The World's Most Unique Marathon - Over 3 Days, 3 Stages & Exactly 42.195km Distance OVERSEAS LAND & RACE ENTRY PACKAGE ENTRY & BOOKING FORM Under the rules and regulations of the I.A.A.F. M.O.C. and M.A.A.A. Athletics Malta and established in 1991 THE FIRST 200 APPLICATIONS WILL BE ACCEPTED ON A FIRST COME BASIS MCM BONUS FOR MALE & FEMALE RECORD BREAKERS Break the overall Course record: Male: 2hrs 15 49 Female: 2hrs 37 34 Win 1,000* NB: * If you win the record breaking bonus you forfeit the first position prize money and sports goods RACE DAY INFORMATION Stage Date Start Time Distance Time Limit Age 1: Friday 28 13.00 hours 11.195 km 1 hr 45 mins 17 yrs Start Mdina gardens, towards Busket forest, to Dingli Cliffs returning by the Roman Villa, passing Mdina & finishing in "Is-Saqqajja" Rabat 2: Saturday 29 12.00 hours 6 km 1 hr 17 yrs Start at St. Georges Bay, Birzebbuga, on to the centre and then out to Hal Far, back via the Freeport to Birzebbuga Church 3: Sunday 30 07.00 hours 25 km 4 hrs 15 mins 17 yrs Start at Wignacourt Tower, St. Pauls Bay, passing The Dolmen, Kennedy Grove, Coast road, White Rocks, Pembroke Hill, St. Andrews, St. Julian s, Sliema, Ta Xbiex, Pieta, Valletta Bastions & entering Republic Street at Fort Elmo finishing in Freedom & Parliament Square Total: Three days 42.195 km 7 hours 17 yrs OVERSEAS CLIENTS BOOKING OUR FULL HOTEL PACKAGE ENTRY FEE Payment received between these dates EURO POUND 1 st February to 31 st May: 140 130 1 st June to 31 st August: 160 150 1 st September to 17 th October: 180 170 From 18 th October 2014, subject to EMAIL request and availability. Entry fee after this date will be at the discretion of RACE organisers Please make sure we receive your entry form and payment in good time to achieve the reduced entry fee. Entry is always subject to availability and at the race directors discretion based on the limit of 200 "bibs" OVERSEAS ENTRY ONLY RUNNERS RUNNERS THAT WANT TO MAKE THEIR OWN HOTEL & LAND PACKAGE If you wish to make your own land package arrangements and want just an entry to the event, send us an email requesting this. The organisers reserve the right to accept / decline any request. Please note that the deadline is 17 th October 2014, requests after will NOT be considered. NB: Race day transport IS NOT included PAYMENT MUST BE RECEIVED BETWEEN THESE DATES EURO POUND 1 st February to 31 st May: 195 185 1 st June to 31 st August: 215 205 1 st September to 17 th October 2014: 235 225 AWARDS & PRIZES TROPHIES TO EVERY WINNER LISTED BELOW FESTINA WATCHES FOUR WATCHES AVAILABLE Two Watches, one male and one female will be awarded by the Race Director to the two runners that he thinks is worthy of them We will also be holding a lottery over the hotel registration period where by two watches, one male and one female will be available Senior Male & Female Awards 1 st Male* & 1 st Female* 500* - 350 in CASH & 150 in HILLY & Ron Hill Goods of Sponsors Choice *Media conditions apply, ask the Race Director for guidance 2 nd Male & 2 nd Female, 200-120 in CASH & 80 in HILLY & Ron Hill Goods of Sponsors Choice 3 rd Male & 3 rd Female, 150-90 in CASH & 60 in HILLY & Ron Hill Goods of Sponsors Choice 4 th Male & 4 th Female, 100-60 in CASH & 40 in goods, 5 th Male & 5 th Female, 80-50 in CASH & 30 in goods 6 th Male, 70, 7 th Male, 65, 8 th Male, 60, 9 th Male, 55 & 10 th Male, 50 (From the 6 th to the 10 th No CASH - Prizes are in HILLY & Ron Hill Goods of Sponsors Choice) Veteran s Male & Female Awards 1 st O/35: 45, O/40: 45, O/45: 40, O/50: 40, O/55: 35, O/60: 35, O/65: 30, O/70: 30, 0/75: 25 & O/80: 25 Teams Male & Female Awards Male & Female Teams: 1 st, 2 nd & 3 rd team - Conditions: 4 to a team, 3 to score - Trophies to each finishing team members Pairs / Couples Male & Female Awards Pairs / Couples: 1 st pair: 60, 2 nd pair: 50 and 3 rd pair: 40 (male & female living together) HILLY & RON HILL SPORTSWEAR PRIZES WILL BE AT THE DISCRETION OF SPONSOR PAGE 1
