INDIAN INSTITUTE OF TECHNOLOGY BHUBANESWAR-751013, ORISSA, INDIA Ph: 0674-2302907 FAX No.0674-2301392 www.iitbbs.ac.in, www.iitbbs.gov.in TENDER NOTICE Date: 13.04.2010 Subject: Call for Quotation for Chemicals for Environmental Engineering Laboratory Tender Reference IIT- BBS/ENQ/SIF/ENV/CHEMICALS/017/2010 Price of Tender Document Nil Last Date and Time for receipt of 30/04/2010 up to 01.00 pm tender offers TIME AND DATE FOR OPENING 30/04/2010 at 4.00 pm of tender Address for Communication As stated below Contact Telephone Numbers Phone: +919556297831, +919439864561, 0674 2306298, 2306301 For technical details contact through E-mail: puspendubhunia@gmail.com rajeshroshan77@yahoo.com, Sealed tender offers are invited in from eligible manufacturers/suppliers or their direct Indian agents for supply of the chemicals enlisted in Annexure-I as per prescribed specifications with the institutes terms and conditions overleaf. Please send your quotation to: The Registrar, INDIAN INSTITUTE OF TECHNOLGY BHUBANESWAR BHUBANESWAR -751013, ORISSA, INDIA Fax No. 0674-2301392, 2301291 With attention to HOD School of Infrastructure and Dr. Puspendu Bhunia/ Dr. Rajesh Roshan Dash Note: Please indicate on the top of the envelope Environmental Laboratory Equipments (CHEMICALS)
Technical specification of Chemicals Specification: All Chemicals in the list should be of good quality and analytical grade (AR) or otherwise mentioned specifically in the list. The quality of chemicals should be equivalent to or better than the quality of chemicals from MERCK Chemicals, India. Preferably the chemicals to be supplied do not have packing dates 1 year prior to the date of supply. Installation: The vendor has to deliver the chemicals to the Environmental Engineering Laboratory in good condition and the breakage, damage; wastage of any kind till delivery is vendor s sole responsibility In addition to institutes terms & condition following should be noted specifically. 1) Vendor should have minimum 3 supplies of same make and model users available in last 5 years in India (Enclose full list of users in India). 2) All items in the Annexure-I will be separately treated as an individual item 3) The institute reserves its rights to remove any of the items and to increase or reduce the quantity of any items specified in Annexure-I Upon receipt of your quotation along with price bid, the committee will have the review meeting. Selection will be mainly based on price and quality comparison to finalize the order. 2
Annexure-I Item No. Name of Chemicals Unit wt. Quantity 1 LES Endo Agar 500 g 2 2 1, 10-phenanthroline monohydrate 25 g 4 3 Acetic Acid dry solvent 500 ml 4 4 Acetic Acid for HPLC and Spectroscopy 1 L 4 5 Acetic Acid Glacial (Aldehyde free) 500 ml 4 6 Acetone 2.5 L 4 7 Acetone for HPLC and Spectroscopy 1 L 4 8 Acetone dry solvent 500 ml 2 9 Activated Carbon Granules Extrapure 5 Kg 1 10 Activated Carbon Powder Extrapure 500 g 2 11 Agar 500 g 2 12 Aluminium Potassium Sulfate dodecahydrate 500 g 10 13 Ammonium Acetate 500 g 4 14 Ammonium Acetate extrapure 5 Kg 1 15 Ammonium chloride 500 g 10 16 Ammonium chloride extrapure 5 Kg 1 17 Ammonium hydroxide 500 g 4 18 Ammonium molybdate 500 g 4 19 Ammonium Persulfate (NH4)2S2O8 500 g 4 20 Arsenic Oxide 500 g 1 21 Ascorbic acid 500 g 2 22 Barium chloride, BaCl2 500 g 4 23 Beef extract 500 g 8 24 Boric Acid 500 g 4 25 Bromocresol green 25 g 2 26 Bromocresol green indicators 25 g 8 27 Bromocresol green Indicator solution 125 ml 10 28 Bromophenol blue indicator 25 g 4 29 Buffer capsules ph 4 10 caps 5 30 Buffer capsules ph 7 10 caps 5 31 Buffer capsules ph 9.2 10 caps 5 32 Buffer Solution ph 4 500 ml 4 33 Buffer Solution ph 7 500 ml 4 34 Buffer Solution ph 9.2 500 ml 4 35 Cacium oxide 5 kg 1 36 Calcium Carbonate 500 g 4 37 Calcium Carbonate extrapure 5 Kg 1 38 calcium chloride dehydrate 500 g 2 39 calcium chloride dehydrate extra pure 5 Kg 1 40 Calcium hydroxide 500 g 8 41 Calcium hypochlorite 500 g 2 42 Chloroform 2.5 L 5 43 Chloroform for HPLC 2.5 L 2 44 Cobalt Chloride hexhydrate 500 g 2 45 Cupric sulfate pentahydrate 500 g 4 3
