CALL to 2018 Mid-Year GRAND CONCLAVE

Right Eminent Grand Commander Sir Clarence J. Gillard, Jr. P.O. Box 747 ~ Opelousas, Louisiana 70571 (504) 415-7725 pelicangrandcommandery@gmail.com (A Copy should be given to every Sir Knight on Roll and Read at Every meeting until January 2018) 14 th August Anno Ordinis 899 Anno Domini 2017 CALL to 2018 Mid-Year GRAND CONCLAVE TO: All Grand Officers, Eminent Commanders, Generalissimos, Captain Generals, and Sir Knights of the Constituent Commanderies of Pelican Grand Commandery of Knights Templar, State of Louisiana Greetings: By the Authority vested in me as the Right Eminent Grand Commander of Knights Templar for the State of Louisiana, I hereby CALL the Pelican Grand Commandery to convene its annual Mid-Year Grand Conclave. The Mid-Year Grand Conclave will convene on January 5 6, 2018 at the Sheraton Galleria, 4 Galleria Boulevard, Metairie, LA 70001. Hotel: (504) 837-6707; Fax: (504) 620-9430 HOTEL RESERVATION LINK, Hotel Rate is $109.00 Kings or Doubles and the Cut-Off Date for Hotel Reservations is December 1, 2017. We are asking that you make your hotel reservation under our Group Code of LA YORK RITE 2018, so we can be afforded the amenities of utilizing our Group rates. The dress will be business casual with sword and sword belt. The York Rite Male Bodies of Louisiana are continuing to combine their respective Mid-Year meetings. This will be our 4 th York Rite Mid-Year Session. Our registration structure is the similar to last year. The fee schedule is below: 1 York Rite Body 2 York Rite Bodies 3 York Rite Bodies December 15, 2017 $45.00 $65.00 $80.00 After December 15, 2017 $65.00 $85.00 $100.00 After January 1, 2018 and On Site $85.00 $125.00 $155.00 1 Lunch with 1 YR Body 2 Lunches with 2 YR Bodies 2 Lunches and Snack with 3 YR Bodies The Agenda and Advance Registration are attached to this communication. All petitions and funds are due by December 15, 2017. Each and every Eminent Commander, Generalissimo, Captain General, Past Eminent Commander, and Sir Knight of said Commanderies will take due notice and make every effort to attend. Sincerely yours and under my hand and Seal, ATTEST: Clarence J. Gillard, Jr. Right Eminent Grand Commander Travis Bush Eminent Grand Recorder Commanderies: Constantine #1 St. James #2 Jeff Bowles #4 Jericho #5 Evergreen #7 Nile #9 A.V. Williams #10 - Arthur M. Johnson #12 John G. Lewis #15 Edward Colar #16 Rayford Moore #17 Lawrence Ketchens #18 King Solomon #19 Colonel James Lewis #20, George Washington, Sr. #21, Samuel L. Beasley, Sr. #22, Chi #π