24 th Nestle Fitness Malta International Challenge Marathon 2014 ENTRY FORM for ALL OVERSEAS RUNNERS Surname COMPLETE IN BLACK INK & BLOCK CAPITALS & SEND WITH FULL PAYMENT Christian name / s Mr Miss Mrs Dr Fr Prof (Indicate to the left by circling) (Indicate to the right by ticking ) Male Female House Nº / Flat Nº / Blk Nº House Name Street / Road Town Country Postcode HILLY Sock size (tick ) S M L 'T' Shirt size ( tick ) S M L XL Home Telephone....FOR OFFICE USE ONLY..... DATE RECEIVED:-------------------------------------------------------------------- AMOUNT PAID:----------------------------------------------------------------------- BOOKING REFERENCE NUMBER:-------------------------------------------- Mobile Telephone BIB NUMBER: ----------------------------------------------------------------------- Best Marathon time 0 H M S Year achieved Age on 28 th Nov 2014 Date of Birth (day month year) Day Month Year Profession / Occupation Nationality Club / Team / Group E Mail address (use block caps): DECLARATION On signing this 24 th Nestle Fitness Malta International 'Challenge' Marathon race entry form, I am confirming that I am medically fit to run in this event organised by The Runners Centre and that I run completely at my own risk. I also understand that I will have to present either a Doctors letter or a Next of Kin declaration when I collect my number. I understand that should I not present this letter, I will not be able to run and will forfeit my entry fee. Any date change beyond the organisers control would be implemented by the organisers but no compensation or refund to the client would be considered. I confirm that I or my family cannot hold the organisers, the Founder, the President, the Race Director, the 24 th NESTLE FITNESS MALTA INTERNATIONAL CHALLENGE MARATHON 2014, Sponsors, IAAF, MOC, MAAA, Police, Volunteers, Scouts, St. John Ambulance and ALL officials responsible for any injury, illness or damage to my person or my personal belongings during any pre, actual or post event connected to this activity, the 24 th Nestle Fitness Malta International Challenge Marathon. I also accept that the entry 'fee' paid in advance with this entry form is NON REFUNDABLE & NON TRANSFERABLE to another person or to another year due to the many commitments that will be made by the 'race organisers' for my race facilities on my behalf. I accept that no communication relating to the above will be entertained. NB: If this form is not completed correctly and paid for in full, my race entry will not be accepted. I agree that a dishonored payment will be charged an extra 10 per cheque VERY IMPORTANT TO COMPLETE THIS BOX PARTICIPANTS SIGNATURE: I HAVE READ ALL THE CONDITIONS AND UNDERSTAND WHAT I AM SIGNING FOR FULL NAME: PRINT IN INK & BLOCK LETTERS IDENTITY CARD / PASSPORT Nº: NATIONALITY: DATE: NB: IF THIS BOX IS NOT COMPLETED, YOUR ENTRY WILL NOT BE ACCEPTED & RETURNED PAYMENT METHODS & BASIS TERMS & CONDITIONS FULL CONDITIONS ON OUR WEBSITE CONDITIONS: Only bookings with FULL payment and the above form COMPLETED in FULL and SIGNED will be confirmed All entries received and confirmed by us are non refundable, non transferable, can not be exchanged for goods or transferred to an event in another year PAYMENT TIME FRAMES: Payment must be received by us within the time frames to qualify for the discounted / reduced entry fee PAYMENT METHODS: Bank Transfer (In Euro only), Cash ( Pounds or Euro and the envelope must be Registered) or Cheque (In Pound or Euro) VAT included, number 1765 3733. CHEQUES MADE PAYABLE TO: Barry M. Whitmore, MCM. 2014 POST YOUR ENTRY FORM WITH CHEQUE OR CASH TO: Barry M. Whitmore, P. O. Box 5, New Mill Street, Mellieha, MLH 1000, Malta Mobile: 79 33 90 46 (limited use and no SMS s) Email: bmw@marathonchallengemalta.com Website: www.marathonchallengemalta.com PAGE 2
