1st EUROPEAN TAEKWONDO CHAMPIONSHIPS OLYMPIC WEIGHT CATEGORIES 2015 26-29 MARCH WTF-G1 1
INVITATION Dear Mr. President On behalf of the Russian Taekwondo Union I am proud to invite you and your athletes to particpate in the 1st European Taekwondo Championships Olympic Weight categories which will be held in Nalchik, Russia, on March 26-29, 2015. The 1st European Taekwondo Championships Olympic Weight Categories is granted as WTF G1 as well. We quarantee high quality organization and competition with the best international referees in order to quarantee maximum transparecy, fair play& impartiality fort he athletes. One behalf of the Organizing Committee, we ll do our best to arrange a succesful Championships of the highestorganizational and technical level. I look forward to seeing you in Nalchik, Russia Best regards, Anatoly Terekhov President Russian Taekwondo Union 2
1. PROMOTER: EUROPEAN TAEKWONDO UNION ADDRESS: 50 SKOUFA STR, ATHENS -GREECE TELEPHONE: +30 211 214 4717/ 211 0123592 FAX: +30 211 214 4717 E-MAIL: WEB-SITE: etuoffice@mail.gr http://www.taekwondoetu.org 2. ORGANIZING MNA: RUSSIAN TAEKWONDO UNION ADDRESS: RUSSIA/MOSCOW/ LUZHNETSKAYA NAB.8 TELEPHONE: +74956370628 FAX: +74957254708 E-MAIL: irina-tkd@mail.ru; Juliana_zh69@hotmail.com; WEB-SITE: http://www.tkdrussia.ru 3. VENUE AND DATES: Date: March 26-29 2015 Place: Sport hall Universalny Address: Prospect Lenina 8A Nalchik, Russia 4. METHOD OF COMPETITION Competition will be WTF Rules. Single elimination tournament 5. QUALIFICATIONS: Holder of Nationality of the participating country. Athletes from athletic Clubs members of ETU National Federations and /or National Teams. Every National Team or Club can participate with 2 athletes per weight category It is the LAST event at which athletes can gain ranking points for Baku 2015 European Games. WTF Global License is mandatory for all athletes and Officials. 6. CONTEST TIME 2 minute x 3 rounds with 1 minute break 7. AGES SENIORS: An athlete must be born in 1998 and earlier (+17 years) All competitors have to prove their age by presenting their passport or identification card at the weigh-in. For those athletes that are not adults must submit along with passport a written consent (pls find enclosed at the last pages) at 3
registration signed by parents or lawful guardians, accepting their participation and all parts of the official invitation. Membership from the MNA will be controlled by the Organization. 8. WEIGHT DIVISIONS Male: -58 kg, -68kg, -80kg, +80kg Female: -49kg, -57kg, -67kg, +67kg 9. PROTECTIVE EQUIPMENT & UNIFORM The participants shall wear the WTF recognised Taekwondo Uniform. Daedo PSS and sensing Head gears will be used at this Tournament and will be provided by the OC. All athletes must bring their own Daedo sensor socks. Groin/Forearm/shin guards and Gloves are compulsory and must be brought by the contestants. Head Gear only blue and red colour is permitted Mouth piece is compulsory!(only white or transparent) 10. APPLICATIONS: Taekoplan Tournament Subscription Site: http://www.tpss.eu Changes of weight divisions after the deadline are allowed - Cost: 25. DEADLINE FOR APPLICATIONS: AT LATEST 17 th March, 2015 Entries after deadline will not be accepted. Entries will stop when we reach 1500 players. Please upload the photos of competitors and officials. IMPORTANT: If the athlete registered on-line does not take part in the competition for some reason, but he/she has not been removed from the list of participants before the deadline (17 th MARCH, 2015) his/her team officially must fully (100%) pay his/her entry fee for participation. 11. REFEREES: Only International Referees will be accepted. An official invitation for the referees will be sent by the ETU Referee Chairman. International Referee training at 09:00-16:00, Wednesday 25 March2015 at Resort Chaika Hotel, the Official hotel for the Referees. 