INSTRUCTIONS FOR ENTERING SCHEDULES THROUGH THE NCAA STATISTICS SITE AND WEBSITE PROVIDERS SCHEDULES THROUGH WEBSITE PROVIDERS Please see pages 5-7 for directions on submitting schedules through Presto and Sidearm. NCAA WEBSITE To access the NCAA schedule page, go to the NCAA Statistics site at http://web1.ncaa.org/stats/stats Srv/login. Enter your username (school code) and password. Find the sport you wish to update, and click on the Schedule hyperlink. ADDING A SCHEDULE The schedules page lists the following column headers: Schedule Date, Opponent, Location, Neutral Site City, Neutral Site State and Non Conference Game. Information about each is provided below. Schedule Date To enter the contest date, either select the calendar icon next to the date field or manually type the correct date. Note: The system will only accept dates in the following formats: MM-DD-YY or MM/DD/YY. Games do not have to be entered in sequential order, because once the schedule has been saved, the system will automatically sort the games/matches in chronological order. Opponent There are three ways to enter an opponent: o o o Click on the icon following the text field to bring up a list of all teams. Enter the first couple of letters for the opponent, scroll down until you find the opponent, highlight it, then click OK. You can type in the name of your opponent if you know the NCAA tabular style for the team (example: Yale, IUPUI, Southeast Mo. St., etc.). If you are not exact, the team box will open, so you can find the correct name of the opponent. You can type the NCAA institutional ID, which also functions as the team code number, for the opponent if you know it. On entering the number, the system will populate the ID with that institution s name.
Instructions for Entering Schedules Page No. 2 If you know you will be playing on a particular date but the opponent has not yet been determined, include that date and use the opponent code 506394 or type TBA. Note: You may also use this option if your team is participating in a multi-date tournament and only the opponent for the first day of competition is known. List each date your team will be playing on separate lines and use the 506394-opponent code or TBA for every line. Note: If you are unable to locate a team, it might mean that the institution is not a countable opponent, so please contact us for clarification. Location Select the location of the contest. The options are Home, Away or Neutral. If you select Neutral, you will have to provide the city and state of the neutral site in the next two columns. Neutral Site City If you select Neutral for the location, enter ONLY the name of the city in the box. Do not include the name of the facility. Neutral Site State After entering the neutral site city, use the dropdown in the Neutral Site State column to find the two-letter state abbreviation. (You can type the first letter of the state in the dropdown box, and it will go to that letter.) Note: If the game is in the Virgin Islands or Puerto Rico, etc., scroll to the bottom of the dropdown for other abbreviations. If you cannot find the initials, select TBA, which is second from the bottom of the options. Non Conference Game Please indicate any contest that is a non-conference game by clicking on the checkbox under the Non Conference Game column. This can also include games against conference opponents that do not count in your conference standings, such as a preseason tournament. TO GET MORE LINES If you need to add more lines, select the Save & Get 5 More Records button, which is located at the bottom of the page.
Instructions for Entering Schedules Page No. 3 TO DELETE A GAME If you need to delete a contest, on the far left side of that contest is a hyperlinked number, click on that number and you will be prompted to confirm deletion, and then click the OK button. DOUBLEHEADERS For doubleheaders, please include the details of both contests on separate lines of the form, even if the information is identical. It is important that the system account for all scheduled regularseason countable contests on separate lines. COUNTABLE CONTESTS For information about countable contests, please review the statistics countable opponents policy, which was updated on June 1, 2015. Exhibition contests, scrimmages, alumni games, junior varsity games, and contests against community colleges or junior colleges should NOT be entered on the schedule. CONFERENCE POSTSEASON TOURNAMENTS Please do NOT enter any postseason conference tournament dates into your schedule (even if you know the dates and site of your conference tournament). At the end of the regular season, after the statistics staff has acquired all conference brackets listing first-round match-ups, staff will enter these contests. REMEMBER TO SAVE BEFORE EXITING If you are not ready to submit your schedule, but would like to exit the schedule page, make sure to click the Save button; otherwise the contests entered during that session will NOT appear the next time you open that schedule. FINAL STEPS When you are finished entering your entire schedule, select the Save button one final time and then select the Submit button. You will then be prompted to confirm the sport-specific information (assuming it has been entered previously) listed, including the sport-specific SID and venue information. Important: Because the statistics staff is also responsible for championships score reporting and RPIs, it is essential for staff to know who to contact if there are missing results, are unsure of the team s current record or the team s upcoming
Instructions for Entering Schedules Page No. 4 schedule. BE SURE TO INDICATE THE NAME AND EMAIL ADDRESS OF THE SPORT-SPECIFIC SID CONTACT, not the head SID if they are not the same individual. Please also include the cell phone number for the sport-specific SID as an additional way to be reached quickly during the season. If you need to change anything in that section, click on the Edit hyperlink. When you are finished, select the Submit button one last time. Once all information is confirmed, you can either log out or go back to the main screen to work on the roster or other sports. TENTATIVE SCHEDULE If you know most of your schedule but are waiting on the last couple of games to be finalized, please enter the schedule as it stands currently. Even after you have submitted the schedule, you still can make changes to it, as long as it is before the deadline. Once you have made changes to your schedule, be sure to save and submit it again. Please contact any members of the statistics staff, if you have any questions about completing a schedule.