46 Dextrose 5 kg 4 47 Dipotassium hydrogen phosphate 500 g 8 48 Disodium Oxalate (Na2C2O4) 500 g 4 49 EDTA Calcium-disodium extrapure 500 g 2 50 EDTA disodium salt 5 Kg 1 51 EDTA Solution N/50 500 ml 10 52 Eriochrome Black T (EBT) 100 g 2 53 ethyl or isopropyl alcohol 500 ml 10 54 Ferric Ammonium Sulfate Hexahydrate 500 g 4 55 Ferric Chloride anhydrous EP 500 g 8 56 Ferric Chloride hexahydrate 500 g 4 57 Ferrous sulfate heptahydrate 500 g 8 58 Folin phenol reagent 250 ml 4 59 Glycerol 500 ml 4 60 Glyserin 500 ml 2 61 Green Lactose Bile (BGLB) broth 500 g 2 62 hexamethylenetetramine [(CH2)6N4] 500 g 2 63 hydrazine sulfate [(NH2)2.H2SO4] 100 g 5 64 hydrochloric acid 5 L 4 65 hydrochloric acid 0.1N 500 ml 10 66 Hydrogen Peroxide 50% W/v EP 500 ml 4 67 hydroxylamine hydrochloride 500 g 2 68 KF-streptococcus broth 500 g 1 69 KHP (Potassium hydrogen phthalate) 500 g 4 70 Lactose broth medium 500 g 6 71 Lactose Monohydrate 500 g 4 72 Lauryl Tryptose broth 500 g 6 73 Lead acetate 500 g 4 74 magnesium chloride MgCl2; 6H2O 5 Kg 1 75 Magnesium sulfate 5 Kg 1 76 malt Extract 500 g 1 77 manganous Chloride Extrapure 5 Kg 1 78 manganous sulfate monohydrate 5 Kg 1 79 M-Endo broth 500 g 1 80 M-Enterococcus Agar 500 g 1 81 Mercuric sulfate 250 g 2 82 Mercury Iodide 100 g 2 83 metacresol purple 100 g 2 84 Metacresol purple indicator 4 85 Methanol 2.5 L 2 86 Methanol for HPLC and Spectroscopy 2.5 L 2 87 Methyl orange 100 g 4 88 Methyl orange Solution 125 ml 10 89 M-FC broth 500 g 1 90 Morpholine 2.5 L 2 91 Murexide 25 g 4 4
92 Nessler reagent 125 ml 10 93 Nickel(II) sulfate (NiSO4) hexahydrate extrapure 500 g 1 94 Nitric Acid 2.5 L 4 95 Nutrient Agar 500 g 4 96 Nutrient Broth 500 g 4 97 Oxalic acid 500 ml 4 98 peptone 5 Kg 1 99 Phosphoric Acid 2.5 L 1 100 Potassium Chloride 5 Kg 1 101 Potassium chloroplatinate, K2PtCl6 1 g 1 102 Potassium chromate 500 g 4 103 potassium dichromate 500 g 4 104 Potassium hydrogen phosphate 5 kg 2 105 Potassium dihydrogen phosphate 5 Kg 2 106 Potassium Iodide 250 g 4 107 potassium nitrate (KNO3) 500 g 4 108 potassium nitrate, KNO3 500 g 4 109 Potassium permanganate 500 g 2 110 Potassium permanganate 0.1 N solution 500 ml 2 111 Potassium Permanganet (KMnO4) 500 g 8 112 salicylic acid 500 g 2 113 Silver diethyldithiocarbamate(sddc) 25 g 4 114 Silver Nitrate 100 g 4 115 Silver Nitrate 0.02 N solution 500 ml 4 116 Silver Sulfate 25 g 8 117 Sodium Acetate anhydrous 250 g 2 118 Sodium Acetate anhydrous Extrapure 5 Kg 1 119 sodium acetate trihydrate 5 kg 1 120 Sodium Biocarbonate anhydrous 5 kg 8 121 Sodium Carbonate (Na2CO3) anhydrate 500 g 4 122 Sodium Carbonate (Na2CO3) monohydrous 500 g 4 123 Sodium Chloride 5 kg 1 124 Sodium ferrocyanide 500 g 1 125 Sodium Hydroxide 0.1N solution 500 ml 10 126 Sodium Hydroxide pellets 5 kg 2 127 Sodium Iodide 250 g 4 128 Sodium Nitrate 5 kg 1 129 Sodium Nitrite 500 g 2 130 Sodium Phosphate Dibasic Heptahydrate (Na2HPO4, 7H2O) 500 g 4 131 Sodium Sulfate anhydrous 500 g 4 132 Sodium Sulfate anhydrous ACS reagent 500 g 2 133 Sodium Sulfite anhydrous 5 kg 1 134 Sodium tartrate dihydrate (Na2C4H4O6.2H2O) 99% extrapure 500 g 1 135 sodium thiosulfate pentahydrate (Na2S2O3, 5H2O) 500 g 4 5
136 sodium thiosulphate (Na2S2O3) 0.1N solution 500 ml 4 137 sodium thiosulphate (Na2S2O3) pentahydrate extrapure 5 kg 2 138 soluble starch 500 g 8 139 Spirit 20 L 4 140 Stannous chloride 250 g 4 141 Sucrose 500 g 40 142 Sulphuric Acid 2.5 L 8 143 Sulphuric Acid 0.02N solution 500 ml 10 144 Tryptone bacteriological 500 g 4 145 Yeast Extract 500 g 4 6
Annexure II TERMS & CONDITIONS FOR SUBMISSION OF QUOTATION FOR SUPPLY OF STORES ORDERED: 1(a) Rate: The rate quoted must be net exclusive of packing, forwarding, freight, and all other incidental charges. All the charges like excise duty, packing & forwarding, sale tax, freight, Insurance, Handling charges etc, if applicable must be shown separately. The stores are required to be dispatched by passenger train for Bhubaneswar or by road transport or delivered at this Institute under the supplier s own arrangement free of additional charges. The risk of damage or loss in transit if any will be the supplier s. In case the aforesaid terms are not considered, acceptable charge payable will be required to be specified clearly at ad variorum or lump sum rate. Manufacturers price list wherever applicable, should be submitted. 1(b) Excise Duty & VAT: Rates inclusive of Excise Duty and Sales tax will be preferred. However, where quoted separately, the Excise Duty & Sales Tax rate as applicable should be clearly mentioned. 