Right Eminent Grand Commander Sir Clarence J. Gillard, Jr. P.O. Box 747 ~ Opelousas, Louisiana 70571 (504) 415-7725 pelicangrandcommandery@gmail.com AGENDA Mid-Year Grand Conclave -- January 5-6, 2018 ~ Sheraton Galleria, Metairie, LA Friday, January 5, 2018 3:00 p.m. Past Eminent Commanders Conclave Lamar Howard {Galleria III Ballroom} 4:30 p.m. State Dubbing Grand Instructor (J. Beasley) {Galleria III Ballroom} 7:00 p.m. Occasional Commandery Opening {Galleria III Ballroom} Saturday, January 6, 2018 1. 7:15 a.m. Call to Order Very Eminent Deputy Grand Commander Roderick Johnson, Sr. {Galleria I & II Ballroom} 2. 7:20 a.m. to 7:50 a.m. ~ Spiritual Uplifting: Eminent Grand Prelate Bishop Rodney McFarland {Galleria I & II Ballroom} 3. Roll Call of Commanderies and Grand Commandery Officers 4. Grand Commandery Opening (Short Form) 5. Receiving of the Heads of the Prince Hall Family 6. Sick and Distress 7. Report of Communication with the Sick and Distress Tyrone Glover #22, Omar Pecante #22 8. Discussion of Constitution (All Proposals need to be received in writing in Advance, if Any) 9. Partial Report from Past Eminent Commanders Conclave Lamar Howard, President 10. End of the Year Reports, Election Reports, and Yearly Dues Paid 11. Tax ID number and Tax returns Jeff Beasley 12. Membership (Masonic Passport, Cards, Diplomas, etc.) 13. Report from each Commandery 14. Report of the Holding Commandery Jeff Beasley 15. Hospitality Room Ronald Milburn #22 16. Report of State Dubbing Grand Instructor 17. York Rite Weekend July 2018 18. 58 th Annual Grand Conclave, July 2018 Alexandria, LA A. Call (Proclamation) B. Schedule of Events C. Advance Registration Forms D. Souvenir Journal E. King s Contest F. Educational Assistance G. Committee List H. Hospitality I. Charity Visitation J. Furniture 19. Souvenir Journal (Every Grand Commandery Officer should take Headshot and Every Commandery an Ad) 20. Rituals, Souvenirs, Uniforms, and Conduct 21. Time and Place for 2018-2021 Jeff Beasley 22. Problems and Solutions Open Forum 23. Registration Report for the Day Cranston Ross #18 24. For the Good of the Order 25. Christmas Toasts 26. Remarks from Right Eminent Grand Commander Emeritus David Lewis 27. Remarks from Right Eminent Grand Commandery Clarence J. Gillard, Jr. 28. Closing of Mid-Year Grand Conclave Lunch @ 11 a.m. 12 p.m. Turn over to Holy Royal Arch Masons Commanderies: Constantine #1 St. James #2 Jeff Bowles #4 Jericho #5 Evergreen #7 Nile #9 A.V. Williams #10 - Arthur M. Johnson #12 John G. Lewis #15 Edward Colar #16 Rayford Moore #17 Lawrence Ketchens #18 King Solomon #19 Colonel James Lewis #20, George Washington, Sr. #21, Samuel L. Beasley, Sr. #22, Chi # Pi

Right Eminent Grand Commander Sir Clarence J. Gillard, Jr. P.O. Box 747 ~ Opelousas, Louisiana 70571 (504) 415-7725 pelicangrandcommandery@gmail.com (A Copy should be given to every Sir Knight on Roll and Read at Every meeting until January 2018) 14 TH August Anno Ordinis 899 Anno Domini 2017 CALL to 2018 Past Eminent Commanders Conclave TO: All Past Eminent Commanders (Actual and Honorary) Greetings: I hope and pray that this Communication finds you and your family in great health and spirit. The Past Eminent Commander s Conclave will meet January 5, 2018 at the Sheraton Galleria, 4 Galleria Boulevard, Metairie, LA 70001. Hotel: (504) 837-6707; Fax: (504) 620-9430 HOTEL RESERVATION LINK, Hotel Rate is $109.00 Kings or Doubles. The dress will be business casual with sword and sword belt. The PEC Conclave duties are: 1) to dub newly elected Eminent Commanders (or Eminent Commanders who have not received the degree) and dub Sir Knights who are recommended to be received and to be dubbed with status of Honorary; 2) review Annual Returns of local Commanderies and establish the Credentials for the upcoming Annual Grand Conclave and the year; and 3) aid our Eminent Commanders in the execution of their duties. To elaborate more on the Credentials, all Past Eminent Commanders (Actual and Honorary) must pay their annual dues of $10.00 to the PEC s Conclave before January. All Eminent Commanders must be dub and receive the degree of Past Eminent Commander before assuming the chair of the local Commandery. This is the responsibility of the outgoing Eminent Commander or Junior Past Eminent Commander and the District Deputy. The PEC s Conclave will review the annual returns and make a report of all eligible voters and representatives of the local Commanderies during a Grand Conclave, regular or special. The Annual Returns of local Commanderies need to be submitted as soon as possible after the local elections. The initiation fee is $25.00 and includes a ritual, certificate, and dues cards. Please submit information for actual or honorary by December 27. If there are any questions or concerns, please contact us. I would like to thank you in advance for any future participation. Sincerely yours, ATTEST: Clarence J. Gillard, Jr. Right Eminent Grand Commander Travis Bush Eminent Grand Recorder Lamar Howard. President Past Eminent Commanders Conclave Commanderies: Constantine #1 St. James #2 Jeff Bowles #4 Jericho #5 Evergreen #7 Nile #9 A.V. Williams #10 - Arthur M. Johnson #12 John G. Lewis #15 Edward Colar #16 Rayford Moore #17 Lawrence Ketchens #18 King Solomon #19 Colonel James Lewis #20, George Washington, Sr. #21, Samuel L. Beasley, Sr. #22, Chi #π