OUR FULL LAND PACKAGE FOR RUNNERS AND PARTNERS WHERE DOES YOUR HOLIDAY START Your "Land Package" starts at the Airport on arrival; you will be met by our professional escort and driver from Drifter Car Hire & Cab Services. You will then be transferred to the Dolmen Resort hotel in Qawra. You will be assisted with check-in and explained where our information office is situated during your holiday in Malta and at the hotel. Our staff will be there to help during your stay. Your flights will be rechecked with the airport information service prior to departure. Our professional escort and driver will transfer you back to the Airport for the conclusion of your holiday package with us DOLMEN RESORT HOTEL 4 * - "MALTA CHALLENGE MARATHON" H.Q. Situated at the water's edge in a beautiful location in Qawra, overlooking St. Paul s Bay. The hotel is built around extensive gardens, in the midst of which are the "Dolmens", the archaeological remains after which the hotel is named. You may visit their web site, www.dolmen.com.mt for full details. The promenade of Qawra, Bugibba and St. Paul s Bay has over 8km of wide off road and "traffic free" promenade, which also forms part of stage 3 of the Challenge. Perfect for warm-ups & downs and training runs and in the evening, great for "after dinner" walks. Some facilities are restricted in the Hotel and local area during the winter months of November to April FULL LAND PACKAGE INCLUDES AIRPORT TRANSFERS & HOTEL HOSPITALITY You will be met at the Airport by our professional escort / driver from Drifter transport services Great hotel staff hospitality to our clients Race hospitality and assistance at the Dolmen Resort, our race HQ Results every day at the Dolmen Resort hotel Welcome drink with all clients together Three 'race day' transport & escort for runner & one partner included in Race package M.A.A.A. Athletics Malta levy per runner Race Director based in the Dolmen Resort Hotel Shop & Info office open at specific times at the hotel for the full duration of your stay Certificate and colour photo sent after the event in the winter of 2015 THE COST FOR YOUR 7 NIGHT / 8 DAY HOLIDAY ADD ON DAYS AVAILABLE TYPE OF SERVICE REQUIRED URO POUND PERIOD PERSON TOTAL Twin/double share (7 nights) Airport transfers, pppw: 335 310 x wk/s x per/s = Extra day/s twin / double share, p.p.p.d: 42 40 x day/s x per/s = Single room (7 nights) + Airport transfers, p.p.p.w: 450 415 x wk/s x per/s = Single room extra day/s, p.p.p.d: 59 55 x day/s x per/s = Half board (7 meals & pre-booked), p.p.p.w: 140 133 x wk/s x per/s = Half board extra day/s (1 meal & pre-booked), p.p.p.d: 20 19 x day/s x per/s = Sea view sharing single / twin / triple for (7 nights), p.p.p.w: 77 70 x wk/s x per/s = Sea view extra day/s sharing as above (1 night), p.p.p.d: 11 10 x day/s x per/s = Land Package Race Fee: 1 st February 31 st May 140 130 x runner/s x per/s = Land Package Race Fee: 1 st June 31 st August 160 150 x runner/s x per/s = Land Package Race Fee: 1 st September 17 th October 180 170 x runner/s x per/s = Total cost of "Land Package" and Race Entry Package for person / s in uro is: Total cost of "Land Package" and Race Entry Package for person / s in British pounds is: We strongly recommend 7 nights holiday if you are to benefit from the full activity program Prices quoted are per adult person and for 7 (seven) nights with add on and with breakfast VAT included Extra nights can be added as shown No arrivals prior to Tuesday 25 th November 2014 Key Codes: p.p: = per person / p.p.p.d: = per person per day / p.p.p.w: = per person per week / nts: = nights UK CLIENTS VERY IMPORTANT UK Clients may send their completed Land Package & Entry Forms with a British cheque in pounds sterling made out to Barry M. Whitmore, directly to Malta. Please remember to book your flights first and send a copy of your flight confirmation with your forms and cheque. We will confirm your booking by email & by post and your Land Package is totally guaranteed PAGE 3