12. ENTRY FEE: 80.00 (Euro) for each Contestant The Entry Fees must be paid in EURO S and please have in mind that it is your responsibility to arrange any additional payment on currency or bank charges. If there are any additional charges on the account of the European Taekwondo Union then it should be paid by cash during the registration. All payments must be done by the team (individual payments are not allowed). Please refer the name of your Team- Club in the description of payment and send it to etuoffice@mail.gr Entry fees must be paid in advance to the following bank account: Name: European Taekwondo Union Bank name: NATIONAL BANK OF GREECE Country : GREECE Account number: 093/296007-96 IBAN: GR 5501100930000009329600796 SWIFT : ETHNGRAA Bank address: 84 Hlioupoleos avenue, Dafne/ Athens, Greece PC 17237 Payment reference: Olympic Categories + Team-Club Name 13. Entry Fees must be paid before the dead line (17 th March, 2015) Note: Reservation and Registrations are only valid when payment have been received and confirmed by the bank and the organizer. Incomplete application forms or applications without entry fees are invalid and will be sent back. Applications and payments shall be sent at the same time. Receipt of entry fees, hotel 4
accommodations and applications shall be sent by e-mail. Payment must be done per team or club Hotel reservations that are cancelled after March 5 th, will be fined % 50 of the total hotel reservation cost. Hotel reservations that are cancelled after 15 th March 2015 will be fined %100 of the total hotel reservation cost. DAEDO Electronic Body Protectors and censoring head gears will be provided by the OC, for all the competitors. Only WTF approved equipment will be allowed to use in this tournament (even dobok etc.) groin/forearm/shi guards and gloves are compulsory and must be brought by the contestants. Mouth piece is compulsory! (White or transparent) All the players must bring their own full equipment except body protector. Only competitors and coaches have admittance to the field of play. Coaching is only allowed in sportswear. All coaches must be 18 years or older. First Aid will be provided by the organization and is only to be used in case of an Emergency All Coaches- Trainers must be holders of the ETU License (granted by the ETU Coaches Seminars) Coaches- trainers who are participating in the Tournament without ETU Coach License will have to pay a fine of 200 euros in the registration desk to ETU Official. 14. INSURANCE: The organisation and supervisor assume no responsibility for teams, any damages, violence, loses and injures during the stay in Turkey. All contestants must bring their own documents and forms for any medical treatment in Russia. If not, this will have to be paid cash. 15. CLASSIFICATION OF RESULTS i. Individual Awards Medals will be awarded to the top four athletes in the respective classifications and weight divisions of the pertinent championships: 1 st PLACE: GOLD MEDAL & CERTIFICATE 2 nd PLACE: SILVER MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 16. HEAD OF TEAM MEETING & DRAWING OF LOTS SESSION i. The head of team meeting and the drawing of lots session shall be conducted on Wednesday 25/03/2015, in the presence of OC the representatives of the participating Teams. 17. WEIGH-IN i. Weigh-in of the contestants shall be completed one day before their scheduled competition day. ii. During the weigh-in, male contestants shall wear underpants and female contestants shall wear underpants and brassieres. However, contestants may weigh-in in the nude if they want to do so. 18. INDEMNITIES i. The respective MNA shall be responsible for ensuring that their participants have validly completed 5
ii. iii. iv. and signed the official participation forms, thus indemnifying the organizers, its officials and other contestants from any claims of injuries, losses, fatalities or otherwise arising in the course of participation in this tournament or any activities thereto. The respective MNA shall be responsible for ensuring that all officials and participants are covered with effective insurance coverage. Participants without proper participation entry forms and effective insurance coverage will not be allowed to compete at the championships. The Organizing Committee will acquire general insurance, at its own expenses, for all participants of the tournament, including but not limited to contestants and staffs, in the event of any injury and/or damages that may arise during the course of the championships. 19. TIME TABLE (pls see the attached file) 20. ACCOMMODATION & TRANSPORTATION The participating Teams +Clubs who require hotel reservation please contact the OC by mail to the following e-mail address : bulya1985@mail.ru The nearest International airports are in the cities Mineralnye Vody and Nalchik. All the participant, who booked their Accommodation with the OC, will be provided with the transportation from/to Airport (Mineralnye Vody or Nalchik) Hotel Sporthall for free. 6