Past Eminent Commander s Advance Registration Form Name: Commandery Name and Number Address Phone Number Years Served or Honorary Bestowed Email Address Registration (1 Year s Dues); Must Be Postmark by December 27, 2017 $10.00 Initiation Fee (Certificate, and Ritual) $25.00 Dues (If not in attendance.) $10.00 Total: Please mail all funds and correspondence to: Pelican Grand Commandery P.O. Box 747 Opelousas, LA 70571

Louisiana York Rite, PHA Most Excellent Prince Hall Grand Chapter, HRAM Illustrious Pelican Grand Council, RSM Pelican Grand Commandery, KT P.O. Box 1334 ~ Zwolle, Louisiana 71486 la.yorkrite.pha@gmail.com (Please Read at each meeting until January 2018 and give a copy to each member on Roll) 14 th August Anno Inventionis 2547 Anno Depositionis 3017 Anno Ordinis 899 Anno Domini 2017 TO: Companions, Illustrious Companions, and Sir Knights: Greetings, As We 3 did Agree: We would like to extend our heartfelt welcome to our 2018 York Rite Mid-Year Session to convene on January 4 6, 2018 at the Sheraton Galleria, 4 Galleria Boulevard, Metairie, LA 70001. Hotel: (504) 837-6707; Fax: (504) 620-9430 HOTEL RESERVATION LINK, Hotel Rate is $109.00 Kings or Doubles and the Cut-Off Date for Hotel Reservations is December 1, 2017. We are asking you the make your hotel reservation under our Group Code of LA YORK RITE, so we can be afforded the amenities of utilizing our Group rates. (PLEASE MAKE RESERVATIONS UNDER OUR GROUP CODE.) The York Rite Male Bodies of Louisiana are combining their respective Mid-Year meetings. This will be our 4 th York Rite Mid-Year Session. Our registration structure is the similar to last year. The fee schedule is below: 1 York Rite Body 2 York Rite Bodies 3 York Rite Bodies December 15, 2017 $45.00 $65.00 $80.00 After December 15, 2017 $65.00 $85.00 $100.00 After January 1, 2018 and On Site $85.00 $125.00 $155.00 1 Lunch with 1 YR Body 2 Lunches with 2 YR Bodies 2 Lunches and Snack with 3 YR Bodies The Agendas for each body and Advance Registration are attached to this communication. Please complete the Body (s) that you will be attending with the appropriate fees. Yours 3 X 3, Yours 3 X 9, Yours Under the Cross, Harold W. Jett Jeffrey N. Beasley Clarence J. Gillard, Jr. Most Excellent Grand High Priest Grand Thrice Illustrious Master Right Eminent Grand Commander

Pelican Grand Commandery Mid-Year Grand Conclave COMMENT SHEET and SCORECARD Date: Location of Meeting Please fill out and turn over to Right Eminent Grand Commander by the End of the Meeting. Please circle or check a number between 1 through 5, with 5 being the highest. 1. Did the meetings start on time? 1 2 3 4 5 2. How do you rate the overall organization of the meeting? 1 2 3 4 5 3. How would your rate the performance of the presiding officer as it relates to the Agenda? 1 2 3 4 5 4. Rate your interest in the meeting: Boring? 1 2 3 4 5 Interesting? 1 2 3 4 5 5. Were the lectures or workshop helpful and beneficial? 1 2 3 4 5 6. Would you like to hear more or less lectures? More? 1 2 3 4 5 Less? 1 2 3 4 5 7. How do you rate the comfort of the meeting room (with air or heat)? 1 2 3 4 5 8. How do you rate the refreshment/provisions (water, coffee, restroom facilities)? 1 2 3 4 5 9. How would you rate your District Deputy as it relates to keeping you updated with pertinent information before arrival to the planning meeting? 1 2 3 4 5 10. How would you rate your overall learning experience? 1 2 3 4 5 11. Based on your assessment of your experience at this meeting, would you come back next year? 1 2 3 4 5 Comments: What did you like the most at this meeting? What did you like the least at this meeting? Do you have any suggestions for improvement for future meetings? Name (Optional) Commandery (Optional) *** Please use the back if you need to***