ARRIVAL DAY: DEPARTURE DAY: FLIGHT DETAILS FULL LAND PACKAGE CLIENTS ONLY DATE: DATE: FLIGHT CODE: FLIGHT CODE: AIRLINE: AIRLINE: MALTA ARRIVAL TIME: MALTA TIME OF DEPARTURE: OUR LAND PACKAGE PROGRAM IS FOR RUNNERS AND THEIR PARTNERS DAY & DATE ACTIVITY, LOCATION & TIME DETAILS Tuesday 25 th November Arrivals and transfers by Drifter Transport Services: Airport to Dolmen Resort hotel Wednesday 26 th Arrivals & transfers by Drifter T. S: Airport to Dolmen Resort hotel. Race Registration Thursday 27 th Malta Course review Excursion departs hotel at 09.00hrs at 40 p.p. Race Registration Welcome drink at the Dolmen Resort Hotel At 19.00hrs, all runners and partners welcome Friday 28 th Stage 1: Mdina to Rabat 11.195km Coach leaves Dolmen Resort at 11.00hrs Start of Stage 1: 13.00hr End of stage 1: 14.45hr Saturday 29 th Stage 2: Birzebbuga 6km Coach leaves Dolmen Resort at 10.00hrs Start of Stage 2: 12.00hr End of stage 2: 13.00hr Sunday 30 th Stage 3: St. Paul s Bay to Valletta 25km Coach leaves Dolmen at 06.15hrs Start of Stage 3: 07.00hr End of stage 3: 11.15hr Monday 1 st December Gozo full day excursion at 50 per person, leaves Dolmen Resort hotel at 08.15hr Excursion back by 17.00hr At 19.00hrs Prize Giving last for 1 hour Tuesday 2 nd Client departure and transfers to airport MCM, Hilly & Ron Hill shop and office open Wednesday 3 rd Final Client departure and transfers to airport MCM, Hilly & Ron Hill shop and office open Shop & Offices will open in the morning H.Q., shop and office will close at 19.00hrs CHALLENGE RACE ENTRY CONDITIONS Entry application opens on the 1 st February 2014 & when received, will be confirmed at the end of that month Total allocation limited to the first 200 Land package clients are ALL guaranteed ALL overseas clients taking our full land package will be accepted up to 17 th October 2014. After this date they are subject to availability and by request Payment must be in full, both land & entry package at the time we receive your application Entry form must be completed in FULL, in INK & SIGNED by each applicant A doctor s / next of kin declaration FORM will be sent to you in early November; this form MUST be completed and handed to us, at the hotel when you come to register Registration must be made by the runner in person and at the race HQ Team declarations MUST be declared on or before Thursday 27 th November Above conditions are in addition to those published in our official program and on page 5 of this brochure WHAT IS INCLUDED IN YOUR ENTRY PACKAGE TYVEK material bibs x two (2), with PINS and worn front and back Private registration at our race H.Q, Dolmen Resort Hotel Hospitality Desk over the full MCM period Goody bag with 'T' shirt, a Hilly / Ron Hill gift - Full Colour A3 Poster & A4 Program Get together welcoming drink in the Dolmen Resort Hotel for ALL overseas clients and their partners Medical back-up, feeding stations, Escort Cars, Scouts, Marshalling and Divisional & Traffic Police All Permits from the MAAA, MOC, Local Councils, MEPA, MTA and Divisional & Traffic Police VAT included A NEW Special 70mm x 6mm die cast medal, with V shaped ribbon Prize giving at the Race HQ Dolmen Resort Hotel on Monday 1 st December Prize redemption at the Dolmen Resort Hotel on 2 nd December Certificate with a 5 x 7 photo available in the winter 2015 FULL BOOKING & PAYMENT METHODS, TERMS AND CONDITIONS SEE PAGE 5 CLIENT S SIGNATURE: FULL NAME: DATE: PRINT IN INK & BLOCK LETTERS POST YOUR BOOKING & RACE ENTRY FORM WITH YOUR PAYMENT & FLIGHT CONFIRMATION Barry M. Whitmore, MCM 2014, P. O. Box 5, New Mill Street, Mellieha, MLH 1000, Malta Mobile: 79 33 90 46 (limited use and no SMS s) Email: bmw@marathonchallengemalta.com Website: www.marathonchallengemalta.com PAGE 4
