cover costs of possible injuries for my son / my daughter or that I will accept all costs in Connection with possible injuries or damages by myself. Name of guardian: Point of relationship: Date: Signature:
VISA DETAILS FORM Important: You should apply www.evisa.gov.tr by online. If your country does not in the evisa list please fill the form and send emial with passport copies before 10 January 2018. To: Turkish Taekwondo Federation Tel: 0090 312 310 88 16 / 0090 530 300 99 45 / 0090 530 575 27 00+903123108816/ taekwondo@sgm.gov.tr / mustafacam@taekwondo.org.tr Family name as shown in passport: Given name as shown in passport : Position in Federation: Date of birth: Nationality: Passport No: Passport Issued on: Passport Expires on: MNA or Athletic Club: Signature of the President : LOCATION of TURKISH EMBASSY APPLIED FOR VISA Please fill out and send this form to the Organizing Committee by email or fax by no later 6 January 2018