ABERDEEN DOLPHIN COMMONWEALTH STARS OF THE FUTURE (UNDER FINA AND SASA RULES) ABERDEEN AQUATICS CENTRE SUNDAY 25 MAY 2014 Aberdeen Dolphin Swimming Club are delighted to host Commonwealth Stars of the Future" at Aberdeen s new Aquatics Centre on 25th May 2014. ADSC have joined forces with Celebrate, the National Lottery s organisation established to celebrate the Commonwealth Games coming to Scotland. We are hosting a one day event to celebrate the forthcoming games and would like to offer as many swimmers as possible, across all ages and squads, the opportunity to compete in Commonwealth swimming related events in the new 50m pool. We hope to make the event as fun and competitive as possible. We also hope to inspire swimmers to continue in their journey for future North East Commonwealth glory! Meet Information POOL: 50 Metres, 10 Lanes, Long Course, Electronic Timing, Anti turbulence ropes. LICENCE NO: ND/L2/070/MAY14 ACCREDITATION: Accreditation will be applied for. SESSIONS: Session 1 Warm up 0830 Start 0940 Session 2 Warm up 1300 Start 1410 (All session times subject to change if necessary) AGE GROUPS: 8 / 11 years, 12 / 13 years, 14 years/over, Open All events are age on the day May 25 th 2014 EVENTS: See attached sheet The top ten boys and girls in each age group will be entered into the 200IM Final. The top 10 boy and girl swimmers from the Open 50m Free skins heats will be entered into the 50m Free skins event. 8 13 years 4 x 50m Medley and Free relays 14 years/over 4 x 100 Medley Relay 8 x 50 Cannon Relay Aberdeen Dolphin SC reserves the right to swim a slower heat for their swimmers and/or to fill empty lanes with their swimmers.
RELAY TEAMS: All relay teams are mixed and must include at least one boy or one girl. The relay teams for the 8 13 age group must include 2 swimmers from each age group ie 2 x 8 11 years and 2 x 12/13 years. The Canon Relay teams must include a boy and a girl from each age group ie 2 x 8 11years, 2 x 12/13 years 2 x 14 years and over and 2 x Open. In the Canon Relay the swimmers will swim in age order from youngest to open. ENTRIES: Times must be submitted as long course metre times. Conversions using Hy-Tek standard or ASA tables are acceptable. All entries must be made via Hytek and emailed to galaconvenor@aberdeendolphin.co.uk Receipt of entry file will be confirmed by email. Entry packs may be obtained by e-mailing galaconvenor@aberdeendolphin.co.uk or downloaded from www.aberdeendolphin.co.uk We are intending that Club entries will be entered into the meet on a first come, first accepted basis. We will endeavour to accept Club entries as a whole but this may be dependant on the numbers of entries received and any adjustments required to ensure the smooth running of the meet and a fair allocation of heats to all age groups. It is hoped that Clubs will enter swimmers from across all age groups and all squads. Entries will be closed once the Gala is full. The final date for entries though will be FRIDAY 25 TH APRIL 2014. Entries will not be accepted from composite teams. ENTRY FEES: 5.00 per individual event 10.00 for entry into all relay events. It is hoped that clubs will enter at least one team into each relay event. Cheques to be made payable to Aberdeen Dolphin SC. WITHDRAWALS: Withdrawals prior to the event should be emailed to galaconvenor@aberdeendolphin.co.uk to arrive by 6pm on Friday 23 rd May 2014 at the latest. Telephone withdrawals will not be accepted under any circumstances. Withdrawals on the day must be made to the recorders desk one hour prior to the start of the session.
WITHDRAWALS FROM FINALS: Swimmers who wish to withdraw from a final should inform the recorders table as soon as possible in order that a reserve may be given the opportunity to swim. PRESENTATIONS: Appropriate clothing must be worn for all presentations. SUMMARY SHEETS: A completed summary sheet is required to be submitted with the meet application. AWARDS: Medals for 1 st, 2 nd and 3 rd place will be presented to each individual age group from 8 years to 13 years and one for 14 years and over. There will be special awards for the winners of the 200IM finals and cash prizes of 50 for the winners of the 50 Free skins and 25 cash prize for the runners up. A Meet Trophy will be awarded to the Club scoring the most points. Points will be awarded from 10 points for 1 st down to 1 point for 10 th. There will be points awarded for all open events and the 200IM finals. Double points will be awarded for relays. No points will be awarded for the 50m skins. OFFICIALS: Please complete and return officials summary sheet to Sjwalker222@gmail.com by Friday 16 th May or with the meet entry. Lunch will be provided for all officials. COACHES PASS: Coaches meal passes are available for 5. Please complete appropriate section on the entry summary.