LAND & ENTRY PACKAGE BOOKING PAYMENT METHODS, TERMS & CONDITIONS BANK TRANSFER PAYMENT: If you prefer this method, our bank details are below. Confirm this to us by emailing a copy of the transfer. IBAN NUMBER: MT41 VALL 220 130 000 000 118 0358 1045 - BIC: VALLMTMT - Sort Code: 22-183. BANK ADDRESS: Bank of Valletta, Manwel Dimech Street, Balluta Bay, St. Julian's, SLM 1051, Malta. A/c Mr. B. M. & Mrs. I. Whitmore, Runners Centre, M.C.M.. CASH: In Euro or British Pounds and sent by registered post and insured. CHEQUES PAYABLE TO: Mr. Barry M. Whitmore. BRITISH POUND STERLING CHEQUE: This method has no extra charges as we hold a bank account in the UK. Just send your British cheque with your booking forms and other paperwork. We reserve the right to surcharge clients paying in British pounds sterling if the rate of exchange, changes significantly from the rate we used to calculate this land package on Friday 31 st January 2014. PAYMENT TIME FRAMES: Only bookings with FULL payment and within the race entry time frame will be confirmed. ALL payments made are non refundable. We strongly suggest that you insure yourselves. Payment must be received by us within the time frames to qualify for the discounted / reduced race entry fee. VAT included,, number 1765 3733. DEFAULT PAYMENT: A client with a dishonored cheque will be charged a fee of 25 per transaction and the booking not confirmed. LAND PACKAGE BOOKING TERMS & CONDITIONS ARRIVAL & DEPARTURE DATES: It is very important to give us your correct dates so that your hotel booking is made accordingly & reserved. FLIGHT DETAILS: This is also very important to be correct and you must book your flights before your Land Package. We guarantee once you have notified us by email of your intention to book with us. Your Land Package & Race Entry Package will be reserved for 7 days whilst you book your flight and send your paper work to us. We suggest you send your paperwork by first class post and registered post (secure post) CHANGE / S TO YOUR LAND PACKAGE BOOKING: If the change/s to your booking is of your doing (you change your mind), we will charge you 25 per person. If the change is outside of your control (air carrier changes flights) we will not charge you. RACE ENTRY & LAND PACKAGE CONDITIONS ALLOCATION OF RUNNING BIBS & LAND PACKAGE: Limited to the first 200 bibs and the first 100 hotel beds sold. BIB & LAND PACKAGE AVAILABILITY: This is always subject to the amount sold at any given time so it is in your interest to check first with the organisers by email. Once you check and we confirm that we have availability, your race & land package will be held for 7 days. After this time, the request will automatically fall unless an extension is requested. The earlier you book, the better. We can not be held responsible for any flight prebooked if you have not had your race & land package confirmed. BIB COLLECTION: The runner MUST collect their own bib and produce their own ID card or Passport and not a photocopy. DOCTORS OR NEXT OF KIN DECLARATION LETTERS: This purpose designed declaration letter and stamped with our race stamp will be sent to you towards the end of October 2014. You have no need to go to a doctor before hand and also no need to spend money on this service. We will only accept our doctors / next of kin declaration form. This form can be signed by a next of kin so therefore; will not cost you any money to do this. This form must be presented to us when you are in Malta at Registration. You