Instructions for Entering Schedules Page No. 5 NCAA STATISTICS & SCHEDULE INTEGRATION INSTRUCTIONS Log in to your website, or prestosports.com/admin for non-presto clients (contact support@prestosports.com if you do not have an account) Within the Game day tab, on the first page of the Overview tab, click "Set this up" to start sending your information to the NCAA Statistics Database. Click on the stats tab and then the Stats Partners link Click [Edit] to the right to edit the Stats Partners Check the boxes next to NCAA and add your NCAA Password Click save and repeat this for all seasons For seasons with schedule integration, you have the choice to send both schedules and box scores or can uncheck one to opt out. Once this is saved in each season, your schedules and box scores will automatically be submitted to the NCAA. Once your schedule is sent, you ll see confirmation on the Overview tab and the Stats partners link if it was uploaded successfully. - Add events to your schedule tab in Game day and these will automatically be submitted to the NCAA schedules (NOTE- For undetermined opponents, please use the approved NCAA team name of "TBA"). Once all events are added, please log into the NCAA schedule portal to confirm. If you have edits, please edit within PrestoSports Game day as making edits in the NCAA site will not update your PrestoSports events. Schedule changes made to the system will be reflected the next day. - To force a send of your schedule, remove check mark and re-add your check mark and this will send the schedule automatically. -Upload your packed file box scores for each event and they will automatically be submitted to the NCAA for stats reporting. -When using PrestoSports stats entry or live stats, once the game is wrapped up and final, you will see a "send to NCAA" button in the event information page in order to send the boxscore. These programs DO NOT automatically send a final boxscore file until this button is pushed. Schedule changes or edits made during the season or after the NCAA deadline for submitting schedules will not go into the NCAA schedule portal. Please email any changes or updates to a member of the NCAA Statistics staff or ncaastats@ncaa.org. FOR FURTHER INSTRUCTIONS FOR ADDING EVENTS AND UPLOADING BOX SCORES VISIT THE HELP CENTER UNDER GAME DAY/NCAA STATS PARTNERS PrestoSports 301.656.5504 support@prestosports.com
Instructions for Entering Schedules Page No. 6 SUBMITTING SCHEDULES Before a school can send a schedule to the NCAA, there are a few steps that will need to be taken to ensure everything is transferred properly. Note: If you already submitted basketball schedules, then you can skip Step 1. 1. Settings: First, schools will need to enter their username and password used to log onto the NCAA schedule/statistics site into the settings area on SIDEARM. In most cases, this step has already been completed as it is needed to push the XML Box Scores. 2. Link Opponents - schools will need to ensure that all games have been linked with the Global Opponent Database. To do this, go to the scheduled edit on SIDEARM, choose the Quick Load / Edit tab and then select Batch Opponent Information in the dropdown menu and click load. a. Select/Enter Opponents - on this page, in the third column, make sure all opponents names are listed. If any are not, simply type in the school name and all possible choices from the Global Opponent Database will be displayed. Click the appropriate school to make your selection. Once completed, scroll to the bottom of the page and click Save Changes. b. Note: in most cases, the full school name is used instead of an abbreviation. So be sure to type out the full name to find the right school. An example would be New Jersey City University as opposed to NJCU. This also will not change how you have typed the school name in the opponent box which is used for display on your website.
Instructions for Entering Schedules Page No. 7 3. Tournaments - mark postseason tournaments (conference or NCAA) as postseason games on the schedule. Each game can be marked as Regular, Scrimmage or Postseason, just be sure these tournament are marked properly. You can use the Basic Information option in the Quick Load / Edit tab to adjust all the Postseason "games" in one shot. 4. Adjusting Neutral site games - There is an option for neutral site games that allows you to choose home/away. If you are set to be the "home" or "away" team for a neutral site game, be sure to choose that option. If this has not been designated yet, then you can default to home. After these steps are completed, you can now submit the schedule to the NCAA. To do so, click on the Submit to NCAA button located in the Scheduled Games tab of the schedule on SIDEARM. NCAA/9_8_2017/MEF