IMPORTANT NOTES: PHOTOGRAPHIC EQUIPMENT: Please note that anyone wishing to use photographic equipment (including cameras, ipads, etc) must register with the Meet Convener. Application should be made on the appropriate form and signed by a relevant Club Official. The use of mobile phones is only allowed in designated areas, and will not be permitted poolside or in the changing rooms. Unless Aberdeen Dolphin have been notified otherwise it is assumed that all parents of children attending the Meet give permission for their child to be photographed by approved parties including Meet Sponsors. SASA REGISTRATION: All swimmers must have paid the appropriate SASA fee for the current year. START SHEETS: All clubs will receive two copies of the start sheets for each session. Results will be sent electronically. STARTS: Over the top starts will be used where practical. Please note that no guarantee can be given by Aberdeen Dolphin Swimming Club that the event will take place at a particular time or any particular date and Aberdeen Dolphin Swimming Club reserves the right to reschedule the event without notice and without any liability for so doing. In the event of postponement, cancellation or abandonment of the event, refunds if any, will be made at the absolute discretion of Aberdeen Dolphin SC. Aberdeen Dolphin SC will have no legal liability to make a refund or to pay any form of consequential or indirect damage such as loss of enjoyment, travel and accommodation costs.
ABERDEEN DOLPHIN COMMONWEALTH STARS OF THE FUTURE SUNDAY 25 MAY 2014 Declaration I confirm that all swimmers entered in this competition have paid their current SASA membership fee. Signed:... Position in Club... Date:... (This declaration must be completed by all competing clubs) ENTRY SUMMARY Club: Contact name Address: _ Tel. No. Email Address: Girls individual entries @ 5 = Boys individual entries @ 5 = Relay entry @ 10 = 10 Coaches lunch ticket @ 5 = TOTAL Please return this form with cheque made payable to Aberdeen Dolphin SC to Jane Kilvington, 25 Holburn Road, Aberdeen, AB10 6EY
ABERDEEN DOLPHIN COMMONWEALTH STARS OF THE FUTURE SUNDAY 25 MAY 2014 OFFICIALS SHEET Club STO Contact Name Tel No: Email: Name Duty Signature required Y/N Session 1 Session 2 Please return this form with meet entry or by Friday 16 th May to Sjwalker222@gmail.com
PROGRAMME OF EVENTS Session 1 Warm up 0830 Start 0940 101 4 x 50 Medley Relay Mixed 13 & under 102 200 Back Boys 14 & over 103 200 back Girls 14 & over 104 100 Fly Boys 12-13 105 100 Fly Girls 12-13 106 50 back Boys 8-11 107 50 back Girls 8-11 108 400 IM HDW Boys open 109 200 breast Girls 14 & over 110 200 breast Boys 14 & over 111 100 Free Girls 12-13 112 100 Free Boys 12-13 113 50 breast Girls 8-11 114 50 breast Boys 8-11 Presentations events 101 and 108 115 400 Free HDW Girls open 116 4 x100 Medley Relay Mixed 14 & over Session 2 Warm up 1300 Start 1410 201 4 x 50 Free relay Mixed 13 & under 202 50 Free Heats for Skins event Girls open 203 50 Free Heats for Skins event Boys open 204 200 Fly Girls 14 & over 205 200 Fly Boys 14 & over 206 100 breast Girls 12-13 207 100 breast Boys 12-13 208 50 Fly Girls 8-11 209 50 Fly Boys 8-11 210 400 IM HDW Girls open 211 200 Free Boys 14 & over 212 200 Free Girls 14 & over 213 100 back Boys 12-13 214 100 Back Girls 12-13 215 50 Free Boys 8-11 216 50 Free Girls 8-11 217 400 Free HDW Boys open Presentations events 201, 210 and 217 218 200IM Final (top 10 swimmers from events 107,113,208,216) Girls 8-11 219 200IM Final (top 10 swimmers from events 106,114,209,215) Boys 8-11 220 200IM Final (top 10 swimmers from events 105,111,206,214) Girls 12-13 221 200IM Final (top 10 swimmers from events 104,112,207,213) Boys 12-13 222 200IM Final (top 10 swimmers from events 103,109,204,212) Girls 14 & over 223 200IM Final (top 10 swimmers from events 102,110,205,211) Boys 14 & over 224 50 Free Skins Final Girls Open 225 50 Free Skins Final Boys Open 226 8 x 50 Cannon Relay Mixed