will not be an official runner and will not be given your two running bibs should we not receive this declaration. We also do not hold ourselves responsible should you not give this form to us and you will not be entitled to a refund. NUMBER OF DAYS & NIGHTS STAY IN MALTA: We will not accept a land package booking if your FLIGHT arrival in Malta is after 16.00hrs on Thursday 27 th November and your return is before Tuesday 2 nd December 2014. You may however, request a shorter "tailor made" package due to your own special circumstances. This must be requested separately by email and you will be quoted accordingly. Be advised that you will miss some of the social activities should you stay less than 7 nights in Malta. RACE ENTRY TO THE 2014 MCM BOOKED WITH ONE OF OUR OFFICIAL AGENTS: ALL overseas runners entering the Malta International "Challenge" Marathon in conjunction with one of our appointed "official agent" WILL BE ACCEPTED. These official agents will confirm your flights directly to you and then to us and they will also confirm your land package with us directly. RACE ENTRY TO THE 2014 MCM BOOKED DIRECTLY TO THE RUNNERS CENTRE OFFICE: When you book your land package directly with us to The Runners Centre office, you must first send us an email for us to confirm and reserve your hotel place / s and running bib. Once we confirm and reserve your places / s, we give you 7 days to get your flight, booking forms & payment to us, after 7 days, the option will fall. RACE ENTRY TO THE 2014 MCM BOOKED DIRECTLY TO THE DOLMEN OR ANY OTHER HOTEL / ACCOMMODATION: However, booking the Dolmen Resort Hotel / or any other hotel or accommodation, on your own direct or via a non appointed agent and not through us or our appointed agent, means you WILL NOT have a guaranteed race entry. Entry Only is available but first by request by email and the number will be limited by allocation, first come, first served only. Five percent (5%) of the allocation will be set aside for this purpose. TEAM & PAIRS DECLARATION: Runners must DECLARE their intention no latter than Thursday 27 th November 2014. PERMITS: It is understood that certain permits must be obtained to be able to organize this event. Permits from Local Councils, MEPA, Police and MTA. Should any of these permits not be issued or withdraw for reasons beyond our control, the race may have to be cancelled. However clients would still have their holiday as the land package is different to the race entry package. In the very remote case of this happening, The Runners Centre would refund the race entry fee only but would not be responsible for all other costs or expenses that you may have. GENERAL CONDITIONS BOOKINGS OPEN: 1 st February 2014, the booking system opens and each booking will be confirmed by email (if we have your email address) when we received the paperwork. Paperwork will be sent at the end of each month following receipt of booking. COMPLETED RACE ENTRY AND LAND PACKAGE FORMS: These two forms must be completed in CAPITAL LETTERS, in BLACK INK and the forms must be SIGNED. For Entry Only we only need to receive a completed entry form and payment. FINAL DEADLINE: The final deadline for both Race Entry and Land Package and Entry Only is Friday 17 th October 2014 but is most likely to be much earlier if the limit is reached before hand and will always be subject to availability anyway. Entry Only has its own conditions. POST: Post your Land Package & Race Entry Form, Flight Confirmation and full payment to the address on page 2 and 4. CANCELLATION: Cancellation of any part of your booking and at any time is NON REFUNDABLE so you should make sure that you insure yourself correctly. As this is a sporting holiday, we would advise you to speak to your Insurance Company or Broker for the correct cover. PAGE 5