1 (c) Way Bill : This may be issued against consignment note in original & a copy of Invoice. 2 a) Consignee: All stores are required to be consigned to the Registrar, Indian Institute of Technology, Bhubaneswar-751013, Orissa (Attn: Principal Investigator, Project Name, and Name of the School). b) Disposal of Dispatch Documents: The railway receipt/pwb/consignment Note along with the relevant bill in triplicate and challan in duplicate should be dispatched to the Registrar IIT Bhubaneswar, Bhubaneswar immediately on completion of dispatch. If these documents do not reach the Registrar in time all wharfage/demurrage, if any will be recoverable from the suppliers. 3. Delivery Period: The stores are required to be delivered / dispatched within 90 days from the date of receipt of the order by the supplier. All offers of delivery should be made exstocks, and a clear note should be inserted in case ex-stock delivery is not possible. 4. Quality & Specification of Stores: The stores offered should be of the best quality available, unless otherwise specified confirming strictly to the specifications cited. The Institute reserves the right to reject the stores as found unacceptable on these grounds. 5. Liquidated Damages: If a firm accepts an order and fails to execute the order in full or part as per the terms and conditions stipulated therein, it will be open to this Institute to recover liquidated damages from the firm at the rate 2% of the value of the undelivered stores per month or part thereof, subject to a maximum of 10% of the value of the undelivered stores. It will also be open to this Institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm, which accepted the order but failed to execute the order according to stipulated agreed upon. 6. Submission of Quotation: All quotations must be forwarded in sealed cover by mail or hand only (Ordinary Post/Regd.post/Speed post/courier) addressed to the Registrar, (Attn: Name of the Person mentioned in the enquiry, Name of the School), Indian Institute of Technology, Bhubaneswar - 751013, Orissa, so as to reach within the specified period. The reference to the Enquiry No. and the last date for submission must clearly be super-scribed on the sealed envelope. To ensure receipt of quotations in time intending suppliers are advised to mail them 7 clear days in advance. If no counter offer is made in the quotation, it will be taken for granted that the offer is strictly in accordance with the specification and term and conditions laid down in the tender notice. 7
7. Opening of Quotation: Every quotation will be opened at the office of the concerned School/Centre, IIT Bhubaneswar, Bhubaneswar, at the time and date on the tender form. 8. Period of Validity: A quotation shall remain valid for acceptance at least for a period of 90 days from the date of opening. 9. Sales & Income Tax Clearance: The intending supplier must be a registered dealer under Central Sales Tax Act. In such cases the Intending supplier has to furnish this institute its Sales and Income Tax Clearance Certificate (up to date). 10. Payment: 90% to 95% of the Payment will be made by a crossed account payee cheque or RTGS, normally within 30 days from the date of receipt of the bill of the stores in good order and condition, and its successful installation/training & satisfactory performance. 11. Performance guarantee: The remaining 10% to 5% of the payment will only be released after the performance Bank Guarantee is produced for the same amount, else it will be released after the warranty period. 12. Earnest Money Deposit (EMD): EMD in the form of DD/FDR/Banker Cheque/Bank Guarantee @ 2% of the quoted value must be attached with all offers exceeding Rs. 1.00 Lac in favour of Registrar, IIT, Bhubaneswar (Orissa) -751 013. The EMD should remain valid for a period of 45 day beyond the final bid validity period. EMD of unsuccessful bidders shall be returned after the expiry of the final bid validity or before the 30th day of the award of contract. The EMD of the successful bidder may be released after receipt of a performance security for the warranty/guarantee period of equivalent amount. The above condition is applicable to all & no relaxation will be given. However, for purchase of equipments/items on proprietary basis, EMD may not be submitted. The Institute reserves the right to withhold or confiscate the EMD in the event of failure to supply the items in part or full or incomplete installation, once the Purchase Order is accepted. No interest is payable on refund of EMD. IMPORTANT 1. Director of IIT Bhubaneswar may accept or reject any or all the bids in part or in full without assigning any reason and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity / upgrade the criteria / drop any item or part thereof at any time before placing the Purchase Order. 2. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the Bidders. IMPORTANT INSTRUCTIONS AND TERMS & CONDITIONS PLEASE SPECIFICALLY INDICATE THE FOLLOWING POINTS IN YOUR QUOTATIONS IF ITEMS ARE TO BE SUPPLIED FROM ABROAD AND COMPLY THE TERMS AS MENTIONED HEREUNDER IF APPLICABLE [1] Prices are to be quoted on ex-works duly packed or on F.O.B. International port basis and also including agency commission payable to you, if any, showing clearly the following break up:- [a] Ex-works price [b] Packing & forwarding [c] Freight & insurance [d] Incidentals [e] Taxes payable by the institute [2] Indian agents address and percentage of agency commission included in above F.O.B. / Ex-works price. This will be paid to the Indian agents in Indian rupees only and not in FE. Please enclose copy of agency agreement entered into with your principals indicating the nature of after sales services of Indian agents, precise relationship & mutual interest in the business. 8
[3] Measurements / weight : Net / gross of the consignment and estimated air freight charges from international port to Bhubaneswar (India). In case of an order, air worthy package should be used (as applicable) duly certified with documents plyto sanitary certificate (as per quarantine order 2003). [4] Estimated sea-freight (if applicable) charges from f.o.b. Seaport to Paradip sea-port, India. [5] Your banker s address. [6] Whether any export license is required from your international counterpart s government, if so, please confirm with details. [7] Ours being a government of India organization, we prefer sight draft terms of payment. Please confirm acceptance of the same. No advance payment. L/C in exceptional cases only. [8] Technical catalogue / leaflet should be enclosed without fail. [9] Please confirm whether you are authorized to quote on behalf of your principals and if so, please enclose a copy of such authorization with your quotation. [10] The supplier shall provide a copy of the insurance policy along with invoice to the purchaser who makes arrangements to extend the validity of the policy, if necessary. [a] The supplier shall initiate and pursue claim till settlement, and [b] Promptly make arrangements for repair and / or replacement of any damaged item (s) irrespective of settlement of claim by the underwriters. [11] Foreign suppliers are requested to send their offer indicating the commission payable to the Indian agent directly to us for consideration. [12] Country of origin. [13] Bank charges on LC / SD (both within India and outside India) shall be to your account. [14] The institute shall provide the custom duty exemption certificate against general exemption no. 37 [notification. No. 10/97-CE, dated 1.3.1997 as amended by 16/07 CE]. [15] Liquidated damages: if a firm accepts an order and fails to execute the order in full or part as per the terms and conditions stipulated therein, it will be open to this institute to recover liquidated damages from the firm at the rate 2% of the value of the undelivered stores per month or part thereof, subject to a maximum of 10% of the value of the undelivered stores. It will also be open to this institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm, which accepted the order but failed to execute the order according to stipulated agreed upon. [16] Patent rights: the supplier shall indemnify the purchase against all third party claims of infringement of patent, trademark or industrial design rights arising from use of the goods or any part thereof in India. [17] Tenders are invited in duplicate sets complying the requirement for tender as detailed in the tender specification to be submitted in the company s / firm s letterhead neatly printed / typed duly signed by authorized person with the seal of the bidders. All