FEMALE TEAM PERSONAL INDEMNITY Participating Athletic MNA/Club: COUNTRY: _ I submit herewith the application to attend the 1st European Taekwondo Championships Olympic Weight categories from March 26 to March 29, 2015 Nalchik, Russia Name: Date of Birth: Address: NEXT OF KIN Name: Address: Relationship: HEALTH CONDITION Please state if you have any medical problem NOTE: Please fill in a copy of this form for every team member and send to irina-tkd@mail.ru 7
MALE TEAM PERSONAL INDEMNITY Participating Athletic MNA/Club : COUNTRY: _ I submit herewith the application to attend the 1st European Taekwondo Championships Olympic Weight categories from March 26 to March 29, 2015 Nalchik, Russia Name: Date of Birth: Address: NEXT OF KIN Name: Address: Relationship: HEALTH CONDITION Please state if you have any medical problem NOTE: Please fill in a copy of this form for every team member and send to irina-tkd@mail.ru 8
FEMALE TEAM GROUP INDEMNITY To: Organizing Committee e-mail: irina-tkd@mail.ru; Participating Athletic MNA/Club: COUNTRY: _ LIABILITY DECLARATION Name: Position in Athletic MNA/Club: National Federation: Address: I hereby declare and confirm by my signature hereunder, that liability insurance has been effected for all the officials and contestants from (insert name of your club-team) participating in the 1st European Taekwondo Championships Olympic Weight categories from March 26 to March 29, 2015 Nalchik, Russia This insurance covers all damages to persons and belongings and indemnities the European Taekwondo Union and Organizer from and against all damages, claims and demands whatsoever in respect thereof. Signature for the Athletic MNA 9
MALE TEAM GROUP INDEMNITY To: Organizing Committee e-mail: irina-tkd@mail.ru; Participating Athletic MNA/Club: COUNTRY: _ LIABILITY DECLARATION Name: Position in Athletic MNA/Club: National Federation: Address: I hereby declare and confirm by my signature hereunder, that liability insurance has been effected for all the officials and contestants from (insert name of your clubteam) participating in the 1st European Taekwondo Championships Olympic Weight categories from March 26 to March 29, 2015 Nalchik, Russia This insurance covers all damages to persons and belongings and indemnifies the European Taekwondo Union and Organizer from and against all damages, claims and demands whatsoever in respect thereof. Signature for the Athletic MNA 10
DECLARATION OF CONSENT As legal guardian I herewith declare my consent that my son/my daughter may participate as an active player at the following championship: Name of the Athlete:... Name of the MNA/Club:... the 1st European Taekwondo Championships Olympic Weight categories from March 26 to March 29, 2015 Nalchik, Russia I do know that Taekwondo is a Full Contact Competition Sport, where injuries cannot be excluded. Neither the organizer nor the promoter of the event can be held responsible for any damages or injuries and therefore I declare that there exists a valid insurance that will cover costs of possible injuries for my son / my daughter or that I will accept all costs in connection with possible injuries or damages by myself. Name of guardian: Point of relationship: Date: Signature: 11
VISA DETAILS FORM Important: Please fill out this form and send it to irina-tkd@mail.ru; together with passport copies of all applicants to receive invitation letter. To: Russian Taekwondo Union Tel: +74956370628 Irina-tkd@mail.ru LOCATION of RUSSIAN EMBASSY APPLY FOR VISA:. No. Family name as shown in passport Given name as shown in passport Position in Federation Date of birth Nationality Passport No. Passport Issued on Passport Expires on Signature of the President Please fill out and send this form to the Organizing Committee by email irina-tkd@mail.ru; or fax by no later than the 5th March 2015. 12