envelopes containing the tender should be properly sealed. Single envelope should be used for specifications and price bid. [18] Period of validity: bids shall remain valid for acceptance for a period of 120 days from the date of opening [19] Provide the proprietary nature certificate (PNC) for the specified commodities if applicable. [20] Late tenders i.e. Tender received after the due date and time of submission as mentioned above shall not be accepted. [21] The institute does not bind itself to offer any explanation to those bidders who s technical bid has not been found acceptable by the evaluation committee of the institute. [22] Those bidders who do not receive any communication for participation in price bid opening meeting may presume that their bid has not been accepted by the institute. [23] Conditional offer will not be accepted. [24] The person / officer signing the tender / bid documents should be delegated with an appropriate power of attorney (duly endorsed by a notary public) by the chief executive officer of the company to sign such documents. 9
[25] Name and address of premier institutes and industries to whom such equipment have been supplied should be mentioned with date. [26] Delivery period: the stores are required to be delivered / dispatched within 90 days from the date of receipt of the order by the supplier. All offers of delivery should be made ex-stocks, and a clear note should be inserted in case ex-stock delivery is not possible. [27] Opening of quotation: every quotation will be opened at the office of the concerned school/centre, IIT Bhubaneswar, Bhubaneswar, at the time and date mentioned in the tender form. A firm may send its accredited representative to witness the opening if it so desires. [28] Quality & specification of stores: the stores offered should be of the best quality available, unless otherwise specified confirming strictly to the specifications cited. The institute reserves the right to reject the stores as found unacceptable on these grounds. [29] Sales & income tax clearance: the intending supplier must be a registered dealer under central sales tax act. In such cases the intending supplier has to furnish this institute its sales and income tax clearance certificate (up to date). [30] Payment: 90% to 95% of the payment will be made by a crossed account payee cheque or RTGS, normally within 30 days from the date of receipt of the bill of the stores in good order and condition, and its successful installation/training & satisfactory performance. [31] Performance guarantee: the remaining 10% to 5% of the payment will only be released after the performance bank guarantee is produced for the same amount, else it will be released after the warranty period. [32] Submission of quotation: all quotations must be forwarded in sealed cover by mail only (ordinary post/regd.post/speed post/courier) addressed to the registrar, (Attn: name of the person mentioned in the enquiry, name of the school), Indian Institute of Technology, Bhubaneswar - 751013, Orissa, so as to reach within the specified period. The reference to the enquiry no. and the last date for submission must clearly be super-scribed on the sealed envelope. To ensure receipt of quotations in time intending suppliers are advised to mail them 7 clear days in advance. If no counter offer is made in the quotation, it will be taken for granted that the offer is strictly in accordance with the specification and term and conditions laid down in the tender notice. In addition to institutes terms & condition following should be mentioned specifically. Satisfactory Training must be imparted. The manufacturer has to stand guarantee for the relocation of the instrument once the permanent campus of IIT Bhubaneswar gets ready for operation. They must be in a position to dismantle the setup in present campus and re-install it to the new campus. Necessary charges for the same may be shown separately in their offer. IMPORTANT 1. Director of IIT Bhubaneswar may accept or reject any or all the bids in part or in full without assigning any reason and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity / upgrade the criteria / drop any item or part thereof at any time before placing the Purchase Order. 2. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